Date post: | 01-Apr-2015 |
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COST MANAGEMENTMovement Management
COST MANAGEMENT
• Cost Management is accessible on the Movement level from MANAGE MOVEMENT page
• 2nd Level Navigation Menu opens the Cost Management page
• Users may assign costs for all case members assigned on the Movement
Objectives of this session
• Assign costs to new movements in Movement practical exercises
• Assign costs to all cases• Assign multiple costs to one or more case
members• View Case & Individual Cost Summary• Print Movement cost summary report
Prerequisites
• The Movement must be created in the system and cases assigned
Rules
• A cost cannot be saved if it is not assigned to at least one case member
• If multiple case members are selected, the unit cost will be applied to each
• The system automatically calculates totals costs for the case and/or individual
Process Overview
• Search to find the Movement• 2nd Level Navigation Menu• Select Cost Management• Enter COST ITEM• Assign to CASE MEMBER(S)• Save Cost Item button• View Case & Individual Cost Summary• Done button to save costs assigned to the
movement
Accessing Cost Management
Cost Item Section
• Movement Header• Cost Item details section
Cost Item section - CAW
• For CAW service the check box for Travel/Accommodation costs is displayed
Cost Item section - USRAP
• For USRAP service the check box for Add to Promissory Note is displayed
• Used in Exceptional circumstances where Other costs are to be added to the PN
Passenger List Section
• List of Passengers on the Movement
Save Costs
• The Save Cost Item button will save the cost from the Cost Item section and display the cost details in the Case Cost Summary List.• The Cancel button will discard all the changes made Cost Management
Cost Item Saved
Movement Cost summary
Individual Cost Summary
COST SUMMARY REPORTMovement Cost Management
Movement Cost Summary Report
• To print the Cost Summary report for the Movement
Movement Cost Summary Report
Movement Cost Report Sample
Movement Cost Report Sample Cont…
EDIT COSTMovement Cost Management
Edit Cost
Helpful Hints
• Be familiar with official country currency• Know the 5th Level WBS where the cost is
charged• Know the Pay Mission Code (business area)• Enter the unit cost– If entering a total cost to be added to each case
member, divide for the unit cost
Q & A
Practical Exercises• You will be Assigning Costs to some of
the Movements we have created so far
• There are 2 Exercises
• You will be required to generate the Cost Summary Report
ENDMovement Cost Management