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AR12/18834 20/08/2012

COUNCIL MEETING AGENDA

Monday 27 August 2012 7:00pm

Council Chambers

4 Mackay Street, Port Augusta

Civic Centre: 4 Mackay Street

Port Augusta South Australia 5700

Postal Address: PO Box 1704

Port Augusta South Australia 5700

Telephone (08) 8641 9100

Facsimile (08) 8641 0357

[email protected]

www.portaugusta.sa.gov.au

AR12/18834 20/08/2012

1. WELCOME & OPENING PRAYER

“Almighty God, we humbly beseech thee to grant thy blessing upon the work of this Council. To direct and prosper its deliberations to the advancement of this City. And for the true and lasting welfare of the people of this Municipality. Amen”

2. RECEIPT OF APOLOGIES

3. MINUTES OF PREVIOUS MEETING (ATTACHED)

Recommendation That the minutes of the previous Ordinary Council Meeting (AR12/15655) held on 23/07/2012, be confirmed as a true & accurate record of proceedings.

4. BIRTHS

Olivia Curnow Deakin Martin-Easton Lee Murdock Maygen Fricker Xavier Murdock Zara Wilkinson Mason Wescombe Mitchell Jenkinson Isabel Sharp (nee Carter) Robyn Brady Callie Wilson Ashlyn King Lacey Ryan Luca Hamilton Ruby Kennedy Lewis French Hannah Mundy Cooper Giles Bryce Fawkes (nee Baxter) Isla Luckraft (nee Dearlove)

5. CONDOLENCES

Rodney Spaeth Barbara Wiseman Peter Black Maureen Brodie Kevin Hoffrichter Hilda Insch Kirbee O’Grady Ambrose Corbett Lillian Smith Frank Gill Raymond Raedel Harold Paynter Gladys Grantham Brian Keneally Lorenzo Muscat

6. PRESENTATION

Angela Hazebroek from Urban Regional Planning Solutions will present Council’s Draft Community Vision and Strategic Plan 2013-2017

Refer to report (AR12/16759) – Endorsement of Draft Community Vision and Strategic Plan 2013-2017 and Approval for Consultation

7. MAYOR’S REPORT

7.1 To be tabled at the meeting

8. ELECTED MEMBERS REPORTS Nil

9. QUESTIONS ON NOTICE

Nil

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10. QUESTIONS WITHOUT NOTICE 11. PETITION

Nil 12. NOTICE OF MOTION

Nil 13. KEY COMMITTEE/REFERENCE GROUP MINUTES

13.1 AR12/17598 - Recommendations of Operations Committee 13/08/2012 13.2 AR12/18294 - Recommendations of Strategic Management Committee

20/08/2012 13.3 AR12/16821 - Recommendations of Port Augusta Marine Advisory

Committee 07/08/2012 13.4 AR12/7039 - Council’s Development Assessment Panel 17/04/2012 13.5 AR12/13183 – Council’s Development Assessment Panel 26/06/2012

14. REPORTS

14.1 AR12/14814 – Revocation of Community Land Classification – Allotment 106 and 108 in CR 5754/540 – Town Hall and Old Fire Station

14.2 AR12/17455 - Correspondence Items 15. LEAVE OF ABSENCE 16. CONFIDENTIAL ITEMS Nil 16. CLOSE OF MEETING

GREG PERKIN CITY MANAGER

AR12/15655 23/07/2012

MINUTES OF PORT AUGUSTA CITY COUNCIL MEETING HELD ON MONDAY 23 JULY 2012

PRESENT Her Worship the Mayor, Mrs NJ Baluch AM, Deputy Mayor, Cr P Greagen, Crs K McLean, P Solomon, F Paynter, T Mitchell, B Benbow, P Brown and L Lumsden.

OFFICERS PRESENT

City Manager, Mr G Perkin, Director – City & Cultural Services, Mrs L Heron and Executive Assistant, Ms M Jenkins.

GALLERY/MEDIA PRESENCE

Media – 2 Council’s Planning Consultant, Mr K Barnes

Her Worship the Mayor declared the meeting open at 7:30pm and

the City Manager read the opening prayer. APOLOGY Crs Greagen/Mitchell that the following apology be received:

Cr S Johnson CARRIED

MINUTES OF PREVIOUS MEETING/S

Crs McLean/Lumsden that the minutes of the previous Ordinary Council Meeting (AR12/13164) held on 25/06/2012 be confirmed as a true & accurate record of proceedings. CARRIED Crs McLean/Lumsden that the minutes of the Special Council Meeting (AR12/13791) held on 02/07/2012 be confirmed as a true & accurate record of proceedings. CARRIED Crs McLean/Lumsden that the minutes of the Special Council Meeting (AR12/14346) held on 05/07/2012 be confirmed as a true & accurate record of proceedings. CARRIED Crs McLean/Lumsden that the minutes of the Special Council Meeting (AR12/14774) held on 09/07/2012 be confirmed as a true & accurate record of proceedings. CARRIED

BIRTHS The following births were acknowledged: Lucas Hall Blake Nielsen Juliet Ellis (nee Wilkinson) Ruby Kotz-Kelly

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Bridie Noll Kael Adamson-Nayda Zakiah Martlew Raquell Ware Jameeka-Lee Khan Mary Cresp (nee Joyce) Dustin Jackson Kai Dabrowski (nee Jenkinson) Benjamin Bowshire CONDOLENCES Council stood in a moment’s silence as a mark of respect to the following: John Elies George Littlewood Julia Szabo Ann-Marie Vandenberg Harry Whitehead Audrey Applebee James Barrett Noel Boles Bill Holmesby Bonnie Holmesby Monika Huser Enid McKenzie Irene Oats Brian Penglase Dr Asir Wilson Shirley Blaschek Anna Ward Harold Anderson Edna Griffith Kenneth Nadebaum Rodney Marshall Mona Hunter Kathleen Henderson John Van Hoof Susan Salmon MAYOR’S REPORT (F12/161)

Crs Greagen/Mitchell that Council receives and notes the report (AR12/15338) dated 23 July 2012 submitted by Her Worship the Mayor, Mrs N.J. Baluch AM, concerning “Mayoral Activities”. In addition to her report, Mayor Baluch added the following:

22/07/2012 – filming of the ‘count’ of community votes received in support of a Solar Thermal power generation for the City. To date 4,008 votes have been received. The aim is to receive 5,000 votes for presentation to the Government.

21/07/2012 – Visit to Port Augusta by the Premier Hon Jay

Weatherill. No notification was received by Council of the visit. It was believed the Premier has made arrangements for a representative to visit Texas to investigate one of their solar thermal plants, no notification of this visit has been provided to Council.

CARRIED

CAMPAIGN FOR SOLAR POWER IN PORT AUGUSTA (F10/3169)

Crs Greagen/Brown that Council forwards a letter of appreciation to young climate activist Daniel Spencer for his efforts who has taken time out from his University Degree to campaign for solar power in Port Augusta. CARRIED

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QUESTION WITHOUT NOTICE (F10/3169)

Cr Brown – asked whether any discussions had taken place with regard to the possibility of Council contracting Alinta Energy for the supply of electricity. The City Manager advised that Council is currently bound contractually through Local Government Corporate Services for the supply of electricity. However, this matter would be revisited when the contracts are due for renewal.


Cr Benbow – raised concern that a training based company is having difficulty with finding a property where the zoning suited their business. At this time (7:15pm) Cr Solomon declared an interest in this matter as he has had dealings with the said Company and vacated the Chambers. The City Manager advised that Council’s Planning Department could only provide planning advice and that the Company should contact himself, the Director City & Cultural Services or Matt Leonard, Central Economic Development Officer at RDA Far North, for economic development advice and assistance. Cr Solomon re-entered the Chambers at 7:17pm.

BRIAN KIRKHAM – 2012 OLYMPIC SELECTION – BMX TEAM (F10/2401)

Crs McLean/Lumsden that Council: 1. Forwards a congratulatory letter to Brian Kirkham on his selection

for the 2012 Olympic BMX Team. 2. Provides a donation to Brian Kirkham of $5,000 with such donation

coming from the Community Grants budget line. 3. Investigates options for celebrating the special achievements of

Port Augusta residents at high level sporting performances. CARRIED

FOOD ACT REPORT TO DEPARTMENT OF HEALTH 01/07/2011 TO 30/06/2012 (F10/30)

Crs McLean/Lumsden that Council: 1. Receives and notes the report (AR12/14199) dated 2 July 2012,

submitted by the Manager Environmental Health Services, concerning “Food Act Report to Department Health 01/07/2011 to 30/06/2012”.

2. Submits the report as attached in its entirety to the Department of

Health as per the Food Act legislative requirement. CARRIED PURCHASING, CONTRACTS & TENDERING POLICY 1.1.09 – AUTHORISATION TO SIGN PURCHASE ORDERS (F10/2082)

Crs McLean/Lumsden that Council receives and notes the report (AR12/12306) dated 29 June 2012, submitted by the Director City & Cultural Services, concerning “Purchasing, Contracts and Tendering Policy 1.1.09 – Authorisation to Sign Purchase Orders”. CARRIED

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INTERNAL REVIEW OF COUNCIL ACTIONS – ANNUAL REVIEW JUNE 2012 (F10/2082)

Crs McLean/Lumsden that Council receives and notes the report (AR12/12316) dated 29 June 2012, submitted by the Director City & Cultural Services, concerning “Internal Review of Council Actions – Annual Review 2012”. CARRIED

ANNUAL REVIEW 2012 – USE OF CONFIDENTIAL PROVISIONS (LOCAL GOVERNMENT ACT

Crs McLean/Lumsden that Council: 1. Receives and notes the report (AR12/14125) dated 2 July 2012,

submitted by the Director City & Cultural Services, concerning “Annual Review 2012 – Use of Confidential Provisions (Local Government Act 1999 – Section 90)”.

1999 – SECTION 90) (F10/172)

2. Approves the confidential orders to remain in place for the following items as detailed within Clauses 4.1 to 4.7 of this report:

a) Item 18 (2003/2004) – Termination of employment

Contract – confidential provisions to expire 23/2/2014 b) Item 1 (2009/2010) – Investigation into future options of

Council’s Aged Care Facilities – confidential provisions to expire 31/7/2014

c) Items 1, 7 and 8 (2010/2011) & Item 7 (2011/2012) – Investigation of future Aged Accommodation and presentation of findings in relation to Aged Accommodation in Port Augusta until 31/7/2014 inline with b) above.

d) Items 9, 12 and 16 (2007/2008) – Proposed residential

development adjacent Airport e) Items 7, 10, 19 and 20 (2008/2009) – Proposed residential

development adjacent Airport f) Item 5 (2010/2011) – Residential Development Adjacent

Port Augusta Airport – Sealed Agreement g) Item 13 (2011/2012) – Airport Land Development – Master

Plan h) Item 10 (2010/2011) and Item 1 (2011/2012) –

Presentation – Winninowie Proposal. 3. Approves the confidential orders to remain in place for the

following items until 13 February 2013 at which time it will be released:

a) Items 5 & 10 (2011/2012) – Code of Conduct Investigation

4. Approves releasing report AR11/26461 from confidential provisions

(Item 4 – 2011/2012), however resolves that the Internal Management Control Policy – Petty Cash 3.3.08 will not be released to the community due to the safety risk that may result including that it is an internal control policy for staff use only.

5. Acknowledges that the confidential provisions relating to the

following issues considered in confidence during 2011/2012 will expire during 2011/2012 inline with the confidential timeframes approved by Council, all within a 12 month period:

a) Item 2 – Horticulture Incubator – Social Enterprise

b) Item 3 – Port Augusta West DPA – Agency Comments c) Item 8 – Information Report – JLKT Pty Ltd d) Item 12 – Port Augusta West DPA – Department of

Planning, Transport & Infrastructure Comments

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6. Notes that the following items have been released from confidential

provisions during 2011/2012 inline with Council’s approved confidential period:

a) Item 6 – Appointment of Independent Members of Port

Augusta City Council’s Development Assessment Panel b) Item 11 – Port Augusta Wastewater Reuse Scheme –

Construction Tender Report 7. Approves extending the confidential provisions in relation to Item 9

(2011/2012) until 20 February 2013, inline with the provisions of the original confidential order, to provide Council an opportunity to make a final decision in relation to the purchase of the land, following the completion of the revocation proposal process.

CARRIED REVIEW – CEMETERY MANAGEMENT POLICY 2.15.01 (F10/2084)

Crs McLean/Lumsden that Council: 1. Receives and notes the report (AR12/13461) dated 26 June 2012,

submitted by the Director City & Cultural Services, concerning “Review – Cemetery Management Policy 2.15.01.

2. Adopts the Cemetery Management Policy 2.15.01 as amended. 3. Updates the Policy Manual and Council’s website with the updated

version of the Cemetery Management Policy 2.15.01. 4. Approves updating the Cemetery Fees Schedule once the fees have

been adopted by Council within the Fees and Charges Register. CARRIED PRESENTATION – SUBMISSION TO PORT AUGUSTA WEST DEVELOPMENT PLAN AMENDMENT (F10/260)

Crs Benbow/Brown that Council receives and notes the report (AR12/14883) dated 10 July 2012, submitted by the City Manager, concerning “Information Report – Verbal Presentation of Submission to Port Augusta West Development Plan Amendment – Jane Niehus”. (In regard to the concerns raised by Jane Niehus relative to the rating of her land, the City Manager advised that he will arrange for Mrs Niehus to submit her concerns in writing for report to Council). CARRIED

QUARTERLY REPORT – CITY MANAGEMENT PROGRAM APRIL – JUNE 2012 (F10/3452)

Crs Brown/Mitchell that Council receives and notes the report (AR12/14028) dated 2 July 2012, submitted by the City Manager, concerning “Quarterly Report – City Management Program April – June 2012”. CARRIED

QUARTERLY REPORT – CORPORATE SERVICES PROGRAM APRIL – JUNE 2012 (F10/3455)

Crs Brown/Mitchell that Council receives and notes the report (AR12/14705) dated 6 July 2012, submitted by the Director Corporate Services, concerning “Quarterly Report – Corporate Services Program April – June 2012”. CARRIED

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QUARTERLY REPORT – CITY & CULTURAL SERVICES PROGRAM APRIL – JUNE 2012 (F10/3453)

Crs Brown/Mitchell that Council receives and notes the report (AR12/14564) dated 10 July 2012, submitted by the Director City & Cultural Services, concerning “Quarterly Report – City & Cultural Services Program April – June 2012”. CARRIED

QUARTERLY REPORT – COMMUNITY SERVICES PROGRAM APRIL – JUNE 2012 (F10/3454)

Crs Brown/Mitchell that Council receives and notes the report (AR12/14165) dated 10 July 2012, submitted by the Director Community Services, concerning “Quarterly Report – Community Services Program April – June 2012”. CARRIED

QUARTERLY REPORT – INFRASTRUCTURE & ENVIRONMENT PROGRAM APRIL – JUNE 2012 (F10/3456)

Crs Brown/Mitchell that Council receives and notes the report (AR12/15048) dated 11 July 2012, submitted by the Director Infrastructure & Environment, concerning “Quarterly Report – Infrastructure & Environment Program April – June 2012”. CARRIED

REVOCATION PROPOSAL OF COMMUNITY LAND CLASSIFICATION – 22 FLINDERS TERRACE, PORT AUGUSTA (OLD CROQUET CLUB – ALLOTMENT 406 IN DP 36572 CR5752/732 (F11/3839)

Crs Brown/Mitchell that Council receives and notes the report (AR12/3864) dated 29 June 2012, submitted by the Director City & Cultural Services, concerning “Revocation Proposal of Community Land Classification – 22 Flinders Terrace, Port Augusta (Old Croquet Club – Allotment 406 in DP 36572 DR5752/732)”. CARRIED Crs Brown/Mitchell that Council: 1. Endorses the revocation proposal (AR12/3843) for a revocation of

the classification of ‘Community Land’ status applicable to Allotment 406 in DP36572 as described within Crown Record 5752/732 (Old Croquet Club – 22 Flinders Terrace, Port Augusta).

2. Approves placing an advert (AR12/4024 – Version 1, 1 August and

Version 2, 8 August) in the Transcontinental for two consecutive weeks, seeking written submissions from the community regarding the Community Land Revocation Proposal applicable to 22 Flinders Terrace, Port Augusta – Old Croquet Club.

3. Approves forwarding letters to businesses along Commercial Road,

property owners along Flinders Terrace from Marryatt Street to Mary Street, and the current groups occupying the Old Croquet Club.

4. Approves holding a ‘Community Forum’ on Thursday 2 August

2012 at the Institute Theatre (next to Post Office) 52 Commercial Road, Port Augusta, commencing at 6:00pm.

5. Approves protecting AN Institute’s interest in the carparking

facilities as detailed within the Memorandum of Agreement (November 1996) by having a Land Management Agreement registered on the Certificate of Title, if Allotment 406 is purchased by Council.

CARRIED

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Crs Brown/Mitchell that Council updates the Revocation Proposal form

AR12/3839 (in attachment 3 to report AR12/3864) by removing the first paragraph under Section 6.0. CARRIED

Crs Lumsden/Benbow that Council compile a list of all available venues

for usage/hire by community groups within the City (this list would be useful during the community consultation processes associated with the revocation and decision making of the Old Croquet Club land). LOST

PORT AUGUSTA GUN CLUB INC – ENCROACHMENT OVER PUBLIC ROAD RESERVE (F12/770)

Crs Brown/Mitchell that Council: 1. Receives and notes the report (AR12/14937) dated 10 July 2012,

submitted by the Director City & Cultural Services, concerning “Port Augusta Gun Club Inc – Encroachment over Public Road Reserve”.

2. Resolves that the preferred option is of issuing a permit for

business purposes over the unmade public road. 3. Approves commencing a public consultation process (AR12/14954)

pursuant to the provisions of Section 223 of the Local Government Act 1999, with submissions being forwarded to Council for consideration prior to a final decision being made on this issue.

4. Approves making application to the Surveyor-General for the issue

of Certificate of Title for land captured within Road Plan 6437/A. CARRIED TRANSFER OF LIQUOR LICENCE FOR THE CROSSROADS RESTAURANT, 33 STOKES TERRACE, PORT AUGUSTA

Crs Brown/Mitchell that Council: 1. Receives and notes the report (AR12/15102) dated 12 July 2012,

submitted by the Director City & Cultural Services, concerning “Transfer of Liquor Licence for the Crossroads Restaurant, 33 Stokes Terrace, Port Augusta”.

(F10/390) 2. Supports the transfer of the Liquor Licence for the Crossroads Restaurant at 33 Stokes Terrace, Port Augusta from Danberg Pty Ltd to Watherston5 Pty Ltd.

3. Adopts the Processing of Liquor Licence Applications Policy 2.3.04

as amended. CARRIED INTERIM AUDIT REPORT (F11/4380)

Crs Solomon/Greagen that Council receives and notes the report (AR12/13738) dated 26 June 2012, submitted by the Director Corporate Services, concerning “Interim Audit Report”. CARRIED

DEBT COLLECTION POLICY 2.6.09 – ADOPTION (F10/2084)

Crs Solomon/Greagen that Council: 1. Receives and notes the report (AR12/5501) dated 20 March 2012,

submitted by the Director City & Cultural Services, concerning “Debt Collection Policy 2.6.09 – Adoption”.

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Crs Solomon/Greagen that Council: 1. Receives and notes the report (AR12/10300) dated17 May 2012

submitted by the Director City & Cultural Services, concerning “Internal Financial Control Policy 1.1.11 – Update”.

2. Adopts the Internal Financial Control Policy 1.1.11, as amended. 3. Updates the Council policy manual and website accordingly. CARRIED ADOPTION OF NEW FINANCIAL MANAGEMENT POLICIES – PRUDENTIAL MANAGEMENT 1.1.16, COUNCIL FUNDING POLICY 2.6.10, TREASURY MANAGEMENT 2.6.11, BUDGET REPORTING & AMENDMENT 2.6.12 (F10/2082 & F10/2084)

Crs Solomon/Greagen that Council: 1. Receives and notes the report (AR12/11716) dated 26 June 2012,

submitted by the Director City & Cultural Services, concerning “Adoption of New Financial Management Policies – Prudential Management 1.1.16, Council Funding Policy 2.6.10, Treasury Management 2.6.11, Budget Reporting and Amendment 2.6.12”.

2. Defers consideration of the following Financial Management

Policies/Procedures until a future meeting of the Audit Committee:

2.1 Prudential Management 1.1.16 2.2 Council Funding Policy 2.6.10 2.3 Treasury Management 2.6.11 2.4 Budget Report and Amendment 2.6.12

CARRIED PORT AUGUSTA ALCOHOL MANAGEMENT GROUP MINUTES 12/06/2012 (F12/194)

Crs Benbow/Greagen that Council receives and notes the Minutes of Port Augusta Alcohol Management Group Meeting #38 (AR12/11279) held on 12 June 2012. CARRIED

PORT AUGUSTA WEST DPA – PUBLIC COMMENTS (F10/260)

Crs Mitchell/Greagen that Council: 1. Receives and notes the report (AR12/14353) dated 16 July 2012,

submitted by the Community Planner concerning “Port Augusta West DPA – Public Comments”.

2. Endorses the Summary of Submissions (Appendix 2 AR12/15642 to

this report) and the associated recommendations to amend the Port Augusta West DPA.

3. Authorises the City Manager to amend the Port Augusta West DPA

(AR12/7988) in accordance with the Summary of Submissions (Appendix 2 AR12/15642 to this report).

4. Authorises the City Manager to make any minor and technical

changes to the Port Augusta West DPA requested by the Minister for by the Department of Planning, Transport and Infrastructure.

During discussion on this matter, Council’s Planning Consultant Mr Kieron

Barnes joined the meeting and responded to a number of questions raised by Members.

CARRIED Mr Barnes left the meeting at 7:40pm.

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COMMUNITY GRANT APPLICATION – SCIWORLD SCIENCE FAIR IN PORT AUGUSTA (F12/481)

Crs Mitchell/Greagen that Council: 1. Receives and notes the report (AR12/15209) dated 13 July 2012,

submitted by the Contracts & Events Officer, concerning “Community Grant Application – SciWorld Science Fair in Port Augusta.

2. Agrees to provide a Community Grant of $5,000 (inc GST) to

SciWorld to assist in funding a science fair in Port Augusta on Sunday 9 September 2012.

CARRIED NATIONAL ANTI RACISM CAMPAIGN (F12/771)

Crs Greagen/Paynter that Council: 1. Receives and notes the report (AR12/15215) dated 12 July 2012,

submitted by the City Manger, concerning “National Anti Racism Campaign”.

2. Endorses the National Anti Racism Campaign. 3. Authorises the Mayor and City Manager to sign and seal the

Supporter Agreement as included in Appendix 1 – AR12/15383 to this report.

CARRIED PROPOSED SALE & DISPOSAL OF COUNCIL LAND – PORTION CAROONA & SHACK ROAD RESERVES (F10/622)

Crs Greagen/Mitchell that Council: 1. Receives and notes the report (AR12/15377) dated 16 July 2012,

submitted by the Director City & Cultural Services, concerning “Proposed Sale and Disposal of Council Land – Portion Caroona and Shack Road Reserves”.

2. Approves the sale and disposal of portions of Shack Road and Caroona Road, which adjoins Section 51 CT5496/143, subject to a successful road closure process, for an amount of $4,500 plus GST.

3. Approves registering a Land Management Agreement over Section

51 when merging the adjoining road reserve requiring that the land cannot be further subdivided.

CARRIED UPDATE ON COMMUNITY ENGAGEMENT INVESTIGATIONS & DEVELOPMENT OF IMPROVED COMMUNITY ENGAGEMENT SYSTEMS (F10/2084)

Crs Lumsden/Benbow that Council receives and notes the report (AR12/14058) dated 16 July 2012, submitted by the Director City & Cultural Services, concerning “Update on Community Engagement Investigations and Development of Improved Community Engagement Systems”. CARRIED Crs Mitchell/Greagen that Council: 1. Notes the amendments to Council’s public

consultation/engagement practices, including introduction of Social Media Policy.

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2. Approves releasing the amended Public Consultation/Engagement Policy to the community to enable comments to be received on the proposed change to the policy.

3. Notes that a comprehensive review is being undertaken of the

Customer Service Charter. 4. Provides Elected Members an opportunity to forward comment on

the amended Code of Conduct – Elected Members and new Social Media Policy to the Director City & Cultural Services by Friday 31 August 2012.

5. All policies will be forwarded to Council, once the Strategic Plan has

been finalised and following consideration of feedback from the community, Elected Members and staff, for formal adoption.

CARRIED CORRESPONDENCE ITEMS (F12/118)

Crs Brown/Paynter that Council receives and notes the report (AR12/15065) dated 11 July 2012, submitted by the City Manager, concerning “Correspondence Items”. Cr Mitchell asked a question relative to Correspondence Item 2 (letter AR12/14076 from Mayor Kym McHugh, President of the Local Government Association of SA) about insurance for Members of the Council. The City Manager advised that he would follow up on this matter. CARRIED

DOCUMENTS FOR COMMON SEAL (F10/2241)

Crs Mitchell/McLean that Council: 1. Receives and notes the report (AR12/15979) dated 23 July 2012,

submitted by the City Manager, concerning “Documents for Common Seal”.

2. Authorises the Mayor and City Manager to sign and affix the

Council Common Seal on documents as follows: Form of Acknowledgement between Minister for Sustainability,

Environment and Conservation and the Port Augusta City Council that Allotment 1 in Deposited Plan 22423, following subdivision, a portion will be dedicated to Council for recreation purposes.

CARRIED The meeting was declared closed at 8:26pm.

CONFIRMED: Mayor _______________ Date _______________

REPORT FOR: Council MEETING DATE: 27 August 2012 REPORT FROM: Director – City & Cultural Services REPORT TITLE: Endorsement of Draft Community Vision and Strategic Plan

2013-2017 and Approval for Consultation FILE NAME: F12/311 RECORD NO: AR12/16759 STRATEGIC PLAN SUB GOAL/S 6.1 A professional effective, efficient & customer focused organisation, responsive to

the needs of the community. 1. PURPOSE To seek Council’s endorsement of the Draft Community Vision and Strategic Plan

2013-2017 and approve releasing the document for consultation with the community and stakeholders.

2. RECOMMENDATION Council: 1. Receives and notes the report (AR12/16759) dated 22 August 2012,

submitted by the City Manager concerning “Endorsement of Draft Community Vision and Strategic Plan 2013-2017 and Approval for Consultation”.

2. Endorses the Draft Community Vision and Strategic Management Plan

2013-2017 as in Appendix 1 (AR12/18886) to this report and approves releasing the Plan for final community and stakeholder comment and feedback.

3. Acknowledges that the shortened version titled Draft Port Augusta

Community Plan 2013-2017 as in Appendix 2 (AR12/18887) will be the prime marketing document to elicit community interest with the fuller version as in Appendix 1 available where requested/required and at the Civic Centre Office and Library and on Council’s website.

3. BACKGROUND Section 122 of the Local Government Act 1999 provides that Council must

develop and adopt plans for the management of its area, to be called the Strategic Management Plans, which-

a) identify the council’s objectives for the area over a period of at least 4

years and provide clear indication of- i) the extent to which the council has participated with other council’s

and with State and national governments, in setting public policy objectives, and the extent to which the council’s objectives are related to regional, State and national objectives; and

2 ii) the extent to which the council has given consideration to regional,

State and National objectives and strategies which are relevant to the economic, social, physical and environmental development and management of its area; and

iii) the extent to which the council intends to co-ordinate with State

and national governments in the planning and delivery of services in which there is a common interest; and

b) provide assessments that relate to the following matters- i) the sustainability of the council’s financial performance and

position; and ii) the extent or levels of services that will be required to be provided

by the council to achieve its objectives; and iii) the extent to which any infrastructure will need to be maintained,

replaced or developed by the council; and iv) anticipated changes in its area with respect to- (A) real property development; and (B) demographic characteristics of its community to the extent that is reasonable taking into account the availability of appropriate and accurate data; and v) the council’s proposals with respect to debt levels; and vi) any anticipated or predicted changes in any factors that make a

significant contribution to the costs of the council’s activities or operations; and

c) identify the principal activities that the council intends to undertake to achieve its objectives; and d) state the measures (financial and non-financial) that are to be used to

monitor and assess the performance of the council against its objectives over the relevant period; and

e) identify the means by which its activities are to be carried out and its

objectives achieved; and g) address issues associated with arranging its affairs so as to separate its

regulatory activities from its other activities, so far as this is reasonable to do so; and

h) make provision for the regular review of the charters, activities and plans

of any subsidiary of the Council. In conjunction with the Strategic Management Plans Council must develop and

adopt a long-term financial plan and infrastructure and asset management plan for a period of at least 10 years. These plans will also be taken to form part of the Council’s strategic management plans.

3 4. DISCUSSION 4.1 Council commenced a review of its Strategic Management Plan in January

2012 and engaged Urban and Regional Planning Solutions to assist Council in undertaking the review, including the development of a 20 Year Community Vision and Strategic Directions Report.

4.2 Community Vision Leaders were targeted to ensure that these leaders of

the community were able to promote participation in the Future Planning Strategy process within their respective networks.

4.3 Consultations took place with Year 6 students with all schools invited to

attend a special event held in the Institute Theatre to provide the youth of the city an opportunity to voice their opinions in relation to what they want for the future of Port Augusta.

4.4 Speak Out Sessions were held on 10 & 11 April with the community and

surveys were placed on Councils Website for easy completion by the community.

4.5 Workshops were held on 18 June 2012 with Management Team, Staff and

Elected Members to review the current Strategic Plan and consider the information gained from the community for inclusion in the revised Strategic Plan.

4.6 Angela Hazebroek has since the 18 June 2012 prepared a Draft

Community Vision and Strategic Plan and a meeting was held with Management Team on 30 July 2012 to review the plan and provide comment on the information incorporated within the document.

4.7 The Draft Community Vision and Strategic Plan is attached in Appendix 1

(AR12/18886) for Council endorsement and approval to release the document to the community and stakeholders for final comment and feedback (refer Appendix 3).

4.8 It is proposed to hold a ‘Shop, Stop and Say’ event between Woolworths

and Big W between 9-11.30am on Saturday 22 September 2012 and letters will be forwarded directly to stakeholders (e.g. State Government agencies) for comment on the Draft Community Vision and Strategic Plan. The Draft Community Vision and Strategic Plan will also be available at the Civic Centre Office and Library and on Council’s Website for easy access by the community and an opportunity to comment on the Plan will be provided.

5. CONFIDENTIALITY PROVISIONS Not applicable. 6. RISK MANAGEMENT 6.1: Financial/Budget Council budgeted $90,000 in the 2011/2012 budget for this project with a carry

over figure of $6,000 approved within the 2012/2013 budget.

4 6.2: Legal Section 122 of the Local Government Act 1999 provides the legislative framework

with which Council must develop and adopt a Strategic Management Plan. The Community Vision and Strategic Plan satisfy the requirements of a Strategic Management Plan.

6.3: Environment Not applicable. 6.4: Community

6.4.1 General The community have been given ample opportunity during the

review of the Strategic Plan to comment and provide feedback on the Community Vision and Strategic Plan 2013-2017.

6.4.2 OPAL Program

Not applicable.

GREG PERKIN 22/08/2012

APPENDIX 1

1

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

APPENDIX 2

31

32

33

34

35

36

37

APPENDIX 3

PORT AUGUSTA CITY COUNCIL DRAFT COMMUNITY VISION AND STRATEGIC PLAN

Port Augusta City Council commenced a review of its Strategic Management Plan 2012-2016, 20 Year Community Vision and Strategic Directions Report in January 2012. During this review process Council has sought feedback and comment from the community at a number of ‘Your Vision, Your City, Your Say’ events, to obtain the community’s views about what Port Augusta should be like twenty years from now. From the feedback provided a Draft Community Vision and Strategic Plan 2013-2017 has now been developed and is provided to the community for final comment. Copies can be obtained from the Civic Centre Office, Public Library or online at www.portaugusta.sa.gov.au A ‘Shop, Stop and Say’ event will be held between Woolworths and Big W, El Alamein Road, PORT AUGUSTA between 9am-11:30 am on Saturday 22 September 2012 and the draft Plan has been placed on Council’s Website for easy access and comment. All community members are welcome to contribute to the future vision of our great community and your comments on the Draft Community Vision and Strategic Plan are encouraged and welcomed. Written submissions, email comments to [email protected] or accessing the feedback section on Council’s Webpage www.portaugusta.sa.gov.au/goto/consultation is available for the community to make comment. Submissions can be forwarded to Mr Greg Perkin, City Manager, Port Augusta City Council, PO Box 1704, PORT AUGUSTA SA 5700 up until 4pm on Tuesday 2 October 2012. Greg Perkin CITY MANAGER Transcontinental Edition: Wednesday 5 September 2012

CASH CLASSIFIEDS

PORT AUGUSTA CITY COUNCIL DRAFT COMMUNITY VISION AND STRATEGIC PLAN

AVAILABLE FOR COMMENT

COPIES AVAILABLE CIVIC CENTRE OFFICE, PUBLIC LIBRARY OR ONLINE AT

www.portaugusta.sa.gov.au/goto/consultation

DROP IN AT THE ‘SHOP, STOP AND SAY’ EVENT BETWEEN WOOLWORTHS AND BIG W

9AM-11:30 am SATURDAY 22 SEPTEMBER 2012. AND PROVIDE COMMENT ON THE PLAN.

AR12/17598 13/08/2012

MINUTES OF OPERATIONS COMMITTEE MEETING HELD ON MONDAY 13 AUGUST 2012

PRESENT Chairperson, Cr K McLean, Deputy Mayor, Cr P Greagen, Crs P Solomon, F Paynter, T Mitchell, S Johnson, B Benbow, P Brown & L Lumsden.

OFFICERS PRESENT

City Manager, Mr G Perkin, Director Corporate Services, Mr M Dunemann, Director Community Services, Mrs A O’Reilly and Executive Assistant, Ms M Jenkins.


Media - 1

The Chairperson declared the meeting open at 5:28pm. APOLOGY Crs Greagen/Mitchell that the following apology be received:

Her Worship the Mayor, Mrs NJ Baluch AM CARRIED

MINUTES OF PREVIOUS MEETING

Crs Greagen/Paynter that the minutes of the previous Operations Committee Meeting (AR12/14560) held on 09/07/2012 be confirmed as a true & accurate record of proceedings. (The recommendations from these minutes were endorsed by Council on 23/07/2012). CARRIED


Cr Brown – raised concern about over dimensional vehicles (wide loads/ b-doubles) travelling through, to and from our City, as to whether they have permits, who manages/polices these vehicles (& permits) and whether Council has any input. The City Manager advised that in regard to BHP, the transportation of over dimensional sized loads has been managed by DPTI, by widening and sealing of the shoulders of the Stuart Highway from Port Augusta to Olympic Dam. Note: DPTI is responsible for the issuing of permits, subject to Council’s approval. In regard to policing, DPTI and SAPOL are the responsible agencies.


Cr Brown – asked if DPTI’s Port Augusta Road Management Plan includes the upgrade of the Bowman/McConnal Road intersection. The City Manager advised he was unsure and would need to check the Plan. Note: The Road Management Plan does not deal with the intersection in detail.


Cr Benbow – asked for an update on the status of the retention dam project. The City Manger advised that the construction of the dam has been completed and that it was currently in the commissioning stage. All major engineering works have been completed.


Cr Benbow – asked when Ritma Road is expected to be completed. Council is currently working on a complete reconstruction of the said roadway, with stage 1 expected to be completed by the end of August, and stage 2 commencing in September.

AR12/17598 13/08/2012

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Cr Johnson – asked if investigations could be undertaken into the construction of a railway pedestrian crossing adjacent North Terrace, Stirling North. Referred to the Director Infrastructure & Environment.

DECLARATION OF DOGS ON LEASH AREA – COMMISSARIAT POINT, BLANCHE HARBOR & MIRANDA LOCALITIES & BY-LAW APPLICATION & ENFORCEMENT (F10/184)

Crs Greagen/Johnson that Operations Committee recommends Council: 1. Receives and notes there report (AR12/15202) dated 13 July 2012,

submitted by the Director City & Cultural Services, concerning “Declaration of Dogs on Leash Area – Commissariat Point, Blanche Harbor & Miranda Localities and By-Law Application & Enforcement.

2. Having regard to the provisions of By-Law No 5 – Dogs, resolves

that Clause 9.1 ‘Dogs on Leash Areas’ apply to the following public areas (except an accredited guide dog, hearing dog or disability dog):

a) Commissariat Point

b) Blanche Harbor c) Miranda

3. Places advertisement (AR12/15220) in the Transcontinental and

Government Gazette. CARRIED COMMUNTY GRANT APPLICATION – RFDS 2012/2013 (F12/481)

Cr Lumsden declared an interest in this matter as her husband is an employee of the RFDS and vacated the Chambers at 5:43pm. Crs Paynter/Benbow that Operations Committee recommends Council: 1. Receives and notes the report (AR12/16940) dated 1 August 2012,

submitted by the Contracts & Events Officer, concerning “Community Grant Application – RFDS 2011/2012”.

2. Agrees to provide a Community Grant of $2000.00 (inc GST) to the

Royal Flying Doctor Service, such payment being made through the Port Augusta Auxiliary of the Royal Flying Doctor Service on the condition that a copy of the 2011/2012 RFDS Annual Report be forwarded to Council when available.

CARRIED Cr Lumsden re-entered the Chambers at 5.45pm. COMMUNITY GRANT APPLICATION – CHRISTMAS PARTY FOR SPECIAL CHILDREN (F12/481)

Crs Benbow/Johnson that Operations Committee recommends Council: 1. Receives and notes the report (AR12/15173) dated 12 July 2012,

submitted by the Contracts & Events Officer, concerning “Community Grant Application – Christmas Party for Special Children”.

2. Agrees to provide a Community Grant of up to $1365.00 (inc GST)

as sponsorship of seven children to attend the 2012 Christmas Party for Special Children at the Adelaide Zoo.

CARRIED

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COMMUNITY GRANT APPLICATION – CANCER COUNCIL OF SA (F12/481)

Crs Greagen/Johnson that Operations Committee recommends Council: 1. Receives and notes the report (AR12/15177) dated 12 July 2021,

submitted by the Contracts & Events Officer, concerning “Community Grant Application – Cancer Council of South Australia”.

2. Agrees to provide a Community Grant of $1000.00 (inc GST) to the

Cancer Council of South Australia through the local Friends of the Daffodil Day Fundraising Committee.

CARRIED COMMUNITY GRANT APPLICATION – iPAD’s FOR STUDENTS – PORT AUGUSTA SPECIAL SCHOOL (F12/481)

The City Manager Mr Perkin declared an interest in this matter as his wife was occasionally teaching as a temporary relief teacher at the Port Augusta Special School however he believed he did not have a conflict of interest. Crs Johnson/Mitchell that Operations Committee recommends Council: 1. Receives and notes the report (AR12/15265) dated 16 July 2012,

submitted by the Contracts & Events Officer, concerning Community Grant Application – iPad’s for Students – Port Augusta Special School.

2. Agrees to provide a Community Grant of $3000.00 (inc GST) to

support the Port Augusta Special School to purchase iPads to supplement their current literacy and numeracy programs.


AR12/18294 20/08/2012

MINUTES OF STRATEGIC MANAGEMENT COMMITTEE MEETING HELD ON MONDAY 20 AUGUST 2012

PRESENT Chairperson, Cr P Brown, Deputy Mayor, Cr P Greagen, Crs P Solomon, S Johnson, B Benbow and L Lumsden.

OFFICERS PRESENT

City Manager, Mr G Perkin, Director Corporate Services, Mr M Dunemann, Director Community Services, Mrs A O’Reilly, and Executive Assistant, Ms M Jenkins.


Public – 1 Media - 1

The Chairperson declared the meeting open at 5:30pm. APOLOGIES Crs Greagen/Johnson that the following apologies be received:

Her Worship the Mayor Mrs NJ Baluch AM Cr K McLean Cr T Mitchell Cr F Paynter CARRIED

MINUTES OF PREVIOUS MEETING

Crs Johnson/Benbow that the Minutes of the previous Strategic Management Committee Meeting held on 16/07/2012 (AR12/15010) be confirmed as a true and accurate record of proceedings. (The recommendations from these minutes were endorsed by Council on 24/07/2012). CARRIED

PRESENTATION Port Augusta Urban & Regional Strategy Initiative (F12/354) The Chairperson welcomed the Co Chair of the Aboriginal Community

Engagement Group Rachael Schmerl and the Aboriginal Community Engagement Officer Corey McKenzie and invited them to address Members on the Port Augusta Urban & Regional Strategy. Council’s Manager Community Harmony Jo Newell also was in attendance. Corey provided background in regard to the formation of the Port Augusta Urban & Regional Strategy which was as a result of the Lew Owens Report and Dialogue Event. The Urban and Regional Strategy Port Augusta initiative is driven by the Aboriginal Community Engagement Group (ACEG) through community consultation and ensuring the 3 tiers of Government (Steering Committee) are accountable for the delivery of services to the Port Augusta Aboriginal Community. Corey thanked Council through the efforts of the Mayor and City Manager in providing support and input to this Group. Rachael acknowledged and paid respect to the traditional owners of the land we are meeting on here today. Rachael spoke of the work being undertaken and progress made by the Group and the three tiers of Government working as a team and working on addressing issues within the community. Priority strategies and high level actions have been linked to the following 4 categories:

Healthy Homes Governance & Leadership Safe Communities Learning (Schooling & Early Childhood)

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Rachael advised that ACEG are working through the strategies and she

provided a number of examples. Rachael also acknowledged the support being provided by our Aboriginal community and Council, particularly by Mayor Baluch and Greg Perkin.

Members were invited to attend a Community Information Forum “Open

House” to be held on 21 August 2012 between 11am and 2pm at the Institute Theatre.

The presentation concluded at 5:58.pm and the presenters left the

meeting. QUESTION WITHOUT NOTICE (F12/441)

Cr Benbow – asked if results from the traffic count being undertaken as part of the pedestrian activated crossing investigations for Flinders Terrace were available. The question was taken on notice and referred to the Senior Technical Officer.


Cr Benbow – asked how and if a property owner is consulted when the zoning of their land is changed from one zone to another. He referred to a number of property owners located within the Cobbin Street extension where this has occurred and the only notification they received was via their rate notice. The City Manager advised that the property owner is not advised directly. Under the Development Act, Council Officers follow standard processes which include public notification in the local paper and via pubic forums. In respect to DPA processes, community consultation is undertaken. The Director Corporate Services asked Cr Benbow to provide details of the concerned ratepayers so the matter could be investigated.


Cr Benbow – asked if a set of goal posts could be installed at the Robert Bert McKenzie Park at Stirling North. Referred to the be active Field Officer for investigation.


Cr Lumsden – extended congratulations to those associated with the successful hosting and organisation of the Association of Friends of the Botanic Gardens of Australia biennial conference, dinner and associated activities held in our City over the weekend of 18 & 19 August 2012.

COMMUNITY GRANT APPLICATION – WALK FOR SOLAR – REPOWER PORT AUGUSTA (F12/481)

Cr Lumsden declared a conflict of interest in this matter as she is a member of the Repower Port Augusta group and vacated the Chambers at 6:06pm. Crs Greagen/Johnson that Strategic Management Committee recommends Council: 1. Receives and notes the report (AR12/17429) dated 6 August 2012,

submitted by the Contracts & Events Officer, concerning “Community Grant Application – Walk for Solar – Repower Port Augusta.

2. Does not provide a Community Grant of $2000 (inc GST) to

support Australian Youth Climate Coalition for Repower Port Augusta to conduct a rally and walk to call on the State and Federal Government to support building solar thermal in Port Augusta.

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3. Provides a one-off grant of $2000 (inc GST) to Repower Port

Augusta Group to assist with its support for the establishment of a Solar Thermal Power plant in Port Augusta.

CARRIED Cr Lumsden re-entered the Chambers at 6:09pm. ANNUAL REVIEW – FEES & CHARGES POLICY 2.6.03 & REGISTER AR12/12908 (F10/286)

Crs Johnson/Greagen that Strategic Management Committee recommends Council: 1. Receives and notes the report (AR12/12269) dated 17 July 2012,

submitted by the Director City & Cultural Services, concerning “Annual Review – Fees & Charges Policy 2.6.03 and Register AR12/12908).

2. Adopts the Fees & Charges Policy 2.6.03 Appendix A and Fees &

Charges Register AR12/12908 Appendix B as amended for the 2012/2013 financial year (subject to the inclusion in the Fees & Charges Register of an entry fee into the Wadlata Outback Interpretive Centre for a family comprising of 1 adult and 2 children of $25.95)

3. Updates the policy manual and Council website accordingly and

places an updated copy of the Fees & Charges Register on display at the principal office of the Council.

CARRIED UPPER SPENCER GULF HEAVY INDUSTRY HUB (F12/917)

Crs Greagen/Lumsden that Strategic Management Committee recommends Council: 1. Receives and notes the report (AR12/17674) dated 7 August 2012,

submitted by the City Manager, concerning “Upper Spencer Gulf Heavy Industry Hub”.

2. Advises the Minister for Regional Development that in deciding how

to respond to the report “Upper Spencer Gulf Heavy Industry Hub” that the State Government have regard to the following:

2.1 Re recommendation 1, this recommendation proposes that

the Upper Spencer Gulf Region should be dealt with as a unified region rather each of the three cities compete for economic development. The recommendation also proposes that a governance arrangement be established to deal holistically with the development of the region. The recommendation does not acknowledge that the three cities have for a number of years advanced unified economic development of the region under the umbrella of the Upper Spencer Gulf Common Purpose Group (USGCPG) nor does the recommendation suggest that the USGCPG is ideally placed to be bolstered to fulfil the unified management of economic development in the region as promoted by the report. The State Government needs to be mindful that economic development in best done by regions rather than for regions and accordingly that locally established and resourced bodies are best placed to fully understand the needs and systems that exist in the region.

AR12/18294 20/08/2012

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2.2 Re recommendation 5, that suggests that zoning and land

availability is not currently an issue. The report assumes that the cities are in good shape and capable of sustaining additional growth. In the case of Port Augusta there are a number of underlying issues that require further consideration:

2.2.1 While land may be available and appropriately

zoned there are areas of the city where basic infrastructure services are not provided and the cost to developers of funding extensions of water and sewer infrastructure makes it unviable to service and develop the land. The State Government should undertake a review of these areas and consider how the land can be appropriately serviced for it to ensure it fulfils its zoned intent.

2.2.2 In the CBD land is appropriately zoned however the

market is not making it available for developers that are trying to bring major retail businesses to the city. As a result these businesses are seeking appropriately zoned land outside of the CBD or locating in other towns. This is leading to the CBD being diluted in its dominance as the shopping centre for the city and impacting the viability of other businesses that rely on the concentration of passing foot traffic. The dispersal of retail also creates unnecessary travel which adds to traffic accidents and increased exhaust pollution. The key role of Governments is to intervene where the market does not work effectively and accordingly this key breakdown in the structuring and working of Port Augusta needs to be addressed at the State Government level.

2.2.3 Port Augusta has developed in the past in an ad

hoc fashion with various Federal and State agencies playing the role of developer. As a result many suburbs were developed without state sewer infrastructure leading to 1460 properties relying on septic tanks with many now failing because of age, poor quality material and inadequate maintenance. The current situation is that property owners are responsible for replacing defective septic tanks. This is a cost that many can not afford which then leads to Council being responsible for funding these costs. These costs are then to be recouped from the home owner through regular payments or lien on the property with the funds only repaid when the property is sold. This is a cost that the local community through its Council can also not afford. This issue needs to be considered by the State Government in its response to this report.

3. Requests the State Government undertake ongoing and wide

consultation in relation to the Upper Spencer Gulf Heavy Industry Hub, with Council being informed of progress with the project.


F12/205 AR12/16821 07/08/2012

MINUTES OF PORT AUGUSTA MARINE ADVISORY COMMITTEE MEETING HELD ON TUESDAY 7 AUGUST 2012

Meeting #39

PRESENT Cr Peter Solomon (Chairperson) Robin Sharp (Deputy Chairperson) Peter Huxtable Andy Ireland Aaron Morgan Peter Molineux (proxy for David Powell) EX-OFFICIO MEMBERS

Daniel Hanisch (NRM) David Pearce (DEH)

OFFICERS Alan Cameron, Parks Technical Officer PRESENT Brenton Daw, Senior Technical Officer WELCOME The Chairperson, Cr Solomon declared the meeting open at 7pm and

welcomed those present. Cr Solomon welcomed Daniel Hanisch to the Committee representing the Northern & Yorke Natural Resources Management Board (NYNRM).

APOLOGIES Robin Sharp/Peter Huxtable that the following apologies be received: Brett Munns

David Powell CARRIED CONFIRMATION OF PREVIOUS MINUTES

Robin Sharp/Peter Huxtable that the Minutes of the previous Meeting (#38 – AR12/11113) held on 05/06/2012 be confirmed as a true and accurate record of proceedings. (These Minutes were received and noted by Council on 25/06/2012)

CARRIED BUSINESS ARISING Carpenter’s Landing Launching Ramp Upgrade The Senior Technical Officer, Brenton Daw provided the following update

in regard to this matter:

Outlined history of project Currently designed and tendered EPA raised concerns which were dealt with and tender was not

required to be revised Engagement of specialist coastal engineer to address other

issues arising Final plans modified although preferred tenderer does not seek

and has not sought additional fees at this stage Cost revision $700,000 to $750,000 Project construction summer 2012-2013 Alternative design techniques identified, discussed and dismissed

The Committee thanked Brenton for his useful and informative

presentation. Brenton left the meeting at 7:30pm.

F12/205 AR12/16821 07/08/2012

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Marine Parks Update David Pearce provided the following update:

Acknowledgement:

That workshop consultations and advisory committee program have closed

Of discrepancy between Sanctuary and Aquatic Reserve boundaries

That local request for fishing rights to shack zones at Blanche Harbor and Miranda were not included

Review by Minister imminent and response time extended. Intent is to allow shore fishing and amend Aquatic Reserve boundaries.

Robin Sharp/Peter Huxtable that the Port Augusta Marine Advisory Committee recommends Council supports a submission for the Minister for Sustainability, Environment & Conservation, Hon Paul Caica, to edit or remove entirely the current Blanche Harbor and Yatala Aquatic Reserves to allow shore based fishing in front of the Miranda and last 27 Blanche Harbor shacks.

CARRIED Marine Parks Beach Fishing Access Discussed in previous topic.

No changes to existing No-Go zones No changes in USG

David Pearce and others contended that:

errors made in consultation impacts from marine Parks loss of shore based fishing

would assist efforts to establish artificial reefs Robin Sharp/Andy Ireland that the Port Augusta Marine Advisory Committee recommends Council support the establishment of artificial reefs in Upper Spencer Gulf waters in close consultation with the local Councils. CARRIED

NYNRM Matters Daniel Hanisch from Northern York NRM reported as to current NRM

activities:

Aquatic Environmental Education day in June a great success. Thankyou for assistance

New joint SARDI, Adelaide and Flinders Uni research project announced The Spencer Gulf Ecosystems program addresses how our science can support and inform the planning and decision making processes associated with the development of mining adventures, expansion of fisheries and aquaculture, and conservation and recreational needs, while simultaneously delivering on environmental, social and economic objectives.

Mambray Creek habitat restoration project includes some creeks in PACC area

Some assistance may be possible for control of Agave Americana Century Plant from NYNRM

F12/205 AR12/16821 07/08/2012

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CORRESPONDENCE ITEMS

Draft Management Plan & Summary Report for Commercial Marine Scalefish Fishery

The letter (AR12/13859) from the Chair of the Fisheries Council of SA

was noted. No comments generated by the Committee. OTHER BUSINESS Artificial Reefs/Launching Boat Fees Aaron Morgan tabled his collection of:

Assorted State Government media announcements re Artificial

reefs surveys of USG boat launching fees and payment arrangements

(A copy of these documents are attached to the minutes) Mooring Control & Regulation

Andy Ireland contended:

Problems are ongoing DTEI not interested despite being the responsible agency Moorings pulled, insurance exposure, derelict boat dumping,

salvage and recovery ambiguities, all unresolved Council only involved if unsecured boat lands on shore Mariner education, voluntary management, harbourmaster

solutions mentioned NEXT MEETING Tuesday 2 October 2012 @ 7pm. CLOSURE 8.30pm.

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F12/50 AR12/7039 17 April 2012

MINUTES OF PORT AUGUSTA CITY COUNCIL DEVELOPMENT ASSESSMENT PANEL

HELD ON 17 April 2012

Meeting #109

PRESENT Presiding Member Mr J Willcocks, Cr S Johnson, Mr J Veen, Mr C Cresp, Cr T Mitchell & Cr F Paynter.

OFFICERS PRESENT Mr G Perkin (City Manager), Mr T Pham (Community Planner) and Ms L

Flynn (Administrative Assistant – Development Services). GALLERY PRESENCE

N/A

The meeting was declared open at 5:28.pm. APOLOGIES Apologies submitted Mr J White be received and noted. APPOINTMENT OF DEPUTY PRESIDING MEMBER

Cr Mitchell/Mr Cresp nominated Cr Johnson to be appointed as the Deputy Presiding member. Cr Paynter nominated Mr Veen, who declined to accept the. There were no further nominations, Cr Johnson accepted the position and was appointed Deputy Presiding Chairperson of the Development Assessment Panel.

CARRIED CONFIRMATION OF PREVIOUS MINUTES

Mr Veen/Cr Paynter that the minutes of the previous Meeting #108 held on 28 February 2012 (AR12/3214) be received and noted as a true and accurate record of proceedings.

CARRIED 660/290/2011 CIVIL SURVEYS & DESIGN PTY LTD

LAND DIVISION 45-47 RAILWAY STATION ROAD STIRLING NORTH SEC: 948 LT: 102 PLN: 69057 CT: 5959/297

Mr Veen/Cr Johnson that the Council Development Assessment Panel

receives and notes the report (660/290/2011) 3 April 2012, submitted by the Community Planner, concerning “Land Division – 45-47 Railway Station Road STIRLING NORTH 5710”.

CARRIED The application was declared open for discussion and Mr Cresp

declared an interest in the development application 660/290/2011 due to his in-laws owning an adjoining property, and having made representation against a previous application proposed for this land. Mr Cresp left the meeting at 5:38pm.

Mr Veen/Cr Johnson that the Council Development Assessment

Panel:- 1. Resolves that the proposed development is NOT SERIOUSLY at

variance with the Development Plan. 2. Defers the application subject to the receipt of further

information: 2.1 Details of the proposed stormwater retention method. 3.2 Details for the provision of a suitable rubbish bin

collection area on the public road (as Veolia do not

F12/50 AR12/7039 17 April 2012

collect bins from private roads), to include the allocation of sufficient land and a suitable surface for the bins.

CARRIED Mr Cresp re entered the meeting at 6:16pm. The meeting was closed at 6:17.pm.

F12/50 AR12/13183 26 June 2012

MINUTES OF PORT AUGUSTA CITY COUNCIL DEVELOPMENT ASSESSMENT PANEL

HELD ON 26 JUNE 2012

Meeting #110

PRESENT Cr S Johnson, Mr J Veen, Cr T Mitchell & Cr F Paynter. OFFICERS PRESENT Mr G Perkin (City Manager), Mr T Pham (Community Planner) GALLERY PRESENCE

N/A

The meeting was declared open at 5:30pm. APOLOGIES Jason Willcock, CONFIRMATION OF PREVIOUS MINUTES

Cr Veen/Cr Paynter that the minutes of the previous Meeting #109 held on 17 April 2012 (AR12/7034) be received and noted as a true and accurate record of proceedings.

CARRIED 660/102/2012 HL CHRISTOPHERSEN

LAND DIVISION LOT 1 FOOTNER ROAD STIRLING NORTH LT: 1 DP: 75814 CT: 6010/171

MItchell/Paynter that the Council Development Assessment Panel

receives and notes the report (660/102/2012) 20 June 2012, submitted by the Community Planner, concerning “Land Division – Lot 1 Footner Road STIRLING NORTH 5710”.

CARRIED The meeting was closed at 5:34pm.

REPORT FOR: Council MEETING DATE: 27 August 2012 REPORT FROM: City Manager REPORT TITLE: Revocation of Community Land Classification – Allotments 106

and 108 in CR 5754/540 - Town Hall and Old Fire Station FILE NAME: F12/346 RECORD NO: AR12/14814 STRATEGIC PLAN SUB GOAL/S 3.1 Economic growth for long-term benefit. 1. PURPOSE To seek Council’s decision in regard to the revocation of the community land classification applicable to Allotment 106 and Allotment 108 in Crown Record 5754/540, being the Town Hall and Old Fire Station, Port Augusta. 2. RECOMMENDATION Council: 1. Receives and notes the report (AR12/14814) dated 17 August 2012,

submitted by the City Manager concerning “Revocation of Community Land Classification – Town Hall and Old Fire Station”.

2. Resolves to revoke the classification as community land applicable to

Allotment 106 and Allotment 108 in Crown Record 5754/540. 3. Places an advertisement in the Government Gazette (AR12/14815) to

formalise the notification of this decision. 3. BACKGROUND 3.1 Council at its meeting held on 27 February 2012 resolved to endorse the

revocation proposal of the community land classification applicable to Lot 106 and Lot 108 in CR 5754/540 known locally as the Port Augusta Town Hall and Old Fire Station. Approval was granted to commence consultation with the community.

3.2 Following consideration of the six (6) written submissions received during

the consultation process, Council at its meeting held on 28 May 2012 resolved to seek Ministerial approval of the revocation proposal.

3.3 A letter (AR12/11538) was forwarded to the Hon Russell Wortley MLC,

Minister for State/Local Government Relations on 1 June 2012, seeking approval of the revocation proposal.

2 4. DISCUSSION Revocation Proposal 4.1 Ministerial approval (refer Appendix A) of the revocation proposal was

received by Council on 17 August 2012. 4.2 To enable the classification as community land to be removed from

Allotment 106 and Allotment 108 in CR 5754/540, Council will now need to formally revoke the community land status. To complete the revocation process an advert must be placed in the Government Gazette advising that Council has formally revoked the community land classification (refer Advert – Appendix B).

5. CONFIDENTIALITY PROVISIONS Not applicable. 6. RISK MANAGEMENT 6.1: Financial/Budget The estimated cost to publish the advert in the Government Gazette is $80. 6.2: Legal Section 193 of the Local Government Act 1999 provides that an advertisement

must be published in the Government Gazette outlining the Council resolution in relation to the exclusion of the land from the community land classification.

6.3: Environment The Port Augusta Town Hall has scaffolding erected along the entire frontage of

the building to protect pedestrians from falling masonry from the buildings façade. The building looks derelict and does not present the heart of our great city in a positive and progressive light.

The redevelopment of the Town Hall site will improve the amenity of the area

immensely and give Port Augusta some pride in relation to the image of our city, give the Town Hall a new lease on life and provide our community with access to this majestic old building.

6.4: Community

6.4.1 General The community were provided an opportunity to comment on the

proposal revocation proposal and submissions were taken into consideration as part of Council’s decision making process.

6.4.2 OPAL Program

Not applicable. GREG PERKIN CITY MANAGER

3 APPENDIX A

APPENDIX B

PORT AUGUSTA CITY COUNCIL

Revocation of Community Land Classification

Council at its meeting held on 27 August 2012, resolved to revoke the Community Land Classification applicable to Allotment 6 and Allotment 8 in Crown Record 5754/540, Town Hall and Old Fire Station, Port Augusta, having complied with all requirements in relation to Section 194 of the Local Government Act 1999. Greg Perkin CITY MANAGER Government Publishing SA: Government Gazette Edition: Thursday 6 September 2012

REPORT FOR: Council MEETING DATE: 27 August 2012 REPORT FROM: City Manager REPORT TITLE: Correspondence Items FILE NAME: F12/118 RECORD NO: AR12/17455 STRATEGIC PLAN SUB GOAL/S 6.1 A professional effective, efficient & customer focused organisation, responsive to

the needs of the community. PURPOSE To keep Elected Members informed of general correspondence items. RECOMMENDATION Council receives and notes the report (AR12/17455) dated 7 August 2012, submitted by the City Manager concerning “Correspondence Items”. The following items of correspondence are attached for member’s information: 1. Letter from Mayor Kym McHugh, President, Local Government Association of SA

(AR12/16069), regarding Council’s successful application to the Regional Development Australian Fund (RDAF).

2. Letter from Mayor Kym McHugh, President, Local Government Association of SA

(AR12/16540), enclosing Council’s 2012/2013 LGA Membership subscription. 3. Letter from Geoff Dodd, Chief Executive Officer, City of Port Lincoln

(AR12/17091) addressed to the Provincial Cities Association, advising of its intention to withdraw its membership of the Provincial Cities Association as at 30 June 2013.

4. Letter from Rob Stobbe, Chief Executive Officer, ETSA Utilities (AR12/16957)

advising of the name change for ETSA Utilities to SA Power Networks. 5. Letter from Tony Hornby, Project Manager, RSL Currumbin Palm Beach Sub-

Branch Inc (AR12/17174), thanking Council for its donation ($150) towards the Collage to Commemorate the 100th Year of the Landing of Gallipoli.

6. Letter from Premier Jay Weatherill (AR12/17182) inviting Council to attend a

consultation meeting regarding the South Australian Government’s commitment to give formal recognition of Aboriginal people as the First People of this State by asking the Parliament to amend the State’s Constitution.

-2-

7. Letter from Henry Morton, Chairperson, Port Augusta Dance Group (AR12/17322) thanking Council for its community grant for the 2012 Poinsettia Ball and providing a report on the Ball.

8. Email from Wendy Campana, CEO, Local Government Association of SA

(AR12/17028), regarding the Australian Local Government Association Presidency position.

9. Letter from the Doctors for the Environment Australia to the Minister for Health

and Ageing, Hon John Hill MP (AR12/18436), regarding health issues of the people of Port Augusta.

10. Letter from the Hon Simon Crean MP, Minister for Regional Australia, Regional

Development and Local Government (AR12/18553) confirming the success of Council’s funding application for the Far North Community/Sports Hub.

11. Minutes of Upper Spencer Gulf Cities Association Meeting (AR12/18624) held on

14/08/2012. GREG PERKIN 07/08/2012

21st August 2012

Mayor Joy Baluch and Council MembersPort Augusta City CouncilMackay StreetPORT AUGUSTA SA 5700

Dear Madam and Elected Members

Re Rates for City of Port Augusta − Assessment Numbers 3315, 7309 and 3168

For over 30 years now we have been Ratepayers in this Council area − paying Commercial,

Residential and Shack Rates. We also pay rates for properties in City of Holdfast Bay, Copper Coast,

City of Port Lincoln and the Corporation of the City of Whyalla.

We have been monitoring our increases here in Port Augusta over the years as have many other

ratepayers and cannot understand the extreme rise for this year given the current economic climate.

Whilst we have no problem in paying Rates for services provided, we feel that this year in particular

we have been rated unfairly and unjustly. Council appears to be covering their liabilities to the

extreme. We outline below some examples of payments we are making. In comparison the Ratescharged for this Council are far and above others of the same size and in the way they rate.

Our concern is between Councils such as Port Lincoln and Port Augusta − why would the difference

be so vast ?? Similar Ratepayer numbers, and areas, comparing sites of foreshore Tasman Terraceforeshore to Marryatt Street?

We also understand that under Section 166 of the Local Government Act that certain rebates areapplied to properties for diverse reasons.

Section 166 (1) (b) where the rebate is desirable.for the purpose o~ assisting or supporting abusiness in its area; and (c) where the rebate will conduce to the preservation ol buildings orplaces oJ historic signiJ~cance;

Scanned By r eco~ds on 20120822 095835

For this reason we then apply for a Discretionary Rebate for our Office at 12 Marryatt Street, PortAugusta under Section 166 (2) (b) and a Discretionary rebate of 75% for our home at 5 Chapel Streetwhich is on the Historical Trail and listed in the local guides and noted by Council under Section 266of the Local Government Act Section 166 (1) (c).

We await your favourable reply.

Yours sincerely

ANNE MARIE SEAGRIM PETER W SEAGRIM

€ity 0~

Port Lincoln

Postal Address:PO Box 1787, Port Uncoln SA 5606

Ph: (08} 6621 2300 Fax: (08) 8621 2399Emaih

.*~Office Hours: Mondayto Friday 9am ; 5pro

ABN 80 776 127243

hl=ll=hlllll%l",,H"ll h,J,PW & A SEAGRIMPO BOX 70PORT AUGUSTA SA 5700

048−5700 (4724)

ANNUAL NOTICE\IST QUARTER

~rooertv Details

Address: Ul/100 TASMAN TERRACE

CT Reference: 595960

Valuation Number: 934386600*Allotment: C22789 1 SEAGRIMSSit e Y~!ue; $184;000:00

Rates & Charl:es

Differential General Rate

Fixed Charge

Waste & Recycling Service Charge

TOTAL COUNCIL RATES LIABILITY 2012/2013

Eyre Peninsula Natural Resources Management Board Levy

(For EPNRM Levy enquiries phone: (08) 8682 7555)

LESS State Government Pensioner Concession

LESS Rebate as per section 159−166 of the Local Government Act 1999

RATE IN$

000574

TOTAL LIABILITY 2012/2013

B/FWD Arrears $13.00

Fines & interest $0.00

Payments received to date $O.00

Balance 2012/2013 $1633.15

AHOUNT

$1056.15

$340.00

$175.00

$1571.15

$62.00

$0.00

$0.00

@AMOUNTF

NOW DU~.~

4th Quarter

$408.00

Oue By: 14/06/2013

Assessment No: AB561

Address: Ul/100 TASMAN TERRACE

ARREARS DUE

IMMEDIATELY:$13.00 \V~

Quarterly Amount:

Last day for payment

$40915

14/09/12

Having difficulty paying your rates?If you are experiencing difficulties in paying your

rates, please contact the Rates Officer on 8621

2326 to discuss payment options. These enquir−ies are treated confidentially

FINES APPLY FOR PAYMENTS NOT RECEIVEDBYTHE DUE DATE

Early Payment Amount

If received by

$1618.20

14,09.12

Want to know what you get for your rates? Visit

PAYMENT METHODS

pAL~yy Biller Code; 9639

Ref: 1000085613

Pay in person at the Council

Office

/VISA

Post Cheque orMoney Order

m

m

4 Mackay Street (PO Box 1704) Telephone (08) 8641 9100Port Augusta, South Australia. 6700 Facsimile (08) 8641 0357

admin@portaugusta sa.gov.au ABN 73 625 993 182~WeN.portaugusta sa gov.au

COUNCIL RATES ARE EXEMPT FROM GST

I,IIl",l,llllllhl",,,I,hl,ll,hP W Seagrim & A M Seagrim5 Chapel StreetPORT AUGUSTA SA 5700

IIIIUIIMMHO481003293

Property Details:

12 Marryatt Street PORT AUGUSTA SA 570Lot: 4 DP: 65036 CT: 5928/146

PortAugustaO, COONRate Noti

Insta~

Notice Dated 7 August 2012

Assessment No.: 3168

e Council No.: 31682

Council Rates were declared on5 July 2012 and are due in fourinstalments.

Instalment 1: $1849.95

Due: 14 September 2012

Instalment 2: $1847.00Due: 4 December 2012

Land Use: Commercial / Industrial

Valuation No.: 6610290006

Rates & Charges:

General Rate: $270000 @ 3.048 c in$Less Capping RebateKerbside Co!lection/Recycling Service ChargeNatural Resource Management LevyTotal Annual Rates & Charges 2012/2013BIFwd Arrears/Credits

Instalment 3: $1847.00Zone: District Centre Due: 4 March 2013

Site Value: ~7~0

~ ent 4: $1847.00

$200;~COU nt w~.~pply =it.paid in

~ptember 2012$30.00$7390.96 Discount: $369.55

$0.01 Discounted Amount: $7021.40

Total Payab kVxC),−−~c~__~ ~.~

Payments received after 5 August 20~een credited to this assessment.

Please return this portion with postal payments to: PORT AUGUSTA CITY COUNCILPO BOX 1704, PORT AUGUSTA 5700

[Billet Code: 27961

Ref: 31682

Billpay Code: 2808Ref: 31682

ilIIIIIIIHHHIHINUlllN*2808 31682

Pay in person at any P~t Office,by phone 13 18 16, o~ go 1owww postblllpay co~n au

IIIWIIIIIAssessment No: 3168


Discounted amount if paid in full by/14 September 2012 1$7021.40

DUE DATE: 14 September 2012

Full details of payment methods are located on the reverse of this form.

4 Mackay Street (PO Box 1704) Telephone (08) 8641 9100Port Augusta, South Australia, 5700 Facsimile (08) 8641 0357

admin@porlaugusta sa govau ABN 73 625 993 182www portaugusta.sa.gov au

COUNCIL RATES ARE EXEMPT FROM GST

PortACiTY COU C,LRate N

m

w

n

m

hlllhJl,llllllhlll,,,lllhhll,hP W Seagrim & A M Seagrim5 Chapel StreetPORT AUGUSTA SA 5700

HIIIiflllllllHIrllllmlllH~roperty Details:

12 Mam/att Street PORT AUGUSTA SA 570Lot: 4 DP: 65036 CT: 5928/146

04810O3501

Assessment No.: 3168

e Council No.: 31682

Council Rates were declared on25 July 2011 and are due in fourinstalments.


Due: 30 September 2011


Due: 2 December 2011


Due: 2 March 2012

Instalment 4: $1612.00Due: 1 June 2012

Land Use: Commercial / Industrial

Valuation No,: 6610290006

Rates & Charges:

Zone: District Centre

Site Value:

General Rate: $270000 @ 2.9374 c in$Less Capping RebateKerbside Collection/Recycling Service ChargeNatural Resource Management LevyTotal Annual Rates & Charges 2011/2012B/Fwd Arrears/Credits

$188.00$36.00

$6450.92$0.02

5% Discount will apply if paid infull by 30 September 2011

Discount: $322.55

Discounted Amount: $6128.35

Total

Payabl~

Notice Dated 25 August 2011 − Payments rec"eived..n~z~_aftefthis date may not have been deducted.

Please return this portion with postal payments to: PORT AUGUSTA (31TY COUNCILPO BOX !704, PORT AUGUSTA 5700

iBillet Code: 27961

Ref: 31682

~ Billpay Cede: 2808 by phone 13 18 16, ot go to

Ref: 31682 ~,, pos~.~,y ~. ~,

O pos'r billow"HIIIIIIHHIHIlUlHIII|IHH°2808 31682

I!11!111111111Assessment No: 3168


Discounted amount if paid in full by130 September 2011 1$6128.35

DUE DATE: 30 September 2011

0

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It was reall~ thoughtful of you!

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