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Council Induction
Welcome and introductions
AgendaDay 1 Setting the context Internal and external relationships The organisation Regulation – ethical and other issues Sum up and close Dinner – Molly’s yard 1815 for 1900 (optional)
Day 2 Visit to local pharmacy for lay members (optional) Tea, coffee and registration 0945 - 1000 Recap Fitness to practise Committee structure The Pharmacy Forum Strategy and Business plans 2012 – 2014 Summary and close
Setting the context
Objectives for the induction
• To understand the environment that we operate in• To understand the collective and individual responsibilities of
Council• An introduction to current organisational arrangements• To review current and future plans
Setting the context• Core functions of regulator and duty of Council
members • Healthcare Regulation – devolved to NI • ‘Trust, Assurance and Safety’ –The Regulation of
Health Professionals in the 21st Century – February 2007(3)
• 1976 Pharmacy Order • Amendment Order what has changed?• Regulations • Q & A
Regulator core functions and duty of Council members
Core Regulatory Functions (CHRE)- Education- Standards- Registration- Fitness to Practise
Duty of Council Members and Council– Inadequate corporate governance is at the heart of many organisational
failures.– The UK Corporate Governance Code suggests 'every company should be
headed by an effective board which is collectively responsible for the long-term success of the company”
– Healthcare Regulation – Devolved to NI
Regulator core functions and duty of Council members
• The Pharmacy NI Order 1976• Trust Assurance and Safety – the Regulation of Healthcare• Professionals• The Amendment Order • Supporting Regulations
What has changed?• The Law Commission joint consultation on ‘The Regulation of
Healthcare Professionals’
QUESTIONS?
Internal and external relationships
• CHRE • BREAK • Corporate Governance – challenges in the team • Presentation from NISCC on Council/ Exec
relationships • Relationships with other regulatory bodies • Q&A
CHRE
Corporate Governance – challenges in the team
‘Corporate governance is concerned with holding the balance betweeneconomic and social goals and between individual and communal goals. Thegovernance framework is there to encourage the efficient use of resources
And equally to require accountability for the stewardship of those resources.The aim is to align as nearly as possible the interests of individuals,
corporations and society.’
(Sir Adrian Cadbury, UK, Commission Report: Corporate Governance 1992)
Current arrangement for co-ordination between staff and Officers (President, Vice-President and Treasurer)
Presentation from NISCC
Relationships with other bodies
• Other UK Regulators• Other pharmacy regulators• DHSSPS• CHRE
QUESTIONS?
The organisation• Overview – staff and committee structures• Corporate Governance Handbook• The Departments
QUESTIONS?
Regulatory Council
Resources Audit and RiskRegulatory Compliance
Public Forum Professional Forum
EducationStandards
and GuidanceRegistration Fitness to Practice
Governance Structure 2012
Regulatory Staff Organisation
Chief Executive
Registrar and Head Of Regulatory Services Business Manager Head of Public Affairs
Pre- RegistrationPost Registration
Registration ProcessFitness to Practise
FinanceShared Administration
HRFacilities
Policy ResearchExternal Relations
EqualityConsultations
Corporate Governance Handbook1 – Introduction, governance2 – Roles and accountabilities3 – Induction4 – Council meetings5 – Conduct of meetings6 – Monitoring by Council7 – Relationships with staff8 – Concerns about probity*9 – Conduct of members of Council10 – Relationships with commercial organisations11 – Member expenses*12 - Attendance at overseas meetings13 – Nomination to international organisations14 – External Communications15 – Members meetings
Corporate Governance Handbook - Appendices• A P45 – 48 – the officers remit• B Committee chairs – useful for initial appointees• C P50 – Some insights for selection etc• D Main Committees. Look at in detail tomorrow – as E for future reference
around composition and quorum• F P61 – Joan will cover at end, declarations and procedures• G P66 – already covered, Code of Conduct – benchmark for behaviours• H International bodies – more for Forum, for development• I P69 – worth reminding yourself of Nolan principles – pervades
everything we do• J Equal opportunities policy – again worth familiarising – as a body with
significant powers over peoples lives we need to ensure our policies and practices are free from bias, Council responsibility – Mark will cover later
• K as J – Equality and diversity• L P80 harassment and bullying Statement – particularly important in a
body where paid staff interact with appointed Council and committee members – need to be mindful of staff structures when dealing with individuals
• M P 83 – Joan next Expenses procedures• N P86 – SOD PFB – deal with in detail tomorrow
Housekeeping issues
• Conflict of Interest
• Expenses
• Rates and procedures for payment
• Service agreement
The Departments
• Public Affairs• Business management• Registration and Regulation
Mark NealeMark NealeHead of Public AffairsHead of Public Affairs
Grainne MageeGrainne Magee
Policy OfficerPolicy Officer
Key rolesKey roles CommunicationsCommunications Public AffairsPublic Affairs Consultation managementConsultation management Event managementEvent management Equality and diversityEquality and diversity Shared resourceShared resource Oversight of Pharmacy ForumOversight of Pharmacy Forum
CommunicationsCommunications
Media and press relationsMedia and press relations Local and national pressLocal and national press Pharmacy pressPharmacy press
Internal communicationsInternal communications NewslettersNewsletters Annual reportAnnual report BulletinsBulletins
Website and brandingWebsite and branding
Public AffairsPublic Affairs
Political engagementPolitical engagement LobbyingLobbying Political conferencesPolitical conferences MonitoringMonitoring Information gatheringInformation gathering
Public engagementPublic engagement StakeholdersStakeholders Representative groupsRepresentative groups
Consultation managementConsultation management
ConsultationsConsultations In bound In bound Out boundOut bound EngagementEngagement
Equality and DiversityEquality and Diversity
Embedding equality and diversity in the Embedding equality and diversity in the organisationorganisation
Overseeing the monitoring of equality and Overseeing the monitoring of equality and diversity data diversity data
Engaging with other regulators on equality Engaging with other regulators on equality and diversity issuesand diversity issues
Engaging with stakeholdersEngaging with stakeholders
25
The TeamJoan Duffy
Business Manager
Elaine RaffertyPre-Registration
Coordinator
Nicola McGarrellClerical Officer
Karen McKennaClerical Officer
Andrea McFallFinance Assistant
Joyce Livingston/Clerical Officer
26
Joan Duffy
Business ManagerCore Responsibilities
Manages all areas of the Societies finances, including accounting, financial planning and budgeting
Manages the Societies infrastructure, including IT, Premises and HR
Manages staff resources
27
Andrea McFall
Finance AssistantCore Responsibilities Maintaining sales & purchase
ledgers, producing invoices, processing receipts, processing invoices & payments
Manages the annual retention process including payments by DD, Bacs and card payments
Organises room hire and use of society facilities
28
Elaine Rafferty
Pre-Registration Co-ordinator
Core Responsibilities
Assists & supports the Pre-registration lead
Maintains & monitors the Pre-registration trainee register, dealing with new applicants & current trainee’s
Facilitation of trainee appraisal process
Manages communication from trainees and tutors
29
Nicola McGarrell
Clerical OfficerCore Responsibilities Provides admin support to
Council, Committees and SMT Minute-taking, production of
minutes, compilation of agendas, collation of paperwork for all meetings and follow up correspondence
Organises staff and Council travel arrangements
30
Karen McKenna
Clerical OfficerCore Responsibilities
Supports the Post Registration Lead with CPD and revalidation
Provides support to the Education Committee
31
Joyce Livingston
Reception/Clerical Assistant
Core responsibilities
Reception - meet and greet Manages the catering needs of
meetings Assists with adhoc clerical
duties
32
Registration Standards and Fitness to Practise
Who are we? &What do we do?
Registration Standards and Fitness to Practise
The team who are we?
Brendan Michelle Peter Tracy Elaine Karen
Registration Standards and Fitness to Practise
The team what we do?
staff P McKee M McCorry B Kerr P McKee M McCorryT Donnelly K McKennaE Rafferty
registrar
registration standards fitness to practise cpd
trainees code of ethics misconduct assessment
pharmacists prescribing health
premises internet impairment remediation
internet traineeshomeopathy investigation adjudicationcollection and deliveryraising concerns adjudication
Registration Standards and Fitness to Practise
Registration
1. Students [Trainees] 185
2. Pharmacists 2012
3. Premises 549
Registration Standards and Fitness to Practise
Registration
1. NI qualified
2. GB qualified
3. EEA qualified
4. Non EEA qualified or EEA qualified on resident
Registration Standards and Fitness to Practise
Registration calendar
1. Students [trainees] Jan – Mar
2. Pharmacists May – June1. From student register July - Aug2. Ad hoc 365
3. Premises Dec - Jan
Standards
Code of Ethics
1. Sale and supply of Medicines
2. Raising concerns
3. Confidentiality
4. Internet
5. Prescribing by pharmacists
6. Students [trainees]
7. Continuing Professional Development
Registration Standards and Fitness to Practise
Impairment
1. Caution or conviction
2. Professional misconduct
3. Poor performance
4. Health
Registration Standards and Fitness to Practise
Procedures
1. Investigation
2. Scrutiny
3. Adjudication
Registration Standards and Fitness to Practise
NI single healthcare regulator
1. United Kingdom
a) CESG
b) CHRE
2. EEA
a) AURE
b) PSI
Registration standards and Fitness to Practise
Your questions?
Workshop
• Split into two groups
• Each has 30 minutes to consider and prepare 5 minute response
• Choose respondent at start
Sum up
• Review against objectives
• Pre-view day 2
• FINAL DAY 1 QUESTIONS