Council Meeting - 3 December 2019 - City of Casey...Council Meeting - 3 December 2019 Page 4 7....

Council MeetingTuesday 3 December 2019

Notice and Agenda of Meeting to be held in the Function Centre,Bunjil Place, Narre Warren Commencing at 6:30 pm

Vision for the future Australia’s most liveable city.

Chairperson: Mayor, Councillor Susan Serey

Members: Deputy Mayor Rex Flannery Deputy Mayor Gary Rowe Councillor Rosalie Crestani Councillor Tim Jackson Councillor Damien Rosario

Councillor Geoff Ablett Councillor Milla Gilic Councillor Sam AzizCouncillor Wayne Smith BJ, JPCouncillor Amanda Stapledon

Chief Executive Officer: Glenn Patterson

Council Meeting - 3 December 2019 Page 2

Order of Business1. Reading of the Prayer and Faith Message.................................................................................................32. Statement of Acknowledgement ................................................................................................................33. Apologies ...................................................................................................................................................34. Confirmation of Minutes .............................................................................................................................35. Declarations of Conflict of Interests and Personal Interests ......................................................................36. Public Question Time .................................................................................................................................37. Officer's Reports for Consideration ............................................................................................................4

7.1. 2020 Casey Australia Day Awards ...................................................................................................47.2. Endeavour Ministries (Andrews Centre) ...........................................................................................97.3. School Crossing Location Review 2019 .........................................................................................147.4. Civic Functions Schedule 2020 ......................................................................................................187.5. 2020 Lynbrook Hotel Community Contributions Fund Panel Recommendations...........................207.6. Equipment and Training Grants Recommendations.......................................................................307.7. Walk and Ride Strategy..................................................................................................................397.8. Instrument of Authorisation Planning and Enviroment Act .............................................................797.9. Minta Farm ICP - Priority List and Implementation Strategy(interim) - November 2019.................837.10. Statutory Planning Application Decisions - October 2019 ..............................................................887.11. VEC Representation Review – Preliminary Submission.................................................................917.12. PlnA00167/19 - 73 Browns Road Devon Meadows .....................................................................1017.13. VCAT Planning Permit Appeals and Contested Decisions - October 2019..................................1307.14. PlnA00523/08.A - 35-69 A'Beckett Road Narre Warren North.....................................................1337.15. Acquisition of land for road widening at 1490 Ballarto Road, Clyde.............................................1507.16. Acquisition of land for road widening at 1450 Pound Road, Clyde North.....................................1567.17. Authorisation of Payments from Contribution and Public Open Space reserves .........................1647.18. Contract Extension - CT000076 Street Tree Planting ..................................................................1687.19. Contract Acceptance and Sealing Contract No CT000534 ..........................................................1707.20. CT000513 - Smiths Lane Pearcedale, Road Construction - Stage 3 ...........................................1757.21. Contract Acceptance and Sealing Contract No CT000522 Provision of Garbage, Recyclable and

Garden Waste Collection..............................................................................................................1798. Consideration of Reports of Committees ...............................................................................................184

8.1. Assembly of Councillors ...............................................................................................................1859. Notices of Motion ...................................................................................................................................18610. Petitions .................................................................................................................................................186

11. Reports by Council Delegates................................................................................................................188

12. Urgent Business.....................................................................................................................................192

13. Closed Council .......................................................................................................................................192


1. READING OF THE PRAYER AND FAITH MESSAGE

2. STATEMENT OF ACKNOWLEDGEMENT

3. APOLOGIES

3.2. SUSPENSION OF LOCAL LAW

4. CONFIRMATION OF MINUTES

5. DECLARATIONS OF CONFLICT OF INTERESTS AND PERSONAL INTERESTS

Declaration by Councillors of any Conflict of Interest or Personal Interests pursuant toSections 79 and 79B of the Local Government Act 1989 (the Act) in any items on the NoticePaper. (Note that Section 79(2)(a)(i) of the Act requires Councillors to disclose the nature ofa Conflict of Interest or a Personal Interest immediately before the relevant consideration ordiscussion). Section 79B also requires that the Councillor declaring a Personal Interest mustseek consent from Council to be exempt from voting on the item.

6. PUBLIC QUESTION TIME


7. OFFICER'S REPORTS FOR CONSIDERATION

7.1. 2020 CASEY AUSTRALIA DAY AWARDS

Officers’ Reports2020 Casey Australia Day Awards ITEM: 7.1.

Ward: NACommunity LifeActive Communities Callum Pattie

Purpose of Report: To advise Council of the recommendations of the Community Selection Panel for the 2020 Casey Australia Day Awards recipients.

Council Plan Reference

1. People Driven1.2 An inclusive community

Executive Summary

The Casey Australia Day Awards recognise outstanding individuals and groups who enrich the Casey community, inspire others and demonstrate excellence in their field.

Background

The National Australia Day Council and the Australia Day Council (Victoria) facilitates a variety of Australia Day Awards at National and State levels. Operating at a local level are the Local Government Awards, which include Citizen, Young Citizen and Community Event of the Year. Each municipality in Victoria is encouraged to adapt the awards to its municipality.

The Casey Australia Day Awards celebrate and recognise the valuable work undertaken by individuals and community groups in the Casey community. This annual awards program is administered in line with the Casey Australia Day Awards Program Policy, and awards are presented on Australia Day.

The Casey Australia Day Awards recognise three categories for individual persons. These categories are Citizen, Young Citizen and Senior Citizen of the Year.

The Casey Australia Day Awards also recognise a category for Community Group of the Year.

2020 Casey Australia Day Awards

The 2020 Casey Australia Day Awards opened for nominations on Monday 10 September 2019. Nominations closed on Monday 14 October 2019.

The Awards were promoted widely across the Casey community. A Communications Plan was developed and included a number of promotional methods including local newspapers, City of Casey website, emails and mail-outs to Casey community groups, highway signage, Facebook and Twitter posts and information to community facilities.


The Casey Australia Day Awards Guidelines state that nominees in individual categories must be Australian citizens, live in the Casey community and must have made a significant contribution to the Casey community. Similarly, nominations for the Community Group award must deliver a benefit to the Casey community.

Individual Nominations

There were 15 eligible nominees for consideration for individual Casey Australia Day Awards across the categories and these were presented to the Selection Panel for consideration.

The nominees were:

1. Aaron Grant 9. James Sammut2. Andrew Pinxt 10. Jessica Vidic3. Awuor Kut 11. Rob Smith4. Bassir Qadiri 12. Talia Folino5. Catherine Bashford 13. Tammie McKill6. Emma Fidler 14. Nia Robertson7. Francesca Jackson 15. Tony Jackson8. Greg Farley

Community Group Nominations

There were 14 eligible nominations received for the Community Group of the Year Award.

The nominations for Casey Community Group of the Year were:

2nd Chance Cat Rescue Bakhtar Cultural Association Balla Balla Morning Melodies Volunteer Group Berwick Little Athletics Centre Berwick Mechanics Institute and Free Library Casey Malayalee Casey TAC L2P Learner Driver Mentor Volunteers Healesville to Phillip Island Nature Link (HPNL) Indian Community Association of Greater Dandenong Lynbrook Residents Association Neighbourhood Watch Casey Rotary Club of Berwick Victorian SES, Narre Warren Unit Windmill Theatre Company

Casey Australia Day Selection Panel

The Mayor and six community representatives from Council-endorsed Community Selection Panel Pool comprised the 2020 Casey Australia Day Awards Community Selection Panel. The City of Casey Mayor, Cr Susan Serey, chaired the meeting held on 20 November 2019. Support was provided by Council officers. The panel was representative of Casey’s diverse community in terms of age, interest, gender, locale and community knowledge.


Panel members were provided with detailed information about each nomination and considered the merits of nominations in relation to:

Outstanding service/commitment to the Casey community Benefits to the Casey community Demonstration of excellence, leadership and inspiration provided to others.

Officer Direct or Indirect Interest

No Council officers involved in the preparation of this report have a direct or indirect interest in matters for consideration.

Conclusion

After discussion, deliberation and comparison, the panel reached a consensus and recommended Awards in each category.

Attachments

1. Confidential Attachment - 2020 Casey Australia Day Awards [7.1.1 - 1 page]

Recommendation

1. That Council endorses the Casey Australia Day Awards Selection Panel recommendations inthe confidential attachment 1

2. That the Panel’s recommendations be made public when the 2020 Casey Australia DayAwards are announced at the ceremony to be held on Australia Day, Sunday 26 January 2020at Bunjil Place.

Confidential Attachment

ITEM: 7.1

2020 Casey Australia Day Awards

In accordance with section 77 (2)(c), the information in this attachment has been deemed confidential information by the Chief Executive Officer under section 89(2)h of the Local Government Act 1989 as it contains any other matter which the Council or special committee considers would prejudice the Council or any person.

Attachment 7.1.1



7.2. ENDEAVOUR MINISTRIES (ANDREWS CENTRE)

Officers’ ReportsEndeavour Ministries (Andrews Centre) ITEM: 7.2.


Purpose of Report: To recommend funding for Endeavour Ministries (Andrews Centre)


1. People Driven1.2 A council whose services and facilities are driven by community needs

Executive Summary

Following notification from the Andrews Foundation that rental assistance for Endeavour Ministries’ use of the Andrews Centre at 2-6 Hanna Drive, Endeavour Hills would cease and that the landlord was looking to sell the property, Endeavour Ministries met with Councillors and Council officers in August 2019 to request financial assistance for loan repayments and building renewals for the purchase of the property to support its ongoing provision of services.

Officers considered the funding proposal provided by Endeavour Ministries, however, recent advice from Council’s Audit and Risk Committee has resulted in officers recommending an alternate funding model.

Background

At its meeting on 20 August 2019 Council submitted an urgent item of business, moved by Councillor Crestani:

‘That officers prepare an urgent report for September 2019, which identifies risks, opportunities and potential funding options to support Endeavour Ministries to continue operating the Andrews Centre from 2020, including advocacy to the State and Federal Governments’

Endeavour Ministries is a not for profit organisation run entirely by volunteers, providing crisis and support services for residents of Endeavour Hills, Doveton and Lysterfield from a site known as the Andrews Centre at 2-6 Hanna Drive, Endeavour Hills.

On 7 August 2019, during a meeting with Council officers and Councillors Gilic, Crestani and Stapledon, Endeavour Ministries requested funding to assist committee members to acquire this site as rental assistance from the Andrews Foundation was to cease and the landlord was looking to divest the property. The organisation sought assistance from Council in the form of loan repayments, as well as building repairs. This led to the 20 August 2019 Urgent Item of Business moved by Cr Crestani.

A report was presented to Council on 17 September outlining actions taken on the Urgent Item of Business, which was followed by a report to Councillor Forum identifying risks and opportunities associated with the funding arrangement as proposed by Endeavour Ministries.


Confidential Attachment 1 outlines Endeavour Ministries funding proposal, detailing the request for Council to support repayment of a loan from friendly lenders for the purchase of the property at 2-6 Hanna Drive, Endeavour Hills.

On 22 October 2019, Councillors sought advice from the Audit and Risk Committee on whether the Endeavour Ministries proposal raised any concerns or risks to Council. The Audit and Risk Committee was not supportive of Endeavour Ministries’ proposal to utilise a Council funding to repay a loan on a non-Council owned building.

Councillors subsequently requested that officers explore other opportunities to support Endeavour Ministries, in line with funding arrangements in place with similar organisations. A meeting was held between officers and Endeavour Ministries representatives on 21 November 2019 to identify how Council funding could best support service the organisation’s services through a Funding and Service Agreement, given the increased costs the organisation would face in purchasing and maintaining the property from 2020.

Recommended Funding for Endeavour Ministries

Endeavour Ministries provides an extensive range of support services and community engagement programs for some of Casey’s most financially and socially disadvantaged residents. This includes emergency accommodation, No Interest Loans, Emergency Relief and other forms of financial assistance, counselling, social activities and events to address social isolation and a community garden that produces vegetables for free twice-weekly community meals.

Endeavour Ministries currently receives $8,200 through Council’s CSO Funding Program. There is a Funding and Service Agreement in place for this three-year grant, which supports the organisation’s Emergency Relief and Counselling programs.

Officers recommend entering into a new 4-year Funding and Service Agreement with Endeavour Ministries of $70,000 (plus GST), that will increase by CPI each year. Based on financial information provided by the organisation, this amount of funding will be sufficient to cover general running costs and will significantly increase current support for Emergency Relief and counselling services. It will also provide Endeavour Ministries with the option of employing a part time administrator to assist with grant seeking to ensure its long-term sustainability.

The table below lists the indicative amounts that have been considered in recommending a $70,000 grant allocation. The organisation can apply through Council’s Community Grants for funding to support its community development activities, so funding for these activities has not been factored in. The recommended funding approach aligns with Endeavour Ministries’ alternate funding request presented to Council officers at their meeting on 21 November 2019.

Item Indicative amountCounselling $8,000Emergency Relief $10,000Operational Expenses $32,000Administrative support/grant writing $20,000TOTAL PA $70,000

Rationale

1. Operational expenses: As the organisation is staffed by volunteers, general running costs (phone,printing, utilities etc) are collectively the biggest expense associated with service delivery. It isgenerally difficult for Community Service Organisations to obtain funding to cover general runningcosts associated with the programs and services they provide, and Council recognises this by


providing operational funding to 15 agencies through the CSO Funding program. Officers therefore recommend a nominal amount of $32,000, based on the running costs incurred by the Centre in the 2018/19 Financial Year.

2. Emergency relief: Endeavour Ministries is part of a consortium with Casey North CISS andCranbourne CISS to deliver Emergency Relief services within Endeavour Hills, Doveton andLysterfield. The demand for Emergency Relief far exceeds the funding Endeavour Ministriesreceives from the Federal Government as part of this consortium and from Council through the CSOFunding Program. This puts significant financial pressure on the organisation to fundraise.Endeavour Ministries also supports residents in housing stress through the Responsible RescueProgram. This program, funded through philanthropic grants and donations, aims to help peopleavoid imminent eviction due to rent arrears and find permanent secure and affordable housing. Onceagain, the funding received does not cover the costs of the program. Officers recommend anallocation of $10,000, equivalent to the amount provided to Cranbourne CISS and Casey North CISSfor this purpose.

3. Counselling services: Endeavour Ministries uses psychologists who bulk bill to provide counsellingservices and counsellors who charge a minimal fee; however, it often needs to subsidise these costsfor people on low incomes after their Medicare funded counselling services run out. The organisationalso provides free legal advice through a lawyer who volunteers his time and assistance for childrenfrom low income families diagnosed with a learning disability through a special education teacher.Officers recommend a nominal allocation of $8,000 to contribute to the capacity of the organisationto continue subsidising clients on very low incomes.

4. Administration of grants: Endeavour Ministries is continuously raising funds to meet immediatedemand for service delivery. Significant CEO time is taken up with applying for and then acquittinggovernment and philanthropic grants. In acknowledgement of this, and the need to ensure the long -term future of the organisation, officers recommend a nominal allocation of $20,000, to support grantwriting and other administrative tasks as required.

Grant acquittal

Except for the $10,000 allocated to Emergency Relief, officers recommend that the grant be used flexibly by Endeavour Ministries to ensure that it can respond effectively to changing service demands and capitalise on new funding opportunities. In its acquittal of the grant, Council will be looking at the value of the services provided and the benefit to the local community, rather than at the individual amounts allocated to running costs, administrative support and counselling and so on.

Financial Implications

The recommended funding amount of $70,000 per annum for four years has not been identified in Council’s 2019/2020 Budget. Officers recommend that the funding be referred to the 2019/20 mid year budget process (expected in late February/early March) and the 2020/21 budget process.



Conclusion

Endeavour Ministries provides an extensive range of support services and community engagement programs for some of Casey’s most financially and socially disadvantaged residents. Earlier this year, Endeavour Ministries was notified of the Andrews Foundation’s intent to cease rental assistance for its use


of the Andrews Centre. Additionally, the landlord was also looking to divest the property at 2-6 Hanna Drive, Endeavour Hills.

Endeavour Ministries has requested financial support from Council to assist with funding loan repayments for the purchase of the property to support its ongoing provision of services. The initial funding proposal provided by Endeavour Ministries was assessed by Council officers and Council’s Audit and Risk Committee and determined to carry a risk to Council. Officers met with representatives from Endeavour Ministries on several occasions and have recommended an alternate funding arrangement that aligns with similar community organisations funded by Council. The recommended funding approach aligns with Endeavour Ministries alternate funding request presented to Council officers.

Attachments

1. Confidential Attachment - Endeavour Ministries Andrews Centre [7.2.1 - 1 page]

Recommendation

1. That Council enter into a new 4-year Funding and Service Agreement with EndeavourMinistries of $70,000 (plus GST), that will increase by CPI each year.

2. That funding in 2019/20 be identified by officers in the 2019/20 mid-year budget review, withthe remaining 3 years of funding to be identified in the 2020/21 budget process.


ITEM: 7.2

Endeavour Ministries (Andrews Centre)

In accordance with section 77 (2)(c), the information in this attachment has been deemed confidential information by the Chief Executive Officer under section 89(2)h of the Local Government Act 1989 as it contains any other matter which the Council or special committee considers would prejudice the Council or any person.

Attachment 7.2.1



7.3. SCHOOL CROSSING ANNUAL REPORT

Officers’ ReportsSchool Crossing Location Review 2019 ITEM: 7.3.

Ward: NASafer Communities Caroline Bell

Purpose of Report: To update Council on the annual review of school crossing locations and VicRoads funding application for 2020-2021.


1 People driven 1.1 An inclusive, safe and connected community

Executive Summary

School crossing locations are assessed throughout the school year in preparation for the funding subsidy application to VicRoads for the following financial year. VicRoads require surveys to be undertaken of existing sites to show continued compliance within the funding program criteria.

VicRoads current funding is for 200 sites. Currently there are 202 supervised sites and Council officers have determined the need for 210 supervised school crossing sites in the 2020/21 financial year. In December 2019 officers will submit a subsidy application to VicRoads for funding to meet these future requirements.

Background

Each year an application is made to VicRoads for a subsidy to assist in the cost of providing school crossing services for the following financial year. With Casey being a rapid growth area, there is an ongoing demand to provide crossings that meet the increasing needs of the population. Each year generates significant increases in pedestrian and vehicular activity, particularly when schools increase enrolments by up to 300 students per intake for the start of a new school year.

As VicRoads require the subsidy application to be lodged in December 2019 for consideration of funding in 2020/21, Council needs to fully fund any potential sites identified if they are installed in Terms 1 and 2.

Sites forwarded for consideration of a subsidy must meet VicRoads criteria, which includes pedestrian and vehicle volume traffic counts. Numbers and types of pedestrians have been taken and analysed to assess the chosen sites (both existing and proposed).

Warrants for Sites

The following standards for the installation and management of a staffed school crossing must be met for consideration by VicRoads as follows:

School crossings for primary school children – number of children (minimum 20) multiplied by thenumber of vehicles in the hour (minimum 100) exceeds 5,000.

School crossings for secondary school children – number of children (minimum 20) multiplied by thenumber of vehicles in the hour (minimum 250) exceed 25,000.

Pedestrian operated signals (including pedestrian crossings at signalised intersections) – more than20 primary school children per hour.


Other crossings – where Council determines a need for supervision on account of special needs orother factors affecting safety.

All subject sites have been assessed in accordance with the VicRoads guidelines. Existing supervised school crossings were examined to determine the continuing need for a school crossing due to possible changes in pedestrian patterns. Existing crossing sites not needing any changes and sites identified by the public but assessed as not meeting the warrants for a crossing, are not listed individually in this report.

As at Term 4, 2019 there are 202 operational sites of which 200 are jointly funded by VicRoads. The remaining two crossings were opened in Term 3 (July) 2019 and are currently fully funded by Council.

New Schools in 2020

Three new schools are planned to commence operation from Term 1, 2020. The need for new school crossing sites around these new schools are dependent on the total enrolment numbers for the school year and the catchment area. At this stage, officers have forecasted five possible new school crossing sites and these locations will be monitored (pedestrian and vehicle movements assessed) during early Term 1, 2020. The new school crossing sites will be scheduled to commence from Term 2, 2020 subject to the potential sites meeting the required VicRoads warrant to establish a supervised school crossing site.

Sites to be counted during Term 1, 2020 are: Botanic Ridge Primary School

o Echidna Parade (midblock), Botanic Ridge. Casey Fields Primary School

o Eliburn Drive (midblock), Cranbourne East.o Chapelton Road (midblock or near intersection), Cranbourne East.

Grayling Primary Schoolo Ferdinand Drive (either north or south of roundabout), Clyde North.o Feathertail Avenue (midblock), Clyde North.

Other possible sites that may require school crossing supervisors are at traffic light intersections, however no additional infrastructure will be required at:

South Gippsland Highway (near Wentworth Street), Cranbourne - 2 staff. Clyde - Fiveways Road (near Oroya Grove), Clyde.

With the potential sites listed above, the 2020 review has identified the need for 210 supervised sites in the 2020/21 financial year.

New Sites Installed in 2019

Requests are received from the community for the installation of new crossings throughout the year. The following sites were assessed during the year, and the necessary warrants and operational requirements were deemed sufficient to support the installation of a supervised school crossings:

Paterson Drive, Lynbrook (near Aylmer Road) - this crossing was converted from a zebra crossing toa flagged school crossing following a petition by students.

Alisma Boulevard, Cranbourne North (near Ravenhurst Circuit). Wheelers Park Drive, Cranbourne North (near Sassafras Crescent).

The following proposed sites were assessed at the end of 2018 and met VicRoads warrants. They were re- assessed again at the commencement of Term 1, 2019 and found they no longer met warrants, and therefore were not installed:


Tinks Road at Josephine Avenue, Narre Warren – Fountain Gate Primary School and SecondaryCollege.

Childers Street, Cranbourne – Cranbourne Primary School.

With the upgrade of Thompsons Road, Cranbourne (near Lesdon Avenue), the former school crossing site at the pedestrian operated signals was assessed and did not meet VicRoads warrants, and therefore will not be re-staffed. This crossing was closed in March 2017 for safety reasons whilst the roadworks were underway, and it is now recommended that this crossing be permanently removed.

The following proposed sites have been identified and were reviewed during the 2019 school year:

Rozzy Parade, Narre Warren - Oatlands Primary School. St Boswells Avenue (near Neilian Retreat), Berwick – Brentwood Primary School and Kambrya

College. Grices Road (near Viewgrand Drive), Berwick – St Francis College/St Catherines Primary School. Arbourlea Boulevard (near Wheelers Park Drive), Cranbourne North – Tulliallan Primary School. Geoffson Place (near Boland Drive), Lyndhurst – Lyndhurst Primary School. Mackillop Way (near Cups Court), Clyde North – St Thomas the Apostle Primary School. Streeton Way (near Soldiers Road), Berwick – Beaconhills College. Bemersyde Drive (near Chirnside Road), Berwick - Brentwood Primary School and Kambrya College. Soldiers Road (near Viewbright Road), Clyde North– Hillcrest College.

These sites currently do not meet the VicRoads warrants and Council officers will continue to monitor the pedestrian activity near these schools. Crossing sites will be put forward for consideration to be installed if the pedestrian numbers meet the warrants in 2020, subject to Council’s School Crossing budget allocation.


Issues Impacting Program Delivery - Delays in funding new crossings - VicRoads submissions are due in December of each year. Identified sites that meet warrants can be included into the submission with funding announced and received in the new financial year, meaning that Council needs to fully fund any new crossings identified after the applications have closed. This may be for a period of sometimes up to 18 months before being eligible for the subsidy.

Variable Infrastructure Costs - The costs attributed above relate specifically to the staffing operations of school crossings, and do not account for Council’s installation and maintenance costs for the actual sites. These are based on the location and infrastructure requirements for the School Crossing for example, pedestrian/traffic lights, site establishment and so on which have varying costs associated with them. The current estimated costs are indicated below:

Installation – The installation of new crossing sites averages approximately 6 new crossing sites perannum at a cost in the range of $5,000 to $30,000 per site, amounting to an additional of $100,000per year. The establishment costs were previously funded through Minor Traffic Program budgetallocations. There are specific funds budgeted for the establishment of new school crossing sitesfrom this financial year (School Crossing Infrastructure Program with a budget allocation of$100,000).

Operation costs

Council budgeted for the opening of an additional three school crossings in 2019/20 of which twowere opened in July 2019. Council has not budgeted for the staffing, uniform and equipment costsfor the establishment of seven (7) additional crossings for installation in 2020 and this cost cannot becovered within the existing 2019/20 school crossing budget.


It is anticipated that this cost will be $25,427 for salary costs and $3,570 for uniforms and equipmentfor each supervisor. Therefore, approval of establishment of these crossings will result in a furtherover-expenditure of $28,997 (rounded to $29,000) for 2019/20 (one school term funded by Council).

In addition, there will be an ongoing cost to Council from 2020/21 that will equate to approx. $17,465each or $122,255 in total (including CPI) for the provision of the school crossing supervisors.However, these crossings have been included in the submission to VicRoads for subsidy for theoperation of the crossings from 2020/21 and beyond. If approved, this will attract a VicRoadssubsidy of $61,127 in 2020/2021.



Conclusion

Council officers have assessed the existing and forecasted supervised school crossing requirements to apply to VicRoads for a subsidy for the Supervised School Crossing program in 2020/21. Council officers have identified the need for 210 supervised school crossing sites for the 2020/21 financial year. Council officers will submit the funding application to VicRoads in December 2019 upon endorsement from Council.

Attachments

Nil

Recommendation

That Council:

1. Approve the establishment of supervised school crossings at the following locations, subjectto these sites meeting the required warrants in Term 1, 2020:

Botanic Ridge Primary Schoolo Echidna Parade (midblock), Botanic Ridge.

Casey Fields Primary Schoolo Eliburn Drive (midblock), Cranbourne East.o Chapelton Road (midblock or near intersection), Cranbourne East.

Grayling Primary Schoolo Ferdinand Drive (either north or south of roundabout), Clyde North.o Feathertail Avenue (midblock), Clyde North.

South Gippsland Highway (near Wentworth Street), Cranbourne - 2 staff Clyde-Fiveways Road (near Oroya Grove), Clyde

2. Approves the over expenditure of $29,000 for 2019/20.

3. Approves the permanent removal of the school crossing on Thompsons Rd, Cranbourne(east of Lesdon Ave).


7.4. CIVIC FUNCTIONS SCHEDULE 2020

Officers’ ReportsCivic Functions Schedule 2020 ITEM: 7.4.

Ward: NACorporate ServicesGovernance Holly de Kretser

Purpose of Report: To adopt the Civic Functions Schedule for the 2019/20 Mayoral term



3. A High Performing Organisation3.2 An efficient and effective customer focused Council with sufficient resources to meet priorities

Executive Summary

This document outlines the Mayoral Civic Functions schedule for 2019-2020 and seeks Council endorsement.

Background

Civic functions are a way in which Council recognises the important contribution of community leaders, celebrates sporting or business achievements or welcomes visiting delegations. In accordance with the Civic Functions Policy, a schedule of events is prepared each year in consultation with the incoming Mayor.


The 2019/20 schedule has been prepared for adoption, considering other key events held throughout the year. The proposed civic function schedule can be accommodated within the existing budget of $80,000.

Event TimingCasey Australia Day Awards Luncheon January 2020Civic Dinner April 2020Casey’s Got Talent April 2020Justice of the Peace Reception May 2020Volunteer Expo June 2020Mayoral Business Leaders Dinner June 2020


In addition, the following events are proposed for Council approval, noting these will be funded in 2020/21 budget at estimated cost of $42,500

Event TimingPrincipals & School Captains Breakfast July 2020Civic Dinner July 2020Mayoral Arts Dinner August 2020



Conclusion

The proposed Civic Functions Schedule provides for a variety of opportunities throughout the year to celebrate community achievements, based on this it is recommended that the schedule be adopted.

Attachments

Nil

Recommendation

1. That the Civic Functions Schedule as presented in this report be adopted.

2. That Council note additional events may be added in consultation with the Mayor subject toavailable budget.


7.5. 2020 LYNBROOK HOTEL COMMUNITY CONTRIBUTIONS FUND PANEL RECOMMENDATIONS

Officers’ Reports2020 Lynbrook Hotel Community Contributions Panel Recommendations

ITEM: 7.5.


Purpose of Report: To allocate grant funds under the 2020 Lynbrook Hotel Community Contributions Fund (LHCCF).


1. People Driven1.1 An inclusive, safe and connected community1.2 A council whose services and facilities are driven by community needs

Executive Summary

Lynbrook Hotel has been directed by the Victorian Commission for Gambling and Liquor Regulation (VCGLR) to make an annual cash contribution of $68,000 to the City of Casey, for distribution to the community as a positive social benefit to residents in Casey.

The LHCCF Grant round opened on 7 October 2019 and closed on 1 November 2019 with 39 eligible applications requesting a total of $317,219 from a funding pool of $68,000.

Following a community panel assessment process 11 applications were recommended for full or partial funding.

Background

At its meeting on 1 May 2018, Council reviewed a report which considered Council’s participation in the distribution of an annual ‘community contribution’ from the Lynbrook Hotel arising from a recent amendment to the hotel’s licence to operate 55 electronic gaming machines.

As a condition of its gaming licence, the Lynbrook Hotel has been directed by the Victorian Commission for Gambling and Liquor Regulation (VCGLR) to make an annual cash contribution to the City of Casey, for distribution to the community as a positive social benefit to residents in Casey.

Council agreed to “opt in” and accept the obligations imposed by recent amendments to the gaming licence of the Hotel. The Community Activation Grants team established an annual grants program, the Lynbrook Hotel Community Contributions Fund, to distribute the venue operator’s annual cash contribution of $68,000, which will be received from the Hotel in quarterly payments of $17,000.

Local community groups and organisations seeking to provide social support in relation to gambling related harm and problem gambling, support mental wellbeing or promote alternative recreational activities were encouraged to apply for between $1,000 and $10,000 from the total funding pool of $68,000, with successful groups to be paid in quarterly instalments. The funding program was advertised to the community through the existing grants mailing list, social media and via the Casey website.


Through last year’s funding round, the 2019 Lynbrook Hotel Community Contributions Fund, 12 organisations were supported to provide a wide variety of activities, programs, services and events for the benefit of the Casey community.

The City of Casey does not endorse gambling, gaming providers, products and services. Council has accepted to distribute these funds for the benefit of the residents of Lynbrook, Lyndhurst and Hampton Park, being the primary patron catchment of the venue, and for the wider Casey community.


The amounts recommended in this report are in line with the annual payment by the Lynbrook Hotel as per the venue operator’s licence and can be accommodated in the Grants and Contributions Budget.

Applications to the 2020 Lynbrook Hotel Community Contributions Fund

Council received 39 eligible applications in this, the second year of the funding program. A total of $317,219 was requested by the eligible applications, from a funding pool of $68,000. The Lynbrook Hotel Community Contributions Fund Assessment Panel recommended 11 applications for full or partial funding, amounting to $68,000.

Assessment Process

In establishing a community panel to manage/guide the distribution of the Lynbrook Hotel gaming machine contributions, officers aimed to recruit people who were diverse in age, gender, cultural background and experience, as well as people who knew the Lynbrook and surrounding community.

Membership of the Lynbrook Hotel Community Contributions Fund Assessment Panel consisted of the following:

Three residents from the Community Selection Panel pool approved by Council on 15 October 2019. A representative from the Cranbourne Information and Support Service, a social support

organisation with strong links to the Lynbrook community. A representative from the Lynbrook Residents Association, a volunteer organisation who provide a

series of free events in the Lynbrook community. A Council officer with knowledge of social issues resulting from gambling.

Panel members were provided with the Lynbrook Hotel Community Contributions Fund Guidelines and Assessment Criteria and received information from the Grants Development Officers on the scoring system and use of the online grants management system. All eligible applications were scored against the following criteria:

What they thought of the overall project, was it a good concept, did it seem like it would work. How well the application meets the objectives of the Lynbrook Hotel Community Contributions Fund. Evidence of need for the project within the targeted communities. How the application will deliver outcomes that primarily benefit the residents of Lynbrook, Lyndhurst

and Hampton Park. The ability of the applicant to deliver the activities described in the application, including the financial

position of the organisation and their need for funds to deliver the program/project. Proposed budget and value for money for the grant.


Panel members considered and assessed each application individually using a scoring system as follows:

0 - 5 - Poor Fails to address criteria6 - 10 – Fair Just meets criteria11 - 15 – Good Meets criteria well16 - 20 – Excellent Meets criteria at high level.

Panel members spent on average ten hours each assessing the applications and then met formally to discuss the applications and their individual scores. The meeting was chaired by Councillor Smith and conducted in line with Council’s Advisory Committee Policy. Confidentiality and conflict of interest was managed in accordance with Council policies. Administrative support for the assessment process was provided by Council officers.

The Panel invested three hours in the group discussion and deliberation of the grant applications, with all Panel members encouraged to participate in dialogue on the merits of each application. Outcomes were recorded and additional information was provided on grant applications when requested by the Panel. Panel members made suggestions that will be passed onto unsuccessful applicants including providing information on Councils Grant Writing Workshops and the Community Grants Funding round that will open in March 2020.

The Panel considered all applications in line with the Lynbrook Hotel Community Contributions Fund Guidelines and assessment criteria and made recommendations on the groups to be funded and the amounts to be allocated.

Assessment Panel Recommendations

The Panel recommends funding a total of 11 groups: Four groups for the full amount requested and seven for partial funding. The Panel’s recommended allocations are outlined in Attachment 1. Attachment 2 outlines the 28 applications that were not recommended for funding.



Conclusion

The Lynbrook Hotel Community Contributions Fund was administered in line with Council’s Grants Policy. Each application was given consideration by the 2020 Lynbrook Hotel Community Contributions Fund Assessment Panel. In making recommendations to Council for funding allocations, the Panel relied on the information provided in the application form, the program guidelines and assessment criteria as well as the community knowledge of Panel members.

The Assessment Panel assessed the 39 applications received and recommends that 11 groups receive full or partial funding to a total amount of $68,000.

Attachments

1. Attachment 1 - Lynbrook Hotel Community Contributions Fund 2020 - Recommended applications[7.5.1 - 2 pages]

2. Attachment 2 - Lynbrook Hotel Community Contributions Fund 2020 - Not recommendedapplications [7.5.2 - 4 pages]


Recommendation

1. That a letter of thanks be sent to the members of the Panel for the work they undertook toassess and make recommendations for the 2020 Lynbrook Hotel Community ContributionFund.

2. That Council allocates funds in the 2020 Lynbrook Hotel Community Contribution Fund to:

Organisation Amount Backpacks 4 Kids $3,500 Bk 2 Basics $10,000 Blind Sports and Recreation Victoria (BSRV) $5,000 Casey Basketball Assocation $7,000 Casey U3A $10,000 Christians Helping in Primary Schools (CHIPS) $10,000 Lyndhurst Football & Netball Club $1,000 Lyndhurst Secondary College $5,000 Merinda Park Learning and Community Centre $7,000 The Assocation of Hazaras in Victoria $2,500 Wellsprings for Women $7,000

TOTAL $68,000

3. That all applicants be notified of the outcome.

1

ATTACHMENT A

2020 Lynbrook Hotel Community Contributions FundApplications Recommended for Funding by the Assessment Panel

Organisation

Project name and purpose

Project location

Amount Requeste

d

Amount Recomm

endedAssessment Panel Rationale

Backpacks 4 VIC Kids

Material aid for children entering home care or emergency accommodation in Casey

Casey wide $10,000 $3,500 Partial funding recommended. In recommending partial funding the panel considered the impact of partial funding on the program and total available in funding pool.

Bk 2 Basics Melbourne

“Need 2 Feed” – weekly mealprogram at forhomeless anddisadvantagedcommunitymembers

Hampton Park

Community House

$10,000 $10,000 Full funding recommended. Proposed project meets all three grant criteria to a high level.

Blind Sports and Recreation Victoria (BSRV)

“A vision for connecting up in Casey” – volunteer and recreation program

Casey wide $8,180 $5,000 Partial funding recommended. In recommending partial funding the panel considered the ability of the program to still go ahead with partial funding and the limited funding pool.

Casey Basketball Association

Basketball inclusion program for African-Australian and Pasifika youth

Casey Stadium,

Cranbourne East

$10,000 $7,000 Partial funding recommended. In recommending partial funding, the panel considered the catchment area of the venue and total available in the funding pool.

Casey U3A “Building Communities with Casey U3A” - education and recreation programs for older adults

Lynbrook Community

Centre

$10,000 $10,000 Full funding recommended. Proposed project meets all three grant criteria to a high level. Full funding was required for project to proceed.

Christians Helping in Primary Schools (CHIPS)

“iBelong” - workshops for primary school children experiencing social, emotional or physical difficulties across Casey

Primary schools in Lynbrook, Hampton Park and

Casey wide

$10,000 $10,000 Full funding recommended. Application meets all three grant criteria to a high level.

A Panel member declared a conflict of interest and did not participate in scoring, discussion or recommendations for this application.

Attachment 7.5.1


2

Organisation

Project name and purpose

Project location

Amount Requeste

d

Amount Recomm

endedAssessment Panel Rationale

Lyndhurst Football & Netball Club

Females in football incentive program

Marriot Waters

Reserve, Lyndhurst

$5,500 $1,000 Partial funding recommended. In recommending partial funding, the panel considered limited detail in the application and the total available in the funding pool.

Lyndhurst Secondary College

Technology for use for VCAL program Enhancement

Lyndhurst Secondary

College

$10,000 $5,000 Partial funding recommended. In recommending partial funding the panel considered the ability of the program to still go ahead with partial funding and the limited funding pool.

Merinda Park Learning and Community Centre

Gambling workshops and counselling for young people

Merinda Park

Learning and

Community Centre,

Cranbourne North

$10,000 $7,000 Partial funding recommended. In recommending partial funding, the panel considered the ability of the program to still go ahead with partial funding and the limited funding pool.

The Association of Hazaras in Victoria

Gambling Harm Awareness Project for the Afghan community

Lyndhurst Secondary

College

$2,500 $2,500 Full funding recommended. Application met assessment criteria to a good level. Moderate request was able to be accommodated in funding pool.

Wellsprings for Women

Matters Uniting Mums - workshops and activities for isolated women and families

St Francis Xavier

Primary School

Lynbrook

$9,000 $7,000 Partial funding recommended. In recommending partial funding, the panel considered the on-going sustainability of the program and the limited funding pool.

Attachment 7.5.1


ATTACHMENT B

2020 Lynbrook Hotel Community ContributionsApplications Not Recommended for Funding

Organisation Name

Purpose of Funding

Amount Requested

Panel reason for Not Recommending

1st Cranbourne Scout Group

1st Cranbourne Scout Hall repairs and maintenance

$10,000 The application scored low against the criteria and objectives of the funding program. Other applications met criteria to a higher level and align more closely with grant objectives.

ACE Foundation - Aiding CaseyEducation

Reading glasses


Action on Disability Within Ethnic Communities (ADEC)

Faith & culture celebration

$9,036 The application scored lower compared to other recommendations. Other applications had a wider and ongoing reach within targeted communities.

Berwick District Woodworkers Club

Machine upgrades

$3,000 The application scored lower compared to other recommendations. Other applications met criteria to a higher level and align more closely with grant objectives.

Casey Friendship Association

Regular community gatherings

$5,000 Application scored lower compared to other recommended applications. The limited funding pool meant that not all applications could be funded.

Chinese Xinjiang Senior Citizens Association

Alleviating social isolation

$5,000 The application scored lower compared to other recommended applications. The limited funding pool meant that not all applications could be funded.

Clyde Football Club

Club establishment grant

$9,306 The application scored lower compared to other recommendations. Other applications had a wider and ongoing reach within targeted communities.

Cranbourne Junior Football Club

Equipment replacement


Cranbourne Little Athletics Centre

Essential equipment for our community

$8,635 The application scored lower compared to other recommended applications. Application scored low against program objectives, evidence of community need and direct benefit to target communities.

Doveton Tennis Club

2020 Tennis coaching scholarship

$10,000 The application scored low against the criteria and objectives of the funding program. Other applications had a greater and wider reach within the community.

Attachment 7.5.2


Organisation Name

Purpose of Funding

Amount Requested


Freedom Christian Church

Cranbourne Community Christmas Carols

$5,000 The application scored lower compared to other recommendations. Other applications met criteria to a higher level and align more closely with grant objectives.


Giggles Cooking Group

Giggles cooking group

$1,000 The application scored low against the criteria and objectives of the funding program. Other applications had a greater reach within the community.

Hallam Community Learning Centre

Carer support network Be Fit program

$4,499 Application scored lower compared to other recommended applications. Other applications met criteria to a higher level and aligned more closely with the grant objectives.


Hampton Park Uniting Church

Gambling with your kids future program

$10,000 The application scored lower compared to other recommended applications. The limited funding pool meant that not all applications could be funded.

Healesville to Phillip Island Nature Link (HPNL)

Healesville to Phillip Island Nature Link

$10,000 The application scored low against the criteria and objectives of the funding program. Application scored low against program objectives, evidence of community need and direct benefit to target communities.

Lynbrook Residents Association

Weekly subsidised or free Yoga Classes and Exercise Group

$9,000 The application scored lower compared to other recommendations. The limited funding pool meant that not all applications could be funded.

A representative from the Lynbrook Residents Association was a member of the Lynbrook Hotel Community Contributions Fund Panel. A conflict of interest was declared and the Panel Member did not participate in scoring, discussion or recommendations for this application.

Narre Warren & District Family History Group

Microfiche reader/printer purchase


Attachment 7.5.2


Organisation Name

Purpose of Funding

Amount Requested


Barton United (Narre Warren City) Football Club

Football Connections Program

$8,106 The application scored lower compared to other recommendations. In not recommending funding, the panel considered the location of the program being outside the catchment area and the limited funding pool.

Oakgrove Community Centre

Setup a Community learning Space

$10,000 The application scored lower compared to other recommended applications. Other applications had a greater and wider reach within the community.


Satyam Shivam School of Music

Service community demand


Smart Communities

Making musical theatre inclusive and accessible

$10,000 The application scored lower compared to other recommendations. Other applications had a broader reach within the community.

South Sudan Equatorians Association

Future leaders $9,000 The application scored lower compared to other recommendations. In not recommending funding, the panel considered the minimum amount required for the program to proceed in the context of the available funding pool and other recommended applications.

Theodora's Cheerful Givers

Casey food relief

$10,000 The application scored lower compared to other recommendations. The panel funded other emergency relief services that were more targeted to residents from the venue catchment area.

Utaa Wayu Oromo International Consortium

Language, sport and community gatherings



Vipassana Budddhist Meditation Association of Wat Sereychum

Cambodian Traditional New Year 2020

$10,000 The application scored low against the criteria and objectives of the funding program. Other applications had a broader reach within the community.

Warneet Fishing Club

Solar lighting for Warneet fish cleaning tables

$1,207 The application scored low against the criteria and objectives of the funding program. Other applications had a broader reach within the community.

Attachment 7.5.2


Organisation Name

Purpose of Funding

Amount Requested


We Care Community Services

Community food bank storage facility

$10,000 The application scored lower compared to other recommendations. . In not recommending funding, the panel considered eligibility of budget items requested (capital works) and need for funding in comparison to other emergency relief applications.

YMCA Community Programming

Women & Men of Doveton


Attachment 7.5.2



7.6. EQUIPMENT AND TRAINING GRANTS RECOMMENDATIONS

Officers’ ReportsEquipment and Training Grants ITEM: 7.6.


Purpose of Report: To allocate grants under the 2019/2020 Equipment and Training Grants Program.



Background

The Equipment and Training Grants Program is a component of Council’s Grants and Contributions Program and is administered in accordance with Council’s Grants Policy 2017. This program gives Casey-based not-for-profit community groups and organisations the opportunity to apply for financial assistance to support their operations.

2019/2020 Equipment and Training Grants Program

Casey-based community groups and organisations were able to apply for up to $1,000 to assist them in:• training volunteers• purchasing equipment needed for their services or programs.

The assessment criteria as listed in the program guidelines were as follows:• How essential the equipment/training is to the core operation of the group and/or the success of a

particular activity.• The number of people within the group or organisation who will directly benefit from the

equipment/training.• The frequency of use of the equipment and the level of benefit the training will be to the group.• The equipment/training will assist the group to build its capacity and become more sustainable and

inclusive.

A total of 130 applications were received, requesting a total of $120,467.00 from a funding pool of $100,000.

Of the 110 recommended applications, 5 are for partial funding. Partial funding has been recommended where some but not all items in the application are eligible under the guidelines, or where single items in the application are considered to be less of a priority than others.

The Assessment Panel consisted of two community representatives, drawn from a pool of community members approved by Council on 17 October 2017, and two Council officers (Coordinator Community Facilities Operations and Community Sport Officer). All Panel members signed a Confidentiality Agreement and Declaration of Interest.


Panel members were provided with detailed information about each application received. The Panel considered all applications and made recommendations as to which community groups should receive funding and the amounts of funding to be allocated to eligible applicants.

The Panel’s recommendations are outlined in Attachment 1 of this report. Applications not recommended for funding, and the reasons for this, are included in Attachment 2 of this report. Attachment 3 outlines the ineligible applications, and the reasons for their ineligibility.


The amounts recommended in this report can be accommodated within the Grants and Contributions budget. The 110 applications recommended for full or partial funding, amounts to $99,748.00 which is within the allocated funding pool of $100,000.00.



Conclusion

Council supports and encourages the establishment and running of various community groups and organisations throughout the municipality. The Equipment and Training Grants Program is one of many ways Council encourages and directly supports community groups.

Each application was given due consideration by the Panel. In making recommendations to Council for funding allocations, the Panel relied on the information presented in the application form; Council’s Grants Policy; Grant Program Guidelines and Assessment Criteria; and the community knowledge that Panel members brought to the deliberations.

The Panel recommends the allocation of $99,748.00 to 110 Casey-based community groups and organisations as outlined in Attachment 1. 105 of the applications are recommended for full funding and 5 for partial funding.

Attachments

1. Attachment 1 - Applications recommended for funding - 03-12-2019 [7.6.1 - 5 pages]2. Attachment 2 - Applications not recommended for funding - 03-12-2019 [7.6.2 - 1 page]3. Attachment 3 - Ineligible applications - 03-12-2019 [7.6.3 - 1 page]

Recommendation 1. That Council endorse the recommendations in Attachment 1.

2. That all applicants be notified of the outcome of their application.

ATTACHMENT 1

2019/2020 Equipment and Training GrantsApplications Recommended for Funding by the Assessment Panel

Organisation Purpose of funding Amount requested

Amount recommended

1st Berwick Scout Group Kitchen accessories $1,000 $300*1st Cranbourne Scout Group

Lighting for camping and outdoor activities

$1,000 $1,000

2nd Chance Cat Rescue Scratching post, cages and training

$1,000 $1,000

ACE Foundation - Aiding Casey Education

3 Samsung tablets $910 $910

Al-Emaan Women's Organisation

Partitions/portable panels $1,000 $1,000

Australian Animal Rescue Safety gear, rescue equipment and heat pads

$1,000 $1,000

Australian Foundation for Disability

Modified cooking resources for residents with disabilities

$1,000 $1,000

Australian-Filipino Community Services

Defibrillator at Doveton Baptist Church

$1,000 $1,000

Berwick Anglican Church Playgroup

First Aid training for three people and story books

$785 $785

Balla Balla Community Centre

Neighbourhood Houses Victoria annual conference attendance for 2 committee members

$950 $950

BATS Theatre Company Laptop and portable hard disk for Committee Secretary

$1,000 $1,000

Berwick & District Agricultural and Horticultural Society

Training for Car Parking volunteers and Emergency Response Wardens

$1,000 $1,000

Berwick Bridge Club 30 new card tables $900 $900

Berwick Business Group Projector and screen to present to members and stakeholders

$990 $990

Berwick Church of Christ Portable speaker system $1,000 $1,000

Berwick City Cougars Baseball Club

Baseballs $1,000 $1,000

Berwick Football Club Footballs for female teams $1,000 $1,000Berwick Little Athletics Fridge/freezer and BBQ $1,000 $1,000

Berwick Mechanics' Institute and Free Library

Micro Cut shredder $184 $184

Berwick Neighbourhood Centre

Trestle table trolley $1,000 $1,000

Berwick Toy Library Storage and toys $1,000 $1,000

Attachment 7.6.1



Amount recommended

Bk 2 Basics Melbourne Stand-alone shelves $1,000 $1,000

Blind Bight Community Centre

Early childhood educational equipment

$869 $869

Brentwood Park Neighbourhood House

Electronic White Board $1,000 $1,000

Casey & District Multiple Birth Association Inc.

Laptop $999 $999

Casey Basketball Association

Portable scoreboard $920 $920

Casey Cardinia HPV and Cycling Club

First Aid training for committee members

$365 $365

Casey City Church First Aid training for 10 staff/volunteers

$1,000 $1,000

Casey Crusaders Rugby Club

Coaching courses $1,000 $1,000

Casey Netball Association

Balls, cones and resistance bands

$1,000 $1,000

Casey Panthers Soccer Club

Soccer balls and goal corner target

$1,000 $800*

Casey U3A Computer and printer $1,000 $1,000

Casey/Cardinia Life Activities Club

First Aid training $894 $894

Chinese Xinjiang Senior Citizens Association

Portable Hi Fi system plus additional microphones

$1,000 $1,000

Clyde Junior Football Club

Football jumpers $1,000 $1,000

Cranbourne Casey Men's Shed

Equipment for woodworking projects

$1,000 $1,000

Cranbourne Junior Football Club

Footballs $993 $993

Cranbourne Lions Choir A nesting set of music stands $1,000 $1,000

Cranbourne Lions Concert Band Inc.

Bar chime bag, two outdoor banners and crash cymbal stand.

$970 $970

Cranbourne Little Athletics Centre

Equipment for multi-class athletes

$1,000 $1,000

Cranbourne South Riding Club

New safety compliant show jumps

$1,000 $1,000

Cultural Historical Association of Rodriguans and Mauritians in Victoria

A shelving unit and a lantern $226 $226

Devon Meadows Cricket Club

Cricket balls $1,000 $1,000

Attachment 7.6.1



Amount recommended

Devon Meadows Football Club

Training Balls for senior teams $1,000 $1,000

Divine Family Care Shelves and a pallet trolley $471 $471

Doveton Football Netball Club

Cutlery to avoid single use plastic

$1,000 $1,000

Doveton Tennis Club 30 polo shirts with club logos for junior players

$893 $893

El Hokamma Senior Citizens

Computer training for committee and members

$1,000 $1,000

Endeavour Hills Men's Shed

First Aid and Food Handling training, safety gear & external hard drives

$977 $977

Endeavour Hills Neighbourhood Centre

Data projector $1,000 $1,000

Foundation Learning Centre

Training for staff and volunteers in new booking and training software

$985 $985

Fountain Gate Cricket Club

Cricket balls $1,000 $1,000

Future Starts Now Basketballs and First Aid kits $1,000 $1,000

Giggles Cooking Group Vision impaired specific cooking equipment and First Aid training

$650 $650

Glendonald Association Tablet and portable hard drive $878 $878

Hallam Tennis Club. 2 x Aussies Clean Sweep Drag Mats

$1,000 $1,000

Hampton Park Community House

Trestle tables and replacement wheels

$1,000 $1,000

Hampton Park Turkish Seniors Club

Saucepans $1,000 $1,000

Hampton Park United Sparrows Football Club

Coaching/Referee courses $1,000 $1,000

Hampton Park Uniting Church

Mental Health First Aid Training for 10 volunteers / staff

$1,000 $1,000

Hartley Ridge/Singleton Preschool Association

Soft fall mats and a mini trampoline

$850 $850

Heiaty Samen Al-Hojaj Sport uniforms for female indoor soccer team

$990 $990

JNU Melbourne Chinese School

Laptop and projector $1,000 $1,000

John Pandazopoulos Hall Committee of Management

Printer and lockable steel cupboard

$1,000 $1,000

Lions Club of Cranbourne Solar Panels, inverter and lights $1,000 $1,000

Lynbrook Falcons Sports Club

Soccer balls, corner flags, soccer nets and coach training

$1,000 $1,000

Attachment 7.6.1



Amount recommended

Lyndhurst Football and Netball Club

Chip warmer $1,000 $1,000

Malayalee Association of Victoria

Cooking equipment $1,000 $1,000

Mauritian Silver Edge Club

PA system, cast iron saucepans and cups

$900 $900

Melbourne Crickeroos Slip catch cradle and spare latch $1,000 $1,000

Narre Warren & District Family History Group

Digital camera $500 $500

Narre Warren Baptist Church

Exercise equipment for seniors $1,000 $1,000

Narre Warren Bowls Club Small bowls for Barefoot Bowls $1,000 $1,000

Narre Warren Christian Church (Transit Soup Kitchen & Food Support)

Commercial Meat Slicer $1,000 $1,000

Narre Warren Football Netball Club

Netballs and nets for the netball rings

$1,000 $1,000

Narre Warren Girl Guides Sewing Machine and Overlocker $950 $950

Narre Warren Junior Football Club

A line marker $1,000 $1,000

Narre Warren North Uniting Church and Community Carols Committee

Steps for the stage $1,000 $1,000

Narre Warren North Uniting Church Op Shop

Shelving, platform step ladder, wheelie bins

$1,000 $1,000

Neighbourhood Watch Casey

Signage for new trailer and printer

$1,000 $1,000

Oakgrove Community Centre

Purchase of one magnetic portable Whiteboard

$1,000 $1,000

Palliative Care South East

ETac Turner – patient turning and transfer aid

$962 $962

Parkrun Australia Start-up equipment for Cascades on Clyde parkrun

$1,000 $1,000

Pearcedale Rural Fire Brigade

Laptop and a professional Weather Station

$975 $975

Pulari Victoria Marquee and cordless microphone

$889 $889

Riding for the Disabled - Myuna Farm

Equipment for horses and riding lessons

$924 $924

River Jiang Arts Portable Grand Digital Piano $1,000 $1,000

Rotary Club of Berwick Teardrop and Pull Up Banners $1,000 $1,000

Attachment 7.6.1



Amount recommended

Rotary Club of Cranbourne

Safety equipment $900 $900

Rotary Club of Narre Warren

Portable PA speaker and wireless microphone

$399 $399

Scouts Victoria - Narre Warren South Scout Group

Level 2 First Aid training for 8 leaders

$818 $818

Southern Migrant and Refugee Centre

Exercise Equipment $1,000 $1,000

Sri Lanka Community Services Association

Serving dishes, rice cooker and urn

$828 $750*

Sri Lankan Elders Welfare Association

Projector $1,000 $1,000

St Andrews Berwick Uniting Church

Amplifier for use by community groups

$495 $495

St Paul Apostle Mens Club

Defibrillator for St Paul Apostle Church

$1,000 $1,000

St Vincent de Paul A lockable metal cabinet $350 $350

The Bridge Karaoke machine $1,000 $1,000

Theodora's Cheerful Givers

Vacuum Pack Sealing Machine $1,000 $1,000

Tooradin Craft and Friendship Group

Metal Wadding Stand to hold large rolls of material

$781 $340*

Tooradin-Dalmore Football Netball Club

Playing Jumpers for club members

$1,000 $1,000

Turningpoint Church Upright freezer and bar fridge $1,000 $1,000

U3A Cranbourne Defibrillator $1,000 $1,000

United Stars Sports Club Score Boards, boundary cones, stump sets

$1,000 $1,000

Victorian Tamil Association

Developmental/learning toys $1,000 $1,000

Warneet Fishing Club Promotional banner $277 $277

Wellsprings for Women Training for volunteers working with children with autism

$1,000 $1,000

Windmill Theatre Company

Heavy duty industrial sewing machine

$720 $720

Women Making It Work Portable microphone, recording and sound system

$1,000 $1,000

Women's Association South East Melbourne Australia Inc.

Volunteer Induction Kits, Volunteer training.

$1,000 $850*

TOTAL $99,748.00

* = denotes partial funding

Attachment 7.6.1


ATTACHMENT 2

2019/2020 Equipment and Training GrantsApplications Not Recommended for Funding by the Assessment Panel

Organisation Purpose of fundingAmount

requestedReason for not recommending

funding

Anand Ishar Pty Ltd Harmoniums $1,000 Panel prioritised other applications that had a broader reach to Casey residents.

Casey Friendship Association

Microphone and speakers.

$1,000 Application scored lower compared to other applications and panel prioritised applications that provided more detail of need.

Combined Probus Club of Berwick Central

Laptop computer and microphone.

$1,000 Panel prioritised equipment that would be used more frequently and by more members.

Doveton Baptist Church

Vegetable Community Garden Equipment

$1,000 Panel prioritised other applications that would be used by more Casey residents.

Endeavour Hills Senior Football Club

Strapping tape $983 Panel considered the request to be a consumable item rather than equipment.

Freedom Christian Church

Laptop and training $1,000 Panel prioritised equipment that would be used more frequently and by more members.

Iraqi Australian Solidarity Association

Event and consumable items

$1,000 Some items were deemed ineligible as they were consumables or event related. Panel prioritised other applications for equipment that would be used by more Casey residents.

Shamama Association of Australia

Scanner/Printer and an iPad

$996 Panel prioritised equipment that would be used more frequently and by more members.

St. Paul Apostle Catholic Church

Sound system for the church

$1,000 The organisation received equipment for the church through another application which was prioritised.

The Combined Probus Club of Berwick

A Lap-top Computer with Home / Office package

$896 Panel prioritised equipment that would be used more frequently and by more members.

The Holland Festival Square Readers & Docks, dongles and pre festival training session.

$990 Priority was given to equipment that will be used more often and reach more Casey residents.

The Pyjama Foundation

Catering for two volunteer training programs

$1,000 Some items were deemed ineligible as they were consumables or event related. Panel prioritised other applications that better met the selection criteria.

Vipassana Buddhist Meditation Association of Wat Sereychum

Speaker $1,000 Application scored lower compared to other applications as it lacked detail about what the speaker would be used for.

Attachment 7.6.2


ATTACHMENT 32019/2020 Equipment and Training Grants

Ineligible Applications

OrganisationPurpose of

FundingAmount Requested

Reason

Buddhist Vihara Victoria Three stainless steel sinks

$1,000 Request is for minor capital works, not equipment and training.

Lifestyle Players Updating lighting equipment

$1000 Not an incorporated organisation.

Narre Warren Football Club

Footballs $1000 Withdrawn by the Club, after mistakenly submitting two applications.

Rawzana Swimming lessons for 10 women

$1,000 Request is for a program/activity, not equipment or training.

Sewa International (Aust)

Sound system for senior meetings

$685 Organisation does not hold any programs or events within the City of Casey.

South Sudan Equatorians Association

Equatorian Youth and Culture Event

$1000 Request is for an event, not for equipment or training.

The Association of Hazaras in Victoria

Laptop $600 Organisation based in Dandenong and meeting location in Springvale.

Attachment 7.6.3



7.7. WALK AND RIDE STRATEGY

Officers’ ReportsWalk and Ride Strategy ITEM: 7.7.

Ward: NACity Planning and Infrastructure City and Asset Planning Keri New

Purpose of Report: To present the Walk and Ride in Casey Strategy 2019-2041 for adoption by Council.


1. People Driven1.1 An inclusive, safe and connected community1.2 A council whose services and facilities are driven by community needs1.3 A City with an accessible and well connected transport network

2. A Place to Prosper2.1 The destination for arts, culture, sport and leisure that attracts visitors and brings communities together

Executive Summary

The Draft Walk and Ride in Casey Strategy 2019-41 (the Draft Strategy) has been developed to replace the current Paths and Trails Strategy, adopted by Council in 2012. The Draft Strategy was placed on public exhibition between 10 October to 7 November 2019. There was general support for the Draft Strategy with most feedback relating to ideas for delivery which will be further unpacked during the development of the implementation plan. Feedback was received through Council’s Casey Conversations online engagement platform, Facebook page, phone calls, emails and meetings.

The vision of the Strategy is to create ‘A city connected by quality integrated infrastructure that supports our community to walk and ride’. The vision is supported by five strategic objectives which will be implemented over the next 20 years. The Strategy considers a wide range of infrastructure to improve walking and riding within the City, prioritising the delivery of missing paths around local services such as activity centres, train stations and schools.

The Strategy includes key actions to be delivered over the short-term. A further detailed implementation plan will be developed to prioritise the delivery of the path network. To deliver the current gaps within the networks it is estimated to cost approximately $55 million. Funding and delivery of projects will be considered through Council’s operational and capital works budgets, external grant programs, and in partnership with responsible landowners and land managers.

It is recommended that the Draft Walk and Ride in Casey Strategy 2019-41 be adopted and implementation to commence in the 2020-21 financial year.


Background

At its meeting 1 May 2012, Council adopted the Paths and Trails Strategy to guide the delivery of shared paths across the municipality. The Paths and Trails Strategy incorporated infrastructure such us shared used paths and bicycle lanes. In response to the fast development pace within the City of Casey, a need was identified to incorporate wider infrastructure to support our community to walk and ride.

The Draft Walk & Ride in Casey Strategy was prepared and at its meeting on 1 October 2019 Council resolved:

1. That the report be noted.

2. That the Draft Walk and Ride in Casey Strategy 2019-41, generally in accordance withAttachment 1, be approved for Public Exhibition for a four-week period.

3. That submissions and the Walk and Ride in Casey Strategy 2019-41 be presented back toa future Council meeting for consideration.

Draft Casey Walk and Ride in Casey Strategy 2019-41

Development of the Draft Strategy involved extensive research to understand the current provision, challenges and opportunities for the path network infrastructure within the City. Investigation to identify the missing paths within the City of Casey has resulted in consolidated information of the entire path network which is now recorded in the internal geographic information system to support Council officers when making planning decisions.

The Strategy sets the vision for walking and riding in Casey:

‘A City connected by quality integrated infrastructure that supports our community to walk and ride.’

Five strategic objectives guide current and future provision of the path network:

1. Linked Path Network to Local Services: Improve the path network within the 1.5km walkablecatchment from major activity centres, train stations and schools.

2. Connected Green City: Improve and connect recreational trails along creeks, around wetlands andwithin parklands, connecting district and regional park and reserves within the City.

3. Beyond Casey: Improve connectivity in the path network with neighbouring Councils to benefit fromRegional/State projects.

4. Safe and Smart Trails: Incorporation of electronic devices to allow optimised efficiency of cityoperations, improve safety and enhance user experience.

5. Give it a go: Promotion of existing programs and actively seek new campaigns to encouragebehaviour change within our residents to turn short local car trips into walking or riding trips.

The Strategy recommends the following key projects to continue and/or action during implementation:

Assessment of the missing paths within the 1.5km walkable catchment from local services to identifyfeasibility and prioritisation for delivery in Council’s Capital Works Program.

Advocate to Department of Transport (State Government) for the delivery of missing paths under theirresponsibility.

Advocate to residential developers to prioritise path infrastructure delivery between local services andalong the recreational trails to meet the requirements of the Draft Strategy and relevant PrecinctStructure Plans and Development Plans.


Advocate to State and Federal entities for projects such as the ‘Strategic Cycling Corridors’, ‘SouthEast Connect’, and any other future opportunity to improve connectivity in the path network withneighbouring Local Government Authorities.

Keep collaborating with neighbouring Councils on the feasibility and planning for the Great SouthernRail Trail project.

Identify opportunities to incorporate smart elements such as trails applications, solar and LED pathlights, sensors and bike repair stations into existing and future paths.

Design a standardised line marking and wayfinding guideline to implement along existing and futureshared paths in compliance with relevant standards.

Audit existing paths in compliance with shared use path standards and incorporate the network intothe Council insurance scheme.

Strengthen alliances with existing campaigns like "Riding and Walking from and to School" and “ActiveApril” to increase participation.

Explore opportunities for new campaigns and events to foster the use of walking and riding to replaceshort vehicle trips to access local services, and for recreation.

The Strategy assists Council in its understanding and commitment to provide path infrastructure that meets community need, enhances active transport to local services, increases opportunities for active recreation, and connects our City to regional destinations.

A detailed implementation plan will be developed in the first year of adoption, which will outline the priority infrastructure projects and activation opportunities to achieve the vision and strategic objectives of the Strategy over the next 20 years.

Public Exhibition

Public exhibition was held for four weeks, between 10 October and 7 November 2019. The public exhibition was promoted through Council’s social media, Casey Conversations engagement platforms and Casey City News.

Responses received:

Casey Conversation portal: eight submissions received. Social Media: 28 comments to Facebook posts, in which 13 required a response from Council. Emails: two emails received. One of which contained a 10-page report of information and feedback. Phone calls: one phone call received. One on one meeting: held between two residents and a Council’s officer.

Most responses outlined specific paths that require improvement and the need to develop new paths that will link gaps in the current path network. These specific paths will be considered during the development of the implementation plan. Several respondents have indicated they would like to be part of a focus group to support the development of the implementation plan.

Refer to Attachment 1 – Public Exhibition Feedback Summary.

Following community feedback and further assessment by Council officers, the final version of the Strategy has been updated. This has included structural changes to better present the information. The main changes include:

The Community Consultation section has been moved into Chapter 1 Introduction The previous Strategic Objectives & Targets and Implementation Plan sections have been replaced

with Chapter 5 Action Plan, Chapter 6 Estimated Cost and relevant pages moved to Chapter 4Strategic Objectives to better position the priorities of Strategic Objective 1 and 2


Chapter 7 Monitoring and Evaluation included Appendix included for the relocated Operational Examples and Classification and Design Elements

The final Walk and Ride in Casey Strategy 2019-2041 is now ready for adoption by Council.

Refer to Attachment 2 – Walk & Ride in Casey Strategy 2019-2041.


The Strategy is proposed to be implemented over 20 years. Preliminary investigation has been completed to understand the financial implications of delivering the prioritised path network to local services (Strategic Objective 1) and for a connected green city (Strategic Objective 2). Infrastructure projects could cost in the order of $55 million based on a kilometre lineal rate and a contingency amount. Of that $33.6M could be directly attributable to Council. The remainder would be attributable to State entities or property developers.

The actual costs will be identified through detailed design of each project. Noting that earthworks, retaining walls, bridges, boardwalks, crossing treatments, drainage, signage, lighting, smart trail infrastructure and land acquisition could all impact upon the estimate.

Funding for Council projects could be sourced from rates, grants or other available funding opportunities. Council currently invests between $700,000 and $900,000 annually in the Linking Paths Program. Subject to consideration in the annual budget cycle it may be suitable to increase this amount recognising the significant gaps and opportunities identified through the Strategy.

Additional projects that align to Strategic Objective 3, 4 and 5, will be nominated for consideration in Council’s annual budget process, and could be sourced from rates, grants or other available funding opportunities or be attributable to State entities or property developers.

The development of the 20-year implementation plan in the first year of adoption will further detail the prioritised projects and estimated costs.



Conclusion

The Walk and Ride in Casey Strategy 2019-41 has been developed to provide guidance and strategic direction for investment to improve the current and future path network within and beyond Casey and encourage our community to increase walking and riding.

It is recommended that the Strategy be adopted. Priorities and projects identified within the Strategy will be nominated for consideration in Council’s annual budget. Alternative funding sources along with partnerships with State Government and relevant landowners and land managers will also be sought.

Attachments

1. Summary of Submissions to Public Exhibition Phase [7.7.1 - 5 pages]2. Walk and Ride in Casey Strategy 2019-2041 [7.7.2 - 30 pages]


Recommendation

That Council adopt the Walk & Ride in Casey Strategy 2019-41 generally in accordance with Attachment 2 of this report.

Summary of Submissions to Public Exhibition Phase

1. Facebook PostsThe public exhibition phase was promoted on Council’s Facebook page on 22 October 2019, 13 comments were made.Id Respondent Comment Council Officer Comment

1 Connect the Hallam Rd Trail to the Freeway Trail (most of this is existing).

This comment is related to the implementation plan when Council will prioritise specific projects. The implementation plan will be developed following adoption of the strategy and the comment will be considered at that time.

2 Just as long as the cyclists keep left, in single file and ring their bell when approaching pedestrians!

Thanks for your feedback. There is a strategic objective included in the strategy called 'Give it a go' which supports behaviour change as part of the educational component. The strategic objective 'Safe and Smart Trails' is incorporated as a high priority action and includes the design of compliant standardised line marking and wayfinding signage that will include messages along the paths to encourage appropriate behaviour for cyclists and pedestrians when using the path network.

3 Better definition of trail along Princess Hwy and connection to Eummering creek and Dandenong Creek trails (utilising Service lane islands).

Thanks for your feedback. This comment is related to the implementation plan when Council will prioritise specific projects. The implementation plan will be developed following adoption of the strategy and the comment will be considered at that time.

4 Stop trying to make Casey a Super City.. It's so congested already it's chaos... Keep the Green Wedge and parks alike alone. Bike trails are fabulous but if you keep allowing so much development there soon won't be any to enjoy.

Thanks for the feedback. The strategy is proposing to deliver infrastructure that allow our community to freely commute and recreate on a connected path network that eases the challenges associated with our growing population, including traffic congestion.

5 Difficult to find a bike path in Pearcedale. Thanks for the feedback. Given the number of missing paths within the City, a prioritisation approach to deliver path network infrastructure has been outlined in this strategy through the strategic objectives. Infrastructure requested in the areas where the strategic objectives are not met will be assessed on a case by case basis.

6 It’d be great if there were options for feedback that didn’t involve giving personal details to register?

Thanks for the feedback. Casey Conversations requests contact details seeking the opportunity to contact the resident for further information of the enquiry when required. However, the option to provide feedback without giving personal details is also allowed.

Attachment 7.7.1


ttaylor

Cross-Out

7 Is our Senior Recreation Planner actually a Local and Cyclist from the area?

Comment noted.

8 Connect Hallam valley trail to dandy creek. Thanks for the feedback. This section has been included as a part of the strategic objective called "Beyond Casey". The City of Casey will keep advocating in conjunction with the Greater Dandenong City Council to State Government for the delivery of this well demand missing link. This comment is related to the implementation plan when Council will prioritise specific projects. The implementation plan will be developed following adoption of the strategy and the comment will be considered at that time.

9 Do something about the magpies!!! Thanks for the feedback. City of Casey has policies and strategies to project our wildlife and will continue working on ensuring its protection.

10 I think the standard complaint is that paths don’t link. You have to ride on the roads. With all the grief that comes with.

Thanks for the feedback. The Draft Walk & Ride in Casey Strategy seeks to better understand the paths that don’t link and prioritise improvements to connect our path network.

11 I would suggest a bike path / lane from pound road sth gippy hwy intersection to dandy bypass bike path to give safe riding to the eastlink trail. Very dangerous riding on the sth gippy hwy

Thanks for your feedback. This comment is related to the implementation plan when Council will prioritise specific projects. The implementation plan will be developed following adoption of the strategy and the comment will be considered at that time.

12 Is there a proposed rail trail along the Pakenham line?

Thanks for your query. There is not a proposed rail trail along the Pakenham line. The implementation plan will be developed following adoption of the strategy and the comment will be considered at that time.

13 Oh I just wanted to note there seemed to be no discussion of litter and dumped waste prevention or remediation which is certainly a big issue for Rivergum Creek and the Hallam Trail.

Thanks for your feedback. Residents can report litter and dumped waste to Council’s website www.casey.vic.gov.au/report-littering. Associated infrastructure such as bins along paths will be included during the design of projects.

Attachment 7.7.1


2. Casey Conversations and Emails

The public exhibition phase requested feedback through Council’s online engagement platform Casey Conversations or alternatively by email or phone. Each respondent received an email response from a Council officer, and by phone if requested by the respondent.

Id Channel Respondent Comment Council Officer Comment14 Casey

ConversationsI see no details on bicycle paths through any of the main Berwick thoroughfares. As a regular bike commuter, I would like to see more bike lanes on E Wanke Rd, Clyde Rd, Lyle Rd, Inglis Rd, Parkhill Dr. James Cook is a good example.

15 CaseyConversations

I live in Clyde North and can commute all the way to Hallam without touching a road, except for when I get to Wedgewood Drive which appallingly has not footpaths on either side of the road. Too many trucks to ride on that road. No path even for peds!


I’ve only been made aware of this by FB. I am a Pearcedale resident and recently become vision impaired. It’s now I realise the chronic lack of bike paths/walking tracks, shared footpaths along busy roads are totally unsuitable. Hope this will be fixed.


Congratulations on forward thinking, please try to include a link along Hallam Main Drain to Eumemmerring Creek and join to Dandenong Creek Trail, need to co-operate with Dandenong Council. Also include adequate signage to indicate shared pathways.


I live in Cranbourne West, It is extraordinarily difficult to commute by bicycle to work in Morrabbin. As I have to jump in and out of car lanes travelling 80km - 90km. Poorly kept shoulders that are covered in overgrown grass, glass and debris.


A walking trail is required from Pearcedale shops to Moonlit Sanctuary. Plenty of tourists/backpackers walk between the two and it is dangerous.


Would love to see how and when the multiple paths will be interconnected. Details on budget and prioritisation might help us to understand the timeline for implementation.

Thanks for your feedback on the public exhibition phase of the City of Casey’s Draft Walk and Ride Strategy.

In general, the feedback received from community is more related to the implementation phase, which is the phase that comes after the adoption of the strategy and in which specific projects will be assessed and ranked to be nominated to the Council’s capital works program for delivery.

There were 10 submission received from the Casey Conversations portal and 13 comments on Council’s social media platforms.

Council officers are currently finalising the Draft Strategy to present to Council for adoption at an upcoming Council meeting.

City of Casey recognises the time you have taken to submit your feedback and would like to thank you and encourage you to stay tuned for future consultations.

Please do not hesitate to contact me should you have any questions.

Attachment 7.7.1



There is no shared footpath along Heatherton rd from Hallam Belgrave rd to Hallam roundabout. No footpath from Hallam Belgrave to Lysterfield lake. Narre north residents have been forgotten.

22 Email The resident sent an email with comments regarding the media approach and considered there was not enough promotion. The resident couldn't find a way to provide the feedback through the Casey Conversations portal.

The resident mentioned the policy is somewhat theoretical and high level and there is number of unconnected paths within the City.

Several email responses were sent to the resident to advise of media approach, support with the use of Casey Conversations, and further information around the purpose of the strategy and the implementation plan.

23 Email / Phone A 10 page report was submitted by the resident, which contained three sections: * Opening remarks and definition clarification* Response to Walk and Ride in Casey 2019-2041 document* Additional comments and suggestions.

Generally the submission was supportive of the Strategy. The submission articulated specific responses to the document and the inclusion of additional actions as well as suggestions for future community engagement activities.

The submission also includes suggestions on improvements to bus stops.

Following the submission of the report, the resident called the relevant Council officer to discuss specific points from the report.

An email response was provided to the resident as well as a phone call to discuss their submission.

In general, the main responses were:

Wording changes have been made withinthe strategy to include some of thefeedback

Further information was provided about thepurpose of the strategy and the scope of theinformation that the document shouldcontain

Further information was provided regardingthe development of the implementation planand timing of this plan

An invitation was extended to the residentto be part of a proposed focus group to

Attachment 7.7.1


support the implementation phase of the strategy

An invitation to meet with the Council officerto further discuss the implementationphase.

Feedback regarding bus stops have alsobeen passed on to the relevant team

3. One on one meeting

A meeting was held on 1 November 2019 with two residents and a Council officer.

Id Respondent Comment Council Officer Comment24 Residents sought further

information about the scope and purpose of the Walk and Ride Strategy and plans for the implementation phase.

The Draft Strategy scope and purpose was explained. The future implementation plan process was discussed and included examples of the path analysis. It was explained that the implementation plan will be developed following adoption of the strategy. The residents were asked if they would be willing to be part of a proposed focus group to support the implementation phase of this strategy.

Attachment 7.7.1


WALK AND RIDE IN

CASEY

2019-2041

Attachment 7.7.2


Governance Information

Approval Body Council

Endorsement Date TBC

Current Version Version 1.0Council policy documents change from time to time and it is recommended to consult the electronic reference copy on Casey Council’s website to ensure to have the current version. Alternatively, you may contact Customer Service on 9705 5200

Compulsory Review Cycle 4 years

Review Date TBCIt is recognised that, from time to time, circumstances may change leading to the need for minor administrative changes to this document. Where an update does not materially alter this document, such a change may be made administratively

Examples include a change to the name of Council department, a change to the name of a Federal or State Government department, and a minor update to legislation which does not have a material impact. However, any change or update which materially alters this document must be by resolution of Council

Responsible Department City and Asset Planning

Relevant Legislation Casey 21, Casey Council Plan, Municipal Public Health and Wellbeing Plan, Open Space Strategy, Transport Strategy

ECM ID 13361854

Attachment 7.7.2


Contents

1. Introduction 4

1.1 Background 5

1.2 Strategic Context 6

1.3 Community Engagement 7

2. Vision 8

3. Strategic Principles 8

3.1 Forward Thinking

3.2 Connect

3.3 Adapt

3.4 Prioritise

4. Strategic Objectives 8 - 17

Strategic Objective 1: Linked path network to local services 9 - 11

Strategic Objective 2: Connected Green City 12 - 14

Strategic Objective 3: Beyond Casey 15

Strategic Objective 4: Smart Trails 16

Strategic Objective 5: Give it a go 17

5. Action Plan 18 - 20

6. Estimated Cost 21 - 23

7. Monitoring and Evaluation 24

8. Appendix 25 - 29

Operational Examples 26

Classifications and Design Elements 27 - 29

Attachment 7.7.2


Population for 2019:

Population expected by 2041:

356,555

549,190

1. Introduction

The City of Casey is one of the largest and fastest-growing municipalities in Victoria and Australia. By 2041 our population is forecast to grow to 549,190 residents, calling for the need to be prepared for the physical, social and economic changes associated with rapid growth.

Our community is faced with significant challenges to walk and ride within the municipality. This creates an opportunity for the City of Casey to positively improve the health, wellbeing and liveability for our residents and visitors through a connected path network.

The Walk & Ride in Casey Strategy (the Strategy) provides guidance and direction to plan and deliver footpaths, shared paths, bicycle lanes and separate lanes that allow our community to freely commute and recreate on a connected path network that eases the challenges associated with our growing population. The challenges include:

The Strategy includes the activities of walking, running, wheeled activities such as riding, scooting, roller blading and skate boarding, and use of mobility aides including wheelchairs, walking frames and electric scooters.

The provision of a quality path network increases the options for community members of all ages and abilities to access local services, parks, trails, wetlands, creek corridors, sport and leisure facilities. This is key to increasing physical activity, improving mental health, creating social connections and reducing car dependence as well as increasing options for community members to access to education, employment and social activities.

The Strategy understands and prioritises investment in the missing links required to create improved local and regional connections for the current and future path network within the Casey and with neighbouring council networks.

4

➢ Social isolation

➢ Perception of safety

➢ Lag in infrastructure delivery

➢ Traffic congestion

➢ Climate change

➢ Technology dependency

Attachment 7.7.2


1.1 Background

The City of Casey is highly reliant on car travel. We have the highest rate of car ownership per household in Victoria, which results in congested roads, long travel times and increased environmental impact of cars commuting within our City.

In terms of health and wellbeing in the City of Casey: ➢ 25.2% of Casey residents are obese.➢ 29.1% are overweight (Victorian Population Health Survey 2014).➢ 21.9% or one in five do less than 30 minutes of physical activity per week.

Children and young people have identified barriers to walking and riding. ‘Casey’s Future – A Plan for Children, Young People and Families 2017-2021’ consultation revealed:

➢ That children “enjoy a wide range of activities such as walking the dog, playing, familyholidays, visiting playgrounds and parks”, however “they are worried that the roads are busyand dangerous”.

➢ That young residents find “Transport and time are a barrier to them to accessing programs inthe community”, and “they think Casey should have better public transport and less traffic”.

Community members may not be able to drive, choose not to drive or not be able to access a vehicle. These people include:

➢ Children and young people.➢ Elderly residents.➢ People with a disability.➢ Residents who are not able to afford and maintain a car.

Walking, bicycle riding, using a scooter, rollerblading, skateboarding, pushing a pram/stroller, and using a wheelchair, frame or electric scooter are things all members of our community can and are likely to do, cost very little, however are reliant on paths in good condition and a connected network.

An extensive investigation into the missing links within the path network has provided Council with the required data to plan and prioritise for the future needs of walking and riding in the City of Casey.

Walk and Ride in

Casey Strategy

provides strategic

guidance to

deliver improved

infrastructure to

encourage our

residents to walk

and ride more

5

Attachment 7.7.2


Casey C21 –Building a Great City

Casey Council Plan 2017-2021

Municipal Public Health and Wellbeing

Plan 2017-2021

Community Engagement Plan

Open Space Strategy

StreetsAhead Integrated

Transport Strategy

Demographic Profile

Leisure Facilities Development

Plan Policy

Planning and Development Principles

Walk and Ride in Casey Strategy

1.2 Strategic Context

The City of Casey’s policies, strategies and plans demonstrate commitment to improving the health and wellbeing of residents through well-planned facilities and services. Establishing and understanding the role and relationship of this Strategy to Council’s other key documents ensures its consistency and contribution.

The ‘Casey 21 Building A Great City 2011’, ‘Casey Council Plan 2017-2021’ and ‘Municipal Public Health and Wellbeing Plan 2017-2021’ articulate Council’s vision and the overarching framework used to make key decisions and deliver service priorities.

Sport and leisure facilities are featured as important infrastructure in delivering on the Council Plan vision ‘Creating Australia’s Most Liveable City’ and strategy ‘The destination for arts, culture, sport and leisure that attracts visitors and brings communities together’. Council’s ‘Open Space Strategy’ and ‘Leisure Facilities Development Plan Policy’ guide planning and decision making in the open space, recreation and sport area.

The ‘Walk and Ride in Casey Strategy’ replaces the ‘Paths and Trails Strategy’ adopted by Council in 2012. In the previous version, guidance for shared use paths and bicycle lanes infrastructure were addressed. In the new version, wider infrastructure such as footpaths, shared paths, bicycle lanes and separate paths, have been included to understand and plan for the entire path network for walking and riding in the municipality.

The Strategy does not inform infrastructure for cycling or skateboarding as an organised sport or for equestrian trails. These are planned for in Council’s ‘Leisure Facilities Development Plan Policy’, ‘Sport Cycling Strategy’, ‘Skate Strategy’ and ‘Casey Equestrian Strategy’.

The Strategy aligns to the first objective of City of Casey’s ‘StreetsAhead - Integrated Transport Strategy’. ‘StreetsAhead’ provides guidance for a connected and safe path network so residents of all ages can incorporate active transport into their daily journey and help reduce traffic stress on roads.

6

Attachment 7.7.2


55 respondents provided feedback completinga survey and using an interactive tool on

Council’s website portal (Casey Conversations)

Online Survey Pin the Map

5 representatives from advocacy groups

provided feedback

Key Findings

427 households interviewed comprising

1,000 individuals in total

If a suitable path was available our community would be most likely to

walk and bicycle to:

Local ParksShopping

Centres

For recreational trails our community would prefer

walking or riding:

Within

Parklands

Loops around

wetlands

Our community have ranked the following local services highest priority for improved

paths:

Train

Stations SchoolsShopping

Centres

Council to promote campaigns that encourage residents and visitors to:

Walk and Ride

more

Community Engagement

Focused groupsPhone interviews

1.3 Community Consultation

The Walk and Ride in Casey Strategy is underpinned by consultation with the Casey community and external stakeholders.

The ways that Council engaged with people included:

• Phone Interviews: with 427 householders, comprising 1,000individuals (inclusive of other family members in the household).The consultation process was part of the National CyclingParticipation Survey (NCPS). NCPS is a standarised survey thathas been repeated biennially since 2011 and allows Council tobenchmark against other Local Government Areas. Counciladded extra questions to the consultation to inform the DraftWalk and Ride in Casey Strategy. The survey questions werealso posted on Casey’s portal for community engagement.

• Casey Conversation Portal: included a survey and aninteractive tool to collect specific feedback within Casey. Theonline portal set up for community engagement received 55respondents.

• Focus Group: a session was held with five externalstakeholders, including representatives from different advocacygroups and users of the path network within Casey. During thesession, participants provided feedback on the current networkand their expectations to create a safe and accessible pathnetwork for walking and riding in Casey.

• Workshops and Internal Meetings: sessions were held withstaff to enabled collaboration with different departments withinCouncil.

7

Attachment 7.7.2


2. Vision

A City connected by quality integrated infrastructure that supports our community to walk and ride.

3. Strategic Principles

3.1 Forward Thinking

To deliver a high-quality walk and ride network based on usage patterns and changing needs of a growing population.

3.2 Adaptable

To identify alternative uses for existing infrastructure to maximise capacity. i.e. Increase the width of an existing path or provide two-way bicycle lanes.

3.3 Connected

To develop well-planned routes that allow the community easy access to multiple destinations along a continuous network.

3.4 Prioritisation

To work with Local, State and Federal governments plus key stakeholders to prioritise projects that align with other local and regional projects.

8

4. Strategic Objectives

1 Linked Path Network to Local

Services

Connected Green City2

Beyond Casey

4

Safe and Smart Trails

Give it a go

3

4

5

Attachment 7.7.2


Walk in Ride in Casey Strategy

Strategic Objective 1: Linked Path Network to Local Services

A connected path network that provides community opportunities to walk and ride safely along connected routes to access local services.

Path infrastructure enables our residents to walk and ride to schools and educational precincts, train stations, shopping centres and local parks. A linked path network will provide opportunities for the community to turn short local car trips into walking or riding trips.

More direct and continuous walk and ride routes will encourage and increase opportunities for the community to engage in physical activity.

A well-connected path network brings economic benefits by attracting local users and regional and interstate visitors to the area. Increased visitation encourages spending in local businesses.

Social cohesion and community involvement are benefits that a well-designed path network can bring to the community. Encouraging residents to walk and ride can foster interactions between residents e.g. parents walking or riding their children to school or walking dogs and interacting with other residents doing similar activities. Positive social interactions may encourage other community members to participate. Group activities and recreation organisers will recognise enhanced opportunities to participate when spaces are accessible. These indirect relationships foster engagement and connectedness within our community.

9

Attachment 7.7.2


Linked Path Network to Local Services Priorities

Missing paths within a 1.5 km walkable catchment from major activity centres, train stations and schools have been prioritized (see page 11). A focus will be on missing paths along freeways and highways which would provide for shared use paths.

This approach is aligned to the ‘20-minute neighbourhoods’, an initiative that pursues ‘living locally’ – giving people the ability to meet most of their everyday needs within a 20-minute walk, cycle or local public transport trip from their home.

Council will prioritise paths in its ownership and advocate to State and Private entities when the construction of the infrastructure is their responsibility.

10

Attachment 7.7.2


Local services identified as priority:

Major Activity Centres identified as a priority

within the City of Casey are:

➢ Fountain Gate – Narre Warren ➢ Endeavour Hills Town Centre – Endeavour Hills➢ Cranbourne Town Centre – Cranbourne➢ Berwick Village – Berwick➢ Berwick South Central – Berwick➢ Casey Central – Narre Warren South➢ Hampton Park Town Centre – Hampton Park➢ Hardy’s Road Major Town Centre – Clyde North➢ Clyde Major Town Centre – Clyde

Train Stations identified as a priority within the

City of Casey are:

➢ Narre Warren Rail Station – Narre Warren ➢ Berwick Railway Station – Berwick➢ Beaconsfield Railway Station – Beaconsfield➢ Hallam Railway Station – Hallam➢ Cranbourne Railway Station – Cranbourne➢ Lynbrook Railway Station – Lynbrook➢ Hampton Park Town Centre – Hampton Park➢ Merinda Park Railway (Cranbourne North)

Future Train Stations

➢ Cranbourne East➢ Clyde

The City of Casey has more than 80 schools,

therefore the prioritisation of projects will

consider the following selection criteria:

➢ Number of enrolments➢ Number of students walking or riding to and

from schools➢ Proximity to bus stop and frequency of the bus

Walk and Ride Implementation PlanSchools

Schools

1.5 km walk-able catchment

Missing Paths

11

Attachment 7.7.2



Strategic Objective 2: Connected Green City

A trail network that connects district and regional parks and reserves within the City.

Recreational trails are inclusive places that allow residents of all ages to move across passive and active open spaces through a connected network. They promote outdoor activities and interaction with nature in an urban context. The trails increase opportunities to plant trees for shade, pollution reduction and mitigate the urban heat island effect.

Recreational trails connect our community with nature. They encourage local communities to increase their physical activity, enjoy the local landscape and encourages stewardship over their local environment and ‘nature’ spaces. They can include path connections and perimeter paths which circuit parks, reserves, wetlands, creek corridors and easements provide opportunities to walk or ride.

Recreational trails contribute an economic value. Businesses adjacent to/or nearby recreational trails can capitalise on the support of trail users by providing relevant services such as rentals, guided tours, restaurants, or accommodation (USDA, 2010).

City of Casey will advocate to Government organisations and developers for the construction of shared paths and/or loop circuits along creeks, waterways, utility easements, wetlands and reserves, to maximise the opportunity for walking and riding on non-council land.

12

Attachment 7.7.2


Connected Green City Priorities

Trails along creeks, wetlands, drainage reserves and within parklands are preferred options for recreational trails. The location of the trails proposed below are indicative. Alignment of each trail may change during concept and detailed design depending on feasibility factors such as land acquisition, third party approval and budget implications, including pedestrian bridges or boardwalks.

The Strategy recommends the development of seven recreational trails:

1. Great Casey Trail: An opportunity to complete a trail from Hampton Park to the south-east boundary with Cardinia that would connect six suburbs and seven district sport reserves across the City of Casey. This trail will merge into the proposed Great Southern Rail Trail and extend down to the Tooradin township.

2. Cardinia Creek Parkland Trail: An opportunity to develop a trail within the Cardinia Creek Parklands, stretching along four suburbs and approximately 22 kilometres has been identified. Sections of this proposed trail are included in the existing Precinct Structure Plans (PSP). It is proposed that this trail will connect to the proposed Great Casey Trail and the Great Southern Rail Trail.

3. Eumemmerring Creek to Lysterfield Lake: An opportunity to complete the trail along the Eumemmering Creek from Doveton/Eumemmerring to Lysterfield Lake. The trail will connect five suburbs and three district sport reserves. Two options have been recommended for this section as the nearby duplication of Hallam North Road will support infrastructure to deliver this project.

13

Attachment 7.7.2


4. Royal Botanic Gardens Victoria (Cranbourne Gardens) to Cardinia Parkland: This proposed trail is approximately 12 kilometres long, connecting the Cranbourne Gardens to the proposed Cardinia Parkland Trail. Some sections of this trail are already constructed and there is an opportunity to connect the missing links to complete the trail. As the land is not under City of Casey ownership, further investigation for partnership opportunities needs to be undertaken with landowners, including the Cranbourne Gardens.

5. Royal Botanic Gardens Victoria (Cranbourne Gardens) to the Pines Flora and Fauna Reserve: An opportunity to link two reserves, which are home to many native animals and plants. Both reserves have internal tracks suitable for cycling and walking. There is an opportunity to partner with State Entities and Frankston City Council to deliver the sections outside the City of Casey boundary.

6. The Casey Coastal Trail: An aspirational trail has been identified along the costal area connecting Tooradin in the east to Pearcedale in the south-west. The trail has the potential to be a tourist attraction and feature destination trails in the townships and connect into a future network around the Western Port Coast. Given the natural conditions of the area, surrounded by mangroves and other native flora and fauna, this project is complex and will require a feasibility study involving stakeholders.

7. Rail Trails & The Great Southern Rail Trail: Council will advocate to State Government for the delivery of multi-purpose shared path recreational trails along its railway corridors. This includes the sections from Cranbourne to Dandenong and proposed Cranbourne to Clyde rail extension. Council is collaborating with neighbouring councils for the delivery of the Great Southern Rail Trail, extending the current trail from Leongatha to Clyde and on completion it could be Australia’s Longest Rail Trail.

14

Attachment 7.7.2


Demographic Profile


Strategic Objective 3: Beyond Casey

A City that thrives on planning locally, and on a regional scale.

Improving the current infrastructure to walk and ride within Casey and beyond, encourages residents to think beyond the car, and use alternatives for commuting to work, educational facilities, or activity centres. Recreational trails across municipal boundaries will also enhance tourism opportunities and economic growth to the region.

‘South East Connect’ is a regional advocacy project that the City of Casey has partnered with to deliver improved active infrastructure and connections across South East Melbourne and to serve a growing community that is currently 1.2 million people. The project enhances Melbourne’s South East picturesque landscape and would provide walking or bicycling options, attracting visitors to explore the region.

The ‘South East Connect’ project builds on existing infrastructure and connects activity centres, rail lines and recreational trails. Visitors to Melbourne would be able to make their way through an array of scenery –including activity centres, coastal areas, farms, towns, waterways/creeks and bushland.

‘Strategic Cycling Corridors’ is a Victorian Government initiative that the City of Casey has committed to. It will develop important cycling routes for transport, either for work or education, or for daily activity needs such as trips to public transport stations or shopping areas.

The City of Casey will be advocating to State and Federal Government to pursue opportunities that allow our community to walk and ride within Casey and beyond. Projects include construction or duplication of railway lanes, level crossing removals, and construction or duplication of any major road. This will also include advocating for connection to employment clusters in Casey, Dandenong and Melbourne’s south east.

Casey will also be working collaboratively with other Local Governments, plus external stakeholders and private providers to seek further walk and ride opportunities.

Recognising the need to increase cycling as an alternative transport mode, once the State initiatives mentioned in this strategy are endorsed, Council will work in parentship with the State Government to advocate for the early delivery of the path infrastructure in areas with more traffic congestion within the City Table 1. Map of the South East Connect Proposal (subject

to change)

15

Attachment 7.7.2



Strategic Objective 4: Safe and Smart Trails

Paths and trails that connect to electronic devices allow optimised efficiency of Council operations and

services, improve safety along trails and enhance user experience.

There is the ability to use technology to obtain real-time information about our infrastructure to monitor performance and improve resource allocation. Council will be able to interact directly with community and deliver infrastructure to create a greater sense of safety for users.

Safe and smart trails technology could include:

➢ Trails App: A mobile device application that provides access the current trail network anytime and anywhere within our City that allows users to plan their trips accordingly and report maintenance issues.

➢ Participation Sensors: Sensors along main paths and trails would allow Council to make management and planning decisions based on accurate usage data collection.

➢ Path Lights: Lighting paths to activate after dark to provide longer and safer service for high use areas. Solar, LED, timer and movement activated considerations provide environmentally sustainable options.

➢ Glowing Paths : Collecting energy from the sun during the day and allowing night use of the path through illumination.

➢ Bike Repair Stations: Bicycle pump and tool station packages are suitable along high use bicycle paths allowing riders to carry out routine maintenance, keep people moving, and prevent accidents.

➢ Electric Re-charge Stations: charging stations to make path trails inclusive for residents using electric motor mobility scooters.

➢ Drinking Fountains, Bicycle Stands and End of Trip Facilities: to be considered at key destinations

16

Attachment 7.7.2


Demographic Profile


Strategic Objective 5: Give it a go

Building confidence within our community to walk and ride within and beyond our city.

Delivering appropriate infrastructure encourages our residents to choose walking and riding as part of their regular physical activity and alternative commuting options. However the infrastructure itself may not be enough to increase participation in walking and riding. Promoting existing programs and actively seeking new campaigns to encourage behaviour change within our community could include:

Partnering with existing campaigns

➢ Active April is a Victorian Government physical activity promotion program which offers Casey residents ways to discover physical activity opportunities during the month of April. Walking and riding activities are included within the wide range of activities promoted each year.

➢ Riding and Walking to and from School, is a VicHealth initiative to encourage Victorian primary school students to walk, ride or scoot to and from school every October.

➢ Heart Foundation Walking, is an initiative from the Heart Foundation of free, locally led walking groups, walking app and information to encourage community participation in accessible exercise for heart health through walking.

Opportunities for new campaigns:

➢ Ciclovia – Cycleway – Open Streets. In Bogota, Colombia, the ‘Ciclovia’ closes 120km of main roads every Sunday and public holiday from 7am to 2pm. Roads used by approximately 1.5 million people are temporarily closed to cars and trucks, transforming road space into public places for walking, running, riding rollerblades, skateboards or cycling. Local examples include:

➢ In Queensland, City of Gold Coast held a Ciclovia dubbed ‘Bike and Street Fest’ in 2014. A section of Varsity Parade was car-free for a four-hour period and hosted 5,000 visitors. Its second year attracted an estimated 7,500 visitors.

➢ In Melbourne, Moreland City Council held two Ciclovia events in 2006 and 2008. A 4-kilometre section of the busy Sydney arterial Road was car-free for six hours. Bicycles and pedestrians filled the road and trams flowed as normal. Annually a 1.5-kilometre section of Sydney Road is closed off for the Sydney Road Street Party.

➢ Organised Bicycle and Walking Groups – Community or partner organisation led groups and activities for residents to participate in walking and riding.

These initiatives, and more, will be considered and delivered through implementation of the ‘Sport and Physical Activity Strategy – Active Casey: More Active, More Often’.

17

Attachment 7.7.2


5. Action Plan

Council has prioritised initiatives and actions to improve the path network, to promote a shift in transport mode and improve health and wellbeing. Once completed, new initiatives and actions will be identified for the ongoing development and management of the entire path network.

Strategic Objective 1: Linked Path Network to Local Services

Strategic Objective 2: Green City Connected

Initiative Actions Timing Resources

Improve the missing paths around the 1.5km walkable catchments near major activity centres, train stations and priority schools (based on enrolment figures and student walking to school reports)

Assessment of the missing paths between the catchments to identify feasibility and prioritisation 2020 Council

Advocate to Department of Transport (State Government) for the delivery of missing paths under their responsibility

Ongoing Council, State Government

Advocate to developers to prioritise the delivery of the path infrastructure between the catchment of local services and in line with any Structure Plans through the statutory referral process

Ongoing Council, developers


Improve and connect the trail network along creeks, wetlands and parklands and utility easements where relevant

Assessment of the missing paths along the proposed recreational trails to prioritise delivery 2020 Council

Advocate to State Entities for the delivery of missing paths under their responsibility

Commence once the assessment above is completed Council, State Entities

18

Attachment 7.7.2


Strategic Objective 3: Beyond Casey

Advocate to developers to prioritise the early delivery of the path infrastructure within their development area Ongoing Council, developers

Identify opportunities to set up courses or loops around wetlands/parks. Council to brand and promote these routes within the community.

2021 Council


Improve Council path connections to neighbouring municipalities on a Regional scale

Advocate to State and Federal entities for the "Strategic Cycling Corridors" (currently in draft phase), "South East Connect" and any other future opportunity to improve connectivity in the path network within the region

Ongoing Council, State and Federal governments

Keep working with neighbouring Councils on the feasibility and planning phase for the Great Southern Rail Trail project

Ongoing Council, neighbouring local governments

Undertake a feasibility study for the Casey Coastal Trail that includes planning for a destination trail in Tooradin 2021 Council

Advocate to developers to prioritise the delivery of the path infrastructure that has been identified as part of a Regional/State scale project according to requirements

Ongoing Council, developers

19

Attachment 7.7.2


Strategic Objective 5: Give it a go

Strategic Objective 4: Smart Trails


Incorporate smart technology along trails to optimise efficiency of services, improve safety and enhance user experience

Identify opportunities to incorporate smart elements into existing trails such as solar path lights, sensors, bike repair stations, glowing paths.

Ongoing Council

Design a compliant standarised line marking and way-finding guidelines to implement along existing shared paths

2020 External Consultant

Undertake audits to identify existing paths in compliance with shared path standards and incorporate the network into the Council insurance

2020 External Consultant


Design an ongoing strategy to promote the use of paths and increase the number of community members walking and riding within the City

Strengthen alliances with existing campaigns like "Riding and Walking from and to School" and “Active April”

Ongoing Council, partner organisations

Explore opportunities for new campaigns and events to foster the use of bicycles/walking to replace short vehicle trips

Ongoing Council, partner organisations, community

20

Attachment 7.7.2


6. Estimated Cost

Implementation of this strategy will focus on delivering the prioritised missing paths and gaps in the path network through:

➢ Improving the path network around local services such as activity centres, train stations and schools.

➢ Improving and connecting recreational trails along creeks, wetlands and within parklands, and connecting district and regional parks and reserves within Casey.

➢ Improving connectivity of the path network with neighbouring Councils to benefit Regional/State projects.

High level cost estimates for the next 20 years are outlined on pages 23 and 24 for Strategic Objectives 1 and 2. These costs are based on a square metre concrete rate for the proposed length of missing path. The actual costs of delivery will be identified through detailed design of each project. A contingency amount for the design, consultation and management of each project and other associated items that may be necessary, including:

➢ Earthworks

➢ Retaining walls

➢ Bridges or boardwalks

➢ Crossing treatments

➢ Drainage

Additional funding will be required to deliver the remaining Objectives. Projects will be nominated to Council’s operational and capital works programs for consideration in the annual budget.

➢ Signage, line marking and/or wayfinding

➢ Land acquisition

➢ Lighting

➢ Site surveys

➢ Smart Trail Infrastructure

21

Attachment 7.7.2


Estimated Cost for Strategic Objective 1: Linked Path Network to Local Services

Entity Responsible Total Km % kms Estimate Cost

City of Casey 35.97 49 % $ 12,625,470*Department of Transport 15.64 21 % $ 5,489.640*

Private Developers 22.184 30 % $ 7,786,584*

Total 73.795 100% $ 25,901,694*

Council will advocate to State entities such as the Department of Transport for the delivery of path infrastructure along road reserves under their responsibility, which includes freeways and highways.

Council will ensure delivery by developers of the path network along primary and secondary arterial roads and connector roads in the growth areas

For established areas, Council will prioritise the delivery of the path infrastructure along primary and secondary arterial roads, between connector roads and local roads according to the local services described in this Strategy.

22

*The actual costs of delivery will be identified through detailed design of each project. The estimate cost to implement Strategic Objective 1 is over 20 years

% of participation in the delivery of missing paths around local services

Department of Transport City of Casey Developers

30%($7.79 M)

21%($5.49 M)

49%($12.62 M)

Attachment 7.7.2


Estimated Cost for Strategic Objective 2: Connected Green City

Entity Responsible Total Km % kms Estimate Cost

City of Casey 59.747 70.3 % $ 20,971,197*State Entities 9.724 11.4 % $ 3,413,124*

Private Developers 15.505 18.3 % $ 5,442,255*

Total 84.976 100% $ 29,826,576*

Council will advocate to State entities such as Department of Transport, Melbourne Water Corporation, VicTrack, Department of Environment, Land, Water and Planning and Parks Victoria, to explore delivery and management opportunities when the proposed trails exist in their ownership.

Council will work together with Victorian Planning Authority and developers to ensure the delivery of the path network in the growth areas align with the Walk and Ride in Casey Strategy.

For established areas, Council will prioritise the delivery of the path infrastructure along The Great Casey Trail as the main recreational trail in the short term.

23

*The actual costs of delivery will be identified through detailed design of each project. The estimate cost to implement Strategic Objective 2 is over 20 years

% of participation in the delivery of recreational trails

($ 5.4 M)

($ 20.9 M)

($ 3.4 M)

11%

70%

18%

State Entities City of Casey Developers

Attachment 7.7.2


7. Monitoring and Evaluation

This Strategy will be implemented over the next 20 years.

Monitoring of the action plan will be undertaken on an ongoing basis.

A full review of the Strategy and actions will be undertaken every four years. This review will articulate key achievements, future opportunities as well as any changes within the community. The review will also include any additional actions that should be considered within the future action plan.

24

Attachment 7.7.2


8. Appendix

25

Attachment 7.7.2


Demographic Profile

Operational

examples

Bicycle path operationFootpath operation

Shared path operation Separate path one way path operation

26

Design of the paths will reference the AusRoad Guidelines, this strategy and any relevant plan, guideline or standard.

Attachment 7.7.2


Classification and Design Elements

The path network infrastructure has been classified into four categories:

Footpaths

Path Type Description Width

FootpathReserved use by pedestrians, people in wheelchairs, mobility scooters and personal mobility devices

Minimum Width: 1.5m

Widths between 1.6m - 2.4m - would be recommended when high pedestrian volumes are anticipated(generally in proximity to schools, hospitals, shopping areas)

Path Type Description Width Signage Design Considerations

Bicycle path within the road reserve

For the purpose of this term, bicycle path has been used for bicycle-only paths in the road reserve.

Paths set aside for cyclists may be appropriate where:

➢ there is a significant cycling demand for commuting and a separate pedestrian path is provided

➢ there is a very limited motor vehicle access across the path

➢ it is possible to achieve an alignment that allows cyclists uninterrupted and safe travel at a relatively high constant speed (approximately 30mk/h)

Desirable minimum width

Local Path: 2.5 mRegional Path: 3.0m

Preferred width: 3.0m

➢ Dedicated bicycle lanes must have signs that indicate its exclusive use as a bicycle path

➢ Signage to prevent illegal parking of cars and placement of rubbish bins along the path

Bicycle routes should be designed for continuous riding, minimising the need to slow or stop for any reason including steep gradients, rough surfaces, sharp corners, obscured sight lines, intersections, or to give way to other people because the width available is too narrow

Bicycle Paths

27

Attachment 7.7.2


Demographic Profile


Shared Paths


Shared Paths

Open to the public, designated for use by both cyclists and pedestrians (including wheeled recreational devices)

Desirable width:

3.0m

Minimum width -when specific conditions don't allow to achieve the desirable width:

2.5m

➢ At the start and end of the shared path identifying the start and end points

➢ Along the shared path encouraging appropriate use of the shared path; i.e. keep left unless overtaking, give way to any pedestrian, call-out before passing another user, etc

➢ Shared paths should be signposted to indicate both destinations and distances to arrival

➢ Maps should be available identifying current location, showing connection routes, facilities and points of interest, the relationship to the surrounding road system, and community facilities

Clearance to Hazards➢ Clearance of obstructions from the edge of the path should be 0.5m minimum. This includes grass

invading or growing across the path which reduces the usable path width

➢ Vertical Clearance above paths should be 2.5m

➢ Horizontal clearance to hazards should be 1.0m

Sight Distance➢ The user must be able to see across the inside of horizontal curves, under overhead obstructions

and over curves

➢ Shared paths should be designed to provide a sight distance between opposing cyclists. The sight distance should be equal to twice the stopping distance to ensure cyclists can avoid a collision when overtaking

Obstacles on the PathBollards and fences are particularly hazardous to cyclists. If bollards or fences are required these factors need to be considered:

➢ They must be high enough to be visible from behind another cyclist (at least 1.0 high but preferably 1.2m)

➢ Wide enough to not to be an injury hazard (90-140mm)

➢ A painted unbroken line with tactile markings must lead cyclist around the obstacle and it must be painted white or yellow wrapped with reflective tape

➢ Minimum 1.4m gap for access points. Can be up to 1.6m wide.

28

Attachment 7.7.2


Separated Paths


Separate Paths

Paths on which cyclists and pedestrians are required to use separate designated areas. Separated paths are justified when there are large numbers of both pedestrians and cyclist using the path (e.g. foreshore promenades and major inner city bridges). Separate paths should not be used in shopping centres where large numbers of pedestrians are expected to cross the path. Separate paths may be one-way or two-way

Two-way paths


➢ Clear visual cues are required to inform users and avoid confusions amongst cyclist and pedestrians

➢ There should be a defined separation zone supported by signing, line markings and pavement symbols

Separation➢ Should line marking be used to

separate cyclists from pedestrians then raised tactile separation lines are required to assist users with visual impairments.

➢ It may be appropriate to have the pedestrian path and bicycle path at different levels, separated by a semi-mountable kerb or a small grass dividing strip

Intersections➢ Where high standard bicycle and

pedestrian paths are provided, such as on foreshore promenades, path users may be given priority at intersecting side streets

Bicycle path Pedestrian path Total

2.5m 2.0m 4.5m

One-way paths


Bicycle path Pedestrian path Total

1.5m 1.5m 3.0m

29

Attachment 7.7.2


Contact

Contact City Of Casey

Contact City and Asset Planning Department

03 9705 5200NRS: 133 677 (for the deaf, hearing or speech impaired)TIS: 131 450 (Translating and Interpreting Service)[email protected]

POX Box 1000Narre Warren Vic 3805

Costumer Service Centres

Narre Warren

Bunjil Place, Patrick Northeast Drive

Cranbourne

Cranbourne Park Shopping Centre

CASEY.VIG.GOV.AU

Facebook.com/CityOfCasey

@CityOfCasey

Attachment 7.7.2


mailto:[email protected]


7.8. INSTRUMENT OF AUTHORISATION PLANNING AND ENVIROMENT ACT

Officers’ ReportsInstrument of Authorisation Planning and Enviroment Act ITEM: 7.8.


Purpose of Report: To Authorise officers to exercise powers under Planning & Environment Act 1987



Executive Summary

Instruments of Authorisation allow nominated officers to act under the Planning & Environment Act 1987. When new staff are appointed, a refreshed Instrument is presented to Council for approval as per the requirements of the Act.

Background

The City Planning & Infrastructure Division has recently completed a restructure, along with recruitment. New officers have been added and exited officers have been removed.


There are no financial implications.



Conclusion

It is vital that Council officers are properly authorised to carry out certain duties under the Planning and Environment Act 1987 and regular reviews are carried out to ensure all officers have the appropriate authorisations.

The officers listed in the Instrument require authorisations to enforce the Act.

Attachments

1. Instrument of Authorisation Planning and Environment Act – Conf Attachment 2 [7.8.1 - 1 page]2. Instrument of Authorisation Planning and Environment Act – Conf Attachment 1 [7.8.2 - 1 page]


Recommendation

That Council affix the Council seal to the Instruments of Authorisation (Confidential Attachments 1 & 2).


ITEM: 7.8

Instrument of Authorisation Planning and Environment Act – Attachment 1

In accordance with section 77 (2)(c), the information in this attachment has been deemed confidential information by the Chief Executive Officer under section 89(2)a of the Local Government Act 1989 as it

contains personnel matters

Attachment 7.8.1



ITEM: 7.8

Instrument of Authorisation Planning and Environment Act – Attachment 2

In accordance with section 77 (2)(c), the information in this attachment has been deemed confidential information by the Chief Executive Officer under section 89(2)a of the Local Government Act 1989 as it

contains personnel matters

Attachment 7.8.2



7.9. MINTA FARM ICP - PRIORITY LIST AND IMPLEMENTATION STRATEGY(INTERIM) - NOVEMBER 2019

Officers’ ReportsMinta Farm ICP - Priority List and Implementation Strategy(interim) - November 2019

ITEM: 7.9.

Ward: EdringtonCity Planning and Infrastructure Growth and Investment Kathryn Seirlis

Purpose of Report: To adopt the prioritisation of Contribution Plan projects in accordance with the Minta Farm ICP- Priority List and Implementation Strategy (Interim)- November 2019.



Executive Summary

The Minta Farm ICP (Interim) was gazetted in May 2019. Council considered a report at its meeting of 1 October 2019 which detailed the further work being undertaken by the Victorian Planning Authority with respect to proposed changes to the Minta Farm Infrastructure Contributions Plan (ICP) through Amendment C269 to the Casey Planning Scheme.

Notwithstanding the changes that may occur to the ICP Contribution levies through Amendment C269; development within the Minta Farm ICP area has commenced with the Minta Estate approval. As part of the development approval process there is a need to prepare Infrastructure Funding Agreements that deal with the Minta Estate payment of levies and potential delivery of ICP Infrastructure Projects. The adoption by Council of the Minta Farm ICP- Priority List and Implementation Strategy (Interim) - November 2019 is an important mechanism for Council officers to be able to negotiate and execute the infrastructure agreements.

This report details the support proposed for the Contribution Plan funded projects to provide delivery of the key road network infrastructure which will deliver the road network connection from Grices Road to O’Shea Road interchange within the next 3 years. The projects are listed in the Minta Farm ICP- Priority List and Implementation Strategy (Interim) - November 2019.

Background

The Minta Farm (Interim) ICP was gazetted in May 2019. As outlined in the report tabled to the Council Meeting of the 1 October 2019 a further amendment (Amendment C269) of the ICP is being considered by the Victorian Planning Authority with respect to the setting the Supplementary Rate to support early delivery of some elements of the transport infrastructure.

The Minta Farm ICP (interim) enables collection of infrastructure contributions from development of land in the Minta Farm PSP. Until such time as the Final version of the ICP is gazetted under Amendment C269 to the Casey Planning Scheme, the collections under the interim ICP apply (see Figure 1).


Figure 1- Collection rates printed as at 2018/2019 are indexed annually on July 1

The Gazettal of the Minta Farm (Interim) ICP means that development can occur notwithstanding the uncertainties as regarding the final value of the ICP Supplementary Rate through Amendment C269. The Minta Estate residential development has already commenced.

Collection of contributions from Minta Estate includes both Standard levies and Supplementary levies as set out under the Interim ICP. The total collected under these two levy types are anticipated to alter during the process of consideration of the Final version of the ICP during the Amendment C269 process.

Combined, these two levy types will fund delivery of land acquisition and road construction required to support the new Minta Farm community.

Figure 2- Public land and key infrastructure to be delivered at Minta Estate

Development of land under the initial planning permits already issued for the Minta Estate will see commencement of the construction of the North-South arterial road, from the Grices Road boundary to the northern boundary of the site.

Council will be managing the Contribution Plan (CP) reserves to support the acquisition of the land and construction of the road for the extension of the North-South arterial from the northern boundary of the Minta Estate to connect to the location of the proposed works at O’Shea’s Road interchange to be carried out by Major Road Projects Victoria as part of the Stage 2 works of improvements to Monash Freeway.

The delivery of the North-South arterial road will provide a key road network connection which will relieve pressure on the Clyde Road connection to the Monash Freeway.


Priority List for Minta Farm ICP (Interim) - November 2019

To support delivery of infrastructure for the ICP an assessment of the priority of the projects was considered taking into account the interim nature of the existing ICP and its values, new development proposed to commence, adjacent community impacts, and the developer’s commitments for early delivery of road and intersection projects. Acknowledging that the Final ICP is likely to contain different values, officers also forecast future collections for the CP reserve. Following this assessment, it was determined that an interim Priority List and Implementation Strategy (PLIS) was a prudent course of action.

The interim PLIS has categorised the projects to be delivered in the early phase of the ICP as follows:

High Priority Delivery: these projects are required to satisfy demand or are required to unlock land forfurther development. This category also aims to improve the level of service to the residents as theprecinct develops. Delivery of these projects is generally triggered by developers as a consequence ofdevelopment of their estates. Forecast contributions income would be used to support delivery ofthese projects (on a case-by-case basis) through work-in-kind agreements and some cashreimbursement to developers on agreed terms where the LTFP can support this.

Low Priority Delivery: these projects are generally not supported due to site constraints or where therelevant reserve will experience a dedicated funding shortfall based on the collection method of theindividual CP. Where a reserve funding shortfall is to occur- the CP cannot support delivery andfunding will need to be sought from other sources to meet the demand for the project. Projects that arealso determined to be delayed due to funding constraints are also designated as Low Priority.

The proposed interim PLIS for the CP is at Attachment 1. The values of all projects are at current indexed values which are subject to change due to annual indexing and any decision made regarding project values through gazettal of Amendment C269. A further report will be submitted to Council to confirm the priority of projects once the amendment has been gazetted.


The priority of projects in the Minta ICP PLIS (Interim) - November 2019 provides support to decision making undertaken by Council officers to negotiate the relevant s173 Infrastructure Agreements with developers for commencement of delivery of the key road network infrastructure for the extension to the North – South Arterial (Bells) Road. The PLIS and financial forecast underpins decision-making for management approval for the inclusion of projects in an s173 agreement that have financial backing from the forecast reserves.



Conclusion

The Minta Farm ICP, PLIS (Interim) - November 2019 confirms support for delivery of the projects included based on the forecast reserve income for this new PSP. Active support for delivery of the North-South Arterial road will ensure Casey can provide a much-needed arterial connection to O’Shea interchange as soon as possible through the funding mechanisms available under an ICP.


Attachments

1. Minta ICP PLIS interim- November 2019 [7.9.1 - 1 page]

Recommendation

That Council adopt the prioritisation of Contribution Plan projects for Minta Farm ICP (Interim) in accordance with the Minta Farm ICP - Priority List and Implementation Strategy (Interim) -November 2019.

Minta Farm Project Priority ListingProject Complete

Land / Construction DCP Project NumberProject Short

DescriptionDescription Current DCP Value

$0

Total $0

Projects Comitted / Underway



$0

Total $0

High Priority Delivery



CONSTR 42060 ICP02-RD01-04-C Minta- North south road through lanes $6,141,060CONSTR 42070 ICP02-IN01-C OShea /North south road intersection $7,410,910CONSTR 42120 ICP02-IN05-C Minta- North south/Grices Road intersection $7,400,010LAND 42900 ICP02-COMP1E Compensation for land $4,725CONSTR 42140 ICP02-CU01S-C Culvert north south arterial road Sup $623,480CONSTR 42110 ICP02-IN04S-C Minta- North south/east west intersection southern Sup $4,563,830LAND 42940 ICP02-COMP4E Compensation for land $3,449,412CONSTR 42160 ICP02-CI01-C Integrated Comm and Family and Childrens Centre-Minta $4,753,844CONSTR 42170 ICP02-SR01-C Recreation Facility and Pavilion-Minta $8,199,410LAND 42950 ICP02-COMP4R Compensation for land $14,595,169CONSTR 42040 ICP02-RD04-C Minta- North south road construction part four $1,628,460CONSTR 42130 ICP02-BR01S-C Minta- Creek pedestrian cyclist bridge Sup $721,321CONSTR 42155 ICP02 - EDW-01S Early Delivery of Works Financing $8,736,818LAND 42930 ICP02-COMP3 Compensation for land $1,927,379

Total $70,155,828

Low Priority Delivery



CONSTR 42150 ICP02-PS01-C Pedestrian signals Oshea Road $190,750CONSTR 42010 ICP02-RD01-C Minta- North south road construction part one $999,530CONSTR 42020 ICP02-RD02-C Minta- North south road construction part two $1,014,790CONSTR 42080 ICP02-IN02S-C Minta- North south/east west intersection northern Sup $7,166,750CONSTR 42090 ICP02-IN03-C Minta- North south/east west intersection central $1,340,638CONSTR 42100 ICP02-IN03S-C Minta- North south/east west intersection central Sup $4,294,662

Total $15,007,120

Grand Total $85,162,948

Attachment 7.9.1



7.10. STATUTORY PLANNING APPLICATION DECISIONS - OCTOBER 2019

Officers’ ReportsStatutory Planning Application Decisions - October 2019 ITEM: 7.10.

Ward: NACity Planning and InfrastructureStatutory Planning & Building Services Duncan Turner/Nick Moore

Purpose of Report: To report on planning decision activity


2. A Place to Prosper2.3 A City that sustainably plans and manages growth while protecting its diverse landscape

Background

The Planning Committee at its meeting of the 12 December 2017, resolved that the number of days to decide planning applications be reported to the meeting on a bi-monthly basis.

The factors that contribute to the timeliness of planning application decision making include:

The statutory process and obligations The complexity of planning applications Performance of technology, systems and tools Complexity of the planning scheme, strategies and controls Extent of delegations Quality of planning applications lodged Experience levels of users participating in the planning process Staff resources, continuity, experience and support

Council officers have implemented improvement initiatives on each of these factors.

Reporting

Figure 1 provides data for the previous 12-month period including:

Applications received Number of planning applications determined Average statutory days per month Average total days per months


Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Jul-19 Aug-19 Sep-19 Oct-190

20

40

60

80

100

120

140

160

Lodged Decided Average Statutory Days Average Total Days LGPRF Benchmark

Statutory Planning Application Decisions

Figure 2 provides data on the previous five financial years including:

Applications received Number of planning applications determined Complexity/general cost of works of applications received


Nil. This item has been included as an agenda item for information only, to report on information pertaining to decisions on planning applications.




Conclusion

The State Government’s Planning Permit Activity Reporting System (PPARS) confirms that the City of Casey continues to perform better than the benchmark averages.

(Quarter 1 2019/20 - Decisions within 60 days – Casey 75%; Metropolitan avg 64%; Growth Area avg 66%)

Attachments

Nil

Recommendation

That the report be noted.


7.11. VEC REPRESENTATION REVIEW – PRELIMINARY SUBMISSION

Officers’ ReportsVEC Representation Review – Preliminary Submission ITEM:7.11.


Purpose of Report: To consider the draft preliminary submission to the VEC Representation Review.



Executive Summary

The Victorian Electoral Commission is responsible for ensuring residents of local governments receive adequate representation when considering factors such as number of voters per Councillors and the structure of elected representation.

To ensure the relevance of each electoral structure, a municipality is required to undergo a representation review at minimum every twelve years. The community are able to input to this process at two stages, preliminary and response submissions.

This report considers the Council's draft preliminary submission.

Background

The City of Casey was last subject to a representation review in 2012. Due to the significant population growth a representation review conducted by the VEC has commenced, with the outcome to take effect in the October 2020 local government general election.

A representation review provides opportunity for community input at two stages; preliminary submissions which guide the VEC’s initial report and then response submissions which allow for in depth consideration of viable options to be made.

A representation review considers variables such as:

Should a municipality have defined wards or undivided representation? If a municipality should have defined wards, what should they be called? What are appropriate ward structures I.e. the boundaries and number of Councillors per ward?


Preliminary Submission

Council’s preliminary submissions affirms Councils preference to retain defined ward boundaries. Defined ward boundaries help the community identify and connect with their elected representative. Council’s submission reflects the Local Government Bill 2019 in promoting single member wards.

Council has suggested new ward boundaries which reflect the current population spread and allow for forecast growth patterns.

Council has also given consideration to the existing ward names. Current ward names draw their origins from geographical homesteads. Council supports ward names which do not replicate suburb names as this causes confusion. Council believes that consideration to names for additional wards which reference community leaders and indigenous heritage should be prioritised.

Timeline

A public information session was held by the VEC on 6 November 2019, signalling the opening of preliminary submissions. Preliminary submissions will be accepted by the VEC until 5.00 pm Wednesday, 4 December 2019.

The VEC will release its preliminary report, outlining options for future representation models on 5 February 2020. Response submissions will then be accepted until 5.00 pm Wednesday 4 March 2020.

Persons who submit response submissions will be able to elect to speak to their submission at a public hearing on 11 March 2020. The public hearing will be open to all members of the community.

The VEC will release their final report on 1 April 2020. Once considered by the Minister for Local Government who will determine the representation model to take effect in October 2020.


Representation reviews are required by s219 of the Local Government Act 1989, with the cost of the program borne by Council. The estimated cost of the representation review is $58 050 inc GST.



Conclusion

Preliminary submissions will be accepted by the VEC until 5.00 pm Wednesday, 4 December 2019. A copy of all submissions received by the VEC will be published on the VECs website.

Council will then have an opportunity to develop a response submission, which it may speak to in early 2020.


Attachments

1. Attachment 1 VEC Representation Review Preliminary Submission [7.11.1 - 7 pages]

Recommendation

That Council endorse the preliminary submission to the VEC Representation Review as per Attachment 1.

Submission to the Victorian Electoral Commission Local Council Representation Review – 3 December 2019

Introduction

The City of Casey thanks the Victorian Electoral Commission for this opportunity to submit a preliminary submission into the Electoral Review of this Council.

By way of overview, the City of Casey is unique in many ways.

» The City of Casey has a current population of 340,419 people with a land area of 40,919ha with thecurrent population density of 8.32 persons per ha. The population forecast between 2019 and 2041is expected to increase by 54.03% to 549,190.

» In 2016 38.2% of people in the City of Casey were born overseas, the largest number of thesepeople were from India, Sri Lanka and the United Kingdom.

» In 2016 Casey’s largest service age group were parents and homebuilders from 35 to 49 years ofage representing 22% of the population.

» 137,909 people living in the City of Casey in 2016 were employed, of which 64% worked full timeand 34% part time.

» The Aboriginal and Torres Strait Islander Census population of the City of Casey in 2016 was 1,616,living in 8109 dwellings.

» In 2016, there were 107,274 non-English speakers living in the City of Casey, the majority living inthe north-western parts of Casey.

» A significant amount of growth will take place in the southern areas of Casey which is currentlyrepresented by suburbs such as Cranbourne East, Cranbourne South, Devon Meadows and Clyde.These areas are currently only serviced by a single ward Councillor.

Population forecast

Attachment 7.11.1


Key statistics

Councillor - Population Density

Attachment 7.11.1


» The current population per Councillor density is some of the highest across the interface Councilgroup with the average being close to 20,000 persons.

» The proposed 12 ward model will reduce this to 17-18,000 persons also allowing for growth in aselection of the new wards.

Key issues

Number of Councillors

» The City of Casey is currently represented by 11 Councillors spread across 6 wards and Councilsubmits to the VEC that given the large growth forecast for the southern half of Casey that anadditional Councillor is required, bringing the total number to 12.

» Council understands that the Governments preference in the current Local Government Bill 2019 isfor single Councillor wards and as such we would propose the following new ward boundaries beestablished in order to create 12 wards for the 12 Councillors, 6 of these being new Wards.

» By establishing 12 wards it will allow for Councillors to better connect with their communities andrepresent any local areas of concern.

Electoral Structure

Attachment 7.11.1


Ongoing, Diverse & Accessible Representation

» The City of Casey believes that it is important the boundaries can capture the diverse range ofresidents that live across the community, affording Councillors meaningful opportunities to connectwith these communities.

» It would be important to not divide communities that currently exist in wards where specific culturaland religious groupings have naturally occurred. For example, in Doveton/Eumemmering which is inthe River Gum Ward there is a strong Afghanistan community who are present. Likewise, inCranbourne East which is in the Mayfield Ward there is a large Indian population.

Communities of interest

» Community catchments can often be defined by where people live, socialise and interact with theirfamilies, neighbors and friends. Ward boundaries can be aligned to support these catchmentsthrough a mix of understanding accessibility, infrastructure, townships and lifestyles.

» In order to ensure a Ward Councillor can adequately represent their community a Ward needs toensure that the Councillor can understand the makeup of their community.

Issues of future population growth

» Unique to the City of Casey is the ability to understand the significant growth including the locationsand timing of when this will occur. For Casey the key areas are, Clyde North in Edrington Ward,Cranbourne East and West in Mayfield Ward and Botanic Ridge, Junction Village, Clyde, Clyde Northand Cranbourne South in Balla Balla Ward.

Broader Strategic focus

» Having more defined wards will assist Councillors to understand and address more local basedcommunity issues with their local community rather than a broad geographic part of Council. Thiswill provide them opportunities to understand the unique trends occurring in a contained catchmentwhich they can represent.

Ward boundaries

In applying the above approach, the City of Casey has designed the following Ward boundaries map which aims to encompass and compliment a range of communities while ensuring the boundaries remain as obvious as possible to those residents living within them. The average number of voters per Councillor as a consequence of creating single wards and adding 6 new wards equates from 18,000 to 20,000 voting persons across the 12 new wards.

Attachment 7.11.1


Victorian Electoral Commission ward voting calculator 10% +/- deviation

1

12

4

3

2

8

76

5

11

100

9

New Ward

New Ward

New Ward

New Ward

New Ward

New Ward

Four Oaks

Springfield

River Gum

Mayfield

Balla Balla

Edrington

6 Existing6 New

Attachment 7.11.1


Attachment 7.11.1


12 wards, 6 new and 6 existing

Summary

The creation of 6 new wards provides the community and Council with the opportunity to consider names that can reflect:

Place names Compass directions Historical Buildings Natural features present in the ward Names of pioneers and former prominent citizens Aboriginal names Native flora or fauna.

Should these new wards be introduced further work will take place in relation to their naming.

New Ward 1 – Realigned out of the existing Four Oaks Ward covering Endeavour Hills and Lysterfield South.Four Oaks Ward 2 – Realigned Ward retaining Narre Warren North and Harkaway.Edrington Ward 3 – Realigned but predominantly covering Berwick and Berwick South.

River Gum Ward 4 – Realigned from the existing River Gum Ward but still covering Doveton, Hallam, Eumemmerring and Hampton Park.

Springfield Ward 5 – Realigned but still predominantly covering parts of Narre Warren and Narre Warren South

New Ward 6 - Reshaped out of the existing Springfield and Edrington Wards covering parts of Narre Warren South, Berwick Springs and Narre Warren.

New Ward 7 – Reshaped out of the existing River Gum Ward covering Lynbrook and Lyndhurst

Mayfield Ward 8 – Realigned out of the existing Mayfield and includes part of Springfield Ward covering parts of Cranbourne and Cranbourne East

New Ward 9 – Reshaped out of the existing Springfield, Edrington and Mayfield Wards covering parts of Clyde, Cranbourne East and Narre Warren South.

New Ward 10 – Reshaped out of the existing Mayfield and Balla Balla Wards covering parts of Cranbourne West, Cranbourne East and Cranbourne.

New Ward 11 – Realigned from the larger Balla Balla Ward covering parts of Cranbourne West, Botanic Ridge, Junction Village, Cranbourne South, Devon Meadows, Pearcedale, Cannons Creek and Warneet.

Balla Balla Ward 12 – Realigned from the larger Balla Balla Ward while still covering Blind Bight, Tooradin, Clyde, Clyde North and a small part of Berwick South.

Attachment 7.11.1



7.12. PLNA00167/19 - 73 BROWNS ROAD DEVON MEADOWS

Officers’ ReportsPlnA00167/19 - 73 Browns Road Devon Meadows ITEM: 7.12.

Ward: Balla BallaCity Planning and InfrastructureStatutory Planning & Building Services Duncan Turner/Nick Moore

Purpose of Report: To Determine the Planning Application.


2. A Place to Prosper2.3 A city that sustainably plans and manages growth while protecting its diverse landscapeExecutive Summary

Planning Permit Application Number: PlnA00167/19

Proposal: Use and Development of a Place of Worship

Address: 73 Browns Road DEVON MEADOWS VIC 3977Lot 3 LP 124972

Date Lodged: 4 March 2019 (274 statutory days elapsed)

Existing Land Use: Residence/Accommodation

Surrounding Land Use: Rural residential and rural agricultural

Applicant: A S Dhillon

Zone: Clause 35.05 Green Wedge A Zone (Schedule 1)

Overlay: Partially located within Clause 44.04 Land Subject to Inundation Overlay

MSS/Council Policies Clause 21.03 – Settlement and Housing Clause 21.04 – Environment Clause 21.06 – Transport Clause 21.07 – Built Environment Clause 22.05 – Stormwater Policy Clause 22.08 – Non-Agricultural Uses in Green Wedge

Areas Policy Western Port Green Wedge Management Plan adopted

by Council on 16 April 2019

Permit Trigger/s: Pursuant to Clause 35.05-1 (Green Wedge A Zone), apermit is required to use land for a place of worship.

Pursuant to Clause 35.05-5 (Green Wedge A Zone), apermit is required to construct or carry out building worksassociated with a use in Section 2 of Clause 35.05-1.


Pursuant to Clause 44.04-2 (Land Subject to InundationOverlay), a permit is required to construct or carry outworks.

Objections: 85

Key issues: Land Use and Amenity Building Siting, Design and Scale Landscape and Environment Traffic and Access Social considerations

Is there a restriction registered on Title?

No

Was a CHMP required? No

Background

Council Officers, responding to complaints from nearby residents regarding noise and traffic from the site, established that the site was being used as a Place of Worship without the necessary planning permit. The operators were advised to cease the use until appropriate approvals were granted and not conduct any unauthorised activities. This application seeks to legitimise the use and development of the land.

Proposal

The proposal constitutes the following:

Use:

The existing shed to be used as a prayer hall and another shed to be used as communal kitchen.

The existing dwelling to be used by the caretaker as a dwelling.

Proposed operation hours of the place of worship is:- Saturdays – 6:30pm to 9:30pm- Sundays – 10am to 4pm (two session 10:00am to 12noon and 12noon to 4pm)

Proposed patron numbers: maximum 70 at any one time.

Development:

An existing shed is proposed for use as the prayer hall. The shed is approximately 6.6m x 12m and hasa maximum height of 2.8m. The finished floor level is 36.34m AHD. The prayer hall has carpet flooringand has an alter at the northern end. Sliding glazed doors are provided on the southern and westernfaçades and windows are provided on the northern and eastern façades.

A separate shed is proposed to the rear of the prayer hall to be used as the kitchen. The dimension ofthe kitchen is not clearly noted on the plans, however is approximately 4.8m x 6.5m with a finished floorlevel of 36.31m AHD.

A toilet block is proposed to be built. It measures approximately 3.1m x 4.9m.

Car Parking and Access:

The existing crossover will be widened to 5.5m and constructed with bitumen.


A concrete car park is proposed on the front setback, on the western side of the driveway. The car parkwill be setback 4.3m from the front boundary and 2.6m from the western boundary. The car park willaccommodate 21 car parking spaces including two disabled car parking spaces.

Removal of Vegetation:

It is proposed to remove rows of cypress trees located on the eastern side of the driveway and easternboundary, as well as other trees and shrubs within the site, all of which are exotic and do not requireplanning approval.

No neighbouring trees will be impacted by the proposed use or development.

The proposal will retain all the existing vegetation on the rear half of the property.Details of the proposal are shown on the attached plans (refer to Attachment 1).

Site and Surrounding Area

Aerial image March 2019

The subject site is located on the northern side of Browns Road in Devon Meadows, about 170m eastof the intersection of Browns Road and Craig Road. Craig Road is located within the Road ZoneCategory 2.

The site is a rectagular shaped lot with street frontage of 70.42m and maximum depth of 142m.

The site has a total site area of 1 hectare (10,000m2).

The site has a gentle slope from west to east, with a fall of about 2m across the width of the site.

The site is developed with a four-bedroom dwelling, with a 1.8m wide verandah on all sides.

There is a colourbond shed at the rear of the dwelling, (proposed prayer hall).

An informal gravel car parking area has been created on the south-western side of the site between thefront boundary and the dwelling.


There is a row of cypress trees along the northern (rear) boundary and scattered trees consisting ofEnglish Oak, Silky Oak, Southern Blue Gum and Weeping Willow, within the front and rear setbacks.There is also a row of Cypress trees along the eastern side of the driveway.

Key Features of the Surrounding Area:

The surrounding area is predominantly used for rural and residential purposes. The proposed BotanicRidge Neighbourhood Centre is located within 500m of the site, on Craig Road, to the north west. ACouncil reserve with tennis courts and oval is located about 700m east of the site, on 46 Browns Road.The property at the corner of Browns Road and Craig Road is used for Dog Breeding.

To the north:- 60 Craig Road is located within Farming Zone; however, the land will be rezoned once Devon

Meadows Precinct Structure Plan is developed.

To the east:- 71 Browns Road is developed with a single storey dwelling and bungalow at the rear of the property.

To the south:- 74 and 76 Browns Road are both developed with single storey dwellings and associated sheds.

To the west:- 75 Browns Road is developed with a single storey dwelling at the rear of the property with trees

screening the house from street and all neighbouring properties.

Advertising

The application was required to be advertised. The advertising was satisfactorily completed and eighty-five (85) objections were received (refer to Locality Plan for the location of objectors’ properties within closeproximity).

Locality Plan

Subject Site Objector’s Property ▲ North Ward: Balla Balla Melway Ref: 138B5*Note – Not all objectors provided their property address details.

Excludes objectors outside

this locality

plan.


The grounds of objection may be summarised as follows:1. The proposal is inconsistent with the green wedge rural residential use and the existing character of the

neighbourhood (rural feel of the area) given the intensity of the use, which will result in additional noisefrom traffic and activities on the site.

2. Impacts from increased traffic, including congestion (particularly given the recreational uses in the area),safety (both vehicle and pedestrian), and night-time disturbance through lighting and noise on BrownsRoad.

3. Loss of privacy4. Onsite parking is inadequate and will not cater for demand.5. Use does not serve our community in general rather provides for a minor portion of the community to

the detriment of the surrounding residents.6. Hard to monitor and control the use particularly in terms of the impacts including the number of

attendees, traffic congestion, parking restrictions, noise.7. Stormwater discharge into neighbouring properties8. Septic and effluent disposal9. Unauthorised use such as conducting retreats, and daily program as advertised in Facebook.10. The application does not protect, conserve and enhance the biodiversity, natural resources and value

of the area.11. Lack of reticulated water12. Land is in a designated bushfire prone area where development is discouraged13. Application contains inadequate detail and contradictory information14. Property devaluation.

Referrals

Internal Referrals Response

Engineering

Traffic Support with Condition

Drainage Support with Condition

City Planning

Environmental Health Support with Condition

City Design and Construction

Landscape Design and Construction Support with Condition

City Presentation

Strategic Maintenance Support with Condition

External Referrals Response

Melbourne Water Support with conditions

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Planning Policy FrameworkState Planning Policy Framework

Clause 11 – Settlement- Clause 11.01-1S – Settlement- Clause 11.01-1R – Green Wedges – Metropolitan Melbourne- Clause 11.03-6S – Regional and Local PlacesClause 12 – Environmental and Landscape Values- Clause 12.01-1S – Protection of Biodiversity- Clause 12.01-2S – Native Vegetation Management- Clause 12.05-2S – LandscapesClause 13 – Environmental Risks and Amenity- Clause 13.03-1S – Floodplain Management- Clause 13.05-1S – Noise Abatement- Clause 13.07-1S – Land Use CompatibilityClause 15 – Built Environment and Heritage- Clause 15.01-2S – Building Design- Clause 15.01-5S – Neighbourhood Character- Clause 15.01-6S – Design for Rural Areas- Clause 15.03-2S – Aboriginal Cultural HeritageClause 18 – Transport- Clause 18.01-1S – Land Use and Transport Planning- Clause 18.02-2S – Public Transport- Clause 18.02-4S – Car ParkingClause 19 – Infrastructure- Clause 19.02-3S – Cultural Facilities- Clause 19.02-3R – Cultural Facilities – Metropolitan Melbourne- Clause 19.02-4S – Social and Cultural Infrastructure- Clause 19.02-5S – Emergency Services

Local Planning Policy Framework

Clause 21.02 – Key Issues and Strategic Vision

Clause 21.03 – Settlement and Housing

Clause 21.04 – Environment

Clause 21.06 – Transport

Clause 21.07 – Built Environment

Clause 21.13 – Casey Farm

Clause 22.05 – Stormwater Policy

Clause 22.08 – Non-Agricultural Uses in Green Wedge Areas Policy

• Clause 52.17 - Native Vegetation

General Provisions

• Clause 65.01 - Decision Guidelines (Approval of an Application)

Council Policy

• Western Port Green Wedge Management Plan adopted by Council on 16 April 2019

Planning Assessment

The application has been assessed against the State and Local Planning Policy Framework , Particular Provisions and Zone Provisions of the Casey Planning Scheme. It is considered that the proposal generally complies with the relevant objectives, standards and/or requirements of the Planning Scheme as listed above.

Key Issues

The application turns to the following matters:

1. Land UseClause 22.08 (Non-Agricultural Uses in Green Wedge Areas Policy) refers to the 'Green Wedge' areas of Casey that comprise of the rural areas outside the Urban Growth Boundary (UGB), which include most land in the Casey Farm, Casey Coast and the Casey Foothills. They provide important resources for agriculture, as well as for other non-urban purposes such as recreation and tourism. In these areas, care must be taken in selecting, siting and developing non-agricultural uses to avoid the loss of valuable agricultural land and any adverse impacts on landscape/environmental qualities.

This needs to be balanced with Clause 19 (infrastructure) which seeks to provide fairer distribution of and access to, social and cultural infrastructure. The use of the land as a place of worship is linked to both social and cultural interactions and is an opportunity to contribute to the existing infrastructure that supports Casey's diverse communities, locally and broadly.

On 5 September 2013, the Victorian State Government gazetted changes to the Green Wedge A Zone, which removed the prohibition of places of worship from the Green Wedge Zone. Planning Practice Note 62 provides further clarity on the purpose of this Zone, stating that the Zone can accommodate limited forms of urban development. This is particularly evident in the Green Wedge A Zone where the purpose of this Zone does not refer to "sustainable farming activities and provide opportunity for a variety of productive agricultural uses" as stipulated in the purpose of the Green Wedge Zone.

Compared to the Green Wedge Zone, the Green Wedge A Zone can accommodate limited forms of urban development that do not degrade valuable agricultural land. The proposed land use for a place of worship can be accommodated on the subject site and will not result in a degradation of valuable agricultural land as the subject site and immediately surrounding land on the east and west are currently not used for agricultural uses due to the lot size being only one hectare.

On 16 April 2019 Council adopted Western Port Green Wedge Management Plan, which is a strategic land use plan that will guide the planning and management of the Green Wedge over the next 20 years. It provides objectives and strategies based on clear evidence and extensive community consultation that will assist Council in setting priorities and making decisions about the future of the Green Wedge.

The subject site is located within Precinct 2 of this Western Port Green Wedge Management Plan. Future directions and preferred land uses for Precinct 2 at section 12.2.2 states that:

• provide a preferred location for non-rural uses such as primary and secondary schools andPlaces of Worship, specifically within the area bounded by Cranbourne-Frankston Road,Pearcedale Road and Browns Road, subject to strategic justification.

For the purposes of clarity, whilst the subject site is not specifically within the preferred area bounded by Cranbourne-Frankston Road, Pearcedale Road and Browns Road, it is within Precinct 2 and it is within an area for which a non-rural use can still be contemplated under the Planning Scheme.


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Amenity

The proposed use for maximum 70 people at one time during Saturdays and Sundays with limited hours of operation and low scale building structures shows that the intensity of the use and development is low. The proposed hardstand of the car park at the front will be screened off by landscaping from the street and neighbouring properties. The prayer hall and kitchen building are not visible from the street.

Within the context of the site there are two (2) sensitive residential interfaces to the east and west at 71 and 75 Browns Road. The neighbouring houses are about 60m from the shed proposed for use as the prayer hall. Both the neighbouring properties are screened by existing vegetation on the subject site and neighbouring sites. Similarly, the proposed carpark will be located at the front, with a landscaping buffer at the front and side, thus minimum visual impacts to the adjoining properties.

Given the size of the site, the positioning of the built form, and the generous setbacks, it is considered that the proposal does not result in unreasonable amenity impacts on adjoining residential interfaces. There will be conditions to restrict any use to be strictly within the building with no external sound amplification to be used.

2. Building Siting, Design and ScaleClause 15 (Built Environment) aims to ensure all new land use and development appropriately respond to its landscape with valued built form. Clause 15.01 encourages development to achieve high quality architectural and urban design outcomes positively contributing to the surrounding area, minimising detrimental amenity impacts and ensuring safety for existing residents and the future community, through well considered design.

Neither the existing shed or new structures will be seen from the street. From the street and the adjoining properties, the subject site is still perceived as a rural residential property. Only the car park at the front will be a significant alteration to the existing condition. However, the 4.5m wide landscaping strip along the front will provide adequate screening to this car park. If the existing shrubs (3m high) are retained, there will be no visual impact on the properties on the south side of Browns Road, resulting from the car parking.

Clause 21.07 seeks to "ensure that the values of Casey's Green Wedges are protected from inappropriate development" and Clause 22.08-3 seeks to ensure that the "scale, design and appearance of any new buildings associated with a non-agricultural use be complementary to the character and function of the surrounding area".

It should be noted that the use had commenced within the existing shed which was not built for the purpose of a place of worship and without a building permit for change of use from Class 10 to Class 98 . The shed has no noise insulation, hence the complaints from neighbouring residents regarding the noise was received by Council. Melbourne Water have specified minimum finished floor levels. These have been included as mandatory conditions on any permit to issue.

3. Landscape and EnvironmentThe Casey Farm is a unique, diverse mix of quality farmland with intensive agricultural activity, large-lot rural- residential and village living, with mixed rural pursuits, as well as genuine rural activities and businesses.

Council Meeting - 3 December 2019

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Page 108

Landscape Character

The proposal will enhance landscape value by removing Cypress species which is considered as a weed species and providing a generous tree planting buffer to the perimeter of the site. The mature English oak trees are proposed to be retained. This complements the existing screen planning at the front and side boundaries.

The proposals response to the landscape is supported by Council's Landscape Design with a condition to provide a landscape plan and tree management plan to protect all the trees on the site during the construction.

Wastewater & Drainage

Melbourne Water, Council's Drainage Engineers and Environmental Health Officer are in support of the proposal subject to conditions.

The proposed development is located on a site with an area of one hectare. The site is capable of accomodating the proposed use and development without having a detrimental impact on the environment or landscape character of the area. A Land Capability Assessment (LCA) Report prepared by Eco Vision Australia Ground Science Pty Ltd identifies the capability of the land to accommodate the proposed use and development.

The site is partially located within the LSIO and there is no major development apart from the car park and sheds to be used for the kitchen and toilet block. All other buildings are existing. In order to ensure that this proposal has no detrimental drainage impact on the downstream properties and the drainage through the site, various stormwater related conditions are to be included if a permit is issued.

4. Traffic and AccessThe subject site gets access from Browns Road, which is a major collector road and has the capacity for traffic generated. Council Traffic Engineers have assessed the application and are satisfied that the number of car parking spaces provided on the site is sufficient to cater for the use proposed.

Pursuant to Clause 52.06-5, a car parking space requirement rate is specified for a place of assembly (including place or worship) stipulating that 0.3 car spaces are required to each 70 patrons permitted (shown below).

Use Size Planning Scheme Parking Rate Car Parking Requirement Place of Assembly (Place of Worship)

70 patrons 0.3 spaces to each patron permitted

21 spaces

The proposal provides for 21 car parking spaces, including two disable car parking spaces, and will therefore comply with this requirement.

The proposal is supported by Council's traffic engineers. Based on the number of objections received regarding parking and traffic on the street, it is reasonable to require an amended site plan showing an overflow parking area. Since the site is large enough to accommodate overflow parking, it is considered that the use does not have to rely on on-street parking.

5. Social ConsiderationsSection 60 of the Planning & Environment Act 1987 (the Act) states that Council must consider (among other things), all objections and other submissions, which it has received and have not been withdrawn; any decision and comments of a referral authority, which it has received; and any significant social effects and economic effects, which the Responsible Authority considers may result.

Eighty five (85) objections were received against the proposal and it is appropriate to consider whether the number of objections to the application is a demonstration of a significant social effect of the proposal pursuant to the amendments to Sections 60 and 84B(2)Ub) of the Planning and Environment Act 1987 by the Planning and Environment Amendment (Recognising Objectors) Bill 2015.

The fact that many people have objected does not, of itself, establish that the proposal has a significant social effect. Most of the objections were from Botanic Ridge residents (and came through Planning alerts) who are more than 1.5km west of the subject site. The main grounds of objection are: use not compatible, devaluation of the property and increased traffic.

The main consideration is whether the proposal will have a detrimental impact on the community and whether such assertion is supported by evidence. It is considered that no evidence has been provided that supports the assertion that the proposal will have a negative social or economic impact on the community.

Page 109Council Meeting - 3 December 2019

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The Hoskin v Greater Bendigo CC ([2014] VCAT 977) case considered issues relating to the Charter of Human Rights, which stipulates that the practice of worship is a protected human right. Two key issues arose:

• Public authorities must give proper consideration to this right in making decisions. Planning law isconcerned with the development and use of land, not the identity of the user. Decision makers shouldbe cautious about determining planning applications in a way that would prevent the use of land by aparticular group for their particular religion, based on the identity or practices of the particular group.

• Members of the community also have human rights in relation to the right to participate in decisionmaking, including rights of review. The Victorian Planning System provides objection rights and VCATappeal rights that are entirely consistent with that expectation.

The application before Council is for a Place of Worship. The person or organisation operating the use and the faith of the Place of Worship are not considerations under the Casey Planning scheme.

The planning assessment has considered the relevant planning merits of the application and the substance of objections in the usual way as required by the Planning and Environment Act 1987. The planning assessment has been supported by advice and review from key State agencies; internal departments and external referral authorities. Overall it is considered that the proposal accords with planning policy framework and local planning policies, relevant zone, overlay and provision considerations and relevant matters being considered.

Response to Objections

Objection Comment

1. The proposal is inconsistent with the greenwedge rural residential use and the existingcharacter of the neighbourhood (rural feel ofthe area) given the intensity of the use whichwill result in additional noise from traffic andactivities on the site.

The existing dwelling and structures are proposed to be retained with minimum changes proposed to the site. The place of worship activities are proposed on weekends only for few hours, hence with condition regarding noise and prohibiting the use of loud speakers, it is considered that the use is compatible with the other uses in the neighbourhood.

2. Impacts from increase traffic includingcongestion (particularly given similar usesand recreational uses in the area), safety(both vehicle and pedestrian), disturbancethrough lights at night and noise on BrownsRoad.

The application has been referred to Council's traffic department. They had no objections in terms of the parking numbers and traffic movements onto and off the site provided the site was restricted to a maximum of 70 people. It is proposed to include this as a permit condition. Further amenity impacts will be minimised through the restriction of operation hours.

3. Loss of Privacy The subject site is heavily screened from the boundaries with mature trees and shrubs. No multistorey buildings are proposed; hence it is considered that there will be no overlooking issues.

4. On site parking is inadequate and will notcater for demand.

The proposed use and development provides for twenty one (21) on-site spaces with the planning scheme requiring 0.3 spaces per seat or per square metre. Councils traffic department had no objection to the proposal and the proposed car parking provision is consistent with planning scheme requirements including local policy requirements.

5. Use does not serve our community in generalrather provides for a minor portion of thecommunity to the detriment of thesurrounding local residents.

The Place of Worship will service the community, regardless of whether it is a small portion of the community. The application before Council is for a Place of Worship. The person or organisation operating the use and the faith of the Place of Worship are not considerations under the Casey Planning scheme.


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Objection Comment

6. Hard to monitor and control the useparticularly in terms of the impacts includingthe number of attendees , traffic congestion,parking restrictions and noise.

The propose conditions allow for appropriate enforcement of the restrictions imposed on the use. Moreover, a management plan will be on place.

7. Stormwater discharge into neighbouringproperties

A permit condition is included to drain the proposed car park and provide retention system in the form of a tank or a rubble pit. This will ensure that excess stormwater is not discharged from the site into the neighbouring properties. The stormwater management plan submitted with the application proposes rain garden to utilise any excess runoff from the proposed concrete car park.

8. Septic and effluent disposal The land capability assessment demonstrates that the site can accommodate the four bedroom dwelling as well as the proposed use via the existing septic system and an additional secondary waste treatment system.

9. Unauthorised use such as conductingretreats and daily program as advertised inFacebook.

The application before Council does not propose any residential accommodation. This permit if issued will only allow the Place of Worship and not for any other uses. Any additional uses requiring a planning permit will be subject to a further assessment.

10. The application does not protect, conserveand enhance the biodiversity, naturalresources and value of the area

The proposed development is limited to the front for car parking and use of the existing shed and proposed kitchen and toilet block at the rear of the existing dwelling is considered as modest development and will not alter any natural resources and value of the area.

11. Lack of reticulated water The site is serviced with electricity and reticulated water.

12. Land is located in a designated bushfireprone area where development isdiscouraged

The land is not affected by Bushfire Management Overlay.

13. Application contains inadequate detail andcontradictory information

An amended Management Plan will be required to accurately reflect the proposed hours of operation (i.e. Saturdays and Sundays only for maximum 70 patrons at any one time).

14. Property devaluation This concern is not based on valid planning grounds; nevertheless, there is no evidence that supports the assumption that place of worship developments cause devaluation of surrounding properties.


Officer Direct or Indirect Interest No Council officers involved in the preparation of this report have a direct or indirect interest in matters for consideration.

Conclusion A recommendation for approval is based on an assessment against the requirements of the Casey Planning Scheme and consideration of all written objections. The key issues influencing the recommendation are as follows:

• It is considered that in principle the proposed use satisfies the purpose and meets the objectives soughtby each of the relevant State and Local Planning Policies in particular providing for a use that is in needthroughout the community.

• Planning policy provides discretion that non-agricultural uses can be located in green wedge areaswhen the proposal does not impact on agricultural production, when the scale and design of building becomplementary to the landscape, and when it is located adjacent to urban or township areas.

• It is considered that a well-managed facility of this type of use provides an acceptable balance betweenretaining the amenity and character of the surrounding area and providing for a community useconsistent with policy directions of the Casey Planning Scheme.

• Each of the objections have been carefully considered and have been responded to through effectivemanagement of the site and adherence to permit conditions including an endorsed management planto minimise the prospect of amenity of the area not being detrimentally impacted upon.

• The recommendation to support the application is dependent upon conditions limiting the size andduration of activity on site. The assessment therefore relies on an assumption that the applicant will beresponsible in their management of the site and comply with the constraints imposed.

• The carparking provision satisfies the planning scheme requirement and Council's traffic engineers haveassessed and are supportive of the access arrangements. Further, Council's Traffic Engineers aresatisfied that the traffic generation is acceptable for Browns Road and surrounding road network.

Attachments

1. Plans and Elevations [7.12.1 - 7 pages]

That Melbourne Water be notified of Council's decision. 3.

That the objectors be notified of Council's decision. 2.

That Council issue a Notice of Decision to Grant a Permit PlnA00167/19 for Use and Development of a Place of Worship at 73 Browns Road DEVON MEADOWS VIC 3977 Lot 3 LP 124972, in accordance with the plans to be submitted and subject to the conditions contained in Appendix A.

1.

Recommendation

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Page 112Council Meeting - 3 December 2019

Appendix A: Conditions Plans Required 1. Before the development starts, amended plans to the satisfaction of the Responsible Authority must be

submitted to and approved by the Responsible Authority. When approved, the plans will be endorsedand will then form part of the permit. The plans must be drawn to scale with dimensions and threecopies must be provided. The plans must be generally in accordance with the plans submitted with theapplication dated 26 July 2019 Sheet A101-105 but modified to show:

(a) The proposed parking area to provide minimum aisle width of 6.4 metres and parking spaces witha minimum length of 4.9 metres. This must not reduce the proposed parking spaces under thetwenty-one (21) proposed with minimum one disable car parking space.

(b) Indication on the site plan to show the area to accommodate overflow car parking of minimum fivespaces.

(c) Site plan with setback of the proposed prayer hall, kitchen and amenity block from the adjoiningboundaries.

(d) Site plan to show the location of the septic tanks, effluent disposal areas and their setbacks fromthe property boundaries.

(e) Floor Plans of the proposed prayer hall, kitchen and amenity block with dimensions clearlyannotated.

(f) Elevations of the proposed prayer hall, kitchen and toilet block with building materials, naturalground level, finished floor levels, ceiling height and overall height.

(g) The finished floor levels in accordance with Melbourne Water requirements.

(h) The elevation details of the proposed fences along the Browns Road frontages.

(i) Location of waste storage areas.

U) Lighting near the front entrance and within the development.

(k) Existing 4 x Quercus robur (as identified as Group 3 in the Arborist report) to be retained.

Management Plan

2. Before the use commences, a management plan prepared by a suitably qualified person to thesatisfaction of the Responsible Authority must be submitted to and approved by the ResponsibleAuthority. When approved, the management plan will be endorsed and will then form part of the permit.All activities forming part of the use must comply with endorsed management plan. The managementplan must be generally in accordance with the Management Plan submitted with the application butmodified to include:

(a) Detail of activities proposed and hours of operation to ensure that the proposed use is carried outwithin the hours of operation approved by this permit.

(b) House rules for the purpose of protecting the amenity of the area;

(c) Details of the role of any on-site Manager/caretaker required;

(d) The role of the live-in Manager management arrangements to be put in place when the manageris not on the site, off duty to illness or on leave


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(e) Provision of signage advising the users of the church to respect the peace and quiet of theneighbourhood;

(f) Outline provisions for maintenance of the building, landscaping and the grounds;(g) The management of on-site car parking;

(h) Set out the proposed control of the use carried out on the land including the use of outdoor areas;

(i) Set out a process or procedure for response to neighbours in relation to complaints;

U) A telephone number or numbers with 24 hour access to the operator, manager and/or caretakerof the place of worship must be displayed on the sign at the front of the site in order that anyneighbouring resident can register a complaint or address any other matter arising from the use of the site.

(k) Protocols to ensure that the endorsed Management Plan is communicated and made accessibleto members of the congregation and/or patrons on the land to ensure that procedures areunderstood and acted upon.

(I) Any other matter that is relevant to the conduct of the use in accordance with the conditions ofthis permit.

When the plan is approved by the Responsible Authority, the use must therefore be conducted in accordance with the approved Management Plan. The Management Plan may be amended by the Responsible Authority after a written request by the owner or the operator of the use.

Stormwater Drainage Strategy

3. Before the development starts, an amended stormwater drainage strategy must be submitted to andapproved by the Responsible Authority. The strategy must include:

(a) Catchment characteristics including a catchment plan showing the subject site and anycontributing upstream catchments.

(b) Stormwater Quality treatment outlining how water quality targets will be met.

(c) Any outfall arrangements or staging of infrastructure to support the development. Please note thatthe Legal Point if Discharge for this site can be Melbourne Water culvert to the west (subject toMelbourne Water's consent) or a rubble pit to the satisfaction of Responsible Authority.

(d) The provision of sufficient on-site stormwater to the satisfaction of the Responsible Authority. If arubble pit is used, the flows must be limited to pre-development rate to the satisfaction ofResponsible Authority.

Engineering Plans required

4. Before the development starts, engineering plans must be submitted to and approved by theResponsible Authority. The plans must show the provision of litter traps within the carpark. The littertraps will become the responsibility of the landowner to maintain.


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Landscape Plan required

5. Before the development starts, a landscape plan prepared by a person suitably qualified or experiencedin landscape design to the satisfaction of the Responsible Authority must be submitted to and approvedby the Responsible Authority. When approved, the plan will be endorsed and will then form part of thepermit. The landscape plan must be drawn to scale on A1 paper size with dimensions and provided inelectronic format. The landscape plan must be generally in accordance with drawings provided with theapplication (received 22/8/2019) except that the landscape plan must show:

(a) A survey (including botanical names) of all existing vegetation to be retained and/or removed. Thesurvey must also include any street trees.

(b) Buildings and trees (including botanical names) on neighbouring properties within three metres ofthe boundary.


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electronic format. The landscape plan must be generally in accordance with drawings provided with the application (received 22/8/2019) except that the landscape plan must show:

(a) A survey (including botanical names) of all existing vegetation to be retained and/or removed. Thesurvey must also include any street trees.

(b) Buildings and trees (including botanical names) on neighbouring properties within three metres ofthe boundary.

(c) Details of surface finishes of pathways and driveways.

(d) A planting schedule of all proposed trees, shrubs and ground covers, including botanical names,common names, pot sizes, sizes at maturity, and quantities of each plant.

(e) Existing 4 x Quercus robur (as identified as Group 3 in the Arborist report) are to be retained.

(f) Landscaping and planting within all open areas of the site.

(g) Landscaping areas must be planted with shrub and groundcover species capable of achieving aminimum density of at least 85% coverage 12 months after planting.

(h) All garden beds adjoining turf or gravel surfaces must have hard garden edging.

(i) 1200mm organic mulch diameter around any retained or proposed trees in lawn areas.

(j) The provision of notes regarding site preparation including the removal of all weeds, proposedmulch, soil types and thickness, subsoil preparation and any specific maintenance requirements.

(k) The location of any tree protection zones and protection measures including for street treesaccurately drawn to scale and labelled and notations referring to any endorsed Tree Managementand Protection Plan or Arboricultural Report.

All species selected must be to the satisfaction of the Responsible Authority. Landscaping must demonstrate the use of sustainable practices and if irrigation is to be provided it must not use potable water.

Revised Tree Management and Protection Plan required

6. Before the development starts, including demolition or removal of vegetation, a revised Tree ProtectionPlan (drawing) for each stage of the development (Demolition, Construction and Landscaping) and arevised Tree Management Plan (report) must be submitted to and be endorsed by the ResponsibleAuthority. The Tree Management and Protection Plan must be specific to the trees located on the site.The Tree Management and Protection Plan must be in accordance with AS4970-2009, prepared by asuitably qualified arborist and provide details of tree protection measures that will be utilised to ensureall trees to be protected remain viable post-construction. The Tree Protection and Management Planmust consist of:

(a) The Tree Protection Plans (drawing) for each stage of the development (Demolition, Constructionand Landscaping) and must be drawn to scale, appropriately notated and reference the TreeManagement Plan (report) and provide details of:

(i) The Tree Protection Zone (TPZ) and Structural Root Zone (SRZ), calculated in accordancewith AS4970-2009, for all trees to be protected on site or neighboring properties where theTree Protection Zone falls partially within the subject site.

(ii) Tree protection fencing, or ground protection where required, provided in accordance withAS4970-2009.


(iii) Any other specific measures such as site access points or material storage areas asrequired in the Tree Management Plan (report)

(b) The Tree Management plan (report) must be prepared by a suitably qualified arborist, referencethe Tree Protection Plan (drawing) and provide details of:

(i) All tree protection and management actions required during each stage of the development(Demolition, Construction and Landscaping).

(ii) How excavation impacts, including soil level changes, within the TPZ of trees to be retainedwill be managed or minimised.

(iii) Proposed tree protection measures including fencing or ground, trunk or branch protectionas required during each stage of the development

(iv) Any pruning to be undertaken being in accordance with AS4373-2007-Pruning of AmenityTrees

(v) How the canopy of trees nominated on the Tree Protection Plan will be protected ormanaged during each stage of the development

(vi) Appropriate signage on any tree protection fencing

(vii) Any non-destructive root investigation previously undertaken to determine the location anddistribution of roots of trees nominated on the Tree Protection Plans.

(viii) Proposed footings and construction methods for any buildings or structures (including butnot limited to, driveways, paths retaining walls or other hard infrastructure) within the TreeProtection Zones (TPZs) nominated on the Tree Protection Plans.

(ix) Details of suitable driveway/ path materials and construction methods (i.e. permeable pavingabove grade) and the timing of works within the tree protection zones.

(x) Stages of development at which inspections are required to ensure tree protection measuresare adhered to must be specified.

(xi) Appropriate methods of certification by a suitably qualified Arborist of the required treeprotection measures during the development including details of site visits, actions andphotographic evidence

(xii) The process that will be followed if any damage occurs to a protected tree, includingreporting of damage for any Council owned tree

(xiii) Any other measures required to demonstrate the successful ongoing retention and viabilityduring, and post-construction of any trees nominated on the Tree Protection Plan.

Use and Layout not to be altered

7. The use and development as shown on the endorsed plans must not be altered without the writtenconsent of the Responsible Authority.

Actions Before Use Commences

8. Before the use hereby approved commences, evidence that a building permit has been approved forthe Prayer Hall, Kitchen and the toilet block (or building permit for change of use from a Class 10 Buildingto a Class 9B Building) must be provided to the satisfaction of the Responsible Authority.


9. Before the use commences or by such later date as is approved by the Responsible Authority in writing,the landscaping works shown on the endorsed plans must be carried out and completed to thesatisfaction of the Responsible Authority.

10. The landscaping shown on the endorsed plans must be maintained in accordance with the endorsedplans to the satisfaction of the Responsible Authority. Areas shown on the endorsed plan as landscapedmust not be used for any other purpose and any dead, diseased or damaged plants are to be replaced.

11. Except where specified on the endorsed plan, no other vegetation may be removed from the site, withoutthe further written consent of the Responsible Authority.

12. Before the use or occupation of the development starts, the areas set aside for the parking of vehiclesand access lanes as shown on the endorsed plans must be:

(a) Constructed.

(b) Properly formed to such levels that they can be used in accordance with the plans.

(c) Surfaced with an all-weather-seal coat.

(d) Drained.

(e) Line marked to indicate each car space and all access lanes.

(f) Clearly marked to show the direction of traffic along access lanes and driveways.

to the satisfaction of the Responsible Authority. Car spaces, access lanes and driveways must be kept available for these purposes at all times.

Operational Restrictions

13. Without the prior consent of the Responsible Authority, the use hereby permitted shall only take placebetween the hours of operation:

Saturday: 6.00pm – 10.00pm

Sunday: 10.00am – 4.00pm

14. Unless otherwise varied with the prior written approval of the Responsible Authority, no more thanseventy (70) persons shall be present on the premises at any one time.

15. No fewer than twenty-one (21) car spaces must be provided on the land for the use and development,including a space marked for use by disabled persons.

16. Vehicles of all persons attending the premises on the subject land must not be parked on any abuttingor nearby road.

17. Provision must be made on the land for the storage and collection of garbage and other solid waste.This area must be graded and drained and screened from public view to the satisfaction of theResponsible Authority.

18. The residential component on the subject site must only be used as the residence for the caretaker.

19. No part of the approved use shall be carried on outside the building.

20. The use of the site must be restricted to members and associates of the congregation for purposesrelated to the primary use of the site herby permitted.


21. The site must not be used or hired for commercial uses and the like.

22. The use shall be conducted in accordance with the endorsed Management Plan to the satisfaction ofthe Responsible Authority.

23. There must be no sound amplification outside the building.

24. Noise levels emanating from the premises must not exceed those required to be met under StateEnvironment Protection Policy (Control of Music Noise from Public Premises), No. N-2.


25. All security alarms or similar devices installed on the land must be of a silent type in accordance withany current standard published by Standards Australia International Limited and be connected to asecurity service. No external sound amplification equipment or loudspeakers are to be used for thepurpose of announcement, broadcast, playing of music or similar purpose.

26. The use and development must be managed to the satisfaction of the Responsible Authority so that theamenity of the area is not detrimentally affected, through the:

(a) Transport of materials, goods or commodities to or from the land.

(b) Appearance of any building, works or materials.

(c) Emission of noise, artificial light, vibration, smell, fumes, smoke, vapour, steam, soot, ash, dust,waste water, waste products, grit or oil.

(d) Presence of vermin.

27. External lighting must be designed, baffled and located so as to prevent any adverse effect on adjoiningland to the satisfaction of the Responsible Authority.

Stormwater Management

28. Storm water must not be discharged from the site other than by means of an underground pipe draindischarged to the legal point of stormwater discharge to the satisfaction of the Responsible Authority.

29. Polluted drainage must not be discharged beyond the boundaries of the lot from which it emanates, orinto a watercourse or easement drain, but must be treated and/or absorbed on that lot to the satisfactionof the Responsible Authority.

30. Rainwater tanks or other approved measures, must be installed to ensure that the average annual runoffvolume from the development will not exceed the predeveloped annual runoff volume by more than150%.

31. Appropriate sediment control measures must be undertaken during construction to the satisfaction ofthe Responsible Authority to ensure that no mud, dirt, sand, soil, clay or stones are washed into orallowed to enter the stormwater drainage system.

Melbourne Water Conditions

32. Prior to the endorsement of plans, amended plans must be submitted to Council and Melbourne Wateraddressing Melbourne Water's conditions. Plans must be submitted with surface and floor levels toAustralian Height Datum (AHD) and modified to show:

(a) The finished floor levels of the place of worship and proposed kitchen must be set with finishedfloor levels set no lower than 35.3 metres to Australian Height Datum, which is 300mm above theapplicable flood level of 35 metres to Australian Height Datum.

33. The finished floor levels of the place of worship and proposed kitchen must be constructed with finishedfloor levels set no lower than 35.3 metres to Australian Height Datum, which is 300mm above theapplicable flood level of 35 metres to Australian Height Datum.

34. Any new decking must be constructed with unenclosed foundations and no vertical risers to allow forthe flow of flood waters.

35. Any new fencing must be constructed to be 50% open transparent to allow for the flow of flood waters.

Environmental Health Conditions


36. All wastewater from proposed use and existing dwelling must be treated and contained on site inaccordance with the EPA Septic Tank Code of Practice and Council requirements.

37. Prior to installation works commencing on the septic tank system, a Permit to Install must be obtainedfrom Council.

38. Prior to any alteration works commencing on the septic tank system, a Permit to Alter must be obtainedfrom Council. An application for a permit must include a report from a licensed plumber which details:

the position, type and condition of the present septic tank system including wastewater dispersaldetails;

whether the existing septic tank system has been desludged within the last three years; and

that the septic tank system, once altered, is capable of containing all wastewater from theproposed, and existing buildings, on site in accordance with the EPA Septic Tank Code of Practiceand Council requirements.

Please note that additional drainage, or other works, may still be required to ensure that all wastewater is treated and contained on-site.

39. No part of the septic tank system may be located within a fill pad.

40. If any proposed buildings, new boundaries or works encroach over any part of the existing septic tanksystem, including buffer zones, the system must be relocated to the satisfaction of Council.

41. Applicant would be well advised to contact the relevant sewerage authority regarding possibility of seweravailability within the next few years.

42. All wastewater must be discharged into the reticulated sewerage system to the satisfaction of theresponsible authority.

43. All wastewater from the dwelling must be discharged into the reticulated sewerage system, to thesatisfaction of the responsible authority, within 3 months of the sewerage system becoming available tothe property.

44. The existing septic tank system must be upgraded to an all waste system that treats and contains allwastewater within the subject land to the satisfaction of Council.

45. The existing septic tank system must be replaced with an EPA approved secondary treatment systemto the satisfaction of Council.

Waste Management

46. Provision must be made on the land for the storage and collection of garbage and other solid waste.This area must be graded and drained and screened from public view to the satisfaction of theResponsible Authority.

Permit Expiry

47. This permit will expire if one of the following circumstances applies:

The development does not start within two (2) years of the date of this permit, or

The development is not completed within four (4) years from the date of this permit, or

The use is not started within two (2) years from the completion of the development, or


The use is discontinued for a period of two (2) years.

The Responsible Authority may extend the periods referred to if a request is made in writing before the permit expires; within six months afterwards for the commencement of use and development; or within 12 months afterwards for the completion of development.

NOTES:

(i) On completion of works, Council’s Investigations Officer is to be contacted in order to arrange aninspection of the site.

(ii) A permit must be obtained through Council’s Works and Operations Department prior to workscommencing for the construction of a crossover.

(iii) The granting of this planning permit does not obviate the necessity of compliance with therequirements of any other authority under any act, regulation or local law.

(iv) Building works approved under this planning permit shall not be commenced until a building permithas also been obtained under the Building Act 1993 and the Building Regulations 2006.

(v) The finished floor level of all new dwellings must be at least 600mm above the relevant flood level.The finished floor level of all new garages must be at least 300mm above the relevant flood level.

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3

5

m

3

5

m

3

6

m

3

6

m

WATER

METER

3

5

.

7

5

3

5

.

6

2

3

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1

3

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6

9

T

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|

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8

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T

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|

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3

3

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7

1

3

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.

8

0

ELEC>

PIT

STOP

VALVE

3

5

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3

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1

3

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1

T

K

|

3

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7

5

ELEC> POLE

WITH LIGHT

T

TELSTRA

MARKER

3

4

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8

9

3

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T

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|

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6

0

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6

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9

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8

3

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|

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|

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K

|

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POLE

3

5

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5

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R

I

D

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R

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|

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3

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6

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6

9

TELSTRA

PIT

3

6

m

3

5

.

2

m

WATER

TANK

WATER

TANK

D

O

O

R

D

O

O

R

D

O

O

R

N

H

N

H

N

H

O

B

S

G

A

R

A

G

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D

O

O

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S

S

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N

G

L

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B

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&

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/

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A

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>

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>

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>

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>

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S

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P

V

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R

A

N

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B

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&

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A

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K

W

O

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D

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N

B

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A

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S

L

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P

E

R

R

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T

A

I

N

I

N

G

W

A

L

L

3

m

W

I

D

E

D

R

A

I

N

A

G

E

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A

S

E

M

E

N

T

S

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A

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L

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K

R

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F

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T

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B

A

N

K

B

I

T

U

M

E

N

C

R

O

S

S

I

N

G

1

.

2

m

H

I

G

H

P

O

S

T

A

N

D

W

I

R

E

F

E

N

C

E

7

m

H

I

G

H

H

E

D

G

E

3

m

H

H

E

D

G

E

3

m

H

I

G

H

H

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D

G

E

3

m

H

I

G

H

H

E

D

G

E

B

A

C

K

O

F

C

O

N

C

R

E

T

E

K

E

R

B

A

N

D

C

H

A

N

N

E

L

B

I

T

U

M

E

N

C

R

O

S

S

I

N

G

&

W

I

R

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F

E

N

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E

1

.

2

m

H

P

O

S

T

&

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A

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L

F

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N

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E

1

.

2

m

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P

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S

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1

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2

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H

I

G

H

P

O

S

T

A

N

D

H

I

N

G

E

D

W

I

R

E

F

E

N

C

E

1

.

2

m

H

I

G

H

P

O

S

T

A

N

D

H

I

N

G

E

D

W

I

R

E

F

E

N

C

E

1

.

2

m

H

I

G

H

P

O

S

T

A

N

D

H

I

N

G

E

D

W

I

R

E

F

E

N

C

E

9

9

^

1

0

'

7

0

.

4

2

8

^

3

0

'

1

4

2

m

1

8

8

^

3

0

'

1

4

2

m

2

7

9

^

1

0

'

7

0

.

4

2

B

R

O

W

N

S

R

O

A

D

TBM

STAR PICKET

RL>35.14 (AHD)

TBM

STAR PICKET

RL>35.59 (AHD)

TBM RIVET IN

TOP OF KERB

RL>34.08 (AHD)

TBM RIVET IN

TOP OF KERB

RL>34.83 (AHD)

No> 73

No> 71

No> 75

N

o

>

6

0

C

R

A

I

G

R

O

A

D

/

/

/

/

G

A

T

E

G

A

T

E

B

A

L

C

O

N

Y

Initials Date

Surveyed SF/WP 13.05.2019Drafted DT 16.05.2019Checked CS 17.05.2019

1:250

2.55 5 100

NORTHMillar & Merrigan authorize the useof this drawing only for the purpose

described by the status stamp shownbelow. This drawing should be read

in conjunction with all relevantcontracts, specifications, reports

& drawings.© Millar & Merrigan Pty. Ltd.

Landscape ArchitectureLand Surveying

Millar & Merrigan Pty LtdCivil Engineering

Town Planning

2/126 Merrindale Drive, Croydon 3136

Project Management

Urban Design

156 Commercial Road, Morwell 3840PO Box 247 Croydon, Victoria 3136

Metro

Mwww.millarmerrigan.com.au

ACN 005 541 668

SAI GLOBAL Quality ISO 9001

MailRegional

Land Development Consultants

Millar | [email protected]

(03) 5134 8611R(03) 8720 9500

1VERSION24296F1

1ha138 B-5

SITE AREA:MELWAY:FINAL PLAN Original sheet size A1

FEATURE & LEVEL PLAN73 BROWNS ROAD

DEVON MEADOWS 3977LOT 3 ON LP124972 VOL.9292 FOL.392

SHEET 1 OF 1

NOTES

1. THE TITLE BOUNDARIES SHOWN ON THIS PLAN HAVE NOT BEENDETERMINED BY THIS SURVEY. THE LOCATION OF THOSEBOUNDARIES SHOULD NOT BE RELIED UPON FOR ANY PURPOSEUNLESS THEY ARE VERIFIED BY A TITLE RE-ESTABLISHMENT SURVEYCARRIED OUT UNDER THE DIRECTION OF A LICENSED SURVEYOR.

2. THE LOCATION OF SURFACE PITS, VALVE COVERS, ETC. SHOWNHEREON HAVE BEEN DETERMINED BY THIS SURVEY.

3. PRIOR TO ANY DEMOLITION, EXCAVATION OR CONSTRUCTION ON THESITE THE RELEVANT AUTHORITY SHOULD BE CONTACTED TOASCERTAIN THE POSSIBLE LOCATIONS OF FURTHER SERVICES ANDDETAILED LOCATIONS OF ALL SERVICES.

4. LEVELS SHOWN THUS ARE IN METRES TO THE AUSTRALIANHEIGHT DATUM.

5. DATUM FOR LEVELS BEING SHERWOOD PM 102 (RL.36.255 AHD).

6. CONTOUR VERTICAL INTERVAL 0.20 METRES.

7. WINDOWS DENOTED "NH" ARE FOR NON-HABITABLE ROOMS.WINDOWS DENOTED "OBS" ARE FOR OBSCURE GLASS.

8. MILLAR & MERRIGAN PTY. LTD. ACCEPT NO RESPONSIBILITY FOR ANYMANIPULATION OF THE DIGITAL INFORMATION ASSOCIATED WITHTHIS PLAN BY OTHERS.

3

4

.

8

5

Attachment 7.12.1


3m WIDE

DRAINAGE

EASEMENT

POND

SLEEPERRETAINING

WALL

DOOR

DOOR

DOOR

NH

GARAGE DOORS

RO

OF

OVE

R

ROOFOVER

STEP

GATE GATE

GATE

GATE

ROOFOVER

35.2m

A/CUNIT

UNCLASSIFIEDPOLE

WATERMETER

ELEC> POLEWITH LIGHT

RIDG

E RL

|43.5

2601,25

4339,72

5500

6780,12

5600

7509,22

5272,56

PROPOSED LOCATION OF NEW SEPTIC TANKS

WATERTANK

PROPOSED RELOCATIONOF THE WATER TANK

PROPOSED FENCE AROUND THE POND

845 sqm SUBSURFACE IRRIGATIONDIVIDED INTO TWO FIELDS

AND WATERED ALTERNATELYVIA A WATER ROTOR

1500m SETBACK FROM EASTAND SOUTH BOUNDARY.


LIGHTPOLE

DEADTREE

DEADTREE

3m

HIG

HH

EDG

E

BROWNS ROAD

CARE TAKERS DWELLING

GALVANISEDIRON GARAGE

G>I>SHED

G>I>SHED

PLACE OFWORSHIP

WO

OD

EN S

HED

VERANDAH

DECK

GRAVEL

BRICK

WOO

DEN

BOAR

DW

ALK

GRA

VEL

PATH

GR

AVEL

PATH

SHADE CLOTH

GRAVELFOOTPATH

BITUMENCROSSING

1.2mHIGH

POSTAND

WIREFENCEBACK

OF CONCRETE

KERB AND CHANNEL BITUMENCROSSING

& RAIL FENCE

1.2mH POST

1.2m

HIG

H

POST

AND

HIN

GED

WIR

E

FEN

CE

1.2m

HIG

H

POST

AND

HIN

GED

WIR

E

FEN

CE

1.2mHIGH

POSTAND

HINGEDWIRE

FENCE

No> 73

No> 71

No> 75

No> 60CRAIG ROAD

BALCONY

4.9m

x 2

.6m

DISABLED PARKING5.4mx2.6m

1

BITU

MEN

DR

IVEW

AY

DIS

ABLE

DTO

ILET

S

WOODEN BOARD

WAL

K EX

TENS

ION

2

3

4

5

6

7

8

9

10

13

14

15

16

17

18

19

1211

PRO

POSE

D C

AR P

ARKI

NG

SPA

CES

(1-1

2 &

15-1

8)

SHARED AREA5.4mx2.4m

2.6m

4.3m

6.7m

5.5m

5.6m

CO

NC

RET

E C

AR P

ARKI

NG

6.4M

WID

E AC

CES

SWAY

20

21

PAR

ALLE

L C

AR P

ARKI

NG

SPA

CES

-6.7

mx2

.6m

7.5m

5.2m

CARETAKER'SPARKING

G>I>SHED

WOODENBOARDWALK

BOAR

DW

ALK

PROPOSEDKITCHEN

99^10' 70.42

8^30

' 14

2m

188^

30'

142m

279^10' 70.42

Proposed Site Plan

Date

73 Browns Road, Devon Meadows, 3977

Address

26 July 2019

Amritpal SinghClient Name

Scale 1:250

A102

Attachment 7.12.1


3m WIDE

DRAINAGE

EASEMENT

POND

BRICK RETAINING WALL

SLEEPERRETAINING

WALL

DOOR

DOOR

DOOR

NH

NH

NH OBS

GARAGE DOORS

RO

OF

OVE

R

ROOFOVER

ROOFOVER

STEP

GATE GATE

GATE

GATE

A/CUNIT

UNCLASSIFIEDPOLE

WATERMETER

TELSTRAMARKER


RIDGE RL|40.4RI

DGE

RL|43

.5

FL|36.69

TK|34.89

TK|34.83

TK|34.75

TK|34.60

TK|34.46

TK|34.33

TK|34.20

TK|34.07

TK|33.99

WATERTANK

WATERTANK

EXISTINGSEPTIC TANK

STOPVALVE

TELSTRAPIT

ELEC>PIT

LIGHTPOLE

DEADTREE

DEADTREE

DEADTREE

7m HIGH HEDGE

3mH HEDGE

3m

HIG

HH

EDG

E

3m

HIG

HH

EDG

E

TBMSTAR PICKET

RL>35.14 (AHD)

TBMSTAR PICKET

RL>35.59 (AHD)

TBM RIVET INTOP OF KERB

RL>34 08 (AHD)

TBM RIVET INTOP OF KERB

RL>34.83 (AHD)

BROWNS ROAD

SINGLE STOREYBRICK & W/B HOUSE


G>I>SHED

G>I>SHED

G>I>SHED

GALVANISEDIRON SHED

WO

OD

EN S

HED

VERANDAH

BITU

MEN

& G

RAV

EL D

RIV

EWAY

DECK

GRAVEL

GRAVEL

BRICK

WOO

DEN

BOAR

DW

ALK

GRA

VEL

PATH

GR

AVEL

PATH

GRAVELFOOTPATH

TOPOF

BANK

BITUMENCROSSING

1.2mHIGH

POSTAND

WIREFENCEBACK

OF CONCRETE


& WIRE FENCE

1.2mH POST

& RAIL FENCE

1.2mH POST

1.2m

HIG

H

POST

AND

HIN

GED

WIR

E

FEN

CE

1.2m

HIG

H

POST

AND

HIN

GED

WIR

E

FEN

CE

1.2mHIGH

POSTAND

HINGEDWIRE

FENCE

No> 73

No> 71

No> 75

No> 60CRAIG ROAD

BALCONY

99^10' 70.42

8^30

' 14

2m

188^

30'

142m

279^10' 70.42

T

Existing Site Plan

Date


Address

02 June 2019


Scale 1:250

A101

Attachment 7.12.1


3m WIDE

DRAINAGE

EASEMENT

POND

SLEEPERRETAINING

WALL

DOOR

DOOR

DOOR

NH

GARAGE DOORS

RO

OF

OVE

R

ROOFOVER

STEP

GATE GATE

GATE

GATE

ROOFOVER

35.2m

A/CUNIT

UNCLASSIFIEDPOLE

WATERMETER


RIDG

E RL

|43.5

2601,25

4339,72

5500

6780,12

5600

7509,22

5272,56

PROPOSED LOCATION OF NEW SEPTIC TANKS

WATERTANK


PROPOSED FENCE AROUND THE POND

845 sqm SUBSURFACE IRRIGATIONDIVIDED INTO TWO FIELDS

AND WATERED ALTERNATELYVIA A WATER ROTOR

1500m SETBACK FROM EASTAND SOUTH BOUNDARY.


LIGHTPOLE

DEADTREE

DEADTREE

3m

HIG

HH

EDG

E

BROWNS ROAD

CARE TAKERS DWELLING


G>I>SHED

G>I>SHED

PLACE OFWORSHIP

WO

OD

EN S

HED

VERANDAH

DECK

GRAVEL

BRICK

WOO

DEN

BOAR

DW

ALK

GRA

VEL

PATH

GR

AVEL

PATH

SHADE CLOTH

GRAVELFOOTPATH

BITUMENCROSSING

1.2mHIGH

POSTAND

WIREFENCEBACK

OF CONCRETE


& RAIL FENCE

1.2mH POST

1.2m

HIG

H

POST

AND

HIN

GED

WIR

E

FEN

CE

1.2m

HIG

H

POST

AND

HIN

GED

WIR

E

FEN

CE

1.2mHIGH

POSTAND

HINGEDWIRE

FENCE

No> 73

No> 71

No> 75

No> 60CRAIG ROAD

BALCONY

4.9m

x 2

.6m

DISABLED PARKING5.4mx2.6m

1

BITU

MEN

DR

IVEW

AY

DIS

ABLE

DTO

ILET

S

WOODEN BOARD

WAL

K EX

TENS

ION

2

3

4

5

6

7

8

9

10

13

14

15

16

17

18

19

1211

PRO

POSE

D C

AR P

ARKI

NG

SPA

CES

(1-1

2 &

15-1

8)

SHARED AREA5.4mx2.4m

2.6m

4.3m

6.7m

5.5m

5.6m

CO

NC

RET

E C

AR P

ARKI

NG

6.4M

WID

E AC

CES

SWAY

20

21

PAR

ALLE

L C

AR P

ARKI

NG

SPA

CES

-6.7

mx2

.6m

7.5m

5.2m

CARETAKER'SPARKING

G>I>SHED

WOODENBOARDWALK

BOAR

DW

ALK

PROPOSEDKITCHEN

99^10' 70.42

8^30

' 14

2m

188^

30'

142m

279^10' 70.42

Proposed Site Plan

Date


Address

26 July 2019


Scale 1:250

A102

Attachment 7.12.1


DN

DN

Washer

Ground Level36290

House - Floor Level36690

AB

Ceiling Level39090

Ridgeline40190

Ground Level36290


A B

Ceiling Level39090

Ridgeline40190

150 1700

Ground Level36290


12

Ceiling Level39090

Ridgeline40190

WC Window head to the uderside of top plate

Ground Level36290


1 2

Ceiling Level39090

Ridgeline40190

Plinth Boards

300 Chimney 300 min above Ridge

Treated pine weather boards

Colorbond Decking

A1033

East

A103

A103

A103

2North

4

Wes

t

5South

1 2

A

B

21220

75 2575 2650 2650 2650 2650 2650 2650 2595 75

1650 270 5700 100 750 100

Laundry

3500 100WC

900 100Bathroom

2700 100

Bedroom 2

3350 100 1800

Kitchen2700 x3400

2800

Bedroom 23350 x 3000


RobePassage Hall8700 x 2800


Bathroom


LaundryW.C.

WWS

BR

2100 x 1800

2100 x 1800

2100 x 18002100 x 18002100 x 1800

2100 x 1800 600 x 1500F.W.S

1050 x 1800 600 x 6001050 x 900

2200

600

Frez.

Ensuite 2700 x 500 (SH'R + VB)

750 x 900

150 Ø Treated pine posts

1330

320

270

71

2100 x 600S. Light

Vera

ndah

Verandah

Verandah

Vera

ndah

1120

0

Feature Brick Wall

50 mm Threshold

50 mm Threshold

1800

7600

1800

100

7400

100

7527

7527

5027

5027

7575

1650 17770 1800

1800

7600

1800

100

Bed r

oom

1

3700

Rob

e

600

100 Be

d roo

m 2

3000

100

1650 17770 1800

270 5300 100

Bedroom 4

3750 100

Bedroom 3

3750 100850

100

Bedroom 1

3350 100

1200

100

1700

2700

100

90027

70

Scale

Client Name

1 : 100

26 July 2019

Amritpal Singh

A103

1 : 1003 East

1 : 1004 West

1 : 1002 North

1 : 1005 South

1 : 1001 House - Floor Level

House Plan

Date

Address


Attachment 7.12.1


1820

1820

Shed1 Ridgeline39040

Shed1 - CL38640

Shed1 - FL36240

GH

Shed 1 - F.F.L36340


Shed1 - CL38640

Shed1 - FL36240

5 6

Shed 1 - F.F.L36340


Shed1 - CL38640

Shed1 - FL36240

G H

Shed 1 - F.F.L36340


Shed1 - CL38640

Shed1 - FL36240

56

Shed 1 - F.F.L36340

STORAGE

CLEANING/WASHING

SER

VIC

E AR

EA

MEA

L C

OO

KIN

G

FOO

D P

REP

ARAT

ION

Shed 2 - G. L36210

Shed 2 Walls38270

Shed 2 - Ridgeline38690

EF

Shed 2 - F.F.L36310

Shed 2 - G. L36210

Shed 2 Walls38270


7 8

Shed 2 - F.F.L36310

Shed 2 - G. L36210

Shed 2 Walls38270


E F

Shed 2 - F.F.L36310

Shed 2 - G. L36210

Shed 2 Walls38270


78

Shed 2 - F.F.L36310

A1047

Shed

1 -

A

A104 9

Shed

1 -

C

A104

10Shed 1 - D

A104

8Shed 1 - B

5 6

G

H

2390 1820

220

1820

A104

15Shed 2 - D

A10412

Shed

2 -

A

A104

13Shed 2 - B

A104 14

Shed

2 -

C

E

F

7 8

Scale

Client Name

1 : 100

26 July 2019

Amritpal Singh

A104

1 : 1007 Shed 1 - A1 : 1008 Shed 1 - B

1 : 1009 Shed 1 - C1 : 10010 Shed 1 - D

1 : 10012 Shed 2 - A1 : 10013 Shed 2 - B

1 : 10014 Shed 2 - C1 : 10015 Shed 2 - D

Proposed Place of Worship and Kitchen

Prayer Alter

Date


Address

Entry

Seating Area.

People sit on the floor

facing towards

the prayer alter

CARPET - SEATING AREA

Seating Area.

People sit on the floor

facing towards

the prayer alter

People enter the building and generally walk to the prayer alter to bow and then

find a place to sit on the carpet floor.

+ 36240+ 36240

+ 36240+ 36240

+ 36210.0

+ 36210.0

+ 36210.0

+ 36210.0

+ 36310

+ 36340.0

1 : 1006 Shed 1 - Floor Level (Place of Worship)

1 : 10011 Shed 2 - G. L

Attachment 7.12.1


DT Ground Level35820

DT Ceiling Level38220

DT Ridge38620

3 4

Shed 1 - S35920



DT Ridge38620

34

Shed 1 - S35920



DT Ridge38620

D C

Shed 1 - S35920



DT Ridge38620

DC

Shed 1 - S35920

A10518

DT

East

A105

17DT North

A105 19

DT

Wes

t

A105

20DT South

D

C

3 4

+35820

+35920

+35920

+35820+35820

+35820

Scale

Client Name

As indicated

26 July 2019

Amritpal Singh

A105

Proposed Disabled Toilets

Date

Address


1 : 10020 DT South

1 : 10017 DT North1 : 10018 DT East

1 : 10019 DT West1 : 10016 Disabled Toilet - Floor Level

Attachment 7.12.1



7.13. VCAT PLANNING PERMIT APPEALS AND CONTESTED DECISIONS - OCTOBER 2019

Officers’ ReportsVCAT Planning Permit Appeals and Contested Decisions - October 2019

ITEM: 7.13.

Ward: NACity Planning and InfrastructureStatutory Planning & Building Services Duncan Turner/Nick Moore

Purpose of Report: To inform Councillors of the outcome of VCAT Planning Appeals.


2. A Place to Prosper2.3 A city that sustainably plans and manages growth while protecting its diverse landscape

Background

The Planning Committee, at its meeting on 12 December 2017, resolved that the decisions of the Victorian Civil & Administrative Tribunal (VCAT) be reported to Planning Committee Meetings.

During 2018/19, Council made 1334 planning application decisions and was involved in thirty (30) contested appeals at VCAT. This represents less than 3% of the total decisions made by Council during the year and confirms a collaborative approach to decision making at Casey. Council won more than 50% of those contested appeals at VCAT.

Summary of recent VCAT decisions

Application No. Address Proposal Date of Order:

PlnA00623/18 34 Scotsburn Way, Endeavour Hills

Development of a second dwelling and alterations and additions to existing dwelling

28 October 2019

An appeal was lodged under Section 77 of the Act against Councils decision to refuse the application.

Notwithstanding Council’s grounds of refusal, primarily relating to neighbourhood character, location of parking, vehicle movements, visual bulk and inappropriate setbacks, Council’s decision was set aside, and a planning permit was directed to be issued.

The Tribunal found that the proposal was not at odds with other car parking arrangements in the nearby area and as it relates to car parking location in the front setback, in the absence of any local planning policies or neighbourhood character studies could not support Council’s view on this arrangement.

Despite the significant fall of the site, the proposal was deemed to comply with the technical and numerical requirements of ResCode as it relates to setbacks, heights and other amenity considerations.


As it relates to vehicle movements, the Tribunal accepted the expert evidence tabled by the expert witness - traffic engineer which acknowledged that steep site correction manoeuvres would be required to exit the site.

PlnA00762/18 9 Winnima Avenue, Hampton Park

Use and Development of a Child Care Centre

9 October 2019

An appeal was lodged under Section 77 of the Act against Council’s decision to refuse the application for the Use and Development of a Child Care Centre.

The decision found that Council’s Child Minding Policy is potentially outdated and did not reflect current design outcomes and operational matters.

The proposed design of the childcare centre was considered by the Tribunal to be respectful of the neighbourhood character and not at odds with surrounding residential development in terms of landscaping, form and setbacks. VCAT set aside Council’s decision and a permit was directed to be issued.


Nil. This item has been included as an agenda item for information only, to inform Councillors of the decision of any appeals that were held at VCAT on planning permit applications.



Conclusion

In accordance with the Planning Committee resolution of 12 December 2017, the recent decisions of VCAT on planning matters are reported to Council.

Attachments

1. Attachment A - VCAT Contested Decisions July 2019- July 2020 - Council Meeting - Duncan Turner- 03- [7.13.1 - 1 page]

Recommendation

That the report be noted.

VCAT Decisions 2019/2020

Application ID Application Details Decisionmaker Representation Outcome In

Council favour Property Address R.A Decision VCAT Ref* VCAT AppealType

VCAT OutcomeDate

VCATOutcome

PlnA00547/18Three Lot Subdivision and Development of Two Crossovers in a HeritageOverlay Council Officer No 3 Randle Court, NARRE WARREN NORTH VIC 3804 RefuseRA P2481/2018 AgainstRef 8/28/2019 AllowApp

PlnA00653/18 Development of a Second Dwelling and Additions to an existing Dwelling Delegate Officer Yes 7 Coledale Close, ENDEAVOUR HILLS VIC 3802 NOD_DA P27/2019 AgainstNOD 8/14/2019 AllowPartPlnA00403/18 Construction of three dwellings and removal of vegetation Delegate Officer No 21 Peel Street BERWICK VIC 3806 RefuseDA P385/2019 AgainstRef 9/5/2019 AllowApp

PlnA00101/17 Multi Lot Subdivision, Creation of Restrictions, Subdivision Adjacent to a RoadZone Category 1 and Alteration of Access to a Road Zone Category 1 Delegate Legal Yes 250 Hallam Road HAMPTON PARK 3976 RefuseDA P153/2018 AgainstRef 9/26/2019 DsallowApp

PlnA00478/18Use and development of a service station, convenience shop, food and drinkpremises, car wash, and associated Building and Works and creation of accessto a Road in a Road Zone Category 1 and native vegetation removal.

Delegate Legal No19-29 Shrives Road, NARRE WARREN VIC 3805

RefuseDA P219/2019 AgainstRef 9/10/2019AllowApp

PlnA00616/18Development of Four Dwellings, Removal of Vegetation and Buildings and Workswithin five (5) metres of the Canopy Drip lines of Trees Affected by SignificantLandscape Overlay Schedule 4

N/A Officer Yes 16 Manuka Road BERWICK VIC 3806 Failure toDetermine P438/2019 AgainstFTD 10/4/2019 DsallowApp

PlnA00856/18

Construction of two, two storey and one, single storey dwelling in the GeneralResidential Zone – Schedule 1 and Removal of Vegetation and Buildings andWorks within five (5) metres of the Canopy Drip lines of Trees Affected bySignificant Landscape Overlay - Schedule 4

Delegate Officer Yes 16 Manuka Road BERWICK VIC 3806 NOD_DA P726/2019 AgainstNOD 10/3/2019 AllowPart

PlnA00623/18 Development of a second dwelling and alterations and additions to existingdwelling Delegate Officer No 34 Scotsburn Way ENDEAVOUR HILLS VIC 3802 RefuseDA P730/2019 AgainstRef 10/28/2019 AllowApp

PlnA00762/18 Use and Development of a Child Care Centre Council Officer No 9 Winnima Avenue HAMPTON PARK VIC 3976 RefuseRA P660/2019 AgainstRef 10/15/2019 AllowApp

Attachment 7.13.1



7.14. PLNA00523/08.A - 35-69 A'BECKETT ROAD NARRE WARREN NORTH

Officers’ ReportsPlnA00523/08.A - 35-69 A'Beckett Road Narre Warren North

ITEM: 7.14.

Ward: Four OaksCity Planning and InfrastructureStatutory Planning & Building Services Duncan Turner

Purpose of Report: That Council Determine the Planning Application.



Executive Summary

Planning Permit Application Number: PlnA00523/08.A

Proposal: Amendment to Planning Permit P298/08 (The Use of Part of the Bakery As a Cafe Seating 12 Persons With Additional Outdoor Seating for 26 Persons and Associated on Premises Liquor Licence With Reduced On-Site Carparking Provision) The Use of Part of the Bakery As a Cafe Seating 12 Persons With Additional Outdoor Seating for 26 Persons and Associated on Premises Liquor Licence With Reduced On-Site Carparking Provision

Address: 35-69 A'Beckett Road NARRE WARREN NORTH VIC 38041B Oakview Boulevard NARRE WARREN NORTH VIC3804Lot E PS 547488P

Date Lodged: 10 May 2019 (158 statutory days elapsed) Existing Land Use: Food and drink premisesSurrounding Land Use: ResidentialApplicant: Ciavanni Group Pty LtdZone: TZOverlay: DPO5Permit Trigger/s: Reduction in Car Parking – Clause 52.06Objections: 9 Key issues: Increase in operating hours.

Increase in patron numbers/reduction in parking.Is there a restriction registered on Title?

Yes, however this will not be contravened as a result of this proposal.



Details of Proposal

Council considered this application at its meeting of 7 November 2019.Council determined to support the application with amendments to the permit conditions (as included in Appendix A), however due to an administrative error the recommendation stated “Notice of a Decision to Grant a Permit” instead of “Amended Planning Permit”. This report seeks to correct the error and recommends that an Amended Permit be issued as per the intent of the previous report (Attachment B).

Attachments

1. Attachment 1 - Assessed Documents [7.14.1 - 4 pages]2. Attachment 2 - Council Report 7 November 2019 [7.14.2 - 10 pages]

Recommendation

1. That Council issue an Amended Planning Permit PlnA00523/08.A for The Use of Part of the Bakery As a Cafe Seating 12 Persons With Additional Outdoor Seating for 26 Persons and Associated on Premises Liquor Licence With Reduced On-Site Carparking Provision at 35-69 A'Beckett Road NARRE WARREN NORTH VIC 3804 Lot E PS 547488P, in accordance with the plans to be submitted and subject to the conditions contained in Appendix A

2. That the objectors be notified of Council’s decision.


Appendix A: Conditions

***AMEND PREAMBLE TO READ***

The Use of Part of the Bakery as a Café/Restaurant with Additional Outdoor Seating for 26 Persons and Associated on Premises Liquor Licence with Reduced On-Site Carparking Provision.

Additional Condition, to be Condition 1 (renumber the remainder of the conditions):

1. Prior to the extended use of the premises for the restaurant, amended plans are to be submitted to theResponsible Authority. These plans must be generally in accordance with the plans submitted with theapplication but modified to show:

(a) The patron numbers to reflect amended Condition 5.

(b) The operating hours to reflect amended Condition 3 & 7.

(c) Amended red line plan to reflect changes in Conditions 3, 5 & 7, this red line plan must includethe internal and external seating areas.


8. Deliveries for the proposed Café/Restaurant must be restricted to be between 8:00am – 5:00pm.

Amend Conditions 3, 5 & 7 to read:

Condition 3:

3. The Café/Restaurant use may only operate between:

(a) 6:00am – 9:00pm Monday to Wednesday;

(b) 6:00am – 10:30pm Thursday to Sunday and Public Holidays except that all external seatingmust be removed and service to outdoor customers must finish prior to 10pm.

Condition 5:

5. No more than 50 seats may be made available at any one time to patrons inclusive of within thepremises and in the designated external area to which the liquor licence applies, except after 8pmwhen no more than 88 seats may be made available at any one time, without the further writtenconsent of the Responsible Authority.

Condition 7:

7. The sale and consumption of liquor may only occur between:

(a) 12:00pm (noon) – 9:00pm Monday to Wednesday;

(b) 12:00pm (noon) – 10:30pm Thursday to Saturday.

45

1475

45

1475

45

1015

45

1650

45

1650

45

1650

45

840 700

105

2750

110

700 1695 700

110

960 875

110

900

110

990

110

1235

9230 1540

105

2750

110

3095

110

5290

10770

105

11350

22230

965

965

965

965

965

200

3165

710

8890

4815

1510 580 6600 50345 1685 105 2305 7065 1980

1135010510770

1375

2015

1290

110

1475

2625

SLICER BENCHDOUGH MIXER

BAKER OVER

PREP BENCH

CONBIOVEN

PREP

BEN

CH

UPFRIDGE

DRINKSFRIDGE

DRINKSFRIDGE

HOTDISPLAY

COOL ROOM

FREEZER

OVERHEADTOASTER

F.H.R.

E.D.B.

1100 2210 500 1615

CAKESDISPLAYBAKERY

DISPLAY (HOT)

CAKE

SDI

SPLA

Y(R

EFRI

GERA

TED)

BAKERYDISPLAY(REFRIGERATED)

FRIDGE

BULKHEAD

605

1100

800 POS

POS

PROJECT N°DRAWING SCALE REVISIONDRAWN BY DWG N°

DRAWING TITLE

71 BALMAIN STREET, RICHMOND, VIC 3121PHONE: 03 9510 8855

COPYRIGHT 2019

ISSUE & AMENDMENTSREV. DATE INI.STANDARD NOTES:1. Do not scale drawings, figured dimensions are to be followed. All drawings are in millimeters.2. Copyright of these drawings and related documents reserved by the designer.3. All dimensions are to be confirmed on site by qualified persons, any incongruencies must bereported to the appropriate authority.4. In the event of encountering any discrepancies on these drawings, specifications or furtherinstructions issued, the builder/subcontractor shall contact the designer or appropriate authoritybefore proceeding with any work.5. It is the contractor's responsibility to obtain approvals from appropriate authorities includinglocal council and water board for all architectural and structural documentation.

5. It is the contractor's responsibility to obtain approvals from appropriate authoritiesincluding local council and water board for all architectural and structural documentation.6. Measurements for the fabrication of secondary components such as windows, doors,internal frames, structural steel components and the like, are not to be taken from thesedocuments. Measurements must be taken on site to suit the work as constructed.7. All structural components shall be in strict accordance to details and specifications asprepared by a structural engineer, and those details form part of the total specification.8. All architectural documentation are to be read in conjunction with the structuralEngineer's details, specification and all other related documents.

THE RISE CAFE BAROakview Blvd, Narre Warren North VIC 3804

AREA: 201.54 m²

CONSTRUCTION ISSUE

4446E.G. AS SHOWN @A3 G

A 07.03.19 ISSUED FP TO CLIENT FOR APPROVAL E.G.B 15.03.19 UPDATED FLOOR PLAN E.G.C 21.03.19 ISSUED PRELIMINARY SET(SERVICES) E.G.D 27.03.19 ISSUED PRELIMINARY SET E.G.E 29.03.19 ISSUED TENDER SET E.G.F 04.04.19 ISSUED CONSTRUCTION SET E.G.G 09.04.19 CONSTRUCTION SET UPDATE E.G. WD_EXTG

EXISTING FLOOR PLAN

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EXISTING FLOOR PLANSCALE 1: 75

Version: 1, Version Date: 11/06/2019Document Set ID: 13250819

Attachment 7.14.1


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DRAWING TITLE


COPYRIGHT 2019




AREA: 201.54 m²

CONSTRCUTION ISSUE


A 07.03.19 ISSUED FP TO CLIENT FOR APPROVAL E.G.B 15.03.19 UPDATED FLOOR PLAN E.G.C 21.03.19 ISSUED PRELIMINARY SET(SERVICES) E.G.D 27.03.19 ISSUED PRELIMINARY SET E.G.E 29.03.19 ISSUED TENDER SET E.G.F 04.04.19 ISSUED CONSTRUCTION SET E.G.G 09.04.19 CONSTRUCTION SET UPDATE E.G. WD_DEMO

DEMOLITION FLOOR PLAN

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DEMOLITION FLOOR PLANSCALE 1: -


Attachment 7.14.1


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PROPOSED FLOOR PLANSCALE 1: 75


DRAWING TITLE


COPYRIGHT 2019




AREA: 201.54 m²

CONSTRUCTION ISSUE


A 07.03.19 ISSUED FP TO CLIENT FOR APPROVAL E.G.B 15.03.19 UPDATED FLOOR PLAN E.G.C 21.03.19 ISSUED PRELIMINARY SET(SERVICES) E.G.D 27.03.19 ISSUED PRELIMINARY SET E.G.E 29.03.19 ISSUED TENDER SET E.G.F 04.04.19 ISSUED CONSTRUCTION SET E.G.G 09.04.19 CONSTRUCTION SET UPDATE E.G. WD_01

PROPOSED FLOOR PLAN


Attachment 7.14.1


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Officers’ Reports

{item-title-do-not-remove} ITEM: {item-no}City Planning and Infrastructure Statutory Planning & Building Services Duncan Turner

Ward: Four Oaks

Purpose of Report: That Council Determine the Planning Application



Executive Summary

Planning Permit Application Number: PlnA00523/08.A

Proposal: Amendment to Planning Permit P298/08 (The Use of Part of the Bakery As a Cafe Seating 12 Persons With Additional Outdoor Seating for 26 Persons and Associated on Premises Liquor Licence With Reduced On-Site Carparking Provision)

Address: 35-69 A'Beckett Road NARRE WARREN NORTH VIC 38041B Oakview Boulevard NARRE WARREN NORTH VIC3804 Lot E PS 547488P

Date Lodged: 10 May 2019 (158 statutory days elapsed) Existing Land Use: Food and drink premises Surrounding Land Use: Residential Applicant: Ciavanni Group Pty Ltd Zone: TZ Overlay: DPO5 Permit Trigger/s: Reduction in Car Parking – Clause 52.06

Objections: 8

Key issues: Increase in operating hours. Increase in patron numbers/reduction in parking.

Is there a restriction registered on Title?

Yes, however this will not be contravened as a result ofthis proposal.


Attachment 7.14.2


Background

The site has been subject to the following relevant previous permit applications:

Planning Permit No. PlnA

Decision Issued on This permit allowed for

PlnA00528/05 Approved 22/11/2005 Use and Development of a Retail Premises (Supermarket, Liquor Shop, Newsagency and Bakery).

PlnA00608/00 Approved 2000 Residential Subdivision PlnA00523/08 Approved 19/09/2008 The Use of Part of the Bakery As a Cafe

Seating 12 Persons With Additional Outdoor Seating for 26 Persons and Associated on Premises Liquor Licence With Reduced On-Site Carparking Provision.

Site and Surrounding Area

Key Features of the Site:

The subject site has an area of 6,375m² and is located on the corner of Oakview Boulevard and MainStreet.

The site is used for a retail premises (supermarket, liquor shop, newsagency and bakery.

The subject site is abutting residential areas along three frontages.

Attachment 7.14.2


Key Features of the Surrounding Area:

The surrounding area can be characterised as residential.

Details of Proposal

EXISTING WITH RED LINE PLAN

Attachment 7.14.2


PROPOSED

Key Features:

The patron numbers are proposed to be increased from 38 to 88 patrons; this allows for 26 patronsoutdoors and the remaining 62 internally.

The operating hours are proposed to be altered from 7am–7pm seven days/week to 6am–11pmtrading seven days/week.

Amend the red line plan accordingly to reflect the increased numbers.

The bakery component of the use will cease and of the site will be used solely as a Restaurant (TheRise Pizzeria).

No additional parking is proposed.

Advertising

Eight objections were received (refer to Locality Plan for the location of objectors’ properties).

Given the Development Plan Overlay (DPO) applying to the land, and the proposal being generally in accordance with that DPO, Clause 43.04-3 of the Casey Planning Scheme exempts any application from formal notification and appeal rights.

Notification of the proposal was incorrectly given pursuant to Section 52 of the Planning and Environment Act 1987, which assumes persons have a formal right to lodge an objection and appeal rights to the VCAT.

Notwithstanding, Council has adopted a practice of ‘informally’ notifying potentially impacted persons of planning applications. Such notification advises nearby residents of an application and provides an ability to view and comment on the proposal but there are no appeal rights to the VCAT.

Attachment 7.14.2


Objections

Eight objections were received, although included in this report, have no formal standing and the objectors have no ability to contest Council’s decision at the VCAT.

The table below contains a summary of the grounds of objection:

Objection Response 1. Increased

traffic.The proposed increase of 50 seats/patrons generates an additional requirement for 20 car spaces.

No additional parking is proposed to be provided.

The appropriateness of waiving the parking requirement is discussed later in the report.

2. Character. Given the shopping centre and restaurant are existing it is considered that the use, notwithstanding the proposed increase in capacity, remains in keeping with the village character of the Narre Warren Township.

3. Noise. It is acknowledged that the proposed increase in patron numbers combined with an increase in operating hours will likely lead to an increase in the level of noise experienced by nearby residents.

To what extent, if any, this is appropriate in the context of the surrounding area is discussed later in this report.

Locality Plan

Subject site Objector’s property ▲ North Ward: Four Oaks Melway Ref: 108G6, 108H6

Referrals

Internal Referrals Response

Excludes Objectors outside this locality plan

Attachment 7.14.2


Engineering [Traffic] Support with Condition

Council’s traffic engineers do not support the full increase in numbers that have been proposed. Instead they consider an increase in numbers to 50 seats (an increase of 12 patrons) to be appropriate having regard to available parking.

Planning Assessment / Key Issues

The application has been assessed against the State and Local Planning Policy Framework, Particular Provisions and Zone Provisions of the Casey Planning Scheme. It is considered that the proposal generally complies with the relevant objectives, standards and/or requirements of the Planning Scheme as listed above.

The application turns to the following matters:

1. Increase in operating hours (Impact on amenity)

The operating hours are proposed to increase from 7:00am–7:00pm to 6:00am–11:00pm seven days/week.

Liquor is proposed to be consumed between 12:00pm (noon) – 8:30pm Sunday to Wednesday and 12:00pm (noon) – 10:00pm Thursday to Saturday.

Residential Proximity

The proposed increase in hours by itself is not considered alarming in the context of the commercial development to which the existing use is part. However, the potential amenity impacts, primarily from increased and later occurring noise, could have the ability to significantly affect residents of nearby properties. It is taken as a given that more people mean more noise and that the impacts of this noise will have greater detrimental impact the later it occurs.

The main areas of interface between commercial and residential, given the location of the café, are to the north and north-east of the site. At its closest point, the café is approx. 50 metres from the nearest dwelling on the other side of Main Street. As such, and with little in the way of vegetation or structures to baffle any noise, the proximity of the use to the residential area and the consequent impact of additional people at later times is perhaps the main consideration with this application.

Zone Purpose

The Township zone – within which both the proposed use and surrounding residential uses sit - is somewhat of a unique zone, it combines and provides for a mix of commercial and residential uses. It has its basis in a rural/country town aesthetic where, owing to their smaller scale, diverse uses are often located in closer proximity.

In this regard it is noted that among the purpose of the Township zone is:

To provide for residential development and a range of commercial, industrial and other uses in smalltowns.

To allow a limited range of other non-residential uses to serve the local community needs inappropriate locations.

As such, the current proposal has us test at what point do the likely impacts of increased hours/people (noise, etc) start to outweigh the benefits provided to the community by the proposal.

Importantly, in any discussion on residential amenity in the context of the Township zone purpose, it should not be misread that residential uses are entitled to a higher degree of residential amenity than, for example,

Attachment 7.14.2


a General Residential zone. Rather, residential uses in a Township zone - particularly those sited close to non-residential uses – must accept that there will be impacts of some scale on their amenity.

To what extent that residential amenity should be impacted is a large part of what this decision is about. In the end it becomes a matter of balance and compromise.

Policy Requirements

From the outset it is acknowledged that legislation regarding noise control from commercial premises is governed by State Environment Protection Policy (control of noise from commerce, industry and trade) No. N-1 (SEPP N-1). SEPP N-1 aims to protect people from the effects of noise in noise-sensitive areas,ensuring they do not exceed stipulated noise limits.

Importantly in the context of this discussion, SEPP N-1:

Protects normal domestic and recreational activities, in particular, sleep during the night period (10pmto 7am).

Does not assess noise from crowds/patrons and their associated car movements.

Technically therefore SEPP N-1 does not apply to the current proposal.

Noise Amelioration

The primary means for Planning to control noise and amenity impacts are though permit conditions (limiting the numbers of people, restricting the hours of operation etc). Other means may relate to construction materials, for example double glazing.

Existing Noise Sources

In addition to residential proximity, zone purpose, noise amelioration measures and policy requirements the extent of other noise sources in the area should be considered. In this regard it is noted that the IGA store is open until 8pm.

Summary

In this particular example it is considered the potential for noise impacts can be divided in to two categories – noise generated from within the café and noise generated from external seating. With the noise beinggenerated by external customers likely to be louder and have a greater amenity impact on nearby residents.

Having regard to the various elements listed above and in trying to achieve a balance between community need and residential amenity it is considered appropriate to allow an increase in hours, but not to the extent proposed. Accordingly, it will be conditioned that:

The Café/Restaurant use may only operate between:


(b) 6:00am – 10:30pm Thursday to Sunday and Public Holidays except that all external seatingmust be removed and service must finish prior to 10pm.

The sale and consumption of liquor may only occur between:


(b) 12:00pm (noon) – 10:30pm Thursday to Sunday and Public Holidays except that all externalseating must be removed and service must finish prior to 10pm.

Attachment 7.14.2


The above revised times represent a significant reduction to what was proposed and are considered to achieve a respectful balance between community need and residential amenity.

The imposition of different service finishing times for the indoor and outdoor components Thursday - Sunday necessitates booking management to ensure the outside service ends entirely prior to 10pm. This is not an unusual requirement for restaurants, particularly those that divide their service in to early and late times with early dining customers advised at booking that they would need to vacate their table by a particular time. In other words, before a customer is seated at an outdoor table a staff member would need to advise them that they must leave the table by 10pm.

To further minimise the impact of the proposal a condition will be included restricting times when deliveries can be made to the restaurant.

2. Increase in patron numbers / reduction in parking.

The proposal seeks to increase patron numbers from 38 to 88.

Clause 52.06 of the Casey Planning Scheme requires a restaurant to provide parking at a rate of 0.4 spaces per patron. Given an increase of 50 patrons the need for an additional 20 spaces is generated.

Notwithstanding all other tenancies are closed by 8:00pm and the fact that some patrons will attend the site by walking, the proposed waiver of 20 spaces is considered inappropriate and likely to result in negative flow-on impacts to nearby residents were it to occur at the times proposed by the applicant. Accordingly, a staggered or staged increase that takes in to account other operating hours on the site is considered appropriate.

Therefore, given the IGA Supermarket closes at 8:00pm that effectively leaves all 95 of the centre’s spaces available for use by the café. Using the above rate, a 95-space car park can cater for 225 seats, far more than what is currently proposed. As such it is considered appropriate to allow the café to have an additional 50 seats (total 88) from 8:00pm to closing (10:30pm). Effectively however, given the requirement for outdoor area to close earlier, the 26 outdoor seats would be required to be emptied by 10:00pm.

Given the demand for spaces prior to 8:00pm however Council’s Traffic Engineers consider it necessary to restrict the increase in seats/patrons to 12 (total 50) and therefore allow a waiver of five spaces.



Conclusion

A recommendation for approval is based on an assessment against the requirements of the Casey Planning Scheme and consideration of all written objections. The key basis for the recommendation is:

Suggested amendments to the permit conditions to more appropriately respond to amenity concernswhilst still allowing a general increase in the intensity of the proposed use.

Attachments

{attachment-list-do-not-remove}

Attachment 7.14.2


Recommendation 1. That Council issue a Notice of Decision to Amend Permit PlnA00523/08.A for Amendment to Planning Permit P298/08 (The Use of Part of the Bakery As a Cafe Seating 12 Persons With Additional Outdoor Seating for 26 Persons and Associated on Premises Liquor Licence With Reduced On-Site Carparking Provision) at 35-69 A'Beckett Road NARRE WARREN NORTH VIC 3804 Lot E PS 547488P, in accordance with the plans to be submitted and subject to the conditions contained in Appendix A.

2. That the objectors be notified of Council’s decision.

Attachment 7.14.2


Appendix A: Conditions

***AMEND PREAMBLE TO READ***

The Use of Part of the Bakery as a Café/Restaurant with Additional Outdoor Seating for 26 Persons and Associated on Premises Liquor Licence with Reduced On-Site Carparking Provision.


1. Prior to the extended use of the premises for the restaurant, amended plans are to be submitted to theResponsible Authority. These plans must be generally in accordance with the plans submitted with theapplication but modified to show:

(a) The patron numbers to reflect amended Condition 5.

(b) The operating hours to reflect amended Condition 3 & 7.

(c) Amended red line plan to reflect changes in Conditions 3, 5 & 7, this red line plan must includethe internal and external seating areas.


8. Deliveries for the proposed Café/Restaurant must be restricted to be between 8:00am – 5:00pm.

Amend Conditions 3, 5 & 7 to read:

Condition 3:

3. The Café/Restaurant use may only operate between:


(b) 6:00am – 10:30pm Thursday to Sunday and Public Holidays except that all external seatingmust be removed and service to outdoor customers must finish prior to 10pm.

Condition 5:

5. No more than 50 seats may be made available at any one time to patrons inclusive of within thepremises and in the designated external area to which the liquor licence applies, except after 8pmwhen no more than 88 seats may be made available at any one time, without the further writtenconsent of the Responsible Authority.

Condition 7:

7. The sale and consumption of liquor may only occur between:


(b) 12:00pm (noon) – 10:30pm Thursday to Saturday.

Attachment 7.14.2



7.15. ACQUISITION OF LAND FOR ROAD WIDENING AT 1490 BALLARTO ROAD, CLYDE

Officers’ ReportsAcquisition of Land for Road Widening at 1490 Ballarto Road, Clyde

ITEM: 7.15.

Ward: Balla BallaCity Planning and InfrastructureGrowth and Investment Kathryn Seirlis

Purpose of Report: To seek authorisation to acquire road widening land at 1490 Ballarto Road, Clyde


1. People Driven1.3 A City with an accessible and well-connected transport network

Executive Summary

This report seeks authorisation to use Land Acquisition Reserve funds to acquire road widening land from 1490 Ballarto Road to facilitate the future delivery of the Clyde-Five Ways Road/Ballarto Road intersection.

Background

The subject property, known as 1490 Ballarto Road, Clyde, is situated within the future Casey Fields South Employment Precinct Structure Plan (PSP) and is generally identified as future employment land in the South East Growth Corridor Plan, see Attachment 1 (Locality Plan).

Provision is expected to be made in the future PSP for the purchase of 0.4021 from the subject property to facilitate the widening of Ballarto Road and flaring of the future Ballarto/Clyde Five-Ways Road intersection. The area required is foreshadowed in the Land Take plans included in the Clyde Development Contributions Plan (DCP).

The 0.4021ha parcel of land required to be acquired from 1490 Ballarto Road is shown hatched on the attached acquisition plan, see Attachment 2 (Acquisition Plan).

Council Policy

Council adopted its Property Strategy in December 2017. The Objectives for property acquisitions under the Strategy are:

To ensure any property acquisition is for the purpose of an identified, approved, current or futureservice to be provided by or on behalf of Council.

To ensure any proposed property acquisition is tested to confirm the proposed property solution is thebest option to deliver the identified service need.

To ensure the proposed property acquisition can demonstrate value for money. To ensure the proposed property acquisition can demonstrate affordability.

The recommended acquisition meets the objectives of the Strategy.


Legislation/Legal

The Local Government Act 1989 is the enabling Act. Under section 5(2)(d) of the Act, Council is able to acquire, hold, deal with or dispose of property for the purpose of performing its functions and exercising its powers. Section 3E of the Local Government Act 1989 lists a function of a Council as, “providing and maintaining community infrastructure in the municipal district”. Section 187 of the same Act authorises the Council to purchase or acquire land required by the Council in the performance of its functions under the Land Acquisition & Compensation Act 1986.

Council, as an acquiring authority under the Land Acquisition & Compensation Act 1986 (“the Act”), is bound to follow its requirements whether it acquires land by agreement or by compulsory acquisition.

If Council negotiates to acquire an interest in land that has not been publicly advertised for sale then Council may serve upon the owner, and others with an interest in the land, a Statement under the Act that it will not commence compulsory acquisition proceedings for a period of at least 12 months. This provision in the Act is there as “consumer protection” for the owner(s) of an interest(s) in land which can be compulsorily acquired by an acquiring authority. There is a risk factor that the owner will not execute the contract of sale and leave Council with a 12-month period before it can commence compulsory acquisition proceedings. The risk, in this case, is considered negligible given the negotiations between the parties.

Council’s solicitor will prepare the necessary documentation under the Act.


The market value of the subject parcel has been assessed by Council’s contracted valuer and Council has made a conditional offer (see Confidential Attachment 3) to purchase 0.4021ha of land. The acquisition will be funded from Council’s DCP Contingency Reserve with the potential of being reimbursed from development contributions upon approval of the future Casey Fields South Employment PSP.

Officers recommend purchase by agreement with the respective landowner, the subject parcel of land shown hatched on the attached acquisition plan totalling approximately 0.4021ha, as per Attachment 2. The road construction project for the intersection has been included in the 10-year Capital Works Program.



Conclusion

The proposed land acquisition to faciltate the widening of Ballarto Road and construction of the Ballarto/Clyde-Five Ways Road intersection is in accordance with the Clyde DCP and future Casey Fields South Employment PSP. The land acquisition is by agreement with the landowner and will facilitate delivery of important local transport network connections as well as supporting future development in the area.

Attachments

1. Locality Plan - 1490 Ballarto Road, Clyde [7.15.1 - 1 page]2. Acquisition Plan - 1490 Ballarto Road, Clyde [7.15.2 - 1 page]3. Acquisition of land for road widening at 1490 Ballarto Road, Clyde (Confidential) [7.15.3 - 1 page]


Recommendation

1. That Council undertake the procedures under the Land Acquisition & Compensation Act 1986to acquire the subject parcel as shown hatched on the Land Acquisition Plan totalling a landarea of approximately 0.4021ha by Agreement, in accordance with Attachment 2 being part ofthe property known as 1490 Ballarto Road, Clyde.

2. That Council authorises the Chief Executive Officer to affix Council’s Seal to the Transfer ofLand and act on its behalf in this matter.

Attachment 7.15.1


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LOT 1490

AREA: 3734m2 APPROX.

13.84

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28.39

127.21

6.38

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CADASTRAL

ESTABLISHED

BOUNDARY

LOT 1490 ADDITIONAL

AREA: 287m2 APPROX.

LAND ACQUISITION SIMILAR TO ULTIMATE DESIGN.

REFER TO V19015-LA03-SK01 FOR INFORMATION

PROJECTDATE

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PROJECT No. SKETCH No. REV

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V19015 LA03-SK21 B

10.09.19

1:500

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1 OF 13

LAND ACQUISITION - PACKAGE 3

PROPERTY 1490

INTERIM DETAILED DESIGN OF BALLARTO ROADNOTES:

- NO CHANGE FROM THE AREA ESTIMATED FOR THE CONCEPT DESIGN FOR THE ULTIMATE ALIGNMENT OF PACKAGE 3.

- AREAS ARE BASED ON THE TITLE ESTABLISHMENT DRAWING 1682401.dwg CONDUCTED BY WEBSTER GROUP AND CADASTRAL

BOUNDARY FILE CaseyCadastreStreetNumbers(BR).dwg PROVIDED TO BG&E BY CITY OF CASEY.

- BG&E TAKE NO RESPONSIBILITY FOR ACCURACY OF INFORMATION PROVIDED BY OTHERS.

H 1:500 @ A3

Attachment 7.15.2



ITEM: 7.15

Acquisition of land for road widening at 1490 Ballarto Road, Clyde

In accordance with section 77 (2)(c), the information in this attachment has been deemed confidential information by the Chief Executive Officer under section 89(2)(d) of the Local Government Act 1989 as it

contains contractual matters

Attachment 7.15.3



7.16. ACQUISITION OF LAND FOR ROAD WIDENING AT 1450 POUND ROAD, CLYDE NORTH

Officers’ ReportsAcquisition of Land For Road Widening at 1450 Pound Road, Clyde North

ITEM: 7.16.

Ward:EdringtonCity Planning and InfrastructureGrowth and Investment Kathryn Seirlis

Purpose of Report: To seek authorisation for the allocation of development contribution funds towards the acquisition of land from 1450 Pound Road, Clyde North, to facilitate construction of sections of Tuckers, Bells and Hardys Roads, Clyde North.


1. People Driven1.3 A City with an accessible and well-connected transport network

Executive Summary

This report seeks authorisation for the acquisition of land from the property of 1450 Pound Road, Clyde North to support road construction for sections of Tuckers, Bells and Hardys Roads. Payment will be provided solely from Development Contributions Reserves.

Background

The subject site, 1450 Pound Road, Clyde North, is identified in the Thompsons Road Precinct Structure Plan (PSP) to provide land for future road network requirements. The Clyde Development Contributions Plan (DCP) caters for the acquisition of approximately 2.2 ha of land from the subject site required for sections of Tuckers, Bells and Hardys Roads and flaring for associated intersections.

The subject site is located to the north of Hardys Road and west of the future alignment of Bells Road, as identified in the locality plan, see Attachment 1. It is part of permit requirements for the site and adjacent lots that delivery of the roads and intersections will occur subsequent to the provision of the land.

Land Acquisition

The land required is identified in Plan of Subdivision PS830167H with an approximate area of 2.2 ha as shown in Attachment 2. The areas are generally in accordance with the Clyde Development Contributions Plan.

The landowner has agreed to sell to Council the land in accordance with the DCP current rates and values in 2019.


Council Policy- Land

Council adopted its Property Strategy in December 2017. The Objectives for property acquisitions under the Strategy are:

To ensure any property acquisition is for the purpose of an identified, approved, current or futureservice to be provided by or on behalf of Council.

To ensure any proposed property acquisition is tested to confirm the proposed property solution is thebest option to deliver the identified service need.

To ensure the proposed property acquisition can demonstrate value for money. To ensure the proposed property acquisition can demonstrate affordability.

The recommended acquisition meets the objectives of the Strategy.

Legislation/Legal

The Local Government Act 1989 is the enabling Act. Under section 5(2)(d) of the Act, the Council is able to acquire, hold, deal with or dispose of property for the purpose of performing its functions and exercising its powers. Section 3E of the Local Government Act 1989 lists a function of a Council as, “providing and maintaining community infrastructure in the municipal district.” Section 187 of the same Act authorises the Council to purchase or acquire land required by the Council in the performance of its functions under the Land Acquisition & Compensation Act 1986.

The Council, as an acquiring authority under the Land Acquisition & Compensation Act 1986 (“the Act”), is bound to follow its requirements whether it acquires land by agreement or by compulsory acquisition. If Council negotiates to acquire an interest in land that has not been publicly advertised for sale then Council is required to serve upon the owner, and others with an interest in the land, a Statement under the Act that it will not commence compulsory acquisition proceedings for a period of at least 12 months. This provision in the Act is there as “consumer protection” for the owner(s) of an interest(s) in land which can be compulsorily acquired by an acquiring authority. There is a risk factor that the owner will not execute the contract of sale and leave Council with a 12-month period before it can commence compulsory acquisition proceedings. The risk, in this case, is considered negligible given the negotiations between the parties.

Council’s solicitor will prepare the necessary documentation under the Act.


Council has made a conditional offer (see Confidential Attachment 3) to purchase approx. 2.2 ha of land. The offer is consistent with the DCP values as at 2019 and funds for the acquisition are available from the Development Contributions Reserves.



Conclusion

The proposed land acquisition for road construction is in accordance with the Thompsons Road PSP and the Clyde DCP. The land acquisition is by agreement with the landowner and will facilitate the delivery of important transport infrastructure as well as supporting further residential development in the area.


Attachments

1. Locality Plan - 1450 Pound Road, Clyde North [7.16.1 - 1 page]2. Plan of Subdivision - 1450 Pound Road, Clyde North - Road Requirements [7.16.2 - 3 pages]3. Acquisition of land for road widening at 1450 Pound Road, Clyde North ( Confidential) [7.16.3 - 1

page]

Recommendation

1. That Council authorise the allocation of the Development Contributions Funds towards theacquisition of approximately 2.2 ha of land required for road purposes from 1450 Pound Road,Clyde North in accordance with Attachment 2.

2. That Council undertake procedures under the Land Acquisition & Compensation Act 1986 toacquire the subject land shown in Attachment 2 as R1 being part of the property known as1450 Pound Road, Clyde North.

3. That Council authorises the Chief Executive Officer to enter into a deed of agreement, makepayment and to carry out all actions required in the acquisition of the land from 1450 PoundRoad, Clyde North.

Attachment 7.16.1


hbowes

Polygon

Area defined-1450 Pound Road, Clyde North

hbowes

Text Box

Area defined- Location of 1450 Pound Road, Clyde North

EDITION 1

NOTATIONSDEPTH LIMITATION: DOES NOT APPLY

EASEMENT INFORMATIONLEGEND: A - Appurtenant Easement E - Encumbering Easement or Condition in Crown Grant in the Nature of an Easement R - Encumbering Easement (Road)

PS830167H

E-2 20 MELBOURNE WATER CORPORATION

Melbourne ph : 03 9524 8888

Land Benefited/In Favour OfOriginWidth(Metres)PurposeEasement

Reference

COUNCIL/BODY/PERSONIDENTIFIER

CITY OF CASEYROAD R1

PLAN OF SUBDIVISIONUNDER SECTION 35 OF THE SUBDIVISION ACT 1988

ROADS AND RESERVES VEST IN THE COUNCIL/BODY/PERSON NAMED WHEN THEAPPROPRIATE VESTING DATE IS RECORDED OR TRANSFER REGISTERED.ONLY ROADS AND RESERVES MARKED THUS (%) VEST UPON REGISTRATIONOF THIS PLAN.

ALL THE LAND IS TO BE ACQUIRED FREE FROM ALL ENCUMBRANCES OTHERTHAN ANY EASEMENTS SPECIFIED ON THIS PLAN.

LAND TO BE ACQUIRED BY COMPULSORY PROCESS : NILLAND TO BE ACQUIRED BY AGREEMENT: ROAD R1

EASEMENTS MARKED ( - ) ARE EXISTING EASEMENTS.EASEMENTS MARKED ( + ) ARE CREATED UPON REGISTRATION OF THIS PLAN.EASEMENTS MARKED ( ) ARE CREATED WHEN THE APPROPRIATE VESTING DATE IS RECORDED OR TRANSFER REGISTERED.EASEMENTS MARKED ( # ) ARE REMOVED WHEN THE APPROPRIATE VESTING DATE IS RECORDED OR TRANSFER REGISTERED.*

Beveridge Williams

www.beveridgewilliams.com.au

development & environment consultants

LOCATION OF LANDPARISH:

SECTION:

CROWN PORTION:

LAST PLAN REFERENCE:

TOWNSHIP:

(at time of subdivision)

E: 356 040N: 5 781 680 GDA 2020

TITLE REFERENCE:

MGA CO-ORDINATES: ZONE: 55

POSTAL ADDRESS:

SHEET 1 OF 31801767/RD21801767-RD2-PS-V2.DWG

CRANBOURNE

58 (PT)

TP81537K (LOT 1)

VOL. 10159 FOL. 328

1450 POUND ROADCLYDE NORTH 3978

ORIGINAL SHEETSIZE: A3SURVEYORS FILE REF:

(of approx centre of landin plan)

VESTING OF ROADS AND/OR RESERVES NOTATIONS

LICENSED SURVEYOR: JAMES ARTHUR WIGGINSVERSION 2, DATE: 13/11/19

CITY OF CASEY

SURVEY:

STAGING:

This survey has been connected to permanent marks No(s). 77, 289, 290, 291,DVA69/86 and DVA69/91.

This is not a staged subdivision.Planning Permit No.

This plan is based on survey.

This is a SPEAR plan.

SECTION 130 WATER ACT 1989 &SECTION 19 LAND ACQUISITIONAND COMPENSATION ACT 1986

SEE INST. AG839937K

WATER SUPPLY & RIGHTS INCONNECTION THEREWITH

SET OUT IN AA1353

-

In Proclaimed Survey Area No. 71

LOT B COMPRISES OF TWO PARTS.

Attachment 7.16.2



LENGTHS ARE IN METRES

0 SHEET 240 40 80 120 1601 : 4000SCALE

PS830167H

Beveridge Williams



SURVEYORSREFERENCE

1801767/RD2LICENSED SURVEYOR: JAMES ARTHUR WIGGINS

VERSION 2, DATE: 13/11/19

ORIGINAL SHEETSIZE: A3

Attachment 7.16.2


PS830167H


Beveridge Williams



Vesting date

Signature

Land acquired by compulsory process

Page Year

Government Gazette LRS reference

VESTING DATES & TRANSFER REGISTRATION DATES OF ACQUIRED LAND

affected

Land acquiredby agreement Assistant

Registrarof TitlesDate of

recordingof vesting

Date ofregistrationof transfer

Land

SHEET 31801767/RD2SURVEYORS REF

LICENSED SURVEYOR: JAMES ARTHUR WIGGINSVERSION 2, DATE: 13/11/19

ORIGINAL SHEETSIZE: A3

ROAD R1

Attachment 7.16.2



ITEM: 7.16

Acquisition of land for road widening at 1450 Pound Road, Clyde North



Attachment 7.16.3



7.17. AUTHORISATION OF PAYMENTS FROM CONTRIBUTION AND PUBLIC OPEN SPACE RESERVES

Officers’ ReportsAuthorisation of Payments from Contribution and Public Open Space reserves

ITEM: 7.17.

Ward: NACity Planning and Infrastructure Growth and Investment Kathryn Seirlis

Purpose of Report: To seek authorisation to enter into Growth Area Infrastructure Agreements for Public Open Space equalisation payments and to make payments for Contributions Plan Road Project delivery.



Executive Summary

This report seeks authorisation to:

Make relevant payments in relation to the delivery of the Hall Road Urbanisation Project RD09 underthe Cranbourne West Development Contributions Plan.

Make payments in relation to the delivery of Tuckers Road (RD54-03) andTuckers/Applejack/Creekside Roads intersection (IN54-11) under the Clyde DevelopmentContributions Plan.

Enter into Growth Area Infrastructure Agreements under Section 173 of the Planning and EnvironmentAct 1987 to undertake Public Open Space equalisation payments associated with Clause 53.01 of theCasey Planning Scheme.

Background

Council has received claims for reimbursement payments for the provision of infrastructure undertaken by developers in accordance with relevant permits and Development Contributions Plans. These activities are carried out by Council in its capacity as Collecting Agency for development contributions and are in accordance with the Planning and Environment Act 1987.

Payments from Reserves

Council has received claims for reimbursement for works associated with Development Contribution Plan projects that have been undertaken by developers in accordance with planning permit requirements. Such projects can include either construction works or land, with the completed assets to be vested in Council’s ownership during the estate delivery. The relevant claims to be authorised for payment from Contributions Plan Reserves are listed in Confidential Attachment 1.


Public Open Space Equalisation

Public Open Space (POS) contributions are collected through the subdivision approval process. The contributions can be in the form of either a cash payment or vesting of land dependent on where open space locations are identified through respective Precinct Structure Plans. Developments providing open space as land are in some instances eligible for a reimbursement payment where they provide greater than the average for their respective precinct. Contrastingly, developments that provide less than the average for their precinct in land will make a contribution to Council’s POS reserves in the form of a cash payment.

Equalisation payments for over providers of land are required to be made from POS reserves in accordance with Clause 53.01 of the Casey Planning Scheme. It is common that these obligations are recorded in Section 173 agreements at the time of commencement of estates and payments made towards the end of the estate.

New agreements are required to be entered into to provide for the future reimbursement of overprovision of public open space for 45 Craig Road, Junction Village, 230 Hardys Road, Clyde North and 1531 Ballarto Road, Clyde.

The relevant claims to be authorised for future POS payment are also included in Confidential Attachment 1. Each of the estates becomes eligible for payment once the reserves are vest in council and the estate completed.

All payments are made on the basis of evidence that all works and assets are to Council’s satisfaction.


Payment from DCP and POS reserves will directly affect balances held, however these payments have been anticipated in assessing 10-year cash flow and commitments under the recently adopted Capital Works program. It is considered that adequate funds will be held to cater for these payments when they fall due.



Conclusion

Financial payments to be made from Contribution and POS reserves will meet Councils obligations as the Collecting Agency under the Planning and Environment Act 1987. This report informs Council of the payments to be made in accordance with the relevant planning controls and mechanisms within the Planning and Environment Act 1987, subject to Councils satisfaction that all planning permit matters have been met.

Attachments

1. Authorisation of Payments from Contribution and Public Open Space reserves ( Confidential) [7.17.1- 1 page]


Recommendation

That Council authorise the Chief Executive Officer to enter into Section 173 agreements in accordance with the Planning and Environment Act 1987 for 45 Craig Road, Junction Village, 1531 Ballarto Road, Clyde and 230 Hardys Road, Clyde North and make all payments from POS and DCP reserves generally in accordance with Attachment 1.


ITEM: 7.17

Authorisation of Payments from Contribution and Public Open Space reserves



Attachment 7.17.1



7.18. CONTRACT EXTENSION - CT000076 STREET TREE PLANTING

Officers’ ReportsContract Extension - CT000076 Street Tree Planting ITEM: 7.18.

Ward: NACity Planning and InfrastructureCity Presentation David Richardson

Purpose of Report: To seek approval to exercise a three (3) year contract extension of CT000076 Street Tree Planting to Sevron Pty Ltd trading as Sevron Environmental Contractors.



Background

At its meeting 7 December 2013, Contract No CT000076 for Street Tree Planting Years 2014-2020 was awarded to Symons Pty Ltd and The Trustee of the Termorshuizen Family Trust (trading as Sevron) with the contract commencing 1 January 2014.

Symons Pty Ltd and The Trustee of the Termorshuizen Family Trust trading as Sevron, novated their contractual agreement to Sevron Pty Ltd trading as Sevron Environmental Contractors on 1 April 2016 for the remainder of the contract term.

This contract was for an initial term of six (6) years with one (1) option of three (3) years extension at Council’s absolute discretion. The current contract term ends on 31 December 2019.

Contract No CT000076 is a schedule of rates contract, with provision for Consumer Price Index (CPI) variations, based on the All Groups Melbourne CPI index. Works in this contract include street and reserve tree planting across the municipality to establish healthy, vigorous and established street trees of appropriate species to enhance Council’s urban forest and increase canopy coverage within the municipality.

Extension of Contract Rationale

Council officers in the City Presentation Department have reviewed the following elements when considering the extension of the contract:

Overall performance of Sevron Environmental Contractors against the contract terms and conditionsin accordance with the specific requirements of the contract

Review of the contractors OH&S systems, performance and compliance Any changes to and inclusive of; all updated laws, regulations, policies and guidelines associated with

the scope and purpose of this contract Consistent high level of tree establishment and maintenance standards Consistent high levels of customer service and responsiveness to customers and Council staff Ability to resource an increasing tree planting program and associated tree establishment and

maintenance needs


The initial six (6) year contract term has enabled Sevron Environmental Contractors to develop and demonstrate a sound understanding of the site conditions and environmental challenges of planting and establishing trees within the municipality and adapt as required.

Through the initial contract term Sevron Environmental Contractors have supplied, planted and established 30,319 trees throughout the municipality.


Council has allocated funding for this contract through the City Presentation operational budget which includes an annual CPI increase on the anniversary of the contract, and additional schedule of rates items in accordance with the terms and conditions of the contract.



Conclusion

The initial six (6) year term of Contract CT000076 – Street Tree Planting expires 31 December 2019.

Council officers have assessed the performance of Sevron Pty Ltd trading as Sevron Environmental Contractors against the terms and conditions, specific requirements and service delivery of CT000076 – Street Tree Planting and recommends to Council that the one (1) option for an extension period of three (3) years to CT000076 – Street Tree Planting be exercised.

Attachments

Nil

Recommendation

That Council approve the Three (3) year extension of CT000076 Street Tree Planting to Sevron Pty Ltd trading as Sevron Environmental Contractors in accordance with the terms and conditions of the existing contract CT000076 - Street Tree Planting.


7.19. CONTRACT ACCEPTANCE AND SEALING CONTRACT NO CT000534

Officers’ ReportsContract Acceptance and Sealing Contract No CT000534 ITEM: 7.19.

Ward: NACorporate Services People and Culture Vicki Blackman

Purpose of Report: To advise on the tenders received for Contract No. CT000534 Provision of Coaching, Team Building, Facilitation and Leadership Development and recommend the acceptance of a preferred tenderer panel.



Executive Summary

CT000534 is a contract for the Provision of Coaching, Team Building, Facilitation and Leadership Development. The Contract Period is for three (3) years with option for a two (2) year extension at Council’s discretion.

It is recommended that a panel of the following twenty-one (21) Tenderers be accepted as the preferred tenderer panel to undertake the Provision of Coaching, Team Building, Facilitation and Leadership Development.

1. Aspire Personal Development & Consulting2. Beck Henshall Collaborations3. Bendigo Kangan Institute4. Change Synergy5. Changeable Consulting Pty Ltd6. FBG Group Pty Ltd7. Flourishing Executives8. Humans Who Lead9. Langley Group Pty Ltd10. Lueur Pty Ltd11. Management Consultancy International12. Maximus International Pty Ltd

13. Mouche Consulting14. Performance by Design15. Shannon Cooper16. Shelley Flett Pty Ltd17. Smarter Pty Ltd18. Stressless Learning19. Terra Firma Pty Ltd20. Time2talk Leadership Pty Ltd21. Working Minds Resilience Training

Background

Following a thorough evaluation process, involving a quantitative and qualitative assessment of tender submissions, pricing analysis, clarification and accurate comparison, the Tender Evaluation Panel recommends a panel of twenty-one (21) providers for the provision of Coaching, Team Building, Facilitation and Leadership Development be awarded.

Description of Tendered Services/Goods


The Provision of Project Management Services and Advice in the Delivery of Building, Civil, Recreation, Aquatic and Landscape Capital Works Projects includes five (5) categories; including:

Category 1: Coaching; Category 2: Team Building; Category 3 - Facilitation; Category 4 - Change Management; and Category 5: Leadership Development.

The contract will enable Council to obtain expert external training consultants and customised training to deliver Councils Shared Leadership philosophy.

Tender Submissions

Public Notices seeking tender submissions were advertised in The Age newspaper on Saturday 13th July and the Local Classified Thursday 18th July 2019 with a closing date of Wednesday 31st December 2019 3PM AEST. Forty-One (41) submissions were received from the following organisations:

13. Accelerated Learning Group14. Aspire Personal Development & Consulting15. Aust Institute of Management16. Beck Henshall Collaborations17. Bendelta Pty Ltd18. Bendigo Kangan Institute19. Blanchard International Pty Ltd20. Blue Vision Management21. Catherine Twiss Consulting22. Centre for Organisation Development Pty Ltd23. Change Synergy24. Changeable Consulting Pty Ltd25. CMC Group Holdings Pty Ltd26. FBG Group Pty Ltd27. Flourishing Executives28. Humans Who Lead29. ICML Pty Ltd30. Inspirational Coaching Pty Ltd31. Langley Group Pty Ltd32. Learning Dimensions Network33. Lueur Pty Ltd34. Management Consultancy International35. Maximus International Pty Ltd36. Mediation Institute Pty Ltd37. Merrett Group38. Mouche Consulting39. Negotiation Education Australia40. OrgMent Business Solutions41. People Measures Pty Ltd42. Performance by Design43. Ptok Consulting44. Shannon Cooper45. Shelley Flett Pty Ltd46. Smarter Pty Ltd - Graduate Business School47. Stressless Learning


48. Swinburne University49. Terra Firma Pty Ltd50. The Performance Architects51. Time2talk Leadership Pty Ltd52. Working Minds Resilience Training

41. Working Training & Advisory Aust Pty Ltd

Conforming/Non-conforming Tenders

All tenders were initially assessed for conformity with the general scope and conditions of contract. Two (2) Tenders were deemed to be non-conforming.

53. Merrett Group54. Mediation Institute Pty Ltd

Tender Evaluation

Tenders were evaluated in accordance with the pre-determined selection criteria outlined in the specification.

The tender evaluation panel consisted of:

Manager People and Culture Program Leader Organisational Development Learning and Organisational Development Advisor Team Leader ProcurementAll members of the evaluation panel completed a disclosure of interest with no conflicts identified. The objective of the evaluation panel was to critically assess the capability of each tenderer to provide the best value and quality service and to select a panel of preferred tenderers.

Tender Analysis

All submissions were scored and weighted in accordance with the predetermined weighting criteria. Further clarifications were sought from the shortlisted contractor to accurately clarify their submission.

Following the review of Council’s tender analysis matrix, twenty-one (21) Tenderers were selected to form a panel of providers. These Tenderers satisfactorily addressed the selection criteria including experience, qualifications, management systems and quality of submission.


There will be no direct financial implications from this tender panel. The cost of the use of the panel members will be expensed against the individual project costs.




There will be no direct financial implications from this tender panel. The cost of the use of the panel members will be expensed against the individual project costs. Refer to Confidential Attachment 1 for additional ‘contractual information’.




Conclusion

The tender evaluation panel recommends the award of tender for Contract No. CT000534 – Provision of Coaching, Team Building, Facilitation and Leadership Development to:



Attachments

1. Attachment 1 - Confidential Attachment Contractual Information [7.19.1 - 1 Page]


Recommendation

1. That Council award the tender panel for Contract No. CT000534 – Provision of Coaching, TeamBuilding, Facilitation and Leadership Development for an estimated annual expenditure of$400,0000 to:



for the rates as submitted in the Tender.

2. That the Contract documents be signed and sealed.

Confidential AttachmentITEM: 7.19


In accordance with Section 89 (2)(d) - contractual matters the information in this attachment has been deemed confidential information by the Chief Executive Officer under section 89(2)(d) of the Local

Government Act 1989 as it contains contractual matters.

Attachment 7.19.1



7.20. CT000513 - SMITHS LANE PEARCEDALE, ROAD CONSTRUCTION - STAGE 3

Officers’ ReportsCT000513 - Smiths Lane Pearcedale, Road Construction - Stage 3

ITEM: 7.20.

Ward: Balla BallaCity Planning and Infrastructure City Design & Construction Trevor Griffin

Purpose of Report: To report on the tenders received for Contract CT000513 – Construction of Smiths Lane, Pearcedale – Stage 3 and recommend the acceptance of a preferred tenderer.


1. People Driven1.3 A City with an accessible and well connected transport network

Executive Summary

Contract CT000513 is for the construction of Smiths Lane between North Road and Baxter-Tooradin Road, Pearcedale. This project is part of Council’s Unsealed Roads Program and is funded as part of the 2019/20 and 2020/21 Capital Works Programs.

Six tender submissions were received and evaluated against the tender evaluation criteria outlined in the tender specification.

It is recommended that All-Waste Pumping Solutions Pty Ltd (trading as AWS Civil) be accepted as the preferred tenderer to construct Smiths Lane, Pearcedale – Stage 3.

Background

Council is constructing Smiths Lane in three stages.

1. Stage 1 between Browns Road and North Road, Cranbourne South (nearing completion)2. Stage 2 at the intersection of North Road, Cranbourne South (under construction)3. Stage 3 between North Road and Baxter-Tooradin Road, Pearcedale

Approximately nine percent of the total cost of the works will be recovered through a special charge on properties that abut Smiths Lane. The remaining cost is funded through Council’s Capital Works Program.

Description of Tendered Services

The contract requires the construction of approximately 3.4 kilometres of asphalt road with concrete kerb, drainage, footpath, retaining walls, guardrail and associated works. A new roundabout intersection is included at the intersection with Robinsons Road and Vidotto Court and an upgraded T-intersection with traffic island is included at the intersection with Noaki Street.

The works are expected to be completed within 24-weeks of the award of the contract provided there are no delays due to inclement weather.


Tender Submissions

Public tenders were called on 12 October 2019 and closed on 13 November 2019. Six submissions were received from the following companies:

All-Waste Pumping Solutions Pty Ltd (Trading as AWS Civil) BMD Constructions Pty Ltd Fortunato Group Pty Ltd Negri Contractors (Vic) Pty Ltd Streetworks Pty Ltd Winslow Infrastructure Pty Ltd

Conforming Tenders

All six submissions were conforming tender submissions.

Tender Evaluation

Tenders were evaluated in accordance with the tender evaluation criteria outlined in the specification. The tender evaluation panel consisted of:

Manager, City Design and Construction Team Leader, Civil Construction Acting Team Leader, Civil Design Senior Construction Engineer, Civil Construction

All members of the evaluation panel completed a disclosure of interest form and no conflicts were identified. The evaluation panel critically assessed the capability of each tenderer to provide best value and quality service in the delivery of the works and selected the preferred tender on the basis of the highest overall evaluation score.

The tender evaluation matrix completed by the panel is included in Confidential Attachment 1.

The panel concluded that All-Waste Pumping Solutions Pty Ltd (trading as AWS Civil) are suitably qualified, have undertaken similar contracts for Council and can deliver the works in accordance with the contract requirements at a competitive cost.

AWS Civil can commence the contract in January 2020.

Funding/Financial Implications

The total funding allocated to the stage 3 works is $5.4 million over the 2019/20 and 2020/21 financial years. This budget is sufficient to complete both the works under this contract and the associated public lighting and asset relocation works that are currently out to tender under a separate contract.

Refer to Confidential Attachment 1 for additional contractual information.



Conclusion

It is recommended that All-Waste Pumping Solutions Pty Ltd (trading as AWS Civil) be accepted as the preferred tenderer to construct Smiths Lane, Pearcedale – Stage 3.


Attachments

1. Confidential Attachment [7.20.1 - 1 page]

Recommendation

1. That Council award Contract CT000513 for the construction of Smiths Lane between North Road and Baxter-Tooradin Road, Pearcedale to All-Waste Pumping Solutions Pty Ltd (trading as AWS Civil) for the price detailed in Attachment 1 and that the contract documents be signed and sealed.

2. That Council notes the funding required in the 2020/21 Capital Works Program as detailed in Confidential Attachment 1.

Confidential AttachmentITEM: 7.20


In accordance with Section 89 (2)(d) - contractual matters the information in this attachment has been deemed confidential information by the Chief Executive Officer under section 89(2)(d) of the Local

Government Act 1989 as it contains contractual matters.

Attachment 7.20.1



7.21. CONTRACT ACCEPTANCE AND SEALING CONTRACT NO CT000522 PROVISION OF GARBAGE, RECYCLABLE AND GARDEN WASTE COLLECTION

Officers’ ReportsContract Acceptance and Sealing Contract No CT000522 Provision of Garbage, Recyclable and Garden Waste Collection

ITEM 7.21.

Ward: NACity Planning and Infrastructure Sustainability and Waste Michael Jansen

Purpose of Report: To report on the tenders received for Contract No. CT000522 Kerbside Collection and seek Council approval to award the Contract to the preferred tenderer.



Executive Summary

It is recommended that Contract CT000522 Kerbside Collection be awarded to Cleanaway Pty Ltd.

Background

Council’s kerbside waste collection contract C11003 expires 27 July 2020 with all extensions having been utilised. The City of Casey provides garbage, recycling and green waste collection from residential properties, eligible community facilities and eligible commercial properties. The kerbside collection service has been delivered by JJ Richards for the last 8 years. This period has seen unprecedented population growth in the City of Casey to which JJ Richards has responded with uninterrupted delivery of a quality service.

The new Contract CT000522 commences 28 July 2020 and is for an initial term of 7 years with maximum of up to two years extension.

Description of Tendered Services/Goods

The contract includes the City of Casey’s three bin waste collection service. At contract commencement the contractor will collect approximately 131,000 garbage bins per week, 137,000 recycling bins per fortnight and 110,000 organics bins per fortnight. The collected material will be taken to agreed disposal points being Suez Landfill in Hallam Road Hampton Park for waste, Cleanaway transfer station at Wedgewood Drive, Hallam for recycling and the Sacyr organics processing facility in Dandenong South for garden and food organics.

Council pays for disposal or processing of the collected material. The tendered services also include all bin delivery and bin maintenance requirements.

The City of Casey has the largest population of any council in Victoria and is at the same time one of the fastest growing. The successful contractor will have to deal with a significant growth in service numbers over the lifetime of the contract.


Recent years have seen some significant waste management challenges including the recycling crisis and demise of Victoria’s biggest recycler SKM Industries, declining landfill airspace at Suez landfill in Hampton Park, the emergence of Food Organics Garden Organics (FOGO) collection services and the regional shift to Advanced Waste Processing.

These challenges are underscored by the current State Government reviews of the waste sector including papers by Infrastructure Victoria, Environment Protection Authority, Sustainability Victoria and the Department of Environment Land Water and Planning. These reviews will impact the nature of kerbside collection services in Victoria.

Ultimately these factors will impact the kerbside services under this contract and present uncertainties which may require changes during the contract term. The tender documents reflect these uncertainties and aim to future proof the contract through pricing mechanisms for a wide spectrum of scenarios for each waste stream.

Some considerations are diversion to alternate disposal and processing facilities, closure of Hallam Road Landfill, the introduction of voluntary FOGO service in July 2020, potential changes in collection frequency or bin configurations, participation in the regional recycling contract to commence post 2021 and the expected implementation of Advanced Waste Processing by 2026.

Tender Submissions

Public tenders were called on Saturday 22 June 2019 with a mandatory pre-tender meeting held on Thursday 4 July 2019. Tenders closed on 7 August 2019 and five submissions were received from three tenderers:

JJ Richards Waste Pty Ltd Cleanaway Pty Ltd URM Environmental Services Pty Ltd

Conforming/Non-Conforming Tenders

Three conforming tenders were received. JJ Richards Waste Pty Ltd and Cleanaway Pty Ltd submitted alternative proposals in addition to their conforming tenders.

Tender Evaluation

Tenders were evaluated in accordance with the tender evaluation criteria outlined in the specification.

The tender evaluation panel consisted of:

Michael Jansen, Manager Sustainability & Waste Wendy Gomez, Access & Inclusion Officer Georgina Christopher, Team Leader Procurement Thomas Johannsen, Team Leader Waste Management

All members of the evaluation panel completed a disclosure of interest with no conflicts identified. The objective of the evaluation panel was to critically assess the capability of each tenderer to provide the best value and quality service and to select the preferred tenderer.

Due to the value of the tender a probity advisor was nominated:

Thor Hansen Team Leader Integrity & Legal Support


Tender Analysis

The tender evaluation panel reviewed all the submitted tenders. After thorough consideration and analysis, it was decided only conforming tenders were evaluated in full detail. It was concluded that the two non-conforming tenders did not offer significant added value and were discarded.

JJ Richards proposed to use Volvo FE Euro 6 step C compliant trucks and an electric rear loader truck for difficult access street. The fleet would consist of 17 garbage trucks, 9 recycling trucks and 7 organics trucks and 3 spare vehicles and a rear loader. The trucks would be engineered at their own facility in Queensland. The Volvo’s would be fitted with safety features such as forward collision warning, lane keeping support and reverse cameras.

Requests will be managed through JJ Richards Domestic Request System (DRS), which would manage all aspects of the contract and with the ability to be integrated with council’s system. The trucks would be fitted with J-track and Black-Moth enabling council officers to view collections in close to real time and be able to respond to customers in a different way than today. The technology would also enable for customers to be sent a text message for jobs created and confirmation when the job is completed. DRS would be able to close a request automatically upon completion on City of Casey request management system, if integrated with council's system.

JJ Richards’ offer included Artificial Intelligence pothole detection at an additional price. A dedicated supervisor with backup from more senior managers and two customer service officers handling all administrative aspects was part of the submission. Bin delivery and repairs would be done in-house.

Cleanaway proposed to use Iveco Euro 6 compliant trucks with Bucher bodies. The trucks are to be built in Melbourne. The fleet would consist of 17 garbage trucks, 10 recycling trucks and 7 organics trucks and 6 spare vehicles. The trucks would be fitted with lane departure system, forward collision detection, reverse smart brake system and pedestrian detection system during bin lifts. The tender submission included an offer to trial an electric recycling truck and if successful a complete changeover of the recycling fleet in year 3 with electric trucks. If the trial was to be unsuccessful a reduction in the recycling lift price would be applied as compensation. Further an annual review with the aim of introducing electric vehicles once suitable for any additional recycling trucks needed due to growth for the remaining term of the contract.

The trucks would be fitted with high definition cameras and utilise Cleanaview, Cleanaway’s contract management system. Each truck would have a rugged devise in the cabin. The technology would enable council officers to see collections almost live and drivers could report on issues during collection. Customers could be sent a text message for jobs created and confirmation when the job has been completed. Cleanaview has the ability to auto close requests on council’s system once completed, if systems were integrated. The extensive video footage can be utilised to report on potholes, dumped rubbish and similar issues. Any upgrade to Cleanaview in any contract would be rolled out across the whole user group.

The submission included a dedicated supervisor and operations manager spending 33% of his time on the contract and one customer service officer with the back-up of 10 customer service officers at peak times. Bin delivery and repairs would be done in-house.

URM proposed to use Dennis Eagle EURO 6 compliant trucks with Superior Pak bodies. The company is Sydney based and would set up a new depot from scratch in Clayton. The fleet would consist of 60 trucks to undertake the collections. Each collection vehicle would have URM TRACE fitted enabling live monitoring of collections and reporting of collection issues encountered. URM would utilise their own URMS COMS system to manage requests. The system could notify residents via text on the status of their request. URM would install reverse smart technology on each truck to prevent accidents while reversing and a similar technology for the side arm. Bin delivery and repairs would be done in-house. URM proposed to have two supervisors and six customer service officers and backup from senior managers.


JJ Richards Waste Pty Ltd and Cleanaway Pty Ltd were invited for an interview. The evaluation panel sent out questions with written answers to the questions returned prior to interview. Based on clarifications and the interviews the scoring was re-visited and adjusted where applicable.

Cleanaway was identified as the preferred tenderer and were called in for a second interview to clarify conditions set out in the tender submission and address some legal matters.

The final scoring for each of the tenderers were;

Tenderer ScoreCleanaway Pty Ltd 94JJ Richards Waste Pty Ltd 93URM Environmental Services Pty Ltd 85

Refer to Confidential Attachment A for additional ‘contractual information’.

Funding/Financial Considerations

The estimated contract value over the maximum 9-year Contract Term is approximately $118 million.

The Council budget for kerbside waste collection in 2019-20 is $13.24M and projected to be $13.8M in 2020-21. Acceptance of this tender represents a saving compared to projected costs for business as usual based on the current contract. The savings will reduce the impact to the residential Waste Services Charge from increased costs of recyclables processing and waste disposal.



Conclusion

The tender submission from Cleanaway Pty Ltd overall offers the best value for the City of Casey.

Attachments

1. Confidential Evaluation Report - CT000522 Provision of Garbage, Recyclable and Garden WasteCollection [7.21.1 - 1 page]

Recommendation

That Council award Contract No CT000522 – Kerbside Collection for the prices detailed in the schedule of rates to Cleanaway Pty Ltd and that the contract documents be finalised, signed and sealed.


ITEM: 7.21

Contract Acceptance and Sealing Contract No CT000522 Provision of Garbage, Recyclable and Garden Waste Collection

In accordance with section 77 (2)(c), the information in this attachment has been deemed confidential information by the Chief Executive Officer under section 89(2)d of the Local Government Act 1989 as it


Attachment 7.21.1



8. CONSIDERATION OF REPORTS OF COMMITTEES


8.1. ASSEMBLY OF COUNCILLORSRECORD OF ASSEMBLIES OF COUNCILLORS

ASSEMBLY DETAILS COUNCILLOR ATTENDEES OFFICER ATTENDEES OTHERS PRESENT MATTERS CONSIDERED CONFLICT OF INTEREST

DISCLOSURES19/11/2019 Pre- Council Meeting

Cr RoweCr CrestaniCr FlanneryCr GilicCr JacksonCr SereyCr SmithCr Stapledon

Glenn PattersonJen BednarSheena FrostDuncan TurnerSteve ColdhamJuanita HaismanHolly De KretserGavin WilsonJames Collins

Officer Reports Petitions Notice of Motion Urgent Business

Suspension of LocalLaw

Nil


9. NOTICES OF MOTION

10. PETITIONS


11. REPORTS BY COUNCIL DELEGATESName of Organisation Next meeting Delegate/s Alternate Delegate/sAccess and Inclusion Advisory Committee

TBA Cr Crestani Cr GilicCr SmithCr Stapledon

Arts and Cultural Advisory Committee

Monday 9 December Cr SmithCr Stapledon

Audit & Ethics Committee

Thursday 12 December Cr Jackson Cr Flannery

Bunjil Place Precinct Advisory Committee

TBA Cr SmithCr Stapledon

Casey Australia Day Awards Community Selection Panel

TBA Cr Stapledon Cr Crestani Cr Jackson

Casey Cardinia Foundation

TBA

Casey Cardinia Library Corporation

TBA Cr Smith Cr Rosario

Cr Crestani

Casey Cardinia Local History Reference Group

TBA Cr Flannery Cr Stapledon

Casey Cardinia Visitor Economy Inc.Committee

TBA Cr Stapledon Cr Crestani

Casey Football (Soccer) Reference Advisory Committee

TBA Cr Crestani Cr GilicCr RoweCr Stapledon


Casey Fields Steering Committee TBA Cr Ablett

Cr Crestani Cr RoweCr Stapledon

Name of Organisation Next meeting Delegate/s Alternate Delegate/sCasey Multifaith Network

TBA Cr Rosario Cr Stapledon

Casey Scorpions Board Meeting

TBA

Casey Volunteer Awards Community Selection Panel

TBA Cr Stapledon Cr Crestani Cr Jackson

Community Safety Advisory Committee

TBA Cr Crestani Cr GilicCr RosarioCr Serey

Conservation Advisory Committee

Wednesday 4 December Cr Ablett Cr Rosario

Cranbourne Community Theatre Management Committee

TBA Cr SmithCr Stapledon

Doveton Show Committee

TBA Cr Rosario Cr Smith

Inter Council Aboriginal Consultative Committee

TBA Cr Crestani Cr Flannery

John Pandazopoulos Hall Committee of Management


Lynbrook Hotel Community Contributions Fund Assessment Panel



Metropolitan Waste and Resource Recovery Local Government Forum

Thursday 8 August Cr Stapledon

Metropolitan Transport Forum

Cr Stapledon Cr Rowe

Name of Organisation Next meeting Delegate/s Alternate Delegate/sWednesday 3 JulyWednesday 7 AugustWednesday 4 SeptemberWednesday 2 OctoberWednesday 6 NovemberWednesday 4 December

Municipal Association of Victoria

Friday 18 October Cr Stapledon Cr Jackson

Neighbourhood Watch TBA Cr RosarioPowerplant Strategy Forum

TBA Cr Aziz

Smart Cities Advisory Committee

Monday 26 AugustMonday 25 November

Cr AzizCr Jackson Cr Rowe

Westernport Biosphere Committee

TBA Cr Rosario

Victorian Local Government Association

TBA Cr Stapledon

Any Councillors authorised by Council to attend conferences or meetings.


URGENT BUSINESS

12. 12.

CLOSED COUNCIL

Pursuant to Section 77(2)(C) of the Local Government Act 1989 (the Act), the Chief Executive Officer has determined that the reports listed below, and their attachments are confidential in accordance with Section 89(2) of the Act for the reasons specified.

Section 89 (2)(h) - any other matter which the Council or special committee considers wouldprejudice the Council or any person

Section 89 (2)(a) - personnel matters

Section 89 (2)(d) - contractual matters

Section 89 (2)(c) - industrial matters

12.

13.

URGENT BUSINESST BUSINESS

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