COUNCILLOR INFORMATION BULLETIN...Chihuahua 3: Viva La Fiesta! Eastwood Plaza, Rowe Street, Eastwood...

Any feedback or queries? Contact the Councillor HelpDesk on 9952 8200 or [email protected]

Thursday 7 March 2013 - Issue 9/13

COUNCILLOR INFORMATION BULLETIN

IN THIS ISSUE Item Page

1 INVITATION - CITIZEN ENGAGEMENT ADVISORY COMMITTEE

MEETINGS ...................................................................................................... 4 2 INVITATION - HOSTING OF EASTER CLERGY BREAKFAST - 22ND

MARCH 2013 ................................................................................................... 5 3 PARRAMATTA RIVER CATCHMENT GROUP - OFFICE BEARERS............. 6 4 MACQUARIE PARK FLOOD STUDY - Flood Affectation Notification............ 18 5 NATIONAL COMMUNITY SAFETY AND SECURITY CONFERENCE.......... 21 6 ROWE STREET PUBLIC DOMAIN PLAN - INFORMATION SESSION ........ 22 7 CINEMA IN THE PARK - RESCHEDULED.................................................... 23 8 PLANT AND FLEET ENVIRONMENTAL INITIATIVES STATUS................... 24 9 WORKSHOP - PROJECTS - 2013/2017 DELIVERY PLAN AND

OPERATIONAL PLAN ................................................................................... 26 10 RECEIVED AND DETERMINED DEVELOPMENT APPLICATIONS............. 27 11 MAYOR'S DIARY FOR THE PERIOD 20TH FEBRUARY TO 5TH

MARCH 2013 ................................................................................................. 33 12 YOUTH ENVIRONMENT PRIZE (YEP) ......................................................... 35

CONFIDENTIAL ITEMS 13 INVESTMENT BUILDINGS - New Leases and Licences Confidential

Progress Report ............................................................................................. 36 STOP PRESS Councillors are invited to attend a meeting with the Coles National Property Director – Discussion on West Ryde. Date: Friday 8 March 2013 Time: 9.00 am Venue: Mayoral Suite

Confidential Councillor Information Bulletin Page 2

7 March 2013 - Issue 9/13

THURSDAY, 7 MARCH 2013 10.30am Meet the Mayor and see a Movie

'Great Expectations' Events Cinemas - Top Ryde City

5.00pm Synthetic Sports Surfaces - Project

Reference Group Level 5, Ryde Civic Centre

6.00pm The international Women’s Day Art

Prize & Exhibition 2013 Meadowbank TAFE

FRIDAY, 8 MARCH 2013 9.00am Meeting with Coles National Property

Director - Discussion on West Ryde All Councillors are invited to attend Mayoral Suite

Contact: Angela Calabrese, Executive Assistant to General Manager – 9952 8052

8.00pm Cinema in the Park – The Hunger

Games Lakeside Lawn, Gymnasium Road, Macquarie University

Contact: Courtney Long - Team Manager Event Development - 9952 8385

SATURDAY, 9 MARCH 2013 8.00pm Cinema in the Park – Brave

Yamble Reserve, Quarry Road, Ryde Contact: Courtney Long - Team Manager

Event Development - 9952 8385 TUESDAY, 12 MARCH 2013 12.30pm Networking lunch for Local

Organisations West Ryde Community Hall

2.00pm Age-Friendly Communities Workshop

West Ryde Community Hall 4.30pm Meeting prior to Council Meeting -

Opportunity to raise concerns and discuss issues on the Agenda Mayoral Suite

5.30pm Workshop - 2013-17 Four Year Delivery Plan (3) - Projects (1) Civic Centre, Level 5, Room 2

Contact: John Todd, Chief Financial Officer – 9952 8025

6.30pm Dinner

Civic Centre, Level 5, Room 3 7.30pm Council Meeting

Civic Centre, Level 6, Council Chambers

WEDNESDAY, 13 MARCH 2013 5.30pm Joint Library Service Advisory

Committee Gladesville Library meeting room

Contact: Jill Webb, Manager Library Services – 9952 8341

THURSDAY, 14 MARCH 2013 5.30pm Status of Women Advisory Committee

Acacia Room, 1A Pope St Top Ryde Contact: Baharak Sahebekhtiari Manager -

Community & Culture - 9952 8301 Chair: Councillor Pendleton

FRIDAY, 15 MARCH 2013 6.00pm Ryde Eisteddfod Mayoral Reception

Ryde Library, 1A Pope St Top Ryde Contact: Linda Smith, EA to Mayor and

Councillors – 9952 8332 8.00pm Cinema in the Park – Ice Age 4

Continental Drift Morrison Bay Park, Frances Road, Putney


SATURDAY, 16 MARCH 2013 8.00pm Cinema in the Park – Beverley Hills

Chihuahua 3: Viva La Fiesta! Eastwood Plaza, Rowe Street, Eastwood


Confidential Councillor Information Bulletin Page 3


SUNDAY, 17 MARCH 2013 8.00pm Cinema in the Park – The Best Exotic

Marigold Hotel Ryde Wharf Reserve, Belmore Street, Ryde


TUESDAY, 19 MARCH 2013 4.00pm Planning and Environment Committee

Meeting Civic Centre, Level 5 Committee Room 2

4.30pm Works and Community Committee


6.30pm Future direction of Council, Council

Structure and recruitment of General Manager – Including dinner Civic Centre, Level 5, Room 2

THURSDAY, 21 MARCH 2013 7.30pm Citizenship Ceremony

Civic Hall Contact: Courtney Long - Team Manager

Event Development - 9952 8385 SUNDAY, 24 MARCH 2013 10.00am All the Colours of Ryde

Ryde Park, Cnr Princes Rd and Blaxland Rd, Ryde


MONDAY, 25 MARCH 2013 5.00pm Audit & Risk Advisory Committee


Contact: John Schanz, Manger Risk & Audit - 9952 8022

TUESDAY, 26 MARCH 2013 5.30pm Workshop - 2013-17 Four Year

Delivery Plan (4) - Projects (2) Civic Centre, Level 5, Room 2

Contact: John Todd, Chief Financial Officer – 9952 8025

6.30pm Dinner

Civic Centre, Level 5, Room 3 7.30pm Council Meeting

Civic Centre, Level 6, Council Chambers

THURSDAY, 28 MARCH 2013 6.00pm Community Harmony Reference

Group Acacia Room, 1A Pope St

Contact: Baharak Sahebekhtiari Manager - Community & Culture - 9952 8301 Chair: Councillor Simon

TUESDAY, 2 APRIL 2013 4.00pm Planning and Environment Committee


4.30pm Works and Community Committee


6.30pm Dinner

Civic Centre, Level 5 Committee Room 1

7.30pm Workshop - Integrated Open Space

Plan Civic Centre, Level 5, Room 2

8.30pm Workshop - Eastwood Master Plan

Civic Centre, Level 5, Room 2

Councillor Information Bulletin Page 4


1 INVITATION - CITIZEN ENGAGEMENT ADVISORY COMMITTEE

MEETINGS

Citizen Engagement Advisory Committee Meetings Councillors are invited to attend the meetings of the Citizen Engagement Advisory Committee. The first meeting of the committee will be held from 5.30pm – 7.00pm on Monday 11 March 2013 in Committee Room 2, Level 5, Ryde Civic Centre. As Councillors would be aware, the purpose of this committee is to provide advice, feedback and recommendations on appropriate community engagement framework/s to shape the City of Ryde Draft Community Engagement Plan and to facilitate increased participation and engagement with the entire Ryde municipality’s citizens, and across all outcomes in Ryde Council’s Operational Plan. The Committee is expected to develop a report to present to Council in September 2013. The Committee is made up of the following members:

• Alan Patrick • Graeme Cordiner • Richie Howitt • Gaetano Stufano • Bianca McDermott • Philip Peake • Sherie Barton

• Julia Bovard • Gerrard Lee Cummings • Jennifer Noble • Philip Brown • Jasmina Moltter • Shaun Gilchrist • Lindsay Mar

Further schedule of Committee Meetings. Meetings of the Committee will be held on the following dates: 1. March 11 – Monday 2. April 18 – Thursday 3. May 16 – Thursday 4. June 20 – Thursday 5. July 25 – Thursday 6. August 15 – Thursday 7. September 19 – Thursday All meetings will be held from 5.30pm – 7.00pm in the Committee Rooms, Level 5, Ryde Civic Centre.

Contact: Name: Angela Jones-Blayney

Position: Manager Communications and Media

Contact No: 9952 8480



2 INVITATION - HOSTING OF EASTER CLERGY BREAKFAST - 22ND MARCH 2013

On Friday 22nd March 2013 at 7.30am, the Mayor will host a clergy breakfast in the Supper Room on level 6.

The breakfast is an opportunity for the Mayor and Councillors to foster relations with the local Christian clergy and to celebrate Easter.

All Councillors are invited to attend the event. For catering purposes, Councillors wishing to attend are asked to accept the outlook calendar invitation forwarded from the Helpdesk by Tuesday 19th March 2013.

Contact: Name: Linda Smith

Position: EA to the Mayor and Councillors




3 PARRAMATTA RIVER CATCHMENT GROUP - OFFICE BEARERS

The City of Ryde has been a member of the Parramatta River Catchment Group (PRCG) since the Group was officially formed in 2008.

This Group was formed to lead efforts to improve the condition and ecological function of the Parramatta River, its tributaries and catchment lands.

The PRCG has 14 financial members including 12 Councils and 2 State agencies namely Sydney Water and the Hawkesbury Nepean CMA (formerly Sydney Catchment CMA).

(ATTACHED) are the minutes of 22 November 2012 adopted at the most recent AGM meeting held at Strathfield Municipal Council on 21 February 2013.

Mayor Ivan Petch attended the AGM on 21 February 2013 and was elected unopposed to the position of Chair for a period of 12 months until the date of the next AGM.

Council’s Manager Environment Sam Cappelli was elected onto the Executive Committee also for a 12 months period. This Committee is made up of 3 Council representatives, 1 state agency representative and the PRCG Coordinator.

Submitted for Councillors information.

Contact: Name: Dominic Johnson

Position: Group Manager, Environment and Planning

Contact No: Ext 8190

1 MINUTES PRCG_22Nov2012_FINAL

Councillor Information Bulletin Page 7 ITEM 3 (continued) ATTACHMENT 1
























4 MACQUARIE PARK FLOOD STUDY - Flood Affectation Notification

As part of Council’s role of looking after the safety of its residents and their property, Council has undertaken a flood study of Macquarie Park over the last five years. The study identified 1,010 dwellings at risk of being flooded in the event of a 1 in 100 year flood. Council has a duty of care to ensure that we have a responsible and practical floodplain risk management plan in place to maintain the safety of all our residents.

Please be advised that those owners are currently being notified of the flood affectation to their property. In some cases property owners may not have been aware that their property is flood affected. The determination of flood affected properties was carried out using historical flood data and by computer modelling current rainfall patterns through Council’s stormwater system.

Residents will be able to book a meeting with staff to discuss any concerns they may have at the Ryde Planning and Business Centre on Wednesdays and Fridays between 9:00am and 1:00pm during the month of March. A letter (ATTACHED) and information brochure (ATTACHED SEPARATELY) are being sent to all affected owners.

Contact: Name: Austin Morris

Position: Service Unit Manager - Infrastructure Integration


1 Floodplain Risk Management Plan for Macquarie Park - Letter to residents -

High Risk Precinct - February 2013 2 Macquarie Park Floodplain Study and Plan FAQ



(insert address) February 2013 Dear (insert property owner)

FLOODPLAIN RISK MANAGEMENT PLAN FOR MACQUARIE PARK HOW THIS AFFECTS YOUR PROPERTY As part of Council’s role of looking after the safety of its residents and their property, we have undertaken a flood study of your area over the last five years. The information contained in this letter is extremely important for you as a property owner. Please read the enclosed information carefully. Flooding is a very real issue for all Australians and the City of Ryde has a duty of care to ensure that we have a responsible and practical floodplain risk management plan in place to maintain the safety of all our residents. The City of Ryde recently undertook a study of flooding in the local area. The study identified 1,010 dwellings at risk of being flooded in the event of a 1 in 100 year flood. The findings of this study shaped the development of our Floodplain Risk Management Plan, which has now been adopted by Council. This letter is to advise you that as a result of the Flood Study your property has been identified as being in a High Risk Flood Precinct. High Risk The identification of your property as existing in a high risk flood precinct means that any future developments on your property will need to be determined on a case by case basis following a Flood Risk Assessment. Medium Risk The identification of your property as existing in a medium risk flood precinct means that any future developments on your property will be considered subject to a flood risk assessment. This means appropriate basic development controls that assist with the reduction of flooding, such as raised floor levels and ensuring no obstruction to any overland flow paths, will need to be considered in any development on your property. Low Risk and Overland Flow This means that any future developments to your property will be permitted subject to some basic planning considerations. We understand that this news will result in you having questions. We have enclosed for you an information sheet which will help to answer some of your immediate questions. We would also like to invite you to come and meet with our specialist staff to discuss any further



questions you may have. The enclosed brochure provides information about how to make an appointment. The City of Ryde is committed to the safety of its residents and their properties and we believe the implementation of the Floodplain Risk Management Plan will assist us in ensuring your safety. Yours sincerely

Austin Morris Service Unit Manager – Infrastructure Integration



5 NATIONAL COMMUNITY SAFETY AND SECURITY CONFERENCE

Councillors are advised of the National Community Safety and Security Conference to be held in Melbourne on 4 and 5 June 2013.

Details regarding the Conference are available here: http://commstrat.cvent.com/events/national-community-safety-security-conference/event-summary-5f4c67b8779e4c218eaeb23ab1595703.aspx According to the website conference topics will include:

• Strategies for improving public safety

• Community crime prevention programs

• Creating safer public spaces through improved urban design

• Use of CCTV, public lighting and other crime prevention technologies

• Achieving successful community engagement

• Tackling Graffiti and Vandalism

• Working with young people to reduce crime and anti-social behaviour

• Reducing violence in the community

Councillors are requested to contact the HelpDesk by Tuesday, 12 March 2013 if they are interested in attending this conference. A report will then be prepared for Council’s consideration at its meeting of 26 March 2013. It is noted that Councillor Maggio has already expressed his interest in attending.

Contact: Name: Shane Sullivan

Position: Manager Customer Service and Governance




6 ROWE STREET PUBLIC DOMAIN PLAN - INFORMATION SESSION

Eastwood Town Centre is a vibrant and well patronised shopping centre that services the needs of the community at both a local and a regional level. In many ways, it functions as a traditional shopping centre with a wide variety of retail uses, community facilities and street life being available within the centre. Rowe Street is an important public space in the centre, historically forming its spine, and through the Rowe Street Mall, its symbolic heart. The Rowe Street Public Domain Plan is currently under preparation. The draft plan identifies a number of opportunities to enhance the role of Rowe Street, including the upgrading of the mall, improving visual and physical connections across the railway line and the promotion of Rowe Street (east) as an “eat street”. A stakeholder information and feedback session on the Rowe Street Public Domain Plan is being held to inform the community about proposals in the plan and to provide an opportunity to ask questions of Council and provide some feedback. The details of the session are: Venue Eastwood Community Hall, 159 Shaftsbury Road, Eastwood

Date and time Monday 18 March, 2.30pm to 4.30pm


Position: Group Manager – Environment and Planning

Contact No: 99528190



7 CINEMA IN THE PARK - RESCHEDULED

Cinema in the Park events that were planned over the weekend have been rescheduled due to wet weather.

These new rescheduled dates are as follows:

• Friday, 15 March – Morrison Bay Park, Frances Road, Putney Ice Age 4: Continental Drift

• Saturday, 16 March – Eastwood Plaza, Rowe Street, Eastwood Beverley Hills Chihuahua 3

• Sunday, 17 March – Ryde Wharf Reserve, Belmore Street, Ryde The Best Exotic Marigold Hotel

This weekend’s Cinema in the Park events are:

• Friday, 8 March, Lakeside Lawn, Gymnasium Road, Macquarie University The Hunger Games

• Saturday, 9 March, Yamble Reserve, Quarry Road, Ryde Brave

All screenings will commence at or around 8 pm.

This information has been updated in the Councillor diary.

Contact: Name: Tatjana Domazet

Position: Acting Group Manager – Community Life




8 PLANT AND FLEET ENVIRONMENTAL INITIATIVES STATUS

The Business Infrastructure Unit which resides within the Public Works Group manages the Waste, Plant and Fleet, Properties and Business and Project Integration Services sections within the Group. The Plant and Fleet section has implemented a number of plant and fleet environmental initiatives details and results are as follows: 1. Council has a commitment to increasing the percentage of 4-cylinder and hybrid vehicles

in its passenger fleet to support its environment strategies. In 2011/2012 Council achieved 94% uptake. This program has also helped achieve a 13% Net Total CO2 reduction in emissions from Council's Vehicle Fleet from 2009 baseline year which will aid the environment and reduce emissions.

2. The Biodiesel Refuelling Program has now been successfully implemented and running

efficiently across the applicable diesel trucks and plant. This program will assist Council in reducing carbon emissions and air pollution. Since the introduction of biodiesel to Council vehicles in April 2011, Council has purchased 137,788 litres of biodiesel for the period ending 30 September 2012, which reduced the CO2 emission by 71.11tonnes.

3. Council is committed to procure, where practicable, light commercials, diesel plant and

trucks that meet the Euro IV or V standard. All new diesel plant and light commercials purchases will meet the minimum Euro IV standard if available. In 2011/12 Council achieved 92% uptake in plant and truck fleet. Target KPI for Council's light commercial fleet that meet minimum Euro IV emissions standard or equivalent for 2012/2013 is 60% and truck fleet to meet Euro V standard in truck fleet is 20%.

4. Council has also become a member of the Office of Environment and Heritage Clean

Machine Program in 2011/2012. The aim of the Clean Machine Program is to reduce diesel exhaust emissions from diesel plant and equipment that is used in construction and industrial activities.

This consists of three elements, which are: • subsidised retrofit of diesel particle filters; • procurement practices for example:

- incorporating a policy that Council will, where practicable, purchase new equipment that is compliant with international standards; and

- requiring tenders to disclose engine emission compliance information so that, where all other factors are equal, the tenderer with the cleaner machines will be preferred;

• worksite guidelines to reduce the magnitude and impact of diesel emissions (such as reducing idling, following maintenance guidelines, etc).

5. Diesel Retrofit Exhaust Systems - an important part of the Clean Machine Program is to install new diesel retrofit exhaust systems in remaining Council diesel plant and trucks reducing diesel exhaust gases including nitrogen, carbon dioxide, hydrocarbons and particulate matter.

Councillor Information Bulletin Page 25 ITEM 8 (continued)


6. Council completed diesel engine retrofits to the possible remaining diesel plant and trucks in 2011/2012. Currently there is no emission standards for diesel plant and equipment sold in Australia.

Contact: Name: George Dedes

Position: A/Group Manager, Public Works




9 WORKSHOP - PROJECTS - 2013/2017 DELIVERY PLAN AND OPERATIONAL PLAN

Councillors are advised that Workshop 4 - Four Year Delivery Plan 2013-2017 and One Year Operational Plan 2013/2014 will be held on Tuesday 12 March 2013 at 5.30pm to 6.30pm in Committee Room 2, Level 5, Civic Centre Building.

The Workshop will address the proposed draft Projects for nine Program areas for 2013/2014 to be included in the Four Year Delivery Plan 2013-2017 and One Year Operational Plan 2013/2014. The Workshop will be facilitated by the Group Manager Corporate Services and the Chief Financial Officer.

Documentation for this workshop is provided with this delivery, and will be available on BoardVantage.

Can Councillors please confirm with the Councillors Helpdesk on 9952 8200 or email [email protected] if you cannot attend the workshop

Contact: Name: John Todd

Position: Chief Financial Officer

Contact No: (02) 9952 8025



10 RECEIVED AND DETERMINED DEVELOPMENT APPLICATIONS

ATTACHED for your information are the following documents:

• A list of development applications received during the period 14 February 2013 to 27 February 2013

• A list of development applications determined during the period 31 January 2013 to 27 February 2013


Position: Group Manager Environment and Planning


1 DAs received by ward 14 Feb to 27 Feb 13 2 DAs determined by ward 31 Jan to 27 Feb 13













11 MAYOR'S DIARY FOR THE PERIOD 20TH FEBRUARY TO 5TH MARCH 2013

ATTACHED is the Mayor’s Diary containing a list of events and functions attended by the Mayor for the period between 20th February and 5th March 2013.

Contact: Name: Linda Smith

Position: EA to the Mayor and Councillors


1 Mayor s Diary 20th February to 5th March 2013





12 YOUTH ENVIRONMENT PRIZE (YEP)

The City of Ryde has sponsored the Youth Environment Prize (YEP) for the past 3 years. The project is designed to collaborate with local high schools and other local youth groups who live, work, study or play in the Ryde Local Government Area. The project is designed to engage young people (aged 12-25) to explore environmental and waste issues and the impact on the planet’s future through the use of art and creative media. YEP is also designed to develop skills in creative expression and the role of art in exploring and expanding the cross-cultural intersection of creativity in youth. It also develops cross unit collaboration between council’s Youth, Waste and Environmental Service officers to build community partnerships and networks with the City’s youth.

The YEP project was launched on Council’s website on Tuesday, 6 March with brochures and flyers being distributed through schools, community youth groups, libraries, TAFE, Macquarie University and local advertising. FAIM (Fine Arts Inc Meadowbank) have been engaged to promote and curate the project. As part of the Youth Environment Art Prize, a series of free creative workshops with professional artists in art and object making are being staged. All young people intending on applying to the Youth Environment Prize are encouraged to attend either a 2-D and 3-D workshop, Waste to Art Workshop or a Mobile Movie Making Workshop to assist in the development of their artwork. There are three categories:

• Traditional Art Category – make a sculpture, assemblage or collage out of recycled materials

• Functional Object Category – make an object that you can use or wear out of recycled materials

• Digital media Art Category – create a photograph, CGI image or video with a message about sustainable living or waste themes

A total of $4,500 in prize money is available to be won with 1st, & 2nd Prizes being available for the below age categories for each of the above Art categories

• 12 to 14 years • 15 to 18 years • 19 to 25 years

Entries close on 27 May 2013 with the Opening of the Exhibition being held on World Environment Day – Wednesday, 5 June 2013 6.00pm to 8.00pm at the See Street Gallery. Councillors will be invited to attend. The exhibition period will be from Wednesday, 5 June to Friday, 21 June 2013.

Application forms and terms and conditions can be found on the Council website:

http://www.ryde.nsw.gov.au/Community/Young+People/Youth+Environment+Prize+(YEP)

Contact: Name: George Dedes

Position: Acting Group Manager – Public Works




CONFIDENTIAL ITEMS

13 INVESTMENT BUILDINGS - New Leases and Licences Confidential Progress Report

Confidential This item is classified CONFIDENTIAL under Section 10A(2) of the Local Government Act, 1993, which permits the meeting to be closed to the public for business relating to the following: (d) (i) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

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COUNCILLOR INFORMATION BULLETIN...Chihuahua 3: Viva La Fiesta! Eastwood Plaza, Rowe Street, Eastwood...

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