County of Simcoe 1110 Highway 26, Midhurst, ON L9X 1N6 Main Line 705-726-9300 Toll Free 1-866-893-9300 Fax 705-792-5743 simcoe.ca MINUTES SUBJECT: Age-Friendly Communities Advisory Table MEETING DATE: May 16, 2017 TIME: 10:00 a.m. – 12:00 p.m. LOCATION: Simcoe County Council Chambers (1110 Highway 26, Midhurst, ON L9X 1N6) CHAIR: Jane Sinclair, General Manager, Health and Emergency Services ATTENDANCE: Arfona Zwiers, Director of Social Housing, County of Simcoe Amanda Flynn, Deputy Clerk, Statutory and Cultural Services, County of Simcoe Christy Tosh, AFC Project Coordinator, County of Simcoe Christina Strong, Public Education Trainer, Independent Living Services Simcoe David Parks, Director of Planning, Development & Tourism, County of Simcoe Gayle Hall, Chief Librarian, County of Simcoe Jim Gough, Senior's Representative Laura-Lynn Bourassa, Alzheimer’s Society (via teleconference) Margaret Adolphe, Seniors Representative Rosslyn Junke, United Way Greater Simcoe County Sandi Robinson, Real Estate Manager, Procurement, Fleet & Property, County of Simcoe Sarah Orr-Shaw, Public Health Nurse, Simcoe Muskoka District Health Unit Scott Warnock, Councillor, County of Simcoe (via teleconference) Tom Johnston, Branch Manager, Seniors for Seniors (Simcoe-Muskoka) Regrets: Connie Sheridan, Administrator, Georgian Manor Denise Hayes, General Manager, Southern Georgian Bay Chamber of Commerce Elizabeth Ozga, Divisional Controller, Finance, County of Simcoe Greg Bishop, General Manager, Social & Community Services, County of Simcoe Heather Hollingshead, Regional Services Coordinator, Spinal Cord Injury Ontario Karen Taillefer, Vice President, Patient Services, NSM CCAC Kelly Swift-Jones, Museum, County of Simcoe Linda Flemington, Chair, CARP, Georgian Bay Mary Small Brett, Councillor, County of Simcoe Melissa Mei, Planning, Integration, Evaluation & Community Engagement, NSM LHIN Ron Coutts, Senior's Representative Susan Plewes, Community Representative Terri Soukup, Director of Client Services, Helping Hands Orillia 1.0 WELCOME AND INTRODUCTIONS Jane Sinclair, General Manager of Health and Emergency Services welcomed the group and provided a brief overview of the day. 2.0 APPROVAL OF AGENDA
Transcript
County of Simcoe 1110 Highway 26, Midhurst, ON L9X 1N6
Main Line 705-726-9300 Toll Free 1-866-893-9300 Fax 705-792-5743 simcoe.ca
MINUTES
SUBJECT: Age-Friendly Communities Advisory Table MEETING DATE: May 16, 2017 TIME: 10:00 a.m. – 12:00 p.m. LOCATION: Simcoe County Council Chambers (1110 Highway 26, Midhurst, ON L9X 1N6) CHAIR: Jane Sinclair, General Manager, Health and Emergency Services ATTENDANCE: Arfona Zwiers, Director of Social Housing, County of Simcoe Amanda Flynn, Deputy Clerk, Statutory and Cultural Services, County of Simcoe Christy Tosh, AFC Project Coordinator, County of Simcoe Christina Strong, Public Education Trainer, Independent Living Services Simcoe David Parks, Director of Planning, Development & Tourism, County of Simcoe Gayle Hall, Chief Librarian, County of Simcoe Jim Gough, Senior's Representative Laura-Lynn Bourassa, Alzheimer’s Society (via teleconference) Margaret Adolphe, Seniors Representative Rosslyn Junke, United Way Greater Simcoe County Sandi Robinson, Real Estate Manager, Procurement, Fleet & Property, County of Simcoe Sarah Orr-Shaw, Public Health Nurse, Simcoe Muskoka District Health Unit Scott Warnock, Councillor, County of Simcoe (via teleconference) Tom Johnston, Branch Manager, Seniors for Seniors (Simcoe-Muskoka) Regrets: Connie Sheridan, Administrator, Georgian Manor Denise Hayes, General Manager, Southern Georgian Bay Chamber of Commerce Elizabeth Ozga, Divisional Controller, Finance, County of Simcoe Greg Bishop, General Manager, Social & Community Services, County of Simcoe Heather Hollingshead, Regional Services Coordinator, Spinal Cord Injury Ontario Karen Taillefer, Vice President, Patient Services, NSM CCAC Kelly Swift-Jones, Museum, County of Simcoe Linda Flemington, Chair, CARP, Georgian Bay Mary Small Brett, Councillor, County of Simcoe Melissa Mei, Planning, Integration, Evaluation & Community Engagement, NSM LHIN Ron Coutts, Senior's Representative Susan Plewes, Community Representative Terri Soukup, Director of Client Services, Helping Hands Orillia
1.0 WELCOME AND INTRODUCTIONS Jane Sinclair, General Manager of Health and Emergency Services welcomed the group and provided a brief overview of the day.
2.0 APPROVAL OF AGENDA
County of Simcoe 1110 Highway 26, Midhurst, ON L9X 1N6
Main Line 705-726-9300 Toll Free 1-866-893-9300 Fax 705-792-5743 simcoe.ca
The agenda was approved as presented. 3.0 APPROVAL OF MINUTES The minutes from the March 21, 2017 meeting were approved as presented.
4.0 AFC ADVISORY COMMITTEE TERMS OF REFERENCE
AFC Advisory Committee TOR.pdf Jane reviewed the attached Terms of Reference (TOR) for the newly formed Age-Friendly Communities Advisory Committee. Revisions from the previous TOR are highlighted within.
5.0 WHAT’S HAPPENING (local community initiatives) - ROUNDTABLE A roundtable discussion took place regarding local community initiatives. A summary of the discussions are below:
a) The County of Simcoe has received approval to move forward with an in-depth design of 100 affordable housing units in Wasaga Beach (mix of 1, 2 and 3 bedroom units).
b) The County of Simcoe Social Housing Department has finalized the annual report card for the County’s 10 year Affordable Housing and Homelessness Prevention Strategy. An information report will be provided to County Council in the near future.
c) The Town of Wasaga Beach will be releasing their Age-Friendly Community Plan in the near future.
d) The Simcoe County Library Cooperative is supporting the Local Integration Partnership’s public awareness campaign addressing racism and discrimination in Simcoe County. The campaign will run from June 1st to 30th and everyone living/working/visiting Simcoe County can pledge. Pledge forms are available at local municipal libraries.
e) The County of Simcoe Paramedic Services Community Paramedicine has received base funding of $294,900 from the NSM LHIN.
f) A discussion took place on how difficult it can be for rural isolated seniors to receive the supports they need.
g) OCAN (Orillia Community Action Network) Georgian College students partnered with the OPP and NSM LHIN to do an analysis of emergency calls to LTC Homes in the Orillia area to better understand the nature of the
County of Simcoe 1110 Highway 26, Midhurst, ON L9X 1N6
Main Line 705-726-9300 Toll Free 1-866-893-9300 Fax 705-792-5743 simcoe.ca
calls. Analysis shows that some calls should be directed to 2-1-1 than 9-1-1. Rosslyn will forward a copy of the report to this committee once received.
h) A “Food Security Forum” will be hosted at the Simcoe County Museum on June 14th. See attached for details.
JUNE 14 FOOD SECURITY FORUM - I
i) The government has partnered with the Ontario Trillium Foundation (OTF) on the Local Poverty Reduction Fund. The Fund is providing funds to support innovative, local, community-driven solutions that improve the lives of those most affected by poverty. https://www.ontario.ca/page/local-poverty-reduction-fund?_ga=2.158084154.1427078329.1496089451-1594571858.1496089451
j) The Town of Innisfil has partnered with Uber to subsidize the cost of rides for its residents by offering flat rates to travel to certain public hubs and discounts for travel anywhere else in the community.
k) County Council has approved the budget to begin implementation of an inter-municipal transit program (linkages between municipalities). The program will be phased in over the coming years.
l) A new home for homeless youth has been constructed in Collingwood – The Barbara Weider House for Young People.
m) Collingwood will be implementing a program where seniors can attach portable lights to their clothing to improve their visibility at nighttime.
n) The Cyber Seniors project led by SMIFS is underway. The first sessions has been postponed to September due to technical issues.
o) National Access Awareness Week takes place from May 29 to June 4, 2017.
p) June is Seniors’ Month in Ontario. 2017 marks the 33rd annual Seniors’ Month. This year’s theme is “Living Your Best Life.”
q) Independent Living Services provides support and services to people with
physical disabilities or limitations in Simcoe County. They can also connect people to other relevant organizations.
r) The Township of Tay will be seeking provincial funding to begin work on a Local Aging Plan for their community.
s) The Ontario government has announced their commitment to invest $100M over three (3) years towards the implementation of a dementia strategy.
County of Simcoe 1110 Highway 26, Midhurst, ON L9X 1N6
Main Line 705-726-9300 Toll Free 1-866-893-9300 Fax 705-792-5743 simcoe.ca
t) The Alzheimer’s Society has received funding from the Ontario Trillium grant to bring the “Minds and Motion” program to Simcoe Muskoka for people in the early stages of dementia and their care partners.
6.0 HOSPICE PALLIATIVE CARE NETWORK PRESENTATION
the other 112 hours.pptx
Sandra Dunham, Executive Director, North Simcoe Muskoka Hospice Palliative Care Network (NSMHPCN) provided the attached presentation. THE NSMHPCN is an alliance of health care providers, volunteers, and consumers who facilitate the planning and development of palliative care, to the residents in our communities through the provision of:
A broad system for palliative care coordination and integration of palliative care services at a systems level monitoring and assessment of community needs promotion of service innovations palliative care service, education and research
It was discussed that the NSMHPCN has a 24-hour support line for healthcare providers. A discussion took place regarding the addition of a fourth tier entitled “being a friend” to the Levels of Palliative Care pyramid found on slides 9 and 10. A discussion took place regarding the Tyze Network. Tyze is an online personal networking tool that brings people together around someone receiving care. Tyze is a simple way to get organized and keep everyone informed. It allows a person to:
Save time: Send updates to everyone at once from anywhere. Get organized: Keep track of everything in one place. Home care
appointments, doctor visits, medication lists and documents can be easily stored and accessed.
Reduce stress: Share the care – easily let family and friends know how to help.
Stay connected: Share news, stories and photos.
7.0 DRAFT PLANNING FRAMEWORKS
7.1 Civic Participation and Employment
Civic Participation and Employment.pd The attached planning framework on civic participation and employment was reviewed by the group. It was discussed that any quotes used within the framework should be relevant to the needs assessment and that any timelines
County of Simcoe 1110 Highway 26, Midhurst, ON L9X 1N6
Main Line 705-726-9300 Toll Free 1-866-893-9300 Fax 705-792-5743 simcoe.ca
and stakeholders should be identified at a high level (e.g. use department names not names of individuals). A report card will also be developed for follow-up in future years to evaluate which initiatives have proven successful. 7.2 Outdoor Spaces and Public Buildings Deferred to June 20th Committee meeting. 7.3 Communication and Information Deferred to June 20th Committee meeting.
7.0 NEXT MEETING: The next meeting will be Tuesday, June 20th from 10:00 a.m. to 12:00 p.m.
8.0 ADJOURNMENT: 11:58 a.m.
County of Simcoe 1110 Highway 26, Midhurst, ON L9X 1N6
Main Line 705-726-9300 Toll Free 1-866-893-9300 Fax 705-792-5743 simcoe.ca
AGE-FRIENDLY COMMUNITIES ADVISORY COMMITTEE
Terms of Reference
Age-Friendly Community Dimensions: The World Health Organization framework for Age-Friendly Communities can be used to assess and enhance the age-friendliness of communities. The framework identifies eight aspects of community life that overlap and interact to directly affect older adults, as such:
Goal: To develop and seek Council endorsement of Simcoe County’s Positive Aging Strategy: Older Adults Strengthening our Communities including a planning framework.
Objectives: To engage community members to assess how age-friendly Simcoe County is,
within the above eight domains and to determine age-friendly priorities. To develop a coordinated approach by engaging stakeholders to help define the
key principles for aging well within Simcoe County. To increase awareness in communities to help support healthy aging. To incorporate age-friendliness in our communities into the short and long-range
strategic planning process for the County of Simcoe. To provide advice and support in the ongoing activities of Age-Friendly
Community Planning.
Mandated Membership: The Age-Friendly Communities Advisory Committee will be comprised of 20-30 members. Membership will include:
County of Simcoe Staff. 2 County of Simcoe Councillors appointed by Simcoe County Council. Representatives from senior-serving organizations. Representatives from disability-related organizations. Representatives from Seniors Advisory Committees. Representatives from the cities of Barrie and Orillia.
Outdoor Spaces
Respect & Social Inclusion
Transportation Social Participation
Communication & Information
Housing
Civic Participation & Employment
Community Support &
Health Serv.
Representatives from the LHINs and Health Links Representatives from Francophone and Aboriginal organizations. Representatives from the local business community or Chamber of Commerce. Individuals involved with one (1) or more of the eight (8) age-friendly domains. Members of the public.
Term The implementation of this committee will begin May 2017. The terms of the committee will be re-evaluated Fall 2018 or at the end of the current County Council term.
Mandate The committee is mandated to:
Provide strategic direction, planning and guidance in the undertaking of Simcoe County’s Positive Aging Strategy, including identification of:
- ways in which the communities are currently accessible, inclusive and age friendly;
- issues and barriers to age-friendliness that are present in the communities and their services;
- opportunities to improve the accessibility, inclusivity and age-friendliness of the communities;
- gaps and ways in which current age-friendly assets and initiatives can be expanded.
Engage a diverse range of community residents/stakeholders to inform the development of the age-friendly assessment.
Disseminate the results of the assessment. Based on the results of the assessment develop a planning framework that acts
as a guide for municipalities in future development. Confirm project charter and monitor progress throughout the term. Anticipate and review project constraints and challenges and provide
suggestions for improvements and resolutions. Act as a forum and catalyst for community collaboration around the objective(s)
of making the communities more age-friendly. Promote the concept of age-friendly across the communities, including the
private, non-profit and public sectors. Engage members of the business community as key partners in making work
places and private sector services in the communities more age-friendly.
Working Groups The committee has the authority to establish working groups as it deems necessary to fulfill designated functions consistent with the committee’s mandate.
Meetings Meetings will be held bi-monthly (every 2 months), with additional meetings held on an as needed basis, as determined by the Chair.
Reporting The committee shall report through the Chair to the County Council.
June 14, 2017 ~ 9 a.m. to 4 p.m.Simcoe County Museum
1151 Highway 26, Minesing ON L0L 1Y2
Join local planning partners, service providers, non-profits, and community leaders in discussing action-oriented opportunities towards improving
household food security in Simcoe County.
RSVP 705-735-6901 Press 0 to speak to Customer Ser vice
Lunch and light refreshments provided
FOODSECURITY
FORUM
In partnership with
Visit fpa.simcoe.ca to learn more about the Simcoe County Food
and Agriculture Charter
1 6 9 F r o n t S t r e e t S o u t h , O r i l l i a , O N , L 3 V 4 S 8
North Simcoe Muskoka Hospice Palliative Care Network
Agenda
1. NSMHPCN
2. Defining palliative
3. Palliative Care – the journey
4. Impact of the aging population
5. What do I mean by “the other 112 hours?”
6. Call to action
NSMHPCN
1. Province wide initiative
2. Planning, P&S consultation, education
3. Complex case management, 24x7 on call
4. Integration with Hospice Orillia
5. Changes regionally and provincially
A working definition:
Palliative: (of a medicine or medical care) relieving pain without dealing with the cause of the condition. (google)
Palliative Care is an approach that improves the quality of life of patients and their families facing the problem associated with life-threatening illness, through the prevention and relief of suffering…
Lived entire adult life in one small, rural community
Active community and church member
20 years with congestive heart failure
Rapid decline in ability to care for herself – home; seniors’ apartment, hospital, long term care, dementia unit in one year
Meet Goldie
Meet Mrs. M. Caregiver for husband with CHF
Mid 70’s
Move to apartment to accommodate Mr. M’s illness
5 years of caregiving
Meet Dee: 60 years old
Ovarian Cancer
Active Hospice volunteer
Active church member
Had contemplated and shared her end of life wishes
One solution:
Family members, friends and community groups provide most of the care needed.
Core value
Declaration of Partnership and Commitment to Action
Solutions and ideas:
Keep Me Home
Tyze
Training staff/ volunteers for the elderly
Work with clergy
Next Steps:
Contact InfoFor any further information or inquires, please contact:
NSM Hospice Palliative Care Network/Hospice OrilliaPhone: 705.325.0505
Page 1 of 7
Planning Framework
GOAL
Increase awareness of potential impact of aging demographic and forms of ageism, and provide opportunities for employment, volunteerism and intergenerational programming that cater to older adults’ interests & abilities.
Short Term Actions that can begin immediately or within one year Medium Term Actions that can begin within two or three years Long Term Actions that can begin within four years or beyond
PRIORITIES – 2016 Needs Assessment Report 1. Improve access to information for employment and volunteer opportunities 2. Create awareness with local businesses about the value of hiring older workers 3. Provide more opportunities for intergenerational interaction
Civic Participation, Volunteerism, Employment
WHAT OUR RESIDENTS HAVE TO SAY
“I used to be very active in volunteering in my community and sat on many ad hoc committees. But like many other volunteers I was overwhelmed with the workload because there are fewer and fewer volunteers.”
“Learning institutions, for example offer no lifelong learning opportunity for seniors, at affordable prices.”
“Maybe for volunteer hours a student could be partnered with a senior that would teach them how to knit, sew or some other skill that the senior has. Maybe a student could do a project about genealogy where they are partnered with a senior who tells them about what their life was about and the history of the area. Start a club for anything where the senior is encouraged to come to a group meeting once a week to read, sew, knit, or work on a project that is relevant to that person. Let the senior LIVE”
Page 2 of 7
County of Simcoe - Age-Friendly Community Initiatives
Description Stakeholders Timeline Simcoe County AFC Project Steering Committee includes older adults. Reconfiguration of Project Steering Committee to ongoing AFC Advisory
Committee.
AFC Advisory Committee Members
Short Term
Newcomers & Immigrants Employment Project Provincial Poverty Reduction Funding to support enhanced employment
outcomes.
LIP - Social Services Department
Short Term
Volunteer Enhancement Project Intra Departmental collaboration to support volunteer opportunities for older
Museum, Local Immigration Network, Library, LTCSS, Forestry Departments
Short Term
AFC Communication Campaign Increase awareness of age-friendly activities within Simcoe County. Encourage and recognize age-friendly planning by engaging local municipalities,
businesses and service providers.
AFC Committee, Communications, HES Departments
Short Term
Cyber Seniors Connecting Generations. Intergenerational Program where students help Seniors bridge the digital
generation gap.
Public Health Unit, LTCSS Department, Schools, SALT
Short Term
Age-Friendly Toolkit for business sector To extend the reach of AFC activities. To engage the business sector in recognizing age-friendliness. To promote businesses displaying their accessibility level on the outside of
buildings.
Communications, EDO, HES Departments
Medium Term
Page 3 of 7
Simcoe.ca/Age-Friendly Website Promotes 211 / CommunityConnections.ca VolunteerConnections.ca AFC information, newsletters, meeting minutes, reports, useful tips, etc. Funding Opportunities Links to service providers, businesses, government sites, etc. Other useful resources for older adults to access.
Age-Friendly Community Initiative – HES Department
Short Term
Intergenerational Programing Occurs at all 4 County of Simcoe Long Term Care Homes.
LTCSS Program and Support Services
Short Term
Seniors’ Day – Annual Proclamation by Warden in October. Warden’s Office Short Term
Seniors’ Month - Annual Celebration in June. LTCSS Department Short Term
Document jointly prepared by the Federal/Provincial/Territorial Ministers Responsible for Seniors Forum.
Best Practice: Age-friendly Workplace: A Self-Assessment Tool for Employers. Document Ensure that older workers can access workforce development initiatives.
Develop Seniors Employment Strategy Recruitment strategies/guidelines recognizing aging workforce. Improve access to application process to attract a diversity of older adults.
Regional level (HR Department)
Medium term
Encourage local businesses to adopt age-friendly practices to attract and retain older adults as customers and potential employees. (toolkit, leading by example, profile what county has done in a few years)
Regional level (EDO Department) in collaboration with local communities and businesses
Create age-friendly workplaces and address ageism. (strategic planning, governance vision change?) Include a commitment to accessibility and inclusion in the Strategic Vision or mission sections of the County’s Strategic Planning document. By including a commitment in our vision or mission sections or in a list of community values, we make a commitment to being more inclusive and welcoming for everyone. Such an inclusion formalizes and reinforces the community’s vision of what it means to be an accessible and inclusive community.
Rebekah Mahaffey et al., Planning for the Future: Age-friendly and Disability-friendly Official Community Plans, Union of BC Municipalities and BC Ministry of Healthy Living and Sport, 2010, p. 6.
Employers across Simcoe County
Create training and mentorship opportunities for older adults. Chamber of Commerce, local businesses, lower-tier municipalities
Provide a template to local municipalities to host job “re-entry” fairs for older adults.
Regional Level (HR Department)
Page 5 of 7
Council on Aging Committees Invite older adults to participate on local committees.
Lower-tier municipalities
Seniors Contributions Awards Program Recognize Senior Contributions locally. Develop a Seniors Contributions Awards Program to recognize seniors that have
made impacts in their communities.
Lower-tier Municipalities
Volunteer Literacy Tutoring Homework help for children/youth. Publicize opportunities through information fairs and employment centers.
Regional Level (LTCSS Department)
Seniors Campus Create a new concept that provides non-credit education programs exclusive to
older adults 50+. This program is not-for-profit, volunteer-based and can be delivered in various locations through in kind support of local communities.
Collaboration with local schools, college campuses, libraries, lower-tier municipalities,
Volunteer Guide Brochure that highlights 211 and other volunteer websites, organizations,
success stories, effects on mental and physical health, etc.
Regional Level (LTCSS, Museum, Library, Forestry and service providers
Community Volunteer driver programs. A program that is flexible in arranging travel times for last minute appointments. Promote existing services available
Local communities
Senior Education Programs Host presentations, seminars, on health information programs, computer
training, and workshops such as resume writing, e-books, audio visual, formats suitable for older adults.
Simcoe County Library Cooperative and lower-tier municipalities
Financial Management Program Financial independence promoted through workshops on retirement planning
and money management as well as help with filing tax returns.
Simcoe County Library Cooperative and lower-tier municipalities
Develop through collaborative partnerships programs that involve youth and older adults or all ages.
Establish dialogue and foster connections between the main advisory bodies for youth and older adults to identify opportunities for collaboration.
Publicize existing and develop new intergenerational programming with school boards with a particular focus on promoting respect for older adults.
Library, LTCSS Departments), lower-tier municipalities, School Boards, Public Health, Youth Havens, etc
Human Resources Policies Review and update all Human Resources policies using an older adult
perspective to optimize the participation of an aging regional workforce and support older adults to work.
Regional level (HR Department)
Age-Friendly Community Principles Increase awareness of potential aging demographic and foster collaboration
with local education institutions to incorporate Age-Friendly Community principles
Regional level (EDO Department), lower-tier municipalities
Corporate Training Enhance corporate training curriculum to include opportunities for staff to build
skills related to engaging and providing service to older adults as well as understanding what is “ageism” and how to avoid it.
Regional level (IT, HR and Customer Service Departments)
Page 7 of 7
WHO – AGE FRIENDLY FEATURES WHO – AGE FRIENDLY BARRIERS Recognition / appreciation – volunteer work Over-reliance on seniors - burnout Opportunities – paid employment / volunteerism Difficulties finding enough seniors to participate Opportunities – politically active / local councils Lack of paid employment opportunities General Opportunities – community life Lack of accessible transportation to employment /
volunteer opportunities Opportunities – fundraising activities Health & physical challenges – lower participation Intergenerational contact – civic and volunteerism
Affordability – expenses reimbursement
Glossary of Acronyms
AFC Age-Friendly Community LIP Local Immigration Plan HES Health & Emergency Services LTCSS Long Term Care & Seniors Services S.A.L.T Seniors and Law Enforcement Together EDO Economic Development Office HR Human Resources WHO World Health Organization AMO Association of Municipalities of Ontario OANHSS Ont. Association of Non-Profit Homes and Services for Seniors
