COUNTY OF ERlE

CHRIS COLLINSCOUNTY EXECUTIVE

April 25, 2011

The HonorableErie County Legislature92 Franklin Street - Fourth FloorBuffalo, New York 14202

RE: Cemetery Road Highway Facility - Building Addition and Utility Relocation Project

Honorable Members:

An existing highway maintenance building at the Erie County Cemetery Road Highway Facilitywill be demolished as part of a current bridge and road construction project. To provideadequate space and maintain current operations, a building addition must be constructed as areplacement for a building that will be demolished. Additionally, the utilities currently feedingthe maintenance building and consequently other structures on the site will be relocated to thenew addition.

This resolution is seeking your honorable body's authorization for the County Executive to enterinto an Agreement Amendment with the firm of Trautman Associates to provide ProfessionalArchitectural/Engineering Services for the design and construction documents to relocate the siteutilities and construct the building addition.

Should your honorable body require further information, I encourage you to contact theDepartment of Public Works, Division of Real Estate and Asset Management. Thank you foryour consideration on this matter.

Sincerely,

tf/Al-cCHRIS COLLINSErie County Executive

RATH BUILDING 0 95 FRANKLIN STREET c BUFFALO,N.Y. .14202 • (716) 858-6000 • ~'\VW.ERIE.GOV Comm. 10E-12 Page 1 of 14

To:From:Re:

Date:

SUMMARY

MEMORANDUM

Honorable Members of the Erie County LegislatureDivision of Real Estate and Asset ManagementCemetery Road Highway Facility - Building Addition and Utility RelocationProjectApril 25, 2011

An existing highway maintenance building at the Erie County Cemetery Road Highway Facilitywill be demolished as part of a current bridge and road construction project. To maintain currentfacility operations and recover lost space, a new building addition will be constructed.Additionally, the utilities currently feeding the maintenance building and consequently otherstructures on the site will be relocated to the new addition.

The County Executive is requesting authorization from your honorable body to enter into anAgreement Amendment with the firm of Trautman Associates to provide professional designservices for this project for an amount not to exceed $22,000.00.

FISCAL IMPLICATIONS

Funds for this Project are available from SAP Project A.00071 - 2003 Electrical SystemImprovements Phase I in the amount of$I 1,822.48, A.OOOn - 2003 Mechanical SystemImprovements Phase I in the amount of $5,300.98 and A.00309 - 2007 Code Compliance &Reconstruction in the amount of$4,876.54.

REASONS FOR RECOMMENDATION

To provide adequate space and maintain operations, a building addition must be constructed as areplacement for a building that will be demolished. The utilities such as water, electrical powerand gas must be relocated from the demolished building to the new addition to support functionsof the site.

BACKGROUND INFORMATION

An existing highway maintenance building at the Erie County Cemetery Road Highway Facilitywill be demolished as part of a bridge and road construction project. A section ofroadway alongCemetery Road will be shifted, forcing the demolition of the maintenance building. To maintainfacility operations and recover lost space, a new building addition must be constructed.Additionally, the utilities currently feeding the maintenance building and consequently otherstructures on the site will be relocated to the new addition.

Comm. 10E-12 Page 2 of 14

CONSEQUENCES OF NEGATIVE ACTION

Ifthe new buildlngaddltion is not constructed and theutilitiesnot relocated, thenoperationsatthe facility cannot take place. Additionally, other structures on the site will not be powered thusforcing the facility toshutdown,

STEPS FOLLOWING APPROVAL

An AgreementAmendment will be executed by the CountyExecutive and Trauttnan Associatesso the design work can be started.

COMPTROLLER'S OFFICE REVIEW

MMIls

Comm. 10E-12 Page 3 of 14

A RESOLUTION SUBMITTED BY:DIVISION OF REAL ESTATE AND ASSET MANAGEMENT

RE: Cemetery Road Highway Facility-Building Addition and Utility Relocation Project

WHEREAS, your honorable body has previously authorized the County Executive toenter into a General Architectural/Engineering Services Agreement with Trautman Associatesfor providing professional design services on Erie County projects; and

WHEREAS, an existing highway maintenance building at the Erie County CemeteryRoad Highway Facility will be demolished as part of a current bridge and road constructionproject. To maintain current facility operations and recover lost space, a new building additionwill be constructed; and

WHEREAS, Trautman Associates has the necessary expertise and manpower to provideprofessional design services for the utilities relocation and design of the building addition; and

WHEREAS, the County Executive is requesting authorization to enter into an AgreementAmendment with the firm of Trautman Associates to provide ProfessionalArchitectural/Engineering Services for this project.

NOW, THEREFORE, BE IT

RESOLVED, that the County Executive is authorized to execute an AgreementAmendment with the firm of Trautman Associates for providing ProfessionalArchitecturalJEngineering Services for relocating the site utilities and design of the buildingaddition at the Erie County Cemetery Road Highway Facility for an amount not to exceed$22,000.00; and be it further

RESOLVED, that the Comptroller's Office be authorized to make payment for all theabove from SAP Project A00071 - 2003 Electrical System Improvements Phase 1 in the amountof$11,822.48, Aooon - 2003 Mechanical System Improvements Phase 1 in the amount of$5,300.98 and A00309 - 2007 Code Compliance & Reconstruction in the amount of $4,876.54for an amount not to exceed $22,000.00; and be it further

RESOLVED, that two certified copies of this resolution be sent to the Department ofPublic Works, Division of Real Estate and Asset Management, and one copy each to the Officeof the County Executive, the Division of Budget and Management, and the Office oftheComptroller.

Comm. 10E-12 Page 4 of 14

OFFICE OF THE COlVLPTROLLERREVIEW DATE: ....:5:::.:12=-f::.::11'--_~

PROJECTTITLE: A.OOOn 2003 Electrical System Imp-Phase 1A.OOOn 2003Mechal1ical System Imp-Phase Ik00309 2001 Code conlpliailcei& Reconstruction

1) IS TIlliREASON 'FORTJIIS CONyRACT CONSISTENT WITH THEPTJRPOSEOFTRE PROJECT: YES NO @Ol.V'CST(O.Jtl-ClL.( ~...

IF NO, RETURN" TIDS REQUEST TO THE DEPARTMENT

IF YES, COMPLETE THE FOLLOWING VERIFICATION

2) PROJECT AVAILABLE APPROPRIATION

TOTAL PROJECTREVENUES $ _

. TOTAL PROJECT APPROPRIA'nONS $ --,---,-_

LESS: TOTALEXPENDlTURETODATE $ _

TOTAL COMMITMENTS $~~ _

AVAILABLE APPROPRIATIONS AS OF DATE OF REQUEST $~ _

LESS: CONTRACT AMOUNT:

NET AVAILABLEAPPROPRIATIONS s----~

REQUEST DENTED: ~~.

DATE:

Comm. 10E-12 Page 5 of 14

2003 CohSOlid.atecl Resolution#149·2003

5/8/03

2003 CAPI'fALsUDGET BOND RESOI.UT10N ~PROJEtt-COMPONENTS

Ii

tol~UMNli

·-·~'SCHEDULE:·"A·'"·-< "",-_..

A B C o e P IG

-------l.-__',i~~

5yrs:-ITrrIPlelllelltoltl~n()f Eo~·rgy qonservatlon Me~;i'su.raS(Ec:N) .. ., t·:t~16~, ~ 70$..'188Par.:aa within County owned faCllltiesproviding directenJ:l:fgys~vlnQs.

IncJuqingbutnot llmlted to, newenergy,efficienteqUipment,UP9radinglightlng, replaCElment,ofpumps,:daylightharv~sting.1igl1tcons~rvatlondevlce:s, or conversion.of~ppUrtenance,s tq ~turalgas}romeIElctriO",ecqesmcnore~ergy efficientequipmelltandselVices ofvario~sconsultants.

5 I 410-399 12003,RO.O·F;REP~ACEMEN~&.. ... r{~~ 1;500,000 1$ 1,~OO,OOOl I \ 15 yrs,A,aOQ70 WATERPROOFING·QFBUJLD1NG Par. 12(a)(2)

eNCLOSURE;$·VARIOUSqOUNTYBUILDINGS

a I 410-400 2Oo3gLECTRICAl.SY$TEMS S 300.000 $-····'00,000 30ym.A;OOO7~ IMPROVEMENTS~PHASE! Par. 5

COUNTYWIDE7 410::401 2003 MpCHANICAI,. SYSTeM s 300.000 S 300.000 tn yrs.

AQOO72 jMPROVEMENT$~PHASE I Par. 90(COUNTYWIOE)

3 I 410-40Z!200?EXTERIOR e~ilDINGIl .'~~$-~ aoomo· s 300,06b~

'\5yrs,A:OOOl3 ENVELOpe'REHA8~L1TATION··~ Pa,.12(a)(2)

PHASE!1 (COUNTY\oVID~)

91 :410~403 2003 INDOORAIR QUALITY S 125.000 $ 1::25,000 10 y~s.

AOO074 COUNTYWIDb Par.13

10 I 410-404 2003E:RIECOUNTY s 500.000 s 500,000 1~ yrs:MOOI;; CORRE;CTlONAL FACILIty Par. 12(aX2)

IMPROVEMENTS (ALDeN)

410-405 12003ENERGV CQN,$ERVATIPNAOD07S MEASURES(COUNTYWIDE)

S 1,500.000 $ 1,500,000...-

15yrSPO'. 12(a)(2)

$ 1;913,850 $ 1;913,850 15yrs.Pi:lr• 12(aJ(2)

$ 1,,000,000 $ 1.000,000 1Syrs.Par. 12(a)(2)

$ 1,000;000 $ 1.000,000 10 Yi$.Par. 90

CAPITAlaUDGETPAGE~eFEReNCE

C~164, 169&188

C(j..164~ 169 s 188

c..164,169&188

C-164.169& 188

C~164,169& 168

C-164, 168;188&201

PROJeCT DeTAILS

cpntlnuatlOn-o{.icountYprogram tosssure·oornpllancewith~ latest ,CCldesand ~ulatlol"lSal1dtpreC:Ol1struCtCourityfacllJt1es asnecessary; .Inc!ud~~b,utn,ot,limjted;to, genera'constrtiction,fireproteptlon,alrClu~l~ty(¥.'h.ICh, l~C1udes., retrofitof HVAC;svstems), handICapped access;correctf0~ ofbuUdlngdeficlenclesandcodeviolatlonsandCOnsulfantservices.

IrTlProv~ll)eriJto vsrlQus·9ounty facUlties.',including'b~t bot IC-l,a4,170S. 1~8nmltedto',rt1asonryrestoratlol'l~wl.ndo:-vrep~eeme-nt,rnlsceuaneous'sitewOrk,bUlldlng s:-r.aJantand·waterproofingandextenor entrances. .

Roof inventory~ncfsurveYOf::lU. County o,wl1e(f,fapllities.Replacemantltmpl'C)vementstoV~riOUS C01.olltyrqof$ amJ,tobuJldlngenvelopes,

IndoofAirQllslltyEvaluationand t£llate~HVAC IC~164, 170&188improvements forvarlous:Countv bul!dinQS.

Renovatlorvreha,bllit\tfon ofmechanlcal systel'r'ls wlt~tn. .. 10-1"64,·170&1&&varlousCounty buildings,includingbut norumlteotc, HVAC.boilers;. coners, generators andtransformers,·!ncludlngconsultlng.servlces..

RenOV2tion;and Jm,flf9vel!1entS~O:thEll::rie:Co~nty ... - IC,164,170 0> teaCorrectional FaclUty(Alde~}, ,InClUding !;>utnot limitedtc.jntertcrbullding renov~tlons, ADAco,mplr~ncelssues,ne.w

paekflow preventcn'exterlor securtty andsurvelllance sitelmprovemerrts.ard carpetl~oo( replacmen't ThisproJem:alsoptoylde5i forc;qnsultant servcescas-'w~U -as.actuetconstrLption. M<lyb~use<;frll c;onJulleiionwithother capitaIorolects..atthe ErleCounty Correc69nSltESl.cilitv.

,Replacementand/or ImprovementcfelectrlcalsystemsInvenous QountyfaQUltles, ,Including,cccsultant.serdces.

Contlnuatlon.of projecttoreplace. exlsHng 'fire.alarm·systemplusenhancements'includlng, butnoUlniited to; eeourltycontrols, camerasanddoor ~cceS$conttolsfqrmeRa,thOfflcaBuildlf1Q.Asbestos abatement Qf\do1:l1€!r~s of envlrori,men~,lremedlatlonat varjcus COunty Bui!dlrigs~indu'd[n9 COlis-lllttngservlcee.

Rei::on~ctionar)clIo-r- ref)ovatlorlofvar1ops'CO\J~tybl)ildingsby DivIsion ()f~uil~lngs and Grou~~~~onnet ,V.jorji(involvesenargyconservation·{mprovemef1t\> anqasoestQSrernovat

PPUSee. :11.00areferei-icQ

LOCAL SOURCEREVENUE

STATE-orpeoeRALAIO

EXpeCTEO

Z5D,OQO

AMOlJNTOFSaNDS

AUTHORIZED

250,000 I ss

ESTtMATEDMAX,IMl)M COST

2003 ASBES'fOSABATErvlENT &ENVIRONMENTAL F'EMEDIATIONCOUNTYWIDE\

PROJEGTDESCRIPTION(object ,o"'PUl'p()S0)

2003C015E""COMPLlPNc:E &RgCON$l'RUCTION9F cpUNTYBUILQINGS.&Eo,LilPMENTACQUISITION (COUNTYWIDE)

2003,FIRE AIARM&SECURITYSYSTEM RATH BUILDING[BUFFALO)

2003 IMPRove-MENTS TOVARIOUS BLllLDINGS(COUNTYWIDe)

LINE SFG'PR,OJ.,

NO. NO.

1 410~3$4

A.OOO65

2 I 410~396

AQQQ61

3 I 4tO~39j

A.OOOGS

4 I 410-396A.OC06S

11

As of 9/23/04 Pagelof5 2003 COns neec.s emencComm. 10E-12 Page 6 of 14

P:rojeo~s BUdget Consumption Report Date: 05/02/20~1 !"age: 1 Y 4

,und/G:roup 410 .. 520FUl1dsCehter * (* )Funded p:rog:ramA.OOOn (D3ELECTRICAL SYSIMP-l?HASE 1 )

.. roo ."'n~ '?C?ts:nFi';\Wi':::;> ", ..",......•,.p#iS'~n(i:i<{$~49iti l'JiaJSi$~t;IDgijRi$jml! ~'ii~\"i;t:£il;\\l;!;lgalil !l)%l&:Qmm'$1;iii):em:tfi::; ~f~r~~¢,~U~~$%)f~!k~')~

445070 .' ' .• ,preni On:QPJ;j.gat:i6ri"" :n, 348.6.1-475000 G"nql:>J;:i.gBond'p'i:QC 300,000,00- 300,000.00- 288,651 ..39-475020 Resenre"BOnd' l?:rQ!O.$$d

* Revenue ~oo,ooo.oo- ~00,000.00- 300,000,.00-

506200 . Ma:i.j;teXl§iiCe;: Oi~$p¥i'i" 7,691.2751602OP:r08e"",Cnt:: !'illd ,,<:j$S 4,296.68 264.00 :<!!0,222.25C1'.PITALPROJEGTB': .c"pltal·,:·proj.ei;p)Exp/, 300,000.00 295,703.32

* 'Expense 300,000.00 ~00,000.00 2.64.00 2!!7,9l3.52

1*,* Comma tment Item . 264.00 rz, 086 .48",

Comm. 10E-12 Page 7 of 14

Gapital Trial Balance Date Prihted, 05/02/2011 Client,100 Page, 2 of 2

l'und(s), 400 .. 599 Fiscal Year, 2011Period: 1 to

FJ:"ojecC(s),A.000711$

03 ELECTRICAL SYS IMP-PHASE 1

mggg gt~HF~g:T~g~A~g?~~~ER pufujs" ,; i...;200000' ACCOUNTS PAYABLE".CON1ROL 'AGCT' :'"200200 GR/Il< ACCOUNT' .., .....".". '. ':',.'.','!, ". ,.,

m~~g. ~~~C~~~~l?C~~A~gOR:c6N~~k~iori'!i/c;:

m~gg' ~~~~~~~E~'~:~g~l<jgA~~,~iiiN~ii* BalanceSh~e,t

Account fr ;:t;X:~:::;I~::~:': I'·?'{:~:()XfPJJepJt'::.C:: It:::}tTD,,'ct''i:!:!ft;:':'';'1 1_

12,086.48 I I I 12,0$6:48 ~

12,086.48 I I I 12,086.48

11,348,61­288,651.39­300,000.00-•

*

445070 PREMIUM ON. OBLIGATI.ONS ~ ',BONOS ......".: '.":475000 GENERAL OBLIGATION .BOND PROCEEDS'" ' ....'Revenue::s

506200 I-IAINTENANCE.& REPAIR.SUPPLLES'::'·' ',.:'", <.,51602° PROFESS roNAL SER\7;J;Cli;! CONTIliCTSAND: i<'EESExpendit:ur~s

11,348.61­288,651.39­300,000.00-

7,691.27280,222.25287,913.52

7280287

691,27222.25913.52

** Total

Comm. 10E-12 Page 8 of 14

Pr6jecta; Budget Cons\ll\\ption Report Date: 05/0.2/2011 Page: 1/ 4

r

FundlGroup 410 .. 520FunclS, Censer.", * c* ) .Funded program A.OO072 (03 MECHANICAL SYS IMP"PlJASE 1 )

rAm"'':rt;ler" .;." ,-:',:,:;;',:,,:,>;C" P;';#.§'4'#\>.1,',·;$i,iej,gg M;'(l:p.Jlis.t\it&1j.\il4ilfiii: iill@j;:~P.;1;:'V);\jjQ:g\§j:; :.:@~~%Q:fuifi:i;rp:fu~j);JM:,~:l;l ~:;::~!d~c;~~:~LsJi~?!ii:{)}~.-445070.. .··.ppellio~9pJ.J.S"t:lil;)il~' 11,348.61"475000 '. ·G·en'. Ol;>Hg Bt>r>d,.l?i'q.c( 300,000.00- 300,000.00- 288,651.39-

* Revenue 300,000.00- 300,000.00- 300,000.00-

506200 ... . Ma;:l!nte1):a,rice ....Re'bair 42.32 20,318.44

~~[~ig ··.·E~b..~e~~BRt,·fu~~;~~;j~ 5,059.37 260,079.899,19·9.00

CAPITALPROJECTS '·Ca;pit"l,·.l?rqj'eqt· .;EXp'· 300,000.00 300,000.00

1,* Expense 300,000.00 300,000.00 5,101-69 289,597.33iJ* * Commitment Item 5,10:1,.69 10,402.67-

Comm. 10E-12 Page 9 of 14

capi~a~ r.ia13alance DatI" P.inteq., 05/02/2011 Client;100 Page, 2 of 2

·'ii'-'_".:'_~..

1,634.17­

10,402.67

12,036.8<1 j@

03 MECHJ\.NICAL S"lS IMNPHl\.SE 1

10,402.67

1,634.17-

12,036.84117 0 0 0 CASH CONTROL ACCCUNT : ,":. '. ',,' ,:. '.

~~~~~~ ~~~~~l~~~~:ldgF~~f~~!r::J.' ):j.2004~9 SFG TO S]\P·AP VENDOR',eONVERSIQN::A/C .•.. "205100 RETAINEDPERCENT."GE,PAYAI?LEi , "" •. : .'389999 UNR3SERVED/UNDE:SIGNl<TED :FUNPBALAN.c::E:·

* Balanc~ Sheet

Fund(s), 400 .. 3~9 Fiscal "lear; 2011 Project (s) ;A. 00072Pericd, 1 to 16

Account; ---~.-- @~;@:;~j;:&W:p;mp~~p:;~:,:;E~;~L~lt!;~~;;;~jf~::AXWP3~~~~g~#iM\::h~;,iI' ':":~' .,:;t:,;

•

•

445070 PREMIUM .ON,,·OIlLIG.l<TIOI,lS'·"· :BONDS:' .. ,,:.:'.'...475000 GEN3RAL OBLIGAT.:ECN ::BOND . PR.OCEEDS. . ...> ,'.'ReVE;nlles

506200 MAINTENANCE,",,' RE~AIR: SUP~LIES' .,...... ". "516020 PROFESSIONAL SERVicE"CONTRACTS'AND ,.FEES561410 LAB" TECHNICAL'''EQUJPMENT': .,' ,.., .. "...E>;pend.itures

11 348.61­288 651.39­300 000.00-

20,318.44260,079.89

9,199.00289,597.33

11,3 8.61­288,6 1.39­300,0 0.00-

20 318.44260 079.89

9 199.00289 597.33

** -roca f

Comm. 10E-12 Page 10 of 14

2007 Consolidated Res();andAmendmerns

~007CoriIiQJldati;ld·RCSo&Ari'lcndmcmtS ";l :;:~:~l~'I~~::~"::'r;~~~':~~;,a~~:+:';','i,:il 0 7 T B BONDR L ON·'.PC MP N.ENTS -REO",SANProcc'c&$:·~Oltf(trotit fromautncrtaauon Rose# 120-2007' ·Dtd~4I1gf07 ccmm. 3540 -COLUMN # A A·1 B C 0 E F G

LINE SAPPROJ. PROJECT CesCRIPTiON SPECIFIC' OR ESTlMATEO AMOUNT OFMAY2Q09-13Al'1 STATE()r

LOCALSOU~Ef'PU CAPITAL

NO. NO· (object or purpose) CU\S$ MAXIMUM COSTBONDS

PROCI;::EOS FEDERALAIDRlOI~VE S~~:lUOa P,ROJECTOETAI ts BUOGETPAGE

. , A.OOSOS BOTp;NICALGAROENSMASlER S s 2,000.000 s 2.00C'.000 S 2.000,000 15 '1rs"p$t;·W{C) T~ts ,projeCllnlfCll~ll1,eongOinGllmpl,ementatlon Qf th,e: P. B233& 6236PLAI~·.t:u:CONSTRUCTION redevelopment prog::am .(orthe'BUff;;ilo~MErleCOtlnl v(BUFFALO) B91:a~Jcal,Gl:lrttetls~ Thlslncl~descon~nuotionof\N(lrk:rtl'lardJn

therehE,ibllltatlon of the'facJlitY:~ndo~her Improvem~nl~Meeded

\0t:Cl_nforrn:to :lhe'lpng~ngel;Oncepl ;)t;:ln. V..ncusIMpro\lementswlll bE! .funded by Ihl$,phq$eilpi::JuQlns butncIImlted to! the GrowingHcuseeend ~ppor'l$par;es.

2 AP0306 CONVENTION CE~TER S $ 1.,000;000$ r.occ.coc s 1;000,000 1,5 yes••par; ThlsproJect,lriy?llieslh,eongolngrenovaliorisar1d upgtolides to p~ 8233& 8236RENOVATIONS & 12(01)(2) the Conventlon;C(lnterlh::,ltwere Starledln1994; This workwil1IMPRQVEMENTS(8UPFAlQ} Inclu~replOcernen~ofso(fj~llfi9r.ldingoreJ(IW:o(S, new

convention h.illlc:e1llng$~nd rr;lsc; .te:n()va~onwor!<;

, A.OO:l13 WATERPROOFIN~AND s s 500.000 s 5OC~OOO S $00;000 ~5yrt!"par,' Thl:; proJec;tl!lllltprClvi~efQr\lOri~ l,rnpl-OYeITl!:J(lI$, inclurJlng til P.B233& 62MjREHABILITArlOr70F OLD 12(01)(2) ex1erior:repiacement of windcws,Cleaning of exteriorstoneanCOUNTY HALL . BUFFALO sesno the bulldino.

4 ;.\.00314 RA~HBUILP:lNGt.OWRISE S s SOO,OOO s soc.coo $ 5QO,QOO 10Y~.par;1~ ThisproJeQ.wlllprOvldeJor IherefUrolshmenrand Mpdfo>lTllzalio p, B233&'B236ELEVATOR MO,oERNlZATION oHh;e: Jow:r!Se;p.:;lssengero::le\l~ tcrsqndthelOo.dir.g doc\<frelgnl

ell:valors.; Repli:lcerr.enl partS ore becomlngdifllcult to obtainam:! dC:cC~me ,h;J$ reeultec In inodequ;;l~e services ~ndInefficlen _

5 A.OO309 CO,?E GOf,lJPUANCI;AND C S 1.433,000 S 1,433,000 s 1,433.000 15Yt5:·.par, CountycompllanC;G:VI'lth~heIOilestcQdes aM reijUlalions and to p, 82:33& 6237RECONSTRlJCTIONOFCOUNTV 12(0)(2:) reconstructCounlyJaclll\les;;isnecessaryto:pro~deGo nee.llhBUILDINGS (Q:OUNT'(WIDE) and,safe,el'lvlrortme,n;f9rthepi.JbUeand SWff, .Includedoresuch

nems aa fire prctececn, air ~\JaIJ1>\h;;lndlcapp.edoccessand

oorr~lorlor buUqlf\gdeflclen,cles ,;;Indcode vjolQ,lIcns, Thlsproject PrOvides for' services of cons\Jltantsas weu. se .actualconstructlcn.

6. A,00:l07 SPACE,CONSOLIDATION AND C s 40Q.00Q s 40P.QOO s 400,009 5yl'$"p:.r, 6;:!~2rid Thispfoj6ctwlllp(Ovldeflll;ding to optlmlZoUi.JG clCounty-.ownad P. 6233 &'8237REL9CATION (COLJ~TYWID6) :s~ce, .10 .!Jl/n,lrniZen~ds. for 'I~sed .spaee. .Thls p,rojeql\¥m

actdre:;sadj3cenojes,l::ornrnUr;/catlonS6nd Information systems)'h,e C()Uflty could re(jyces~cecurrentlyle~ed.?nQreollzEsavingsfromthis project.

7 8.00166 CAPITAL QVERLAY&,RQAO C s 6,000,00.0 .:ji 4,800,000 s 4.800,DQO s 1;200;000 10YJ"S.;,pbr; 20tb) The2007qpllol ovet1aywograffiprq\lldes:for re:hab:JlltoUonwork P. 6233&6237REG,oNSTRUc:.TIQN PROGRAM- toInCiudei:bl,ll;ls not Umit~ 10.'pavementandJmc'lJlderWldeningCOUNTY ROAD FUND drainage. impfo\leme:nts". Slgjll dlst;)~ces9ndsalel(COUN1YWIDEl ImprQ\lemenls'Comple~on oftheseproJecls wlI\resuit in future

Qrierallnn;:md malnl';";anoosavlnns,$ Ei 00167 s ROAPR~CONSTRUCTION C s 22;500,000 s 1,125,000 $ 21,37$;000 10yrs.. P<'ir,20(b) TheCapllalBUdgefprcvli,:les $1,1215,00010 financetheCounty P;B233 &:6237

B;00169 P,ROJECTSFEDERAL AID ~lililre,l:lf'4lrlous r03dprojectswhlch,areeJlglbJe,forStote}HldPROGRAM OPIJ\I (COUNTYWIDE), FederalZlld; Countycostrepresentsl1\1e{S)per~nt crtne totaComeParkBlvd,PIN57,55.B3 ptolElCt•.'The: Slaie:re:m!:lurses 15-percent($3.375,900)end

Fepet;llgovemment 00percent($1a~aOO,OOO), Road:;.eS0Tl3rked .forconstrucil0nere:..WehdeDdv~ (13IIcoltCr~kIO

TrnnsllRood)(f'!N5755~'9J<:nd ComoPark 61vd,.{UniontoIndian.R~d)(PIN 575$,6:3),

Sa \3,00167 ROADR~CONSTRUCTION C s 2,500,000 s 125;000 $ 125,000 • 2;375.000 10y~~,:Piilf.'20(b) Th/fCClPltal, 8u<:1setproVI~esS1 ,,125,000 to final'lCetnti CQtJnty p_S233t.B237PRO,lECT~F'EDJ::f4\LAID slJ:lre of v~riou~ rotld:proJecl~ViIhlch ,arl;l: eJlgl?If':for E;tat0,.anQPROGRAMOPW{COUNTYWIDE)- F(ldl')l';;ll ald,Count~ (:CSt rcpreseras.qve (5}pero:lntof looto\nlccmc parK6lvd. PJ\II ~7SS.83 prqJaet,·.·The$t3tsralmbur:ses.1,5peri::(l[)t,\$S,37~;OOO}~nd

FederoJso....emm'enttlDparcent{$18;OOO.OOOj; ROildsearmarked,fOtconstl\J9l1on C1(Q: WShr9J)rl"Q {l:lli;OttOreek.torrane:lt RQad) (prN.57.55.19} and CoMO P"rkBlv~, (Uololrtolootllan f\o'lid) (PIN,,5765;$;3).

8b B.OO"iM RQt'[)R6CCfN$TRUCnON C $ 20,000,000 s 1;000,000 $ 1,000;000 s 19.000.000 .10yrs,;,par.20(b) TheC:apltal:eUdgelprovld~$$1,125,0~O tolIn<l)l~ the C(lunty_ P.~3c3 &B237PROJECTS FEDERAL AIQ sl1:aXa"of ....~rK>US roadproJectsWhleh are GlIglblefor Slat<:l~ndPRO~F:AMDPW(COLlNIYW~Dc)" Fed~m1 ald..•county<:qs~r~esental1ye (ti) 'p<:lrcontof lJ1G totalWc:htlcDr.PIN$755.19 projeet..·1'heSw!.allllmbur:sas 15 pefCGnt,{S3~375;O~)<l.r\d

F~e~l,goV{jrntnf)n\80percorJt{$.18,QOO.QOO), Rpadseannarked forconst[l,JCllonE\re: Wchr!Q,Drlye ('EllltottClyo,k.to Tr.lnsltRoad)(P:tNS7S5.1S)'and CcmoPerk:Blvd. (VnlCllto

. IndlanRoad)(PlN.57:55.83);

page'lof~

Comm. 10E-12 Page 11 of 14

Projects Eludget consumption Report Date: 05/02/2011 liage: 1 / 4

(*(2007 COde compliance ~ Reconstruction )

P!:,~g-l.#a,'t:aiii;l:g~ j[iAQ.,jiJ;sero~t;'!\i~jI1! ii1i${:i!:,~1l$H:aJ.\<j,g~\$ •;1;ti;¢$i)ji)i'tt;im*ii.i:kii I@},,!);\o:e;~~:~#i;~,@ ,,~r,

410 .. 520

ni:tment:·>:r;t-.em::· .';:i::::·: .;:{~

Fund/Gr,?uppunds Center *Funded Program A.00309

~

445070475000

- -~ -.-

, Prerri on qbHgaci6ns, Ge:ri Oblig13ond' Brae, 1, 35B, 000.00- 75,000.00- 1,433,000.00-

128,9BO.21­1,304,019.79-

* Revenue 1,358,000.00- 75,000.00-\ 1,433,000.00- 1,433,000.00-

500000 :' :Full , Time '":' S<i.lar'ie's502000 .:' ,Fri!ige ,Benef:i"ts::,,;506200, "MiJ.intenance &R'$pai",516020 ' PrQ '::Jer Cnt'i.J>nd,:~ees545000 ' ,Rental 'Charges',:'," ,550110 ',Bond, I,ssuEi:"'costs ':':,ii,

mmg~~~±f~~:r~~IJCAPITALPROJBCTS ' Capital:' Proj ect ';Exp 1,358,000.00 75,000.00 1,433,000.00

6,784.80296,894.42

605.00

84,900.00

176,395.60724,386.89

7,650.002,600.588,904.009,760.004~,000.00

* Expense 1,358,000.00 75,000.00 1,433,000.00 389,184.22 970,697.07

i** Commitment. Itern 389,~84.22 462,302.93-

Comm. 10E-12 Page 12 of 14

Capital Trial Balance

Fund(s): 400 .. 5;J~ Fi$cal Ye"r: 20UPeriod: 1 to

l?roject(s) :A.OO30916

n~t" Printed: 05/02/2011 Client:l,OO B?-ge: 2 of 2

2007 Code Compliance & Reconstruction

ji!"(ll~'f'~~'0i'Ci"."I'#lr~'~l1i~~I C!ii::~[:j.!mt~11Y:w.~:*W>:~'~,:~:'~tWi~:'~~: 1~fu~~¥;Wp.:I¢~~a:~i£:i/~r':J::·::t;l· ?:J;f~'Account

445070 PREMIUM Ol,r,OBLIGAT,IONS' '-"'BONDS,:, "': :, :',', :i475000 GENERAL OBLIGATION "BOND ',PROCEED,S ,:',.' "",,"iRevenues

i.,;.' ..":.... , .•-,. ",-, ,~.

8,341,70-

88.49-

':l'a~;'i"~

470,733.12

462,.02.93

128,980.21­1,304,019.79­1,433,000.00-

524,355.00-

285,642.72­

120,335.37­117,900.91-

476.00-

406,454.09

285,642.72120,811. 37

756,375.84

165,307.35­2,998.95-

7,865.70-

580,203.84

128,980.21­1,304,019.79­1,433,000.00-

'~~:~;h;~;UNRESERVED!UNDESIGNATEDF,Q'ND' !3A,LANcE 'Sheet

U7000130000200000200200200210205100240510389999Balance*

*

*

~ggggg ~~~tG~I~~NEFi~IES • ,>,;i; ii, '

506200 MAINTENANCE & REPAIR SUPELlis " i' :;" ','516020 PRO?ESSIONAL SERVICE CONTRACTS" h<'ID FEES

~mH ~~~~i~~:~g!~SEQui;MEN~:':'",' ",i'.

~g6;g gigi~LE~~6RF~~~~~~i,&FIX:rq:R;BS,/Experiditures " .. ,

176,395.60606,485.98

7,650.002,600.588,904.009,760.00

41,000.00852,796.16

118,376.91

U8, 376.91

476.00-

476.00-

176,395.60724,386.89

7,650.002,600.588/904.009,760.00

41,000.00970,697.07

'k'k,Total 524,831.00 524,831. 00-

Comm. 10E-12 Page 13 of 14

TO: LORNE STEINHART, COMPTROLLER'S OFFICE

PROPOSED RESOLUTIONS REOUIRING RULE 55

CONTRACT APPROVAL CHECKLISTCONFIRMATION OF AVAILABILITYOFFUNDS IN CAPITAL PROJECTS

REQUESTING DEPARTMENT

1. CONTRACTOR'SNAME

2. AMOUNT OF CONTRACT

3. PROJECT NuMBER

4. PROJECT TITLE

5. DEPARTMENT CONTACT

COMPTROLLER'S OFFICE

6. AVAILABILITY OF FUNDS

7. PERFORMED BY

Date Sentto Comptroller's Office:

COMPLETElTEMS 1 THROUGH 5

Trautman Associates

Not to Exceed$22,OOO.00

A.00071 - $11,822.48A.00072 - $ 5,300.98A.00309 - $ 4,876.54

Cemetery RoadHighway Facility - BuildingAddition andUtilityRelocationProject

Funding questions: KevinM. Madoo.Pfi at 8824Leffel" pickup: LynnSacha at 8301

Apd129,2011

[55 compUOJ

Comm. 10E-12 Page 14 of 14