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Computer Skills Level One

Using

Windows 7 & MS Word 2010Our major Sponsors Are

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written permission of SeniorNet Hutt City Inc.

Computer Skills L1 2010-B Edition 1.6 Issue Date 9 August 2013.

Computer Skills – 2010 - Level 1 –- Ed 1.6 – Aug 2013. Contents

Computer Skills – Word 2010 - Level 1

Table of ContentsAbout this course........................................................................................................iii

Lesson 1.........................................................................................................................1

Exercise 1.1 - The Main Parts of a Personal Computer..............................................1

Exercise 1.2 - Starting the Computer..........................................................................1

Exercise 1.3 - Mouse Practice....................................................................................3

Exercise 1.4 – Creating a New MS Word Document..................................................4

The Key Board............................................................................................................4

Exercise 1.5 - Typing Exercise...................................................................................5

Exercise 1.6 – The Microsoft Word 2010 Screen.......................................................7

Exercise 1.7 – Selecting Text.....................................................................................7

Exercise 1.8 - The Start Menu....................................................................................9

Exercise 1.9 - Shutting Down the Computer.............................................................10

Lesson 2.......................................................................................................................13

Exercise 2.1 - Creating a New Word Document.......................................................13

Exercise 2.2 - Understanding the Microsoft Word Screen........................................13

Finding your way around Word 2010 – Summary.....................................................14

Exercise 2.3 – Quick Access Toolbar.......................................................................15

Exercise 2.4 - Tabs Menu Bar..................................................................................17

Exercise 2.5 – Making a Folder................................................................................18

Exercise 2.6 - Saving a File......................................................................................19

Exercise 2.7 – Cutting and Pasting...........................................................................20

Exercise 2.8 - Copying and Pasting..........................................................................20

Exercise 2.9 – Dragging and Dropping.....................................................................21

Computer Tips..........................................................................................................22

Exercise 2.10 - Shut down the Computer.................................................................22

Lesson 3.......................................................................................................................23

Exercise 3.1 – Opening any type of file from a Data CD..........................................23

Exercise 3.2 - To Save This File...............................................................................24

Exercise 3.3 – Scrolling............................................................................................25

Exercise 3.4 – More Methods of Selecting Text.......................................................25

© SeniorNet Hutt City Inc. i

Computer Skills – 2010 - Level 1 –- Ed 1.6 – Aug 2013. Contents

Exercise 3.5 - To open a file from the Data CD while in MS Word...........................26

Exercise 3.6 – Correcting Spelling and Grammar.....................................................26

Context menus..........................................................................................................27

Exercise 3.7 - The Automatic Correction function for Spelling and Grammar..........27

Exercise 3.8 - Quick Access Toolbar........................................................................28

Lesson 4.......................................................................................................................29

Exercise 4.1 - How Files are organized....................................................................29

Exercise 4.2 – Folder Tags.......................................................................................29

Exercise 4.3 – Document Folders and Sub Folders.................................................31

Exercise 4.4 - Saving a new file to a Sub Folder in Documents...............................32

Exercise 4.5 - Opening and Saving a File from the Data CD....................................32

Exercise 4.6– Finding Files and Folders...................................................................33

Exercise 4.7 – Rename & Delete a Folder................................................................33

Exercise 4.8 - Exploring Music and Pictures.............................................................34

Appendix A - Adjusting the Mouse for Left Hand Use..................................................36

© SeniorNet Hutt City Inc. ii

Computer Skills – 2010 - Level 1 –- Ed 1.6 – Aug 2013. Course Description

Course Description

Objectives

To gain confidence and a basic level of skill in the use of a computer.

Description

This course is for beginners whose home computer is equipped with Word 2010, usually installed with Windows 7 operating system.

It covers starting and shutting down the computer, writing a simple text and showing what different keys do to change the text. It continues with saving a file and a little about folders, printing, cutting, copying and pasting, dragging and dropping and the purpose of icons on Toolbars.

It covers retrieving files from a CD or flash drive, scrolling, more methods of selecting text and correcting spelling and grammar. The course continues with looking at the file and folder structure, making a new folder and saving a new document to it, finding files and folders and renaming and deleting folders.

Prerequisites

A keen interest in learning the basic skills of operating a computer in a friendly and helpful environment and in a small class of people of a similar age.

A willingness to practice at home.

Duration

4 sessions of 2 hours per session

About this course

This course is intended as a first introduction to computers supplied withWindows 7 as the Operating System. The Level One course occupies four sessions. There is a subsequent course Level Two which delves further into the computer’s workings.

This course is a preview of some of the essential features of using a computer. Being a short course it is limited in its contents, and assumes a student will want to continue with other short courses to widen their experience and understanding of how computers can be used.

The notes supplied with the course are brief and students may find it helpful to take notes as the course progresses.

Much of the teaching involves the instructor showing you, by using a screen, how to do something and then asking you to do what has just been demonstrated.

Tutors offer their services voluntarily. Often they aim to pass on knowledge and skills they themselves have acquired at SeniorNet only recently. They do not claim to have all the answers, so go easy on them!

© SeniorNet Hutt City Inc. iii

Computer Skills – 2010 - Level 1 –- Ed 1.6 – Aug 2013. Course Description

Practise is essential.

It is important to review what you have learned, to become familiar with it. It is true that IF YOU DON’T USE IT YOU’LL LOSE IT. Our memories are generally rather poor so that only practice will make the lessons sink in.

Procedures you learn in this course, for opening a file, and saving your new work, and other important routines, apply in every course, so learning them thoroughly now will help you make faster progress. Remember how you used every opportunity to get on your new bike so as to learn and get familiar with the skills required to ride it properly. Computing is no different.

Don’t be afraid to ask for help; there are no dumb questions.

Neither tutor nor member has to prove anything to anyone. With goodwill and a sense of humour, you will enjoy this course.

All material supplied, including this manual and the CD, is for your personal use only. Please do not lend it to others. If you have a friend who would like to get involved in the wonderful world of computers, encourage them to join us at SeniorNet Hutt City.

© SeniorNet Hutt City Inc. iv

Computer Skills – 2010 - Level 1 –- Ed 1.6 – Aug 2013. Lesson 1

Lesson 1

Exercise 1.1 - The Main Parts of a Personal Computer.

A Personal Computer (PC) consists of several pieces of equipment linked by cables.In this lesson we will introduce you to the main parts of a computer, how to start it and shut it down and some of the basic functions of a computer.

Computer UnitThis is the tall rectangular box, usually under or next to the desk. It contains the main working parts.

Monitor or Screen The Monitor is a screen like a TV and shows you what the Computer is doing.

In conjunction with the Mouse, enables you to control what you want it to do.

The Mouse The Mouse has a link with the monitor and through it, you communicate with the Computer.

Moving the mouse about controls the movement of a pointer on the Screen.

By pointing at parts of the Screen and clicking the buttons on the Mouse you can tell the computer what instruction to carry out.

The Keyboard The standard QWERTY typewriter part of the keyboard.

The keyboard is used to give data that you want the Computer to process and, in that respect, it works just like a typewriter. You will probably recognise it.

All the above are collectively referred to as Hardware.

‘Laptop’ computers combine all the above into one unit.They operate in a generally similar way to the SeniorNet computers.

Exercise 1.2 - Starting the Computer.

1. Press the Power Button.

2. At the centre also Press the button at the bottom right of the Monitor.

The computer takes several seconds to start, during which time you will see a series of information pages on the monitor screen. The Welcome screen tells you which version of Windows you have on your computer i.e. Windows 7 operating system.

© SeniorNet Hutt City Inc. 1


Desktop

Eventually, the Opening Action stops and the screen you see now is referred to as the Desktop.

Using the Mouse

(Refer to Appendix A to Adjust the Mouse for Left handers.)

Holding the Mouse

Hold the sides of the mouse with your thumb, ring finger and small finger.

Place your index finger on the left button, middle finger on the right button. When you're instructed to "Click", use the button labelled "Left" in the image below.

Rest your wrist on the desk or mouse pad.

Use whichever finger(s) you are most comfortable with.BUT always follow the left/right mouse instruction in this manual

The mouse Right-handed user Left-handed user Left-handed user

Slowly Slide the mouse around on the mouse pad. Watch what happens to the arrow on the screen.

Rest your hand on the mouse and move it slowly. If you run out of room, merely lift the mouse off the mouse pad and place it down again. Simply slide the mouse left or right with the buttons still facing away from you.

The mouse should always be pointing away from you. Do not turn the mouse sideways!


Wrong WayRight Way


NOTE:1. “CLICK” AND “DOUBLE CLICK” ARE WAYS OF SENDING COMMANDS TO THE

COMPUTER.

2. “CLICK” ALWAYS REFERS TO A LEFT CLICK - CLICK THE LEFT MOUSE BUTTON ONCE.

3. “DOUBLE CLICK” – CLICK THE LEFT MOUSE BUTTON TWICE IN QUICK SUCCESSION. OR – CLICK THE LEFT MOUSE BUTTON ONCE & TAP ENTER.

4. “RIGHT CLICK” PROVIDES A CONTEXT MENU - CLICK THE RIGHT MOUSE BUTTON ONCE.

Exercise 1.3 - Mouse Practice.

Icons

The little pictures on the Desktop are called Icons. They are shortcuts to particular programs such as a word processor or to individual files or documents. Some are provided by the Windows operating system but they can be created by you, the user, to give quick access to your frequently used programs or files. The label indicates its purpose.

1. Move the mouse on its pad and you will see an arrow moving on the Desktop.The Arrow is the Cursor, also referred to as the Mouse Pointer.

2. Use the mouse to point to the various Icons. A label will appear either describing its purpose or stating its location in the computer.

3. If the mouse reaches the edge of the pad before the pointer has moved to where you want it, lift the mouse and reposition it on the pad.

Using Mousercize.

Now - let’s practice and have some fun!

1. Double Click (or click and tap Enter key) the Mouse Exercise Icon on the Desktop.

2. Maximise the window – Read and follow the instructions.


Shift Keys Space BarEnterArrow Keys

Tab Key Caps LockBackspace KeyDelete Key Lights


Exercise 1.4 – Creating a New MS Word Document.

1. Move the mouse to point to the MS Word Icon on the desktop.

2. Click the Left button. The Icon is highlighted.

3. Click the Left button again – note that nothing happens.

To open the programme, you will need to click the Left button on the mouse twice in quick succession. This is called double-clicking. If nothing happens, you have not clicked the button quickly enough. Try again.If you have difficulty with Double-Clicking, the alternative is to click once and then tap the Enter key. Try it.

NB. If you are opening Word from the Task Bar or start Menu only one left click is required.

You have now opened a MS Office Word Document. The flashing line on the page is the Insertion Point – or IP Mark. ‘Where the typing begins.’

The Key Board

Important keys to learn and remember their uses.

Enter Key

The most important key is the Enter Key and it is used to: Create a new line or confirm an action.

Spacebar



The long bar at the bottom of the keyboard is the Spacebar. When tapped it makes a space between words.

Shift Key

Used for Capital Letters and Accessing the symbols above the number keys. E.g. Hold down the shift key and Tap a letter to make a capital.

Arrow Keys

Used to move the IP Mark through text on the screen.

Backspace Key

Removes (deletes) letters or spaces to the left of the IP Mark.

Delete Key

Deletes (removes) letters and spaces to the right of the IP Mark.

Tab Key

Moves the IP Mark along five spaces.

Caps Lock Key

Tap Key once to create all text in UPPER CASE - capital letters. A light appears on keyboard. Tap again to return to lower case.

Now we have seen what the keys do let’s try them out.

Exercise 1.5 - Typing Exercise.

Start typing the letter as shown below to use the different keys,

- For example:

Dearmary,mybirthdaypartywentverywell.

To make capital letters hold down the shift key and tap the letter key.

1. Using your mouse, move the I P Mark to between Mary, and my, click the mouse. The Insertion Point (a flashing line) sits there.

2. Tap the Enter key to start a new line. Tap Enter again for a double space.

3. The IP mark sits in front of ‘my’ – tap the Delete key and replace the lower case ‘m’ with a capital.

4. Using the right arrow key move the IP mark between ‘my’ and ‘birthday’.

5. Tap the Spacebar.

As you do the following watch what happens:

6. Tap it a further 5 times.



7. You now have a large gap in the sentence – to remove this tap the Back Space key 5 times. If you continued you would delete the letters to the left.

8. Continue to put spaces between the other words using the Arrow keys and Spacebar.

9. Place the pointer in front of very – click the mouse the IP Mark sits there (a flashing line).

10. Tap the Delete key 4 times to delete the word.

11. Type the word really and watch it inserted at the insertion point.

12. Using the Arrow keys go back through the text and put a space between Dear and mary. Delete the m and replace it with a Capital M.

13. Tap the ↓ down arrow twice to move the IP mark down two lines and Tap the End key.

14. The IP Mark (a flashing line) sits there at the end of the sentence. Tap the Space Bar to insert a space before adding some words to your letter e.g. Forty four people came and they all brought plates of food.

Notice the words wrap to the next line. So it looks like this:

Dear Mary, My birthday party went very well. Forty four people came and they all brought plates of food.

15. Using your mouse, move the IP Mark to just before Forty and Click.

16. The IP Mark (a flashing line) sits there. Tap Enter notice it inserts a line. Tap it several times and see it inserts several lines.

17. Tap Backspace to close the empty lines. If you do it too many times it will start deleting the text.

At Home – Have a play with this, repeating what you’ve already done to become familiar with some of the keyboard’s keys.


Title BarTabs MenuHome RibbonQuick Access toolbar

Rulers

Status BarTask Bar

Status BarTask Bar

II Flashing Insertion Point

Reveal Arrows

Margins

Scroll Bar

A4 Page


Exercise 1.6 – The Microsoft Word 2010 Screen.

The picture of the MS Word screen below shows the names of the different parts of the screen to help you become more familiar with it.

Study these on your home computer this week. Float the mouse over the Icons on the ribbons to read the labels that appear. The tutor will show you and demonstrate their use in the next class.

Exercise 1.7 – Selecting Text

An expression you need to know is SELECTING we will do this now to change the colour of the text.

1. Using your mouse, move the I beam to just before My birthday and Click.

The Insertion Point – IP Mark (a flashing line) sits there.

2. Now hold down the left mouse button and drag the mouse to the right over as many words as you like. Let go of the button. You’ll see they are now selected like this with a blue background.


When you select text it becomes highlighted to show what you have selected. Your selection can be corrected, if necessary.

Text must be selected before any formatting changes will occur!


On the Home Ribbon, in the Font section, you’ll see the letter A with a little ‘reveal arrow’ beside it. (NB. Reveal arrows create drop down menus with further options)

3. Click on the reveal arrow with the Tip of the pointer (this is the pointers ‘Hot Spot’) and choose a colour. Click on the colour and your text will change.

4. To Deselect, (remove the selection) just click the mouse to the right of the screen or tap one of the arrow keys.

5. Try changing it to other colours. Remember to select the text first.

6. Try selecting some other words by clicking in front of a word and dragging the mouse to the right. Change the colour of the selected words.

Change the size of the words.

1. Select a word. In the Font section of the Home Ribbon click on the reveal arrow next to the number.

A menu of numbers appears. They represent Font sizes.

2. Click on a higher number and see the result.

Now you can colour your text and change its size.

3. To the left of the Font size slot on the Ribbon is a Font name (it may show Arial or Calibri) and a reveal arrow.

4. Click on the reveal arrow and then in the Drop Down Menu go down and click on another Font name of your choice and see the result.

5. Try this several times and also change the Font size too. (Using the number just to the right again).

6. When you have finished close MS Word by clicking the X in the top right corner of the screen.

7. A dialogue box will appear asking if you want to save the document. For today, click Don’t Save.


Personal Folders

Common Windows Tools

Pinned Programs

Recently used Programs

All Programs

Search Box


Exercise 1.8 - The Start Menu

To open the Start Menu, click the Start button in the lower left corner of the screen.

Start Menu.

This is the doorway to all areas of the computer. You can explore this by clicking the labels. This opens the programs. To close any window that opens click the X in the top right corner of the screen.

A number of icons are situated in a white panel on the left and in the dark-coloured panel on the right. They enable you to start a variety of activities on the computer.

Each panel is divided into sections separated by horizontal lines. The text accompanying each icon describes what the icon represents.

Windows Personal Folders

The Personal Folders section allows the user access to all their folders and games.

Common Windows Tools

This is where you access the more technical parts of the computer plus Windows Help and Support.


Student


Pinned ProgramsWhere you can pin programs to the Start Menu for easy access, in preference to having them on the Desk Top or Task Bar.

Recently Used Programs

The computer automatically pins program shortcuts here when you use them in anticipation of you using them again in the near future. These change according to usage.

All Programs

Click here to see a list of all the software programs installed in the computer, it may have a scroll bar on the right side depending on the number of programs. To access hidden programs click on the scroll bar, hold the left mouse button down and drag the scroll bar to the bottom of the window.

Search Box

This is used to find Folders or files stored on the computer. How this is done is explained more fully in lesson four.

Exercise 1.9 - Shutting Down the Computer

A computer will not shut down immediately as the Windows operating system has hidden processes to finish before the power goes off. Do not switch a computer off by its power button except when you have no other option.

1. Click the Start button.

2. Click the Shut Down button on the Right of the Start Menu.

3. When the Power button light on the Monitor changes from green to amber, turn the Monitor off.

Using sleepYou can choose to make your computer sleep instead of shutting it down if you intend to return to it in a short period of time. This saves waiting for it to start booting up all over again.

1. Click the Start Button. 2. Click the Reveal arrow beside Shutdown - 3. Click the Sleep option.

Follow the same procedure with a Laptop, or simply close the computer lid.



The display turns off and the computer’s fan stops when the computer goes into sleep mode. Usually, a light on the outside of the computer case blinks or turns yellow to indicate that the computer is asleep.

Note - When your computer is in Sleep mode, it uses a very small amount of power to maintain your work in its memory.

We hope you have enjoyed today and learnt a few things. Don’t be discouraged if you feel swamped with too much information. Just re-read these notes and any notes you’ve taken and ‘give it a go’.

Next week we’ll answer any questions you have and then tell you more about Microsoft Office word. Enjoy your week.


Title BarTabs MenuHome RibbonQuick Access toolbar

Rulers

Status BarTask Bar

Status BarTask Bar

II

Flashing Insertion Point

Reveal Arrows

Margins


Lesson 2

Exercise 2.1 - Creating a New Word Document.

1. Move the mouse to point to the MS Word Icon on the Desktop.

2. Click the Left button on the mouse twice in quick succession.

NB. If you are opening Word from the Task Bar or Start Menu only one left click is required.

The Microsoft Word 2010 Window will open and show a blank document on screen.

Exercise 2.2 - Understanding the Microsoft Word Screen

IMPORTANT - The following descriptions are functions required throughout computing. To enable you to understand the terminology of future instructions

YOU MUST LEARN THEM WELL

On the next page we have a descriptive summary of all these parts to go with the screen shot.


Finding Your Way Around M.S.Word 2010

Scroll Bar

A4 Page


Finding your way around Word 2010 – Summary

Title Bar At the top of the screen. Here you find:

The Quick Access Toolbar. The Name of the Document. Triplet Buttons – found on most screens and used to

manipulate the Window on screen.Menu Bar Found below the Title Bar shows the File Tab first

Click this to access the file management commands and Options. Next to this are the Ribbon Tabs which when clicked allow you access to all the commands you may need when preparing a document.

Help Icon The second blue icon with the question mark is the Help Icon where you may find answers to any questions about MS Word by typing a question into the search box.

Ribbons This is the white strip below the Menu Bar showing many picture Icons. A descriptive label will appear if you float the mouse pointer over each one. (No need to click at this point).

Minimise Ribbon At the far right of the Menu Bar are these two icons, the first minimises the ribbon (removes it from the screen) tap again to replace.

Reveal Arrows So called because when you click them another Drop down or pop up window will appear with further options, e.g. Text size Reveal Arrow

Groups As you will notice the Icons on the Ribbon are divided into Groups. The Names of each Group are shown at the bottom of the Ribbon.

Launch Arrow Found in the right corner of each Group and when clicked launches a Dialogue Box with further options.

Rulers These show at the top and left of the page. The small Icon on the right of the page, level with the Ruler will remove or restore the rulers to the Page.

Margins Shown by the darker grey area at either end of the Rulers.

Scroll Bars On the right of the screen are used to move the page up or down on the screen. Depending on page size also found along the bottom of a page.

Document Centre screen is the white A4 page on which you type.



Insertion Point Notice a small flashing black line on the page – This is the Insertion Point where the typing begins. It may be referred to as the IP mark.

1. Type Your name – The Flashing Insertion Point | moves to the last portion of text.

І- Pointer and Arrow Cursors: - When the Mouse Pointer is inside the typing area, it shows as an І- shaped pointer (or cursor) In the left margin and outside the page it reverts to an Arrow Pointer.

2. Move the Mouse to either side of the screen and move back into the white spaces to see the difference.

Status Bar Displays the number of pages, words and any proofing errors. Also the different page views and the Zoom Level.

Task Bar The taskbar is the long horizontal bar at the bottom of your screen. It is almost always visible and it has three sections:

The Start button , which opens the Start menu.

The middle section, which shows you which programs and files you have opened and allows you to quickly switch between them.

The notification area, which includes a clock and icons that communicate the status of certain programs.

Exercise 2.3 – Quick Access Toolbar.

It has 3 buttons on it – Save – Undo – Redo, these are very useful but we can add more, the Toolbar can be moved to below the ribbon for ease of use.

1. Click the small arrow at the end of the toolbar.

2. At the bottom of the drop down menu click – Show Below the Ribbon. The toolbar now appears on the left of the page, below the ribbon, above the ruler.

Save Icon saves your work as you type, or brings up the Save As window if the file has not yet been saved.

Undo Icon undoes the last action performed on the computer.

Redo Icon Redoes the last undo action.

3. Click the Undo button – the name disappears.


mshelp://windows/?id=e18cb038-4ac9-42ad-af03-4af222c12a11#gtmt_icon_def

mshelp://windows/?id=344723d4-fd80-4ee9-8f2e-22740a1ce410#gtmt_notification_area1_def


4. Click the Redo button – the name reappears!This is very helpful if you make a mistake or are unsure what is happening on the computer - be sure to use it. It may solve the problem.

In the centre of the Title bar, see the Temporary Name of the document, Document 1. You will be able to change its name, to one of your choice, when you save it.

5. Move your Mouse pointer to the name and see that the І Pointer changes to an Arrow Pointer.

Triplet Buttons - On the right of the title bar are three buttons.

1. Using your mouse, point to them and read the pop-up labels.

2. These buttons are:

Minimise Restore Down/Maximise Close.

These three buttons are provided in most open windows and are described below.

Minimised: The left button causes the current window to be Minimised.It disappears from the screen. It is temporarily hidden but would still have its button in the Opened window area of the Taskbar (at the bottom of the screen).

3. Click on it now – The window disappears but still shows as an active document on the Taskbar at the bottom of the screen.

4. It can be found by pointing to the on the Taskbar, point to it then click on the small window that pops up to restore.While a window is minimised, you can work on something else.

Restore Down: The icon on the middle button, and its pop-up tip, changes according to the current window size.In the diagram it indicates that the full-screen window can be Restored Down to a smaller size or Maximised back to the full screen.

5. Click on it now and see the window reduce in size.

6. Click on the Middle Button again to Maximise it to the full screen.

Close Button: Do not do either yet but the in the top right corner will close the Program. This is how you close all programs on the computer.

There is a second Close Button which can be found under the File button.

7. Click this now. In the Menu that appears click the button. This closes the current document on the screen but not the Word Program.

8. When asked if you want to save the document, click Don’t Save.



Exercise 2.4 - Tabs Menu Bar.

The Tabs Menu Bar is the bar across the top of the computer under the Title Bar. In turn, click on each of the tabs and see the ‘Ribbon’ that appears.

The first Tab on the menu bar is - the File Button.

Click it now to see the drop down Menu - For administrative sorts of things - opening something you’ve previously filed, or a new blank document; saving what you’ve typed; printing what you’ve typed; or closing a file.

To go to Individual Ribbons just click each name.

Groups

Each Ribbon is also divided into separate Groups and some have a small Launch Arrow in the corner which launches a new window and gives you further options.

The best way to learn about the ribbons is to float the mouse pointer over the buttons; a pop up label tells you what it is used for.

As you take time to read each of them, you gain some idea of where to go to do various actions. For example:

Home Ribbon: For cutting, copying and pasting text, Formatting - changing the appearance of your typed pages or Finding what you’ve lost.

Insert: For inserting all sorts of things e.g. photos, symbols, page numbering etc. into your pages or text.

Page Layout: For setting up the page the way you want it before you begin – Margins orientation and size etc.

References and Mailings: are covered in more advanced modules at SeniorNet.

Review: Gives access to Spelling & Grammar, Research – Encyclopaedias, Dictionaries, Thesaurus and other advanced features.

View: For changing the way you can view the page on your screen.

Help: Found in these operating systems by tapping the F1 Key. Which is really a manual describing what you do not know. You type a topic in Help and hopefully it will give you the answers. E.g. Type in the word Save, tap Enter and see what comes up.

Close the Help window. Close Word.



Exercise 2.5 – Making a Folder.

The Documents folder in the computer is like a drawer in a filing cabinet. Here we can make New Folders to save our Documents (Files) into.

File is a general term for anything stored on the computer, such as documents, pictures, music or spread sheets.

All folders and files on the computer are found in Windows Explorer.

Making a Folder

1. Open Windows Explorer - single click the Icon on the left of the Task Bar.

2. Maximise the window. (Top Right of screen).

3. In the left pane of the window click Documents. You can be sure you are in Documents because the word is highlighted in the left pane and is showing in the Address Slot (under the Title Bar) at the top of the screen.

4. To make a Folder - click New Folder on the Menu Bar.NB: New Folder is only visible when Documents is selected.

5. The folder appears in the right pane. It has a box beside it which is already selected (white text on a blue background). This is ready to be named (you don’t use the mouse this time) you simply type General and tap Enter to seal it.

6. The name General appears beside the folder in the Right pane. Double click it to open it. The folder name now appears in the Address slot and there is a message in the right pane below stating ‘This folder is empty’.

7. To close it click Documents in the Left pane or Documents in the Address Slot.

8. Close Windows Explorer.


Saving is very important in computing. What you have just entered, can be easily lost. You must get into the habit of saving what you have just written, at frequent

intervals. Then, if anything goes wrong, you can retrieve most of your work.

Name of WindowAddress SlotMenu Bar

Navigation Pane

Folders & Files PaneFile Name slot

Save Button


Exercise 2.6 - Saving a File.

Every time you save a document for the first time you should give it a Name. A name that indicates what the document is about helps in finding it later. Adding a date also gives a further point of reference to help you find the correct file.

1. Open MS Word.

2. Type - ‘The quick brown fox jumps over the lazy dog’. 3. Click File button - A drop-down list of options appears.

4. Click Save As …The Save As dialogue window opens. Read the Description below then carry on with the exercise at No. 5.

Description of the Save As Window

a) Window Name (Save As)

b) The Address Slot should show Documents – the folders show in here that your file will be saved to.

c) Menu Bar: The second place you can go to make a New Folder.

d) Navigation Pane: Where all computer folders are found.

e) File & Folder Pane: Where folders and loose files can be seen.

f) File Name slot: Here the program assumes the first line of the document is the proposed name of the document. It appears ‘selected’ (white text on a blue background) awaiting the new name .

5. Without clicking the mouse, Type - Typing ex and 24-06-12 but inserting today’s date instead. As soon as you start typing, the original name disappears and you have given the file a new name.



6. In the left Navigation pane click the tag to the left of the Documents folder, this reveals the subfolders within it.

7. Click the General Folder – it opens and its name is now in the Address Slot under the Title Bar. The Right pane shows ‘This Folder is empty’.

g) Click Save button. The Save button at the bottom right of the screen saves the file in the General Folder and it is automatically given the .docx extension. ( this shows the file was created in MS Word). The file remains open on the screen.

8. To check this, - click File - Recent to see it listed. Click the HomeTab to return to the Typing Exercise.

Moving and Copying Text.

In this exercise we will learn three different ways to move text either within a document or between documents. These are called:

a) Cut and Paste

b) Copy and Paste

c) Drag and Drop

Remember if the text is not selected – nothing happens.

Exercise 2.7 – Cutting and Pasting.

1. Select – ‘over the lazy dog.’

2. In the first section of the Home Ribbon, Click Cut Part of the sentence disappears because you have cut it out like a scrap book cutting.

It has not been deleted; it has been moved to a temporary storage position, in another part of the computer, known as the Clipboard.

3. On the Home Ribbon, click the Launch Arrow beside Clipboard to see the cut txt 24 Cut or Copied items can be stored here for pasting later.

4. Place the IP mark at the beginning of the sentence.

5. In the first section of the Home Ribbon, Click on Clipboard - PasteThe cut text will reappear at the beginning of the sentence.

Exercise 2.8 - Copying and Pasting.

1. Click the Undo icon twice on the Quick Access Toolbar. This will restore the cut part of the sentence to its original position. Tapping the Undo icon will always undo what you’ve just done – a very useful icon!

2. Select - The whole line of text.

3. In the first section on the Home Ribbon click the Copy Icon.

4. Tap the Enter key.



5. In the first section of the Home Ribbon, click on the Clipboard - Paste. You will see the whole line has been copied to a new line but the first line is still where it was originally.

6. Click Paste - it has copied it again.



9. Click Paste - it has copied it again. You could be here all day!

10. If the Paste Icon appears on the screen Tap the Escape Key (top left of keyboard) to remove it.

Using the Right Click.

1. Another way of cutting, copying or pasting is to select the text, e.g. select the last line of text.

2. Place the pointer in the selection and Right click the mouse button.3. In the Context Menu that appears, click Cut or Copy as required, tap Enter.4. Click Paste. The text appears the same as it did in the previous exercise.

Now you may copy and paste it as required directly from the context menu.

Exercise 2.9 – Dragging and Dropping.

Instead of Cut and Paste, to move text, you can select the text and simply drag it to where you want it using the following technique.

To Drag and Drop

1. Select the first full line of text - Release the mouse button.

2. Click the Underline Icon the text becomes underlined.

3. Place the pointer into the selected text (it changes to an arrow).

4. Hold down the left mouse button, a square shape appears at the end of the arrow.

5. Drag the pointer - notice the vertical line – I - that travels ahead of it.

6. When this line is in the required position for dropping the text - release the mouse button.

7. Close MS Word.

Remember Text must always be selected first before changes can occur!



Computer Tips.

Clicking on an icon can be a quick way to do something on the computer. To familiarise yourself with the Icons do the following:

1. Float the mouse pointer over any Icon or button on the Ribbons a label comes up telling you what it does. No need to click.

2. It also shows keyboard tips (which keys to tap and achieve the same result). Don’t be afraid to experiment with these. Clicking on the Undo icon always fixes what you’re just done in error or if a window opens just click the X in the top right corner of the window to close it.

Exercise 2.10 - Shut down the Computer.

As described below. Do not press the Power button.

1. Click the Start button.

2. Click the Shut Down button on the Right

3. When the Power button light on the monitor changes from green to amber, turn the monitor off.

We hope you have enjoyed this lesson –

Please practice what you have learnt because ‘if you don’t use it you lose it!



Lesson 3

Exercise 3.1 – Opening any type of file from a Data CD.

1. Press the button at the top right of the Computer box to open the CD Disc Drive. On a Laptop the Drive is on the side.

2. Place the Data CD, label side up in the disc drive.

3. Press the button again to close it.

4. After a pause the Autoplay window appears on the screen. It has several options; click the one at the bottom which says Open Folder to view files.

5. The Computer window opens showing in both the left and right panes, all the folders on the Data CD.

a. The Address Slot should look like this

b. You may need to move the scroll bar between the panes to see that both lists are the same.

6. Double click the words Computer Skills MS Word in the left pane - the folder opens and shows its contents of sub folders and files in the right pane.Notice it also opens in the left pane with a dark tag beside it showing sub folders only, these are Banking, Extras and Lesson 6. - there are no files, these only ever show in the Right pane and can be opened by double clicking the file name.NB. A clear tag beside a folder indicates there are other Subfolders within that will show when the tag is clicked.

7. Click the Banking Folder in the left pane to open it.

8. The name of the folder appears in the Address slot below the Title bar. The Bank statement file is in the Right pane Double click Bank Statements xls. This opens the program the file was made in (MS Excel) and shows the Bank Statement on the screen.

9. Close the file by clicking the X on the right of the Title Bar. If a pop up window asks if you want to save changes click Don’t Save.The Computer Skills folder opens with the Banking folder window still selected.

10. Click on Computer Skills again in the Left pane and double-click the file Exam Time.doc.in the Right pane.

The file was originally created as a Word document and Windows 7, the operating system, knows by the .doc or .docx extension that the MS Word program must be opened.


Name of WindowAddress SlotMenu Bar

Navigation Pane

Folders & Files PaneFile Name slot

Save Button


Exercise 3.2 - To Save This File

1. Click the File button – click Save As, or the Save Icon on the QAT.

2. Ensure that Documents is showing in the Address Slot, if not click Documents in the Left pane.

3. The File Name slot shows Exam Time.

4. Click Save.

5. Leave Exam Time.doc open for the next exercise – Minimise it. The Exam Time.doc is now found under the Icon on the Taskbar.

Files on the Data CD are Read only, as indicated in the title. They can be copied into the temporary memory, seen on the screen, and edited, but they cannot be saved back onto the CD. If you wish to keep them they must be saved to Documents or a particular folder on the hard drive, as you have already done.

If perhaps the Autoplay Dialogue Box does not open when the CD is inserted you can access Windows Explorer By clicking the Icon on the Task bar and then in the Left Navigation pane click this drive

Now follow instructions from Ex 3.1on page 22 from No.5 through to No.10


A description of the Save As window and its Parts.


Exercise 3.3 – Scrolling.

Like everything else on a computer there are several ways to do things. Here we will show you how to use some of them and it is up to you to use the one you prefer.

1. Click the Word Icon on the Task bar to open the Exam Time file on the screen.The text of Exam Time is too big to fit on the screen. We need to be able to Scroll it up and down to see the other parts of it. Place the pointer on the Slider on the right of the screen, click - hold down the mouse button and Drag it up or down to scroll the text. The page will move up or down several lines.

2. Click the arrows at the top and bottom of the Scroll Bar. The page will move up or down line by line.

3. Click the spaces above and below the Slider. The page will move up or down several paragraphs.

4. Tap the Page Up and Page Down keys. They will move up or down by a page.

5. Turn the Wheel on the mouse. It will scroll the text as many or few lines as you choose and the Slider on the Scroll Bar moves with it.

6. Click on the Wheel move the mouse up or down.This will scroll the pages up or down quickly – Click again to stop the scrolling.

7. Leave the document open.

Exercise 3.4 – More Methods of Selecting Text

We must select text before we can make any formatting changes to it e.g. the Font, size, colour etc. Remember to Deselect by clicking into a clear space on the right of the page, or Tap any Arrow on the keypad.

Select a Single Word. 1. Double click it. Deselect.

2. Click the start of the text. Hold down the Shift key and tap the Right Arrow to select the text one letter at a time. This method allows you to fine - tune the selection. Deselect.

Select a Block of Text.

1. Click the start of the text. Hold down the Shift key and click at the end of the text – Deselect.

2. Click the start of the text. Hold down the left mouse button and drag the pointer to the end of the text. Deselect.



Select a single line.

Move your pointer to the left margin, when it changes to an arrow click. Deselect.

Select a complete paragraph.

Double-click in the left margin. Deselect.

Select the complete document.

1. Hold down Ctrl Key and tap A. Deselect.

2. Or click – Select at the end of the Home Ribbon then click Select All on the Menu.

3. Close the document – File button – Close. Don’t Save.

Exercise 3.5 - To open a file from the Data CD while in MS Word.

1. Click the File button or the Open Icon on the Q.A.T.

2. In the menu click Open. The Open dialogue box shows on screen.

3. Look for It is found at the bottom of the Left pane.

4. Double Click the Data CD Drive to see the contents of the CD in the Right pane.

5. Click Computer Skills MS Word and Open or double click to open.

6. The slot beside the File name should read All Files.

7. From the files now showing in the Right pane double click Bits.doc.

8. It opens on the screen Click – File button – Save As, or the Save Icon on the Q.A.T.

9. Click Documents in left pane – Save.

Exercise 3.6 – Correcting Spelling and Grammar

Continue with Bits.doc from the previous exercise.

Some of the text will be underlined in red, indicating a word is misspelt or not in the MS Word Dictionary; other text is underlined in green, indicating a grammatical error. If you have difficulty seeing the red or green underlines:

1. Click the + sign (zoom in) on the right of the Zoom Tool found at the bottom right of the screen.

2. Keep clicking until it reaches 150%.



Context menus

In this exercise, we also introduce you to the Right Button on the mouse which brings up a Context or Popup Menu; they provide a range of options relevant to the context in which you are working.

They can also be opened by tapping the Context key on the keyboardnext to the CTRL Key.

Where a spelling error is obvious, you can make corrections directly in the word.

Exercise 3.7 - The Automatic Correction function for Spelling and Grammar.

1. Right-click on the first misspelled word. The Context Menu provides several options but the one in bold text at the top of the list is usually correct – if you agree, click it. The correct spelling appears on the page.

2. The Context Menu also shows other Options e.g.

a. Ignore All – you may want the word spelt that way, in this instance. (E.g. names, local spelling, acronyms, colloquialisms, etc.)

b. Add To Dictionary – you may want the word spelt that way, in every document.

c. Auto Correct – the list of suggested corrections is repeated. The program will change the spelling automatically to what you select.

d. Language - Check that English (New Zealand), is ticked - not (US). You need do this only once in a particular document.

3. Right-click on a piece of text with a green underline.A similar range of options is presented.

4. Now you have finished the exercise click the – Negative sign (Zoom Out) to return to 100%

5. Close the file – File Button - Close and Open a New page by clicking File Button – New in the right pane click create, or New Page on the Q.A.T.



Exercise 3.8 - Quick Access Toolbar

In Ex 2.3 we introduced you to the Quick Access Toolbar (Q.A.T) on the Title Bar.

The Toolbar can be placed above or below the ribbon. You can add your own frequently used command buttons to it.

1. To change its location, click on the small arrow at the end of the Quick Access toolbar.

2. In the drop down window that appears click on Show Below the Ribbon. It now appears on the left of the screen above the ruler.

To add Commands to the Quick Access toolbar

1. Click the same Arrow at the end of the Quick Access Toolbar. (See picture).

2. In the drop down menu that appears, click to tick any of the commands you wish to use. E.g. New, Open and Print Preview.

3. Click to the right of screen to deselect the drop-down menu.

To add further Icons such as Save As and Close use the following steps.

1. Click the File Button.

2. Click Options in the list.

3. A word Options window opens, click Quick Access Toolbar in the left pane.

4. In the first column in the Right pane under Popular Commands, Scroll down until you see Save As – Click on it to select.

5. Click the Add button between the two columns and it appears in the second column.

6. For Close – click the reveal arrow beside Popular Commands – Then click All Commands, scroll down until you see the Close command

7. Select it. Click the Add button and click OK. the commands now appear on the toolbar ready for you to use.

8. Remove the CD, Shut Down the computer and turn off the Monitor.

We hope you have enjoyed today and learnt something new. Don’t be discouraged if you feel swamped with too much information. Just reread these notes and any notes you’ve taken and ‘give it a go’. Next week we’ll answer any questions you have and then tell you about files and folders. Enjoy your week.


Address SlotMenu Bar

Folders in Navigation pane

Computer Drives


Lesson 4

Exercise 4.1 - How Files are organized

1. Click Start – Click Computer – Maximise. The screen shows Computer in the Address Slot and the right pane shows the disc drives on the computer.

The left Navigation pane shows various parts of the computer that can be accessed.

Windows Explorer: This is the window we open to view all the folders and files stored on the computer. Your Tutor will go over these areas on the screen – you may wish to take some notes. Documents: is a sub-folder on the Computer’s hard drive where the user’s folders and files are stored.

The Drives shown in the Left and Right Panes are the same, just different views.

Exercise 4.2 – Folder TagsFolders are opened and closed by clicking the tags on the left of the folders in the Navigation pane. However they are not visible unless the mouse pointer is placed into the Navigation Pane.They look like this - if the folder is closed or this - if the folder is open.

1. Place the mouse pointer in the Navigation pane to see the Tags now.


Computer window


2. Look closely and you will see a light coloured triangular tag beside some of the folders. The one beside the Computer folder however is dark blue. This is because the Computer Folder is open. The Computer folder is selected and has a tag next to it and its contents are shown below it.

3. Some folders have clear tags on their left. ( this shows there are sub folders within this particular folder) Clicking the tag makes it look like this and opens the folder to the next level of folders, listed below it. Notice that there are 2 or 3 Folders with dark Tags beside them in the computer windows left pane.

4. Click these now and see what happens.

Clicking a Folder’s name selects it and shows its contents in the Right Pane.My Computer is selected and so its contents are still shown on the right pane.

5. Click on the tag beside the Drive (C:) at home or local Disk (E:) at SeniorNet to view its contents – Folders - which show only in the left panel.

6. Click on the tag to close the Drives contents list.

7. Close the Window – Click X on top right.

File Extensions

Find any file in Windows Explorer and double-click it, the Program that created it will also open. This is an alternative to opening the program first.

Folders have the icon next to them while files have the 3 or 4-letter extensions to their names which indicate the type of file. e.g.

These extensions are automatically added by the program when new files are created and saved. The following are a few examples:

.doc or .docx Word document

.xls Excel Spread sheet

.jpg Pictures - abbreviation for – Joint photographic experts group. Compressed image with little loss in image quality.

.ppt PowerPoint Presentation – Individual slides showing images Text and music.

.mp3 or .wma Music. Compressed music files

.wmv. Compressed video file

Compressed files are very small so they can easily be uploaded to, or downloaded from the internet.



Exercise 4.3 – Document Folders and Sub Folders.

Most of your files will be in Documents. To make files easier to find you can create sub folders in Documents and give them names that will make it easy to find files on a particular subject. E.g. folders named: Mary and one for each of your other children, Travel; Budget; Books I’ve lent; Birthdays etc.

You can create Sub Folders within Folders so that a folder tree could look like this - but using the names of your family under Home:

Closed Folders

Open Folders

1. To do this open Windows Explorer by tapping the Windows Key & E.2. In the Left pane Double Click the words Documents and My Documents, we

need to create a folder called Home.

3. On the Menu Bar click New Folder.

4. You will see the New Folder appears in the right pane and because it is already highlighted white text on blue background, you can immediately start typing the folder’s name- Home.

5. Tap Enter. Click the folder in the Navigation Pane to open it. The Address slot should now show - Documents ► My Documents ►Home, this is the File

Path.

6. On the Menu Bar click New Folder.7. Name it e.g. Bill & Jean. (use your first names) Tap Enter



8. Place the mouse pointer in the Navigation Pane and click the tag now showing to see the folder that you made.

9. Click your name in the Navigation Pane and on the Menu Bar – New Folder and repeat the process for the next family name, i.e. your first born and

partner e.g. Susan & Gary.10. Continue in the same manner with folders for your other children.11. Now go back and double click the first born child’s folder in the Navigation

Pane, this name appears in the address slot.

And again in the Menu Bar click New Folder and type 1st grandchild’s name then a – New Folder for the next child – e.g. Mary etc.

12. Continue making folders in the same manner for the other grandchildren, remembering to open their parents folder in the left pane before making further grandchildren’s folders.

13. When you have finished this click Documents - My Documents in the left pane and make the four general folders, i.e. City Council, Letters, SeniorNet, and Travel. These will appear in alphabetical order under My Documents.Close Windows Explorer.

With a bit of luck this will all have gone well and we can say ‘Congratulations’ you have just created your own Folder Tree to save your files into.

Exercise 4.4 - Saving a new file to a Sub Folder in Documents.

1. Open MS Word and type a short letter.

2. Click File button - Save As.

3. In the Save As window - the left pane under Documents - My Documents double click the Letters folder to open it.

4. In the File Name slot, type the Name of the letters recipient and the date.

5. Click Save and close MS Word.

6. Open Windows Explorer – In the left pane - click the Tag beside Documents – click the Tag beside My Documents – then the Letters Folder.

7. It opens with the file showing in the right pane, double click this to open it.

8. Close Windows Explorer.

Well done now try …………



Exercise 4.5 - Opening and Saving a File from the Data CD.

For the sake of the exercise and practice,

1. Insert the Data CD. Wait a few seconds for the Autoplay window to appear and click Open Folder to View Files.

2. Locate the Computer Skills – MS Word folder. Click to open it.

3. In the right pane, double click to open the file Dog Care.

4. It opens in Word. Click File button and click Save As.

5. Locate and click the SeniorNet Folder in the left Navigation pane and click Save. Close all open windows.

Exercise 4.6– Finding Files and Folders.

When you have accumulated many files in an extensive folder structure, you may forget which folder you saved a file into. You can use the Search Feature to find a file. On the Taskbar - Click the Start Button and in the Search slot just above it type the name of the file.

1. Type Dog Care it should appear at the top of the window.

2. The computer will also find files by searching for words in the file if you can’t remember the name. Click the Start button, this time type in the search slot – offspring from animals. These words are from Dog Care.

3. This happens very quickly as the file has previously been used, so keep an eye on the screen as you type! Close the program.

Exercise 4.7 – Rename & Delete a Folder

When you rename, delete, or copy files or folders to a new destination, ensure that the source can be seen in the Right Panel and that the Destination is in the left. You may need to move the scroll bar to achieve this.

Rename a folder.

1. Click Windows Explorer Icon on the Task Bar.

2. Click the Tag beside Documents in left pane.

3. Double click My Documents.

4. In the right pane, Right click on the Home Folder.

5. In the Context menu click Rename.



6. Type Family in the selected folder and tap enter. The folder now has a new name which shows in the left and right panes also in the Address Slot.

Delete a Folder

1. In the Left pane - Right Click on the folder you wish to delete and click Delete. In the pop up box, confirm Yes to ‘Remove to Recycle Bin’. Note: Files can be re-activated from the Recycle Bin by double clicking the Recycle bin on the Desktop and Right click on the particular file or folder then click Restore in the context menu.

2. Close all Windows.

Exercise 4.8 - Exploring Music and Pictures.

1. Click the Start button and click Music in the Right pane.A new window opens. As you now know, this is Windows Explorer again. See Music in the Address slot under the Title Bar. The Sample Music sub-folder appears in the right pane.

2. Double-click this. The music files it contains are now listed in the right pane.

3. Double-click one of the music files to open it.It will also open the Windows Media Player program. The music will start playing.

4.You may like the visualization feature, to activate it follow these steps.

Maximise the album cover and right click the information in the top left corner.

In the pop up windows that appear choose : Visualizations – Alchemy – Random.

5. Close Windows Media Player. (The X in its top right corner).Windows Explorer reappears.

6. Click Pictures in the left pane.

7. Double-click the Sample Pictures folder. The picture files it contains are now shown in the right pane. These can be viewed in different ways.

8. Click the reveal arrow next to the Views button on the Menu Bar and select XL Icons in the pop up window to see thumbnail views of them.

9. Double-click one of the picture files to open it.It will open in the Windows Photo Viewer. See Title Bar.It may open in the Restored Down format.



10. Click the Maximise button in the picture’s top right corner, to see the windows Photo Viewer.

11. Use the arrows on the control buttons at the bottom of the screen to cycle through the pictures.

12. Click on the Centre button to see the pictures full screen in a slide show.

13. Tap Escape key to return to previous screen.

14. Click the other buttons to see their effect.

15. To see the full list of picture files again, click in a visible part of Windows Explorer to bring it to the front.

16. Close all windows.

17. To finalise the lesson, remove your Data CD. Shut down the computer and turn the Monitor off.

We Hope you have enjoyed your time with us and look forward to working with you again.

There is a further two week course after this which covers:

Some revision of what you have learned plus:

How to use a Flash Drive. (Memory stick)

How to add clipart to a page of text.

Making a certificate.

An introduction to WordArt.



This gives you all the skills you need to take any other courses offered at SeniorNet.

Files and folders are only briefly looked at in this course and we strongly recommend you attend the Files and Folders course to get a fuller understanding of how this works.


Computer Skills – 2010 - Level 1 –- Ed 1.6 – Aug 2013. Appendix

Appendix A - Adjusting the Mouse for Left Hand Use.

The actions of the buttons on the mouse can be reversed to suit left-handed people.

To open the Mouse Properties dialog box.

Right click the mouse on the Desktop – At the bottom of the Context menu that opens,

Click Personalise.

In the left pane of the window that opens click ‘Change Mouse Pointers’.

A Mouse Properties window opens.

The diagram shows the ‘Right’ and ‘Left handed button. Click the Left Handed Radio Button.

If you have difficulty with Double-Clicking,

This area allows you to test your double click speed and alter it if necessary by shifting the slider.

Click OK

If you have difficulty positioning the pointer because it moves too quickly, selecting the Pointer Options tab will enable you to slow it down.

When happy with selections click OK


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