CovConnect v2.0

Enhancements Overview

Referral History“Referral History” for candidates and positionsFor candidates, the history reflects all positions they have been

referred toFor churches, the history reflects all candidates that have been

referred to each positionHistory limited to Superintendents (as well as Ordered

Ministry) and referral receivers

Where: New “Referrals” tabWho: Superintendents, Ordered Ministry, Candidates, Churches

Referral Review and UndoAbility to add potential referrals to a list (e.g. shopping cart)Ability to review the potential referral list and selectively

remove candidatesOption to submit referrals in delayed mode or immediately (if

delayed, then Superintendent will have up to 30 minutes to undo)

The system will note if the candidate has already been referred or was a potential, during future matches

Where: Candidate / Position Matching Screens & Referrals TabWho: Anyone with ability to refer

Where: Candidate / Position Matching Screens & Referrals TabWho: Anyone with ability to refer

Enhanced Printing

Printed Output is Enhanced With:Larger fontsBetter overall formattingMore intuitive page breaks

Candidate Photo

Ability for candidates to attach a photo to their profileAutomatic sizing of photos (consistency)Clear instructions for adding photo

Where: Candidate Profile (Additional Documents section)Who: Anyone with ability to view the profile will see the photo

Match on Years of ExperienceAbility for candidates to specify “Number of years in full-time

ministry”Ability for churches to specify “Years of full-time ministry

required” for positions, in terms of the following ranges:None – 34 – 78 – 1415 or more

Where: Church Profile (Candidate Preferences section)Who: Each Church

Personal Notes via NotepadNotes can be recorded by Superintendents and Conference

Staff via new Notepad feature (Conference specific)The Notepad consists of three sections:

General Notes: Not specific to any particular candidate or positionPosition Notes: Notes specific to a particular positionCandidate Notes: Notes specific to a particular candidate

Multiple notes can be made within each category and within specified “Subjects”

Notes can be “privatized” by Superintendent (so that only they can view/edit/delete)

Notepad is Context-Sensitive (will auto-navigate to the currently viewed Candidate / Position)

Where: New “Notepad” option, which will popup notes windowWho: Superintendents and their staff (if authorized)

Superintendent(s)-Only NoteAbility for candidates to create a secured note, in order to invite

self-disclosureCandidate has the option of making the note either:

Viewable by their Superintendent only, orViewable by any Superintendent

In order to ensure that such notes are not printed with the candidate’s profile, a popup window will be used for viewing/editing

Where: Candidate Profile (Additional Documents section)Who: Each Candidate can add a note, viewable by one or all Superintendents

Superintendents

Candidates

Additional Candidate FieldsThe following fields have been added to candidate profiles:

If Married, then Wedding Date If Number of Children > 0, then names, genders and birth dates can be

enteredLinked email addresses (hyperlinks which will launch email clients,

when clicked)

Where: Candidate Profile (Personal Information section)Who: Each Candidate can enter, viewable by anyone who can view profiles

Forced MatchingAbility to match from a specific position profile, in the

Superintendent’s Conference, to any named candidate (regardless of Conference and availability status)

Ability to match from a specific candidate profile, in the Superintendent’s Conference, to any specific position (regardless of Conference)

Referrals only allowed for “Available” candidates

Where: Candidate / Position Matching (in Candidates / Positions tabs)Who: Anyone with “Match” authority (e.g. Superintendents , Staff, OM)

Position Viewing by CandidatesAllow candidates to see positions that are both available and

already filledCandidates can filter their position viewing based on the

following:View “Available for matching” positionsView “Unavailable, pursuing a candidate” positionsView “Unavailable, position filled” positions

Where: All Church Positions tabWho: Candidates

View As …Superintendents have the ability to search for a candidate profile

(in their Conference) and then elect to “View as Candidate”Superintendents have the ability to search for a position profile

(in their Conference) and then elect to “View as Church”In both cases, the Superintendent is in read-only mode, yet sees

the section headers, field descriptions, instructions and all selectable options, just as the church and candidate see them.

Where: View as Candidate / View as Church options, While Viewing ProfilesWho: Superintendents, Staff and Ordered Ministry

Draft Profile Per-Field Comments

Superintendents have the ability to add per-field comments to candidate and church draft profiles submitted for review, which are visible by the submitting candidate or church

Submitting candidates and churches have the ability to add per-field comments to their draft profiles, which are visible by their Superintendent upon profile submission

Comments may be edited by the author

Where: Candidate / Position Draft Profile Fields (check-boxes to the right)Who: Candidates, Churches, Superintendents, Staff with Approval Authority

Draft Profile Modification Highlighting

In order to optimize the draft profile review process, fields that have been changed since the last time the draft profile was submitted-to / returned-by the Superintendent are highlighted. This makes the review process much easier (i.e. the Superintendent only have to focus on those fields that have changed)

Where: Candidate / Position Draft Profile ViewWho: Anyone with “Approval” Authority (Superintendents, Staff, OM)

Restricted DocumentsCandidates and/or churches have the option to attach

“Restricted Documents” (not generally viewable) to their profiles

Restrictions can be specified for each attachment, as follows:My Conference SuperintendentAny SuperintendentMy Conference Superintendent and StaffAny Superintendent and Conference Staff

Where: Additional Documents section of Candidate / Church ProfilesWho: Candidates / Churches Can Add And Specify Who Can Access

Superintendents

Candidates

Call Before ReferringOrdered Ministry now has the ability to flag a candidate

profile as “Call Before Referring”The flag is only be viewable by Superintendents and

Conference Staff (not by candidates or churches)The flag appears in candidate listings and generate a bolded

message to call Ordered Ministry before referring the candidate, if referral is attempted

It will be up to the Superintendent to call before referral (i.e. the system will not prohibit referral)

Where: Candidate / Position List ViewsWho: Superintendents and Staff

Minister’s RosterCandidates with approved profiles have the ability to download

the Minister’s Roster (published by Ordered Ministry) once they have logged into CovConnect

Where: Candidate’s Resources tabWho: Candidates with Approved Profiles

Save/Submit WarningsCandidates/churches are warned if profile changes have been

made, yet not submitted to their Superintendent for approval, when ending their CovConnect session (logging out or navigating away)

Candidates/churches are sent an email reminder after three days, if they have made profile modifications without submitting the profile to their Superintendent

Candidates/churches are warned if they navigate away from CovConnect without saving changes

Where: Candidate / Position Profile Modification (when logging out, or navigating away)Who: Candidates and Churches

Conference Admin Staff LoginConference Administrative Staff can now have their own

CovConnect credentials, so that they don’t have to share with their Superintendents

Candidate profile access and Church Position profile access can be defined as follows:View OnlyApprove AbilityMatch AbilityRefer Ability

Where: Superintendents / Staff tab (when modifying logins)Who: Ordered Ministry

CovConnect v2.0

October 8, 2012