COVID-19 RISK ASSESSMENT

No Hazard Who might be harmed?

Control measures to reduce risks Remarks/Comments

1 Contact between potentially infected personnel

Pure Retirements Staff, Clients and Contractors

Upon entering the office each day a member of the facilities team will take your temperature and log it. If a worker develops a high temperature a persistent cough or has loss of taste or smell while at work, they should:

• Step 1 - Ensure their team manager informed. • Step 2 - Avoid touching anything. • Step 3 - Cough or sneeze into a tissue and put it in a bin, or if

they do not have tissues, cough and sneeze into the crook of their elbow.

• Step 4 - Return home immediately. • Step 5 - You must isolate for 7 days or longer if symptoms

continue and not return to work until their period of self-isolation has been completed.

• Step 6 - Staff are to follow the guidance from our HR department and government guidance on self-isolation.

Anyone with symptoms should arrange to have a test to see if they have COVID-19 You should also not attend work and self-isolate if the NHS "test and trace" service alerts you that you have been in contact with a person who has tested positive for coronavirus

COVID-19 RISK ASSESSMENT

In line with our sickness absence reporting procedure, you should notify your line manager by telephone before you are due to start work, or as soon as possible if that is not practical.

A Pure Retirements employee or third party is displaying symptoms:

• Step 1 - Advise them to follow NHS Guidelines and to self-isolate at home.

• Step 2 - If they are at work they must go home and self-isolate in line with government guidelines.

General:

● Contact your team manager if you come into contact with someone diagnosed with Coronavirus.

● Report to HR resource or your team manager any underlying respiratory health conditions.

● Handwashing must take place regularly. ● If you must live in the same household with someone who is

displaying symptoms, you must isolate for 14 days. ● Use personal hygiene supplies (soap/sanitiser) provided. ● All non-critical face to face internal and client meetings will be

suspended. ● The team managers will establish with clients a revised

schedule of meetings using either telephone or video conferencing facilities in order to maintain direct contact.

● See Pure Retirement Intranet for future updates.

COVID-19 RISK ASSESSMENT

2 Travel to Work Pure Retirement Staff

• Wherever possible staff should travel to site alone using their own transport.

If workers have no option but to share transport then: • Journeys should be shared with the same individuals and with

the minimum number of people at any one time. • Good ventilation (i.e. keeping the windows open) and facing

away from each other may help to reduce the risk of transmission.

• The vehicle should be cleaned regularly using gloves and standard cleaning products, with particular emphasis on handles and other areas where passengers may touch surfaces.

Sites should consider:

• Parking arrangements for additional vehicles and bicycles. • Other means of transport to avoid public transport e.g.

cycling. • Providing hand cleaning facilities at entrances and exits. This

should be soap and water wherever possible or hand sanitiser if soap and water are not available

3 Site Access & Exit Points

Pure Retirement Staff, Clients and Contractors

• Stop all non-essential visitors. • Consider introducing staggered start and finish times to

reduce congestion and contact at all times. Pure Retirement have 59 available desks that have been appropriately social distanced in order to ensure everyone is at least 2m apart and not facing each other.

• Hot desking is not permitted

COVID-19 RISK ASSESSMENT

• Plan site access and exit points to enable social distancing – you may need to change the number of access points, either increase to reduce congestion or decrease to enable monitoring, including in the case of emergencies.

• Staff fobs have been adjusted to comply with certain doors only now being used as an entrance or an exit.

• Colleagues must come up the stairs and down in the lift • Allow plenty of space between people waiting to enter site. • If required use signage such as floor markings, to ensure 2

metre distance is maintained between people when queuing. • Workers to wash their hands for 20 seconds using soap and

water when entering and leaving the site/use hand sanitisers. • Clean common contact surfaces twice a day as a minimum in

reception area, offices, access points and delivery areas, screens, telephone handsets and desks, particularly during peak flow times.

• Reduce the number of people in attendance at meetings, consider holding them outdoors wherever possible or in Sovereign Suite.

• Where deliveries to site will allow it, drivers are to remain in their vehicles. Where drivers are required to exit their vehicle, they should wash or sanitise their hands before handling any goods.

• To reduce the amount of deliveries, facilities will ensure larger orders are placed where possible.

• Facilities manager to monitor for compliance

COVID-19 RISK ASSESSMENT

4 Hand Washing Pure Retirement Staff, Clients and Contractors

● Allow regular breaks to wash hands. ● Ensure adequate supplies of soap and fresh water are readily

available and kept topped up at all times. ● Provide hand sanitiser (minimum 60% alcohol based) where

hand washing facilities are unavailable. ● Regularly clean the hand washing facilities. ● Provide suitable and sufficient rubbish bins for hand towels

with regular removal and disposal. ● Please remember to wash your hands when you return home

from work.

5 Toilet Facilities Pure Retirement Staff, Clients and contractors

● Restrict the number of people using toilet facilities at any one time.

● If required use signage, such as floor markings, to ensure 2 metre distance is maintained between people when queuing

● Wash or sanitise hands before and after using the facilities. ● Enhance the cleaning regimes for toilet facilities, particularly

door handles, locks and the toilet flush. ● Portable toilets should be avoided wherever possible, but

where in use these should be cleaned and emptied more frequently.

● Provide suitable and sufficient rubbish bins for hand towels with regular removal and disposal.

COVID-19 RISK ASSESSMENT

6 Canteen/Rest Area

Pure Retirement Staff

● Where possible, workers should be encouraged to bring their own food. They should also be required to stay on site once they have entered it and avoid using local shops.

● Consider increasing the number or size of facilities available on site if possible

● The capacity of each canteen or rest area should be noted, and where necessary the facilities manager to ensure compliance with social distancing measures.

● Only one chair is available at each table and the layout should not be tampered with, and wiped before and after use

● Break times should be staggered to reduce congestion and contact at all times.

● Drinking water should be provided with enhanced cleaning measures of the tap mechanism introduced.

● Individuals/facilities to clean surfaces (every 30 minutes) that are touched regularly, using standard cleaning products e.g. kettles, refrigerators, microwaves.

● Hand cleaning facilities or hand sanitiser should be available at the entrance to any kitchen/rest area where people eat and should be used by staff when entering and leaving the area

● A distance of 2 metres should be maintained between users, wherever possible.

● All rubbish to be put straight in the bin and not left for someone else to clear up.

● Tables should be cleaned between each use. ● Crockery, eating utensils, cups etc. should not be used

unless they are disposable or are washed and dried between uses.

● Facilities manager to monitor compliance.

COVID-19 RISK ASSESSMENT

7 Changing Facilities and Showers

Pure Retirement Staff

● Based on the size of each facility, determine how many

people can use it at any one time to maintain a distance of two metres.

● Restrict the number of people using these facilities at any one time. Facilities manager to monitor for compliance.

● Introduce staggered start and finish times to reduce congestion and contact at all times.

● Introduce enhanced cleaning of all facilities throughout the day and at the end of each day.

● Provide suitable and sufficient rubbish bins in these areas with regular removal and disposal.

● Coats should not be put in the cupboard and instead kept on the back of your chair or in your bag.

● The air conditioning has been tested and meets safety standards and is not a risk.

8 Work planning to avoid close working

Pure Retirement Staff and Contractors

● If you are not able to work whilst maintaining a two metre distance, you should consider whether the activity should continue.

Eliminate: ● Workers who are unwell with symptoms of Coronavirus

(Covid-19) should not travel to or attend the workplace ● Rearrange tasks to enable them to be done by one person,

or by maintaining social distancing measures (2 metres) ● Trays and designated surfaces should be used as a drop off

point for documents to avoid anything being passed between individuals.

● Brochure shelves have been removed. ● Avoid skin to skin and face to face contact

COVID-19 RISK ASSESSMENT

● Consider alternative or additional mechanical aids to reduce worker interface.

Site Meetings:

● Only absolutely necessary meeting participants should attend ● Attendees should be at least two metres apart from each

other ● Rooms should be well ventilated/windows or doors opened to

allow fresh air circulation ● Consider holding meetings in open areas where possible

Reduce: Where the social distancing measures (2 metres) cannot be applied:

● Minimise the frequency and time workers are within 2 metres of each other.

● Minimise the number of workers involved in these tasks. ● Workers should work side by side, or facing away from each

other, rather than face to face ● Regularly clean common touchpoints, doors, buttons,

handles, tools, equipment etc., ● Increase ventilation in enclosed spaces. ● Workers should wash their hands before and after using any

equipment. Isolate: Keep groups of workers that have to work within 2 metres:

● Together in teams e.g. (do not change workers within teams) ● As small as possible. ● Away from other workers where possible. ● Managers to manage who works from which desk

COVID-19 RISK ASSESSMENT

Control:

● Where face to face working is essential to carry out a task when working within 2 metres:

● Keep this to 15 minutes or less where possible. ● Provide additional supervision to monitor and manage

compliance. PPE:

● Reusable PPE should be thoroughly cleaned after use and not shared between workers

● Single use PPE should be disposed of so that it cannot be reused

● The use of a face covering (which is not considered PPE) is a matter of individual choice. If you choose to use a face covering, you must follow the Government's advice.

9 First Aid & Emergency service response

Pure Retirement Staff, Clients and Contractors

● The primary responsibility is to preserve life and first aid should be administered if required and until the emergency services attend.

● When planning site activities, the provision of adequate first aid

● Resources must be agreed between the relevant parties on site.

● Emergency plans including contact details to be kept up to date

COVID-19 RISK ASSESSMENT

● Consideration must be given to potential delays in emergency services response, due to the current pressure on resources

10 Cleaning Pure Retirement Staff, Clients and Contractors.

Enhanced cleaning procedures should be in place across the site, particularly in communal areas and at touch points including:

● Taps and washing facilities ● Toilet flush and seats ● The hand dryer is no longer in use in the toilets and instead

paper towels must be used and disposed of appropriately. ● Door handles and push plates ● Lift controls ● No stationary should be shared where possible. ● Machinery and equipment controls ● All areas used for eating must be thoroughly cleaned at the

end of each break and shift, including chairs, door handles, vending machines.

● Telephone equipment. ● Keyboards, photocopiers and other office equipment. ● Rubbish collection and storage points should be increased

and emptied regularly throughout and at the end of each day. ● Pure Retirement has a number of Mental Health Champions

and a number of resources on the intranet for staff to use if they need to.

● Emergency contacts will be on display around the building.