How to Create Signature Formats In Outlook?

Introduction

What is signature in MS Outlook How to Create signature in Outlook Steps to Create signature in Outlook Manually Add signature in Outlook

What is signature in MS Outlook?

An email signature is a small amount of text added to the bottom of outgoing messages. It represents the user status. When you send any mail without signature, then it looks like the appalling message. The signature contains a user name, title or company and contact info although some users choose to add more or less information. It provides further contact info. Like- Electronic Business card.

Creating a Signature

To create email signature, please follow the given steps:

On the File tab, click optionsStep 1:

Step 2:Click on Mail category > click on Signatures button > Signature & Stationary dialog box will appears at your screen:

Step 3:In the Email signature tab, click new. New signature dialog box will popup

Enter desired signature name & click on Ok button. The name will be added to the list of previous signatures & textbox get active.

Step 4:

Step 5:Add the text in your signature in Edit signature part. This text will appears at the end of selected Outgoing emails.

Step 6: While the changes has been done, Then click onOk button.

Step 7:

Manually Adding A signatureMicrosoft Outlook permits you to have multiple signatures. But this can be useful when you write emails on behalf of your colleagues, generic department account etc. To manually add signature to Message, follow the steps are mentioned below:

Create new message & Compose mail On the Message tab, click on signature or select your preferred signature

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