CREATE THE ARTIFACT MANAGEMENT TOOL

Dr. Mary Kearney, Associate Superintendent

Dr. Jorge Peña, Director of School Improvement & Catholic School Accreditation

WORKSHOP OBJECTIVES

9:20- 9:40 Objective 1- Perform a deep dive into the Self Assessment

9:40- 10:00 Objective 2- Identify and collect quality supporting evidence

10:00 - 10:45 Objective 3- Create the Artifact Management Tool

10:55 - 11:15 Objective 4- Understand AdvancED’s ELEOT Classroom Observation Tool

DEEP DIVE INTO SELF ASSESSMENT

ADVANCED STANDARDS FOR QUALITY

Standard 1- Purpose & Direction

Standard 2- Governance & Leadership

Standard 3- Teaching and Assessing for Learning

Standard 4- Resources & Support Systems

Standard 5- Using Results for Continuous Improvement

PURPOSE OF SELF ASSESSMENT

•Adaptive work: diagnostic of school effectiveness

• Identifies areas of strength and opportunities for improvement

REVIEW SELF ASSESSMENT LEVELS

• Level 4, “Exemplar or Mother Teresa”

• Level 3, “Standard Operation”

• Level 2, “Basic Operation”

• Level 1, “Needs Substantial Improvement”

For levels the chosen, each sentence in the level must be supported with evidence.

DEEP DIVE ACTIVITY #1 : PAIR-SHARE

Indicator 3.10 Grading and reporting are based on clearly designed criteria that represent the attainment of content knowledge and skills and are consistent across grade levels and courses.

Level 3 Key Questions:

1. What criterion is in place to ensure common grading and reporting policies, processes, and procedures are based on clearly defined criteria that represent each student’s attainment of content knowledge and skills? [Grading system established]

2. What measures are in place to ensure teachers use common grading and reporting policies, processes, and procedures? [Consistent use of the grading system by all teachers]

DEEP DIVE ACTIVITY #1 : PAIR-SHARE

Indicator 3.10 Grading and reporting are based on clearly designed criteria that represent the attainment of content knowledge and skills and are consistent across grade levels and courses.

Level 3 Key Questions:

3. How are stakeholders made aware of the use of common grading and reporting policies, processes, and procedures? [Awareness of the grading system by all stakeholders]

4. How are common grading and reporting policies, processes, and procedures evaluated?[Process to evaluate the grading system]

5. What is the timeline that is used to regularly evaluate common grading and reporting policies, processes, and procedures? [Timeline for evaluation of the grading system]

DEEP DIVE ACTIVITY #2

Self Assessment Improvement Question: What can the school do to improve an indicator rated Level 1 or Level 2?

1. Open your school’s Self Assessment

2. Go to Standard 3 and choose an indicator that is rated Level 1 or Level 2

3. Locate the chosen indicator in Appendix 5 in the Accreditation Handbook

4. Read the Compliance Criteria questions for the chosen indicator

5. Generate ideas on what the school can do to satisfy each Compliance Criteria question for the chosen indicator

• Adaptive work: next Self Assessment in 2016-2017

WORKSHOP OBJECTIVES

9:20- 9:40 Objective 1- Perform a deep dive into the Self Assessment

9:40- 10:00 Objective 2- Identify and collect quality supporting evidence

10:00 - 10:45 Objective 3- Create the Artifact Management Tool

10:55 - 11:15 Objective 4- Understand AdvancED’s ELEOT Classroom Observation Tool

EVIDENCE VALUE

Not Voluminous

Accurate & Clear

Targeted

EVIDENCE VALUE

Standard 1- Purpose and Direction

1. Vision/Mission/Belief Statements

2. Annual Report

EVIDENCE VALUE

Standard 2- Governance and Leadership

1. Governing Body Policies/Procedures/Practices

2. Handbooks (i.e. – School/ Staff/Faculty Student/Parent)

3. Organizational Chart with Roles and Responsibilities Identified

4. Faculty/Student/Parent Survey Responses

5. Copies of Principal/Teacher Evaluation Plans/Templates

EVIDENCE VALUE

Standard 3- Teaching and Assessing for Learning

1. Sample Lesson Plans

2. Curriculum Guides

3. Scope and Sequence Guide/Curriculum Maps

4. Assessment Plan: report cards, progress reports, etc.

5. Student Performance Data (i.e. – Attendance/Graduation Rates/Discipline/Composite Assessment Data)

6. Teacher Induction/Orientation Plan

7. Professional Development Plan

8. Calendar/Schedule of Learning Community Meetings

9. AdvancED Student Performance Data Document

EVIDENCE VALUE

Standard 4- Resources and Support Systems

1. Safety/Emergency/Crisis Management Plan

2. ISBE Recognition Certificate

3. Financial Audit Record

4. Technology Plan & Budget

EVIDENCE VALUE

Standard 5- Using Results for Continuous Improvement

1. School Continuous School Improvement Plan

2. Data collection & Analysis plan

3. Trend/Student growth data

4. Stakeholder communication plan

5. Evidence of Improvement of Student Achievement (i.e. –Trend Data for Summative Assessments, Graduation Rate, Attendance, etc.)

6. School AdvancED Accreditation Team meeting minutes/notes

7. AdvancED Survey Results per Stakeholder group: Parents, Students, and Faculty

REVISIT EVIDENCE FOR STANDARD 1, INDICATOR 1.1

INDICATOR 1.1

1.1 The school engages in a systematic, inclusive,

and comprehensive process to review, revise,

and communicate a school purpose for student success.

Score

POSSIBLE EVIDENCE TO SUPPORT INDICATOR 1.1

Purpose statements - past and present

Minutes from meetings related to development of the school’s purpose

Documentation or description of the process for creating the school’s purpose including the role of stakeholders

Communication plan to stakeholders regarding the school’s purpose

Examples of communications to stakeholders about the school’s purpose (i.e. website, newsletters, annual report, student handbook)

Survey results

Other:

EVIDENCE TO SUPPORT A LEVEL 2RATING FOR INDICATOR 1.1

Current Mission Statement

Past Mission Statement(s)

Communications to stakeholders about the school’s mission statement: school website

Survey results

EVIDENCE TO SUPPORT A LEVEL 3RATING FOR INDICATOR 1.1

Current Mission Statement

Past Mission Statement(s)

Documentation or description of the process for creating the school’s mission statement including the role of stakeholders

Communication plan to stakeholders regarding the school’s purpose

Examples of communications to stakeholders about the school’s purpose (i.e. website, newsletters, annual report, student handbook)

Survey results

Other:

NO EVIDENCE?!?!?!

• Don’t fear

• Don’t fabricate

• May expose need for better documentation

• May lead to institutionalizing a best practice

• Highlights areas for improvement

WORKSHOP OBJECTIVES

9:20- 9:40 Objective 1- Perform a deep dive into the Self Assessment

9:40- 10:00 Objective 2- Identify and collect quality supporting evidence

10:00 - 10:45 Objective 3- Create the Artifact Management Tool

10:55 - 11:15 Objective 4- Understand AdvancED’s ELEOT Classroom Observation Tool

EDIT THE AMT

1. Access the Google Docs folder and open the Artifact Management Tool spreadsheet

2. Edit the evidence in the AMT to match the selected evidence in the Self Assessment

3. Create and label folders for each AdvancED Standard

4. Within each Standard folder, create sub-folders for each Indicator

5. Organize the evidence by uploading documents to the Indicator folder

6. Create hyperlinks in the AMT to the documents in the Indicator folder

Note: upload and hyperlink only PDF files; may need to convert Word documents into PDF files

ORGANIZE EVIDENCE IN FOLDERS

•Create sub-folders for standards and indicators

•Organize documents using the subfolders

•Upload documents in respective subfolders

LET’S PRACTICE WITH INDICATOR 1.1

Create a hyperlink in the AMT to the school’s mission statement

1. Access the Google Docs folder

2. Open the Artifact Management Tool spreadsheet

3. Click on the Standard 1 tab

4. Open another browser tab, go to your school’s website, and locate the Mission Statement

5. Copy the website URL for the Mission Statement

6. In the AMT, delete “Purpose statements- past and present” and replace it with “Current Mission Statement”

7. Click on the cell, click on the Insert Link icon, and paste the link in the box

10 min Break

Time Remaining

WORKSHOP OBJECTIVES

9:20- 9:40 Objective 1- Perform a deep dive into the Self Assessment

9:40- 10:00 Objective 2- Identify and collect quality supporting evidence

10:00 - 10:45 Objective 3- Create the Artifact Management Tool

10:55 - 11:15 Objective 4- Understand AdvancED’s ELEOT Classroom Observation Tool

ELEOT: EFFECTIVE LEARNING ENVIRONMENT OBSERVATION TOOL

ELEOT: EFFECTIVE LEARNING ENVIRONMENT OBSERVATION TOOL

• Learner-centric classroom observation tool

• Created by review widely used observation instruments and research on effective learning

• Provides useful, relevant, structured and quantifiable data in a 20-minute observation

• Identifies the extent students are engaged in activities or demonstrate knowledge and disposition that are conducive to effective learning

ELEOT 4-POINT LIKERT RATING SCALE

ELEOT: EFFECTIVE LEARNING ENVIRONMENT OBSERVATION TOOL

30 items in 7 categories:

1. Equitable Learning

2. High Expectations

3. Supportive Learning

4. Active Learning

5. Progress Monitoring and Feedback

6. Well-managed Learning

7. Digital Learning

• ELEOT Reference Guide posted on the OCS Resource Portal

• Activity: Read the items and categories in the ELEOT Reference Guide. Which category do you believe your school covers well and which category needs improvement?

QUESTIONS?

What’s Next?

1. Finalize the Artifact Management Tool by February 19, 2015

2. Discuss and document the progress of teaching and assessing the Measurable Objectives in the school’s Continuous School Improvement Plan

3. Perform a deep dive of the Self Assessment

4. Perform a deep dive of the Stakeholder Feedback Diagnostic

PLUSES AND DELTAS

+ Plus

What worked well about the workshop?

∆ Delta

What should change for the next workshop?