Created by:Tanya Morgan

Access is the database software of the Microsoft Office suite.

A database is a collection of objects that work together to:◦ Store data◦ Retrieve data◦ Display data◦ Summarize data

DBMS stands for DataBase Management System

A DBMS allows you to store, retrieve, analyze, and print information◦ Example: Filing cabinet

A computerized DBMS is ◦ much faster◦ more accurate◦ more flexible

Quick Access Toolbar

Title Bar

Ribbon

Tab for the displayed object

Tab for open object

Status Bar

Shutter Bar Open/Close

Button

Table – stored in a format called a datasheet Query – Use to search for and retrieve data

from tables using conditions Form – Displays data from tables/queries

similar to a paper form Report – Displays data in a format that is

customized for on-screen viewing or printing◦ Used to summarize data and calculate totals

Macro – Automates database operations Module – Similar to a macro; allows more

complex programming of database operations

Record – A complete set of data.◦ Example: All information about 1 movie from

your Music and Movies database Field – A single characteristic within a

record.◦ Example: The actor/actress of a movie

Field name – Name of a column/field in a datasheet.

Field value – Data entered into a field. Datasheet View – Displays data in rows and

columns. Design View- View that allows you to add,

delete, and rearrange fields

Record

First record button

Previous record button

Current Record

Next record button

Last record button

New (blank) record button

Field selector ◦ Appears at the top of each column◦ Contains the field name◦ Allows you to select the entire field column

Record selector ◦ Appears to the left of the first field◦ Allows you to select the entire record

Datasheet selector ◦ Box in the upper-left corner of a datasheet◦ Allows you to select all records and fields of a

datasheet

Field Selector

Record Selector

Datasheet Selector

Template – Creates the database and one or more table, query, form, and report objects

Blank Database Template –Creates a database with no objects in it

The Access 2007 name extension is…. accdb

Primary key – The field that contains a unique field value for each record in the table.

AutoNumber – Automatically adds a unique number to the primary key field for each record in the table

Data type – Determines the kind of data that you can enter in the field

Alphanumeric data – A combination of numbers and text

#

Text Memo Number Date/Time Currency AutoNumber

Yes/No OLE Object Hyperlink Attachment Lookup Wizard

Design View – Add, delete, and make changes to the way that fields store data

Design grid – Top half of the Table Window in Design View

Field Properties pane – Bottom half of the Table window in Design View

Field Property – Describes a field’s contents beyond the field’s basic data type

Field Size Property – sets the number of characters you can store in a text, number, or AutoNumber field

Primary key symbol

Current Field

Design Grid

Field Properties

Pane