ABBYY TechnologySummit2016

ABBYY NAHQ, 2016

Todd Pratt

© ABBYY Confidential

Presenting a

compelling FCI

Technical Demo

And three dreaded questions

every Sales Engineer cringes

to hear.

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Dreaded question #1:

“What is the OCR accuracy?”

What kind of accuracy can I expect from this system? More times than I can count I’ve encountered companies that base their ROI on the percentage of “no touch” documents they expect to achieve. Here are some of the factors that go into that equation:

1) Image quality

2) Paper quality

3) Type of print

4) Scanner quality

5) Capture resolution

6) Extraction method

7) Business Rules

8) OCR engine

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What is the REAL goal of AP capture?Most customers think of OCR accuracy as the main goal of a capture system. Well, it’s not. Efficiency is the main goal. OCR is simply one of the tools used to implement an efficient process. Sometimes, OCR isn’t even warranted. Equally important considerations are:

• Capture Goals

– Classification– Separation– Metadata

• Reducing prep and sorting

– Mailroom process– Distributed paper

• Dealing with outliers

– What happens when there is a problem?

• Moving processes up front

– The later an issue is found, the more expensive.

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Typical AP Capture Flow

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Invoice Number Vendor Name Purchase Date Subtotal Grand Total Payment Terms

• 10010• ABC, Inc.• 30 January 2008• $ 6,014.81• $ 6,025.88• Net 30 Days

Capture Classify Extract Verify DeliverCapture Classify Extract Verify Deliver

Capture documents from central and

distributed locations

Automatically identify, organize, and route different

document types

Index or extract business-critical

data based on the document type

Ensure data accuracy using business rules,

database lookups, and manual correction

Deliver images and data to ECM, ERP or other systems.

E-mail

Faxes

Scanners

NetworkDirectories

MFPsMobile

• 20% of organizations print electronic documents and process them manually or scan them into the capture process (AIIM, 2013)

• Processing of paper and electronic invoices in the same flow brings significant cost savings

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Multi-channel Capture

© ABBYY ConfidentialMFPsMobile

E-mail

Web-based scanning

MFP, local scanningFax

FTP

Mobile Device

Fax Server

Capture Classify Extract Verify Deliver

Dreaded question #2:

“Can the software separate invoices automatically?”

● Short answer, Yes.ABBYY can be configured to extract key values that uniquely identify an invoice (Inv#, Inv Date, Total, Etc.); examine all of the images in the batch and determine between which pages those values change, then separate the pages into documents according to the changes.

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Dreaded question #2:

“Can the software separate invoices automatically?”

● Long answer, it’s not generally the most efficient approach.● Why? Because it requires a second

touch-point to ensure separation happened properly.

● When is it appropriate?● High quality, or digital images● Predictable formats

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Vendor And Buyer Identification

• Supplier and buying BU information is checked against your master data in the ERP

• Suppliers and buying BUs may be identified by name, address, phone number, website

• Multiple addresses and/or name spelling variationsfor the same supplier/buyer are allowed

Database Lookup

Capture Classify Extract Verify Deliver

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Vendor And Buyer Identification

Invoice number and date

Name and address of the buyer BU

Name and address of the supplier

Delivery date

Purchase order data

Line items: description of goods, quantity, unit and total price

Currency and total

Capture Classify Extract Verify Deliver

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PO Matching

In most cases this is an iterative process and requires collaboration with suppliers to satisfy one of these conditions.

For successful automatic three way matching to occur one of these conditions needs to be met. • The supplier provides positional data on their invoice indicating which PO line each invoice line

ties to. • Consistent data, such as part numbers, between the PO file and the invoice are present for the

system to identify the positional data.• Match checks that can identify a quantity, unit price, and total amount that correspond to the

same data on a PO

Capture Classify Extract Verify Deliver

Dreaded question #3:

“Can I capture line items from NPO invoices?”

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We can perhaps capture line data from those NPO invoices that have a defined table structure, but capturing that data does not necessarily lead to efficiency gain.

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Training

Capture Classify Extract Verify Deliver

2. Click “Train” button

1. Select the correct area on the image

• Vendor Specific Training

– Requires 3 samples to create a ‘stable’ training set

– Operators choose whether training is appropriate

– Training occurs in ‘real time’

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Delivery of Data

Capture Classify Extract Verify Deliver

• What is the next step after Invoice Capture?

– Workflow Systems, ECM Systems, ERP Systems

• Why has ABBYY not built connectors to the major ERP system?

– We have. But integration is rarely a COTS applications.

• How do I get data from FlexiCapture into my customer’s ERP?

– Ask your customer’s ERP Admin! They’ve probably already solved that problem.

• What is available out-of-the-box?

– XML, ODBC, Delimited

– Script

Where to get this demo?

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• After the ATS Summit it will be posted on our Partner Portal under Resources – FlexiCapture – FlexiCapture for Invoices

• https://abbyyusa.secure.force.com/prm

Questions/Comments

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