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Creating a Joint Personnel Adjudication System (JPAS) Analysis Report

Michael S. Campbell

Industrial Security Specialist

Defense Security Service

San Diego Field Office

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• Introduction• JPAS 101• NISPOM requirements• Education• What DSS wants before an inspection• How and what to analyze• Questions

Overview

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Introduction to DSS

• What is the Mission of DSS?

“DSS supports national security and the warfighter, secures the nation's technological base, and oversees the protection of US and foreign classified information in the hands of industry.

We accomplish this mission by: Clearing industrial facilities, personnel and associated information systems; collecting, analyzing and providing threat information to industry and government partners; managing foreign ownership control and influence in cleared industry, providing advice and oversight to industry; delivering security education and training; and, providing information technology services that support the industrial security mission of DoD and its partner agencies.”

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The San Diego Field Office (IOFWD)

– Rick Disney (Sr. Industrial Security Specialist, Acting Field Office Chief)

– Andy Petitt (Sr. Industrial Security Specialist)– Katy Vachon (Sr. Industrial Security Specialist)– Michael Campbell (Industrial Security Specialist)– Mark Long (Industrial Security Specialist)– Alicia Defrieze (Industrial Security Specialist)– John Cunningham (Industrial Security Specialist)– Tim Barnes (Counter Intelligence Specialist)– Jim Sexton (Team Lead, Information System Security

Specialist)– Renee Gill (Information System Security Specialist)

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JPAS 101

Joint Adjudication Management System (JAMS)

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Joint Clearance Access Verification System (JCAVS)

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Joint Personnel Adjudication System (JPAS)

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JPAS History

• JPAS was created by the U.S. Air Force in 2001.• The system has approximately 53,000 active

users and averages over 2,000 concurrent users at peak hours of operation.

• It became the “system of record” for Industry on October 1, 2004.

• There are currently over 28,000 Industry users of JPAS.

• The Defense Security Service is the executive agent within the DoD for JPAS.

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Where Does the NISPOM Come In?

NISPOM 2-200 (b) – Then and Now

NISPOM January 1995

“The CSA will provide written notice when an employee’s PCL has been granted, denied, suspended, or revoked”

NISPOM February 2006

“When the CSA has designated a database as the system of record for contractor eligibility and access, the contractor shall be responsible for annotating and maintaining the accuracy of their employees’ access records”

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Where To Begin

Good Question!

The DSS Academy has heard your calls!

On August 6, 2009 ENROL course # PS123.16 “Joint Personnel Adjudication System/Joint Clearance and Access Verification System (JPAS/JCAVS) Virtual Training For Security Professionals” was announced on the JPAS website.URL: https://enrol.dss.mil/enrol/lang-default/SYS_login.asp

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What Will DSS Want to Know During an Inspection?

1. How many of your employees have access to collateral information? NISPOM 2-200 (b), 2-200 (c), 2-200 (d)• Confidential• Secret• Top Secret• Caveats

2. Is everyone in your PSM-Net within the required re-investigation timeline? NISPOM 2-201 (d)• Confidential = every 15 years• Secret = every 10 years• Top Secret = every 5 years

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Continued

3. Are your Key Management Personnel (KMP) granted the appropriate

level of access for your facility? NISPOM 2-104

4. Is the Nondisclosure (NdA) field populated for every employee accessing classified information? NISPOM 3-105

5. Has a %100 validation of your PSM-Net, Security Management Office (SMO) occurred in an interval consistent with risk management of your facility? NISPOM 1-206 (b)

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“How Do I Do That”?

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Analyzing Your JPAS information

1.Separation Report

2.Personnel Analysis

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How to Run a Separation Report Step #1

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How to Run a Separation Report Step #2

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How to Run a Separation Report Step #3

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How to Run a Separation Report Step #4

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Separation Report

1.Why is it important?

• Clears the association with your CAGE.

• Begins the two year countdown for archiving the virtual personnel file (Person Summary Page).

• If one category in an individuals record has not been separated properly, then the record will never archive.

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Questions on Separation?

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Personnel Analysis Step #1

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Analyzing Your JPAS information Step #2

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Analyzing Your JPAS information Step #3

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Analyzing Your JPAS information Step #4

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Analyzing Your JPAS information Step #5

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Analyzing Your JPAS information

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Analyzing Your JPAS information Step #6

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Analyzing Your JPAS information

What will this show you?

1.Which employees should be in process for a PR.

2.Which employees require an NdA input into JPAS.

3.Which employees have incorrect / missing PID data.

4.Which employees have not been properly indoctrinated.

5.The list goes on!

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Questions on JPAS Analysis?