Date post: | 04-Jan-2016 |
Category: |
Documents |
Upload: | irene-carter |
View: | 223 times |
Download: | 2 times |
CREATING A LABEL CREATING A LABEL MAIL MERGE IN WORDMAIL MERGE IN WORD
TERMSTERMS
FIELDSFIELDSRECORDSRECORDS
MERGE CODESMERGE CODES
FIELD: CONTAINS A SINGLE FIELD: CONTAINS A SINGLE ITEM OF INFORMATION ITEM OF INFORMATION
(NAME, ADDRESS, PHONE#, (NAME, ADDRESS, PHONE#, ETC.ETC.
RECORD: MADE UP OF A RECORD: MADE UP OF A GROUP OF FIELDS THAT GROUP OF FIELDS THAT
RELATE TO A SINGLE TOPICRELATE TO A SINGLE TOPIC
MERGE CODES: PLACED INTO MERGE CODES: PLACED INTO THE MERGE DOCUMENT BY THE MERGE DOCUMENT BY
THE MERGE WIZARD OR FROM THE MERGE WIZARD OR FROM THE MERGE TOOLBAR. TELLS THE MERGE TOOLBAR. TELLS
THE MERGE WHAT THE MERGE WHAT RECORDS/FIELDS TO USERECORDS/FIELDS TO USE
THIS EXAMPLE SHOWS YOU THIS EXAMPLE SHOWS YOU HOW TO CREATE A NAME &HOW TO CREATE A NAME &
ADDRESS FILE IN EXCELADDRESS FILE IN EXCELTHEN CREATE THE MERGE IN THEN CREATE THE MERGE IN
WORD WORD
SETTING UP THE NAME & SETTING UP THE NAME & ADDRESS DATA IN EXCELADDRESS DATA IN EXCEL
ENTER COLUMN HEADERSENTER COLUMN HEADERS(field titles)(field titles)
THEN SELECT THEMTHEN SELECT THEM
NOTE: INCLUDE A FIELD FOR NOTE: INCLUDE A FIELD FOR COUNTRY IF COUNTRY IF
MAILING OUT OF THE U.S.MAILING OUT OF THE U.S.(There can be other fields in your (There can be other fields in your
file…codes, phone #, etc.) file…codes, phone #, etc.)
USING A DATA ENTRY FORMUSING A DATA ENTRY FORMTO INPUT YOUR DATATO INPUT YOUR DATA
(optional)(optional)
CLICK ON DATA THEN CLICK ON DATA THEN FORMFORM
EXCEL WILL PROMPT YOU… EXCEL WILL PROMPT YOU… IF THE FIRST ROW IS IF THE FIRST ROW IS
LABELS NOT DATA THEN LABELS NOT DATA THEN CLICK OKCLICK OK
THE DATA ENTRY FORM WILL THE DATA ENTRY FORM WILL APPEAR ENTER YOUR DATA APPEAR ENTER YOUR DATA
THEN PRESS THE TAB KEY TO THEN PRESS THE TAB KEY TO MOVE TO THE NEXT FIELD MOVE TO THE NEXT FIELD
SAVE DATA OFTENSAVE DATA OFTEN
SAMPLE SAMPLE NAME & ADDRESS FILENAME & ADDRESS FILE
SETTTING UP THE MERGE IN SETTTING UP THE MERGE IN WORDWORD
CLICK ON TOOLS,CLICK ON TOOLS,LETTERS & MAILINGS,LETTERS & MAILINGS,
MAIL MERGEMAIL MERGE
CLICK ON LABELSCLICK ON LABELSTHEN CLICKTHEN CLICK
STARING DOCUMENTSTARING DOCUMENT
SELECTING THE TYPE OF SELECTING THE TYPE OF LABELLABEL
CLICK LABEL OPTIONSCLICK LABEL OPTIONS
SELECT LABEL THENSELECT LABEL THENCLICK OKCLICK OK
SELECTING THE NAME AND SELECTING THE NAME AND ADDRESS FILE…ADDRESS FILE…
CLICKCLICKSELECT RECIPIENTSSELECT RECIPIENTS
CLICK BROWSE TO LOCATECLICK BROWSE TO LOCATERECIPIENT FILERECIPIENT FILE
SELECT NAME & ADDRESS SELECT NAME & ADDRESS FILE THEN CLICK OPENFILE THEN CLICK OPEN
CHECK THE FIRST ROW CHECK THE FIRST ROW COLUMN HEADERS BOX COLUMN HEADERS BOX
THEN CLICK OKTHEN CLICK OK
YOU CAN SELECT GROUPS OF YOU CAN SELECT GROUPS OF RECORDS TO BE INCLUDED RECORDS TO BE INCLUDED
IN THE MERGEIN THE MERGE
IN MAIL MERGE RECIPIENT IN MAIL MERGE RECIPIENT WINDOW CLICK OKWINDOW CLICK OK
CLICKCLICKARRANGE YOUR LABELSARRANGE YOUR LABELS(Next Record is a merge code)(Next Record is a merge code)
CLICK ADDRESS BLOCKCLICK ADDRESS BLOCKTO ADD THE ADDRESS FIELDS TO ADD THE ADDRESS FIELDS
MERGE CODESMERGE CODES
A CHANCE TO REVIEW WHAT A CHANCE TO REVIEW WHAT THE ADDRESS WILL LOOK THE ADDRESS WILL LOOK
LIKE… THEN OKLIKE… THEN OK
WITH MERGE CODES IN WITH MERGE CODES IN PLACE…PLACE…
CLICK UPDATE ALL LABELSCLICK UPDATE ALL LABELSTHEN PREVIEW YOUR THEN PREVIEW YOUR
LABELSLABELS
CLICKCLICKCOMPLETE THE MERGECOMPLETE THE MERGE
YOUR READY TO PRINTYOUR READY TO PRINT