Libraries and Learning ServicesTe Tumu Herenga
Beyond the numbers: Creating actionable data using Alma Analytics dashboard
Aleksandra PetrovicIT Product Owner
ANZREG 2019 ConferenceGold Coast, 23-24 October
Changing Era in Libraries
Collection Variety
Adjusting Budget
Use of Spaces
New Trends
Changes in Behavior
Collections 2018-2020
Refocus LLS collection management towards digital collections and discoverability
Refocus access to our collections so that current and high-demand material is easily accessible online and on-campus
Create a high quality on-campus experience focusing on fewer points of presence, with a more consistent and modern customer experience
Data Driven Decisions
WISDOM
KNOWLEDGE
INFORMATION
DATA
Questions to AnswerWhich titles are old and not recently used?
How much potential duplication is in our collections?
Which titles are “at-risk”?
How much of our collections have zero or low recorded uses?
How We Did It in The Past?
CREATING REPORTS
DATA CLEANING
ANALYSINGREPORTS
Power-Audience Matrix
Dashboard & Reports
Reports
Dashboard
Dashboard
KEEP SATISFIED
MONITOR
MANAGE CLOSELY
KEEP INFORMED
LEVEL OF INTERESTLE
VEL
OF
INFL
UEN
CE
Low HighLo
wHi
gh
Why Alma Analytics?
CONTINUOUS IMPROVEMENT
ALL DATA UP TO DATE
AVOIDING DATA EXPORT
COST AND TIME
Challenges and Solutions
LC SUBJECT REPRESENTATION
HISTORICAL USAGE
YEAR OF PUBLICATION
EMBEDDED REPORT
MULTI-VOLUME WORK
EXPORTING ISSUE
SIZE RESTRICTION
BETTER FORMATTING
Challenges and Solutions
Overview – By Subject
Overview – By Subject Graph
Overview –By Subject Table
Overview – By Publication Year
Overview – By Publication Year
Overview – Possible Duplicates
Overview – Sample Weeding
Overview – Preservation
Collection Measure – Quick Stats
MONOGRAPHS COUNT
ZERO USES
LOW USES
MEDIUM USES
OVER 10 YEARS OLD
120,000
54%
POSSIBLE DUPLICATES
43,160
1%
2% 38%
42%
58%77%
81%
1%
4.5%
FINE ARTS LIBRARY
EDUCATION LIBRARY
Publication Year Possible Duplicates
Historical UsageAlma Usage
Accession Year
Weeding Methodology Parameters
Weeding Methodology Types
Soft Methodology
Medium Methodology
Hard Methodology
Retain
Relegate
Intervention
Overview Scenarios
Possible Improvements
Possible Duplicates
Better Organisation
Data Cleanup
P to E MappingWeighted Indexes
Future
“Data is a precious thing and will last longer than the systems themselves.” Sir Timothy John Berners-Lee inventor of the World Wide Web
