CREMLINplus Annual Meeting 2021

CREMLINplus Annual Meeting 2021WP1 Management & Dissemination

Funded under Horizon 2020Grant agreement no. 871072

Martin Sandhop Hamburg, 24.03.2021

www.cremlinplus.eu

https://www.google.de/url?sa=i&rct=j&q=&esrc=s&source=images&cd=&cad=rja&uact=8&ved=0ahUKEwivlZfRooTYAhURPFAKHWSVAa4QjRwIBw&url=https://www.zdf.de/nachrichten/heute-in-europa/senioren-schreiben-fuer-wikipedia-100.html&psig=AOvVaw12ZMTdijj5zczt8wr75r5V&ust=1513161093388386

http://www.cremlinplus.eu/

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Contents

| CREMLINplus Annual Meeting 2021 | Martin Sandhop, 24/03/2021

Project after 1 year

1. Intro: Context of the project (Corona; EU/RUS relations)2. Project bodies 1: EB, SAC, MST; GA3. Project bodies 2: SRP for TRAIN and for ACCESS4. Corona-adaptation and mitigation5. Deliverables & Milestones: status6. Amendment no. 1 ongoing (exit of linked third party)7. Outlook to First Periodic Reporting and mid-term review8. Some examples of achievements9. Hand over to Kaja: Project Website; communication &

dissemination

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1. Intro: CREMLINplus and context


• CREMLINplus: EU´s H2020 Flagship project in the EU-Russian cooperation in the domain of RI: designed asan umbrella for scientific-technical EU-RUS activities, as well as Coordination and Support (CSA) activities

• Main aim: approach significantly both RI-Landscapes: EU and Russian S&T Landscapes

• Difficult context factors for CREMLINplus:

• COVID-19 pandemic• EU-Russian political relations

• CREMLINplus community shows: project is functioningwell!

• First 12 months of CREMLINplus: full of successes and achievements, and enthusiastic collaborative spirit

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Recollect: Main Aims of the Project


Achieve a significantly higher level of cooperation between European and Russian partners in the area of research infrastructures + approach both EU & RUS RI Landscapes:

1. Develop and advance five Russian megascienceprojects in close European-Russian collaboration

2. Prepare a defined set of Russian RI “LIST-11” for European and international ACCESS

3. Create a broad base of knowledge and expertise for RI managers and scientists from RUS and EU

5 Russianmegascience

projects

RussianLIST-11 facilities

EU & RUS scientists,

managers.. –also BEYOND CREMLINplus

3 scopes

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2. Project bodies: EB, MST, SAC, GA


Coordinator´s tasks: set up project bodies

• General principle: EU/RUS shared responsibility

• Executive Board (EB): composed of WP leaders and co-leaders

• 4 meetings convened by coordinator: 04/2020, 05/2020; 09/2020; 02/2021

• EB is key instrument to supervise the execution ofthe project

• Numerous interactions with WP leaders and co-leaders also beyond regular EB meetings; WP-specific topics

• After 1 year EB has become a trustful and efficientlycollaborating group

WP Lead Partner Co-lead Partner

WP1 MGT Kaja Scheliga, DESYMartin Sandhop, DESY

Lev Levin NRC KI (dissemination)

WP2 NICA Jürgen Eschke, FAIR Yuri Murin, JINR

WP3 PIK Stefan Mattauch, FZ Juelich

Sergey Grigoriev, NRC KI PNPI

WP4 USSR Timur Kulevoy, NRC KI Harald Reichert, ESRF

WP5 SCT Vitaly Vorobyev, BINP Lucie Linssen, CERN

WP6 XCELS Efim Khazanov, IAP RAS Catalin Miron, CEA-LIDYL

WP7 DETEC Christian Schmidt, GSI Otilia Culicov, JINR

WP8 TNA Anastasia Zadorina, ICISTE

Greta Facile, DESY

WP9 TRAIN Enrico Guarini, UNIMIB Andrey Polyakov, NUST MISIS

WP10 LTS Vladimir Kravchuk, NRC KI

Kaja Scheliga, DESYMartin Sandhop, DESY

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Project bodies: EB, MST, SAC, GA


MST• Management Support Team (MST): composed of

collaborators from coordinator and EB

• Board was set up in July/ August 2020; monthlymeetings since September 2020 – 7 meetings so far

• joint informal discussion and evaluation of current topics:

• handling of risks (pandemic-related delays);• consulting for upcoming EU-RUS workshops;

• consulting for upcoming GA and EB meetings;

• dissemination and communication strategy for the project

• BIG THANKS to MST-members who dedicate theirtime! Marvellous collaboration

• Also thanks to Uwe Meyer who is advisor to DESY for WP10 LTS

WP EU Russia

WP1 MGT

Kaja Scheliga, DESYMartin Sandhop, DESYUte Krell, DESY

Ekaterina Kolesnikova,NRC KI

WP2 NICA

Jürgen Eschke,FAIR

WP5 SCT

Vitaly Vorobyev,Budker Institute

WP8 TNA

Anastasia Zadorina, CISTE

All meetingsvirtual

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SAC• Scientific Advisory Committee (SAC) : independent

high-level, renowned senior experts from European and Russian academia, research policy, and innovation; 1 member from Japan; members not affiliated to consortium

• Several steps to agree the set up of SAC and related TOR-document, starting with EB2-meeting in May 2020

• Autumn 2020: proposed list of 9 SAC membersapproved by GA

• First and constitutive virtual meeting convened bycoordinator on 04/03/2021 – THANKS to Jürgen Eschke to support the meeting

• WP responsibilities were agreed, subgroups wereformed

Hans Gutbrod (chair)retired nuclear physicist at GSI/ FAIR, pioneer in heavy ion physics, Darmstadt, Germany

Vladislav Panchenko (co-chair)Academician, Board Chairman of the Russian Foundation for Basic Research (RFBR), Moscow, Russian Federation

Jean MoulinBELSPO Honorary General Advisor; Limal, Belgium

Sergey MazurenkoMember of the Presidential Council for Science and Education, Moscow, Russian Federation

Caterina BiscariDirector of ALBA Synchrotron, Cerdanyola del Vallès, Spain

Olga AlekseevaDirector of the Federal Scientific Research Centre “Crystallography and Photonics” RAS, Moscow, Russian Federation

Arantxa ArbeResearch Professor at Materials Physics Center CFM, San Sebastián, Spain

Vladimir PopovAcademician, President FRC "Fundamentals of Biotechnology", Moscow, Russian Federation

Kiyoshi UedaProfessor at the Tohoku University, Sendai, Japan

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SAC continued


SAC: mission; workflow and way of communication

SAC shall:

“make recommendations to the project General Assembly concerning the strategic orientation of the project, and project development”

“give scientific and strategic advice,

“provide guidance when special advice on urgent strategic questions is needed

• Communication typically via coordinator DESY

• Informal interaction with WP-leaders and co-leaders facilitated by DESY

• SAC members may participate in GA meetings (withoutvoting right): Hans Gutbrod to inform GA on Friday morning

• First SAC-Recommendations expected before 1 May 2021

SAC Coordinator

General Assembly

(GA)

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GA

• General Assembly (GA) : composed of 35 membersand 24 nominated deputies

• Elected Chair of GA: Jürgen Eschke, GSI/ FAIR

• GA: ultimate decision-making body of the consortium

• Decisions on for instance: budget shifts; amendment of grant agreement, Task reassignment, proposals for new /associated partners; approval of project bodies

• Second meeting of GA: 26 March 2021

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3. Project bodies 2: SRP for TRAIN and for ACCESS


Two Scientific Review Panels (SRP)

• Another board needs to be set up: Scientific Review Panel (SRP)

• SRP for upcoming calls for TNA and for Fellowships

• Setting up SRPs is in responsibility of related WPs: WP8 ACCESS an WP9 TRAIN

• Two SRP will be set up

• SRP TRAIN: composition of board and „terms ofreference“ developed in agreement with EB; to bepresented to GA on 26 March

• SRP ACCESS: will be set up in year 2 of the project; first (TNA programme will start year 3)

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4. Corona-adaptation and mitigation


Translation principally works

• Kick-off meeting on 19-20 February 2020 in Hamburg: first and almost single live event

• Translation into Corona conditions: all meetings byZoom and other digital tools

• Our statement today: Corona-related damage forthe project still under control

• several shifts of deliverables; hiring staff sloweddown; training events and hands-on activitiesdifficult; experimental work is slowed down

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Corona adaptation


Mitigation paper

• CREMLINplus Project Under Pandemic Conditions: How to mitigate the major pandemic challenge in the project management and implementation

• 4 dimensions: (1) Deliverables and Milestones shifts; (2) Budget planning and budget shifts; (3) Hiring personnel; (4) Impact on Work plan of the WPs

• General assumption: restriction will keep on until July 2021 (updates may well be needed)

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Corona adaptation


Mitigation measures proposed and applied

• Key mitigation: translate discussion events, workshops, meetings, conferences to a virtual fashion

• Shifting of deliverables and milestones (altogether roughly 20% of them) by ~6 months within the 48-months project duration

• Possible proposal of extending the project duration by 6 months within existing budget (proposal still needs to be discussed)?

• Shifting of part of the budget (travel) to personnel, and in few cases to infrastructure

• Shifting of hiring of personnel (in few cases)

• Possible invitation of a new partner for one specific technical work (in one case)

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5. Deliverables & Milestones: status


Deliverables

Coordinator´s task:

• Submit all 89 Deliverables: request in advance, provide template; carry out quality check and submitto EC portal & place on project website (ifdissemination level allows)

• Sustain all 47 Milestones: request, check, handle postponements, communicate to EC

• Manage & sustain all requests for postponement

• Deliverables: shift 14 out of 89 (15%)

• Year1: 12 Deliverables due; 10 Deliverables submitted

• Technical WPs: 5 due; 4 submitted

• Non-technical WPs: 7 due, 6 submitted

Deliverable shiftsWP Original due date

(month #)Estimated due date (month #)

Delay (# months)

WP1 MGT (total # of Del.: 8)D1.5 Annual meetings M12 M15 3M

WP2 NICA (total # of Del.: 10)

WP3 PIK (total # of Del.: 14)D3.1 Definition of the optimal suite of instruments M12 M18 6MD3.2 Model calculations of VCN yields of

converter/reflector VCN sourceM24 M30 6M

D3.8 Prototype of VCN source M36 M44 6-12MD3.12 Prototype of polarized neutron diffracto-meter ready

for the installation at PIK M48 M54 6M

D3.14 Report of the established state-of-the-art user system for PIK

M48 M54 6M

WP4 USSR (total # of Del.: 14)/ / 6M

WP5 SCT (total # of Del.: 9)6M

WP6 XCELS (total # of Del.: 8)D6.1 Training event on beam delivery and propagation at

extreme intensitiesM15 M27 12M

D6.3 Training event on pulse metrology, techniques and challenges

M28 M34 6M

WP7 DETEC (total # of Del.: 9)D7.2 School for young scientists on particle detection

technologiesM18 M30 12M

D7.3 CREMAPS sensor designCREMAPS sensor design M24 M30 6MD7.4 Test of key neutron detector specifications M24 M30 6M

WP8 TNA (total # of Del.: 5)D8.2 Workshop on European charter of access and best

practices of governance of RIs and recommendationsM18 M30 12M

WP9 TRAIN (total # of Del.: 5)D9.3 Pilot coaching/mentoring programme M20 M24 4M

WP10 LTS (total # of Del.: 4)D10.1 Research infrastructures and science diplomacy M24 M36 12M

Deliverable

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Deliverables & Milestones


Milestones

• Milestones: shift 11 out of 47 (23%)

• Year 1: 14 Milestones were due; 9 Milestones were achieved

• Technical WPs: 7 due, 4 achieved

• Non-technical WPs: 7 due, 5 achieved

Milestone shiftsWP Original due date

(month #)Estimated due date (month #)

Delay (# months)

WP1 MGT (total # of Mil.: 5)/ /

WP2 NICA (total # of Mil.: 6)MS6 (MS2.1) First detector ladder for BM@N M12 M18-24 6-12M

WP3 PIK (total # of Mil.: 8)M18 (MS3.7) Decision on converter/reflector VCN source M24 M30 6M

WP4 USSR (total # of Mil.: 6)MS22 (MS4.3) Two international advisory bodies for USSR

established (USSR-SAC, MAC)M12 M18 6M

WP5 SCT (total # of Mil.: 6)M27 (MS5.2) Kick-off meeting of international

collaboration around the SCT detectorM18 M24 6M

MS30 (MS5.5) Construction and test of the drift chamber prototype for SCT detector

M42 M48 6M

MS31 (MS5.6) Prototype for PID system of the SCT detector

M42 M48 6M

WP6 XCELS (total # of Mil.: 3)MS34 (MS6.3) Workshop in Nizhniy Novgorod on status of

XCELS projectM12 M18 6M

WP7 DETEC (total # of Mil.: 4)MS35 (MS7.1) CREMAPS sensor design submitted for

prototypingM24 M30 6M

MS36 (MS7.2) Key neutron detector specifications verified M24 M30 6MWP8 TNA (total # of Mil.: 3)

/ /WP9 TRAIN (total # of Mil.: 5)

MS45 (MS9.4) Successful delivery of first knowledge/staff exchange group visits

M16 M24? 8M

MS44 (MS9.3) Identification of first Russian candidates for EMMRI

M7 ? ?

WP10 LTS (total # of Mil.: 1)/ /

Milestone

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6. Amendment no. 1 ongoing (exit of linked third party)


• First amendment of Grant agreement is currentlyongoing, initiated by ADSI´s proposed exit of consortium

• ADSI = linked third party to UNIMIB

• All activities in charge ADSI and related budget will be fully taken on by the University of Milano-Bicocca

• Added to this amendment procedure: those requested postponements of deliverables and milestones that management was aware of until 11/2020

• Second amendment of grant ageement is likely to follow soon: new requests for corona-related postponements; proposed invitation of a new partner to support onespecific technical task

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7. Three Reporting Periods (RP) in CREMLINplus

| CREMLINplus Kick-off Workshop | Martin Sandhop, 19/2/2020

Reporting timeline

Period 1M1 Feb 2020 –M18 Jul 2021

Period 2M19 Aug 2021 –M36 Jan 2023

M37 Feb 2023 –M48 Jan 2024

Period 3 Final reportingM49 Feb 2024 –M50 Mar 2024

mid-term reviewM21 Oct 2021 March

2021

Periodic Report 1: Aug-Sept 2021

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8. Some examples of achievements


Technical WPs• WP3, Task 3.3 ‘development of advanced Very Cold Neutron Source

(VCN)’ a conceptual design of cryostat for VCN source prototype has been done

• WP4, Task 4.1: conceptual design of a lattice for the main ring (6 GeV diffraction-limited storage ring) has been designed;, and Task 4.6 the team developed a CDR for a Nanodiffraction Beamline for the USSR synchrotron

• WP6,Task 6.1, “Pulse compression and contrast enhancement in nonlinear optical devices”: significant progress by combining modeling, analytical calculations, and numerical simulations with 3D Particle-In-Cell codes;

• WP5, technical designs for the detector prototypes are finalized and allow to start assembling the prototypes in 2021: time-projection chamber (TPC), cylindrical 𝜇𝜇RWELL, focusing aerogel ring Cherenkov (FARICH) detector with reconstruction of the full ring

• WP2, Task 2.4 Detailed studies have been performed on the layout of the beam pipe for the CBM experiment at FAIR and the BM@N experiment at NICA

Selection is fully arbitrary!

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Some examples of achievements


Non-Technical WPs

• Task 8.1 Analysis and assessment of access potential of a defined set of Russian facilities (ICISTE – DESY) : 15 RIs have completed so far the Survey on Access

• T9.2 Staff/Knowledge Exchange Programme: Design of Fellowship Procedure. Set up of WP9 SRP-panel; Composition of the SRP’s ToR

• Task 10.1: Promote synergy: questionnaire was workedout (“Synergy Potential of RIs exploitation”):

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THANK YOU!Hand over to Kaja: Project Website; communication & dissemination


Thank you.

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WP overview


WP1MGT

Management and dissemination DESY & NRC KIBINP; IAP; ICISTE; FAIR; FZJ; UNIMIB

WP2NICA

Collaboration with NICA FAIR & JINRINR RAS; MEPhI; EKUT; NPI CAS; Wigner RCP; WUT

WP3PIK

Collaboration with PIK FZJ & NRC KI-PNPIJINR; PTI; SPSU; HZG; TUM; CEA-LLB; ILL; UCA; MTA EK;

UNIMIB; ESS

WP4USSR

Collaboration with USSR NRC KI & ESRFDESY; European XFEL; INFN

WP5SCT

Joint technology development around SCT and future lepton colliders BINP & CERNJLU; CNRS-LAL; INFN

WP6XCELS

Joint technology development around XCELS IAP & CEA-LIDYLELI-DC AISBL; Laserlab-Europe AISBL

WP7DETEC

Joint development of detector technologies FAIR & JINRDESY; BINP; NRC KI-PNPI; GUF; CNRS-IPHC; UNIMIB; CERN;

ESS; INR NASU

WP8TNA

Access to Russian RI ICISTE & DESYNRC KI; NUST MISIS

WP9TRAIN

Staff exchange and training for RI management UNIMIB & NUST MISISDESY

WP10LTS

Joint long-term sustainability of RIs NRC KI & DESY

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