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1 Crisis Communication Plan Response to Worker Mistreatment Accusations in Factories Producing DisneyBranded Products Prepared by: Teresa Suits April 4, 2015 Planned Test Date: June 1, 2015
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 Crisis  Communication  Plan  

   

Response  to  Worker  Mistreatment  Accusations  in  Factories  Producing  Disney-­‐Branded  Products  

     

Prepared  by:  Teresa  Suits  April  4,  2015  

                   

Planned  Test  Date:  June  1,  2015        

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Table  of  Contents      

Message  from  the  CEO.................................................................................3  Acknowledgments.........................................................................................5  Purpose  and  Objectives...............................................................................7    Internal  Key  Publics......................................................................................8    External  Key  Publics...................................................................................10  Crisis  Communication  Team...................................................................11    Media  Spokespersons................................................................................12  Interview  Tips...............................................................................................13  Potential  Questions.....................................................................................14  Internal  Experts............................................................................................16    External  Experts...........................................................................................17  Emergency  Contact  List.............................................................................18    Crisis  Control  Room  Equipment  &  Supplies.....................................19    Crisis  Control  Room  Setup  Plan.............................................................20    Key  Messages.................................................................................................21  Dissemination  of  Key  Messages.............................................................22    Pre-­‐Information  ….......................................................................................23  Evaluation.......................................................................................................24  Closing  Statement........................................................................................25        

       

   

 

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A  Message  from  the  CEO    For   almost   100   years,   the   Disney   Company   has   been  creating  miracles  and  dreams  for  children  and  adults  all  over   the   world.   Through   our   heartwarming   stories,  characters,   and   experiences   Disney   has   built   a  respectable  reputation  as  a  corporation  and  “home  away  from   home”.   Since   becoming   Chief   Executive   Officer,   I  often   like   to   remind   my   employees   that   our   business  practices  should  reflect  these  same  miracles  and  dreams  that  are  produced  in  our  parks  and  media.  It  is  not  only  a  goal,  but  also  a  requirement,  to  deliver  quality  care  to  our  customers  and  our  employees.    

 In  recent  years,  the  Walt  Disney  Company  has  made  citizenship  an  essential  part  of  our   corporation.   From   initiating   new   programs   to   associating   characters   with  healthier   habits,   Disney   is   making   its   citizenship   a   priority.   Our   commitment   to  ethical   and   responsible  business   can  be   seen   in  our  new  policies   regarding   topics  such   as   human   rights,   the   environment,   etc.   In   the   same   way   that   we   foster   the  happiness   of   customers,   we   promise   to   foster   a   healthy   and   professional   work  environment   for   our   employees.   Evidence   of   this   promise   can   be   seen   in   our  Standards   of   Business   Conduct.   Respect   of   employees   is   a   key   component   of   our  standards.  Additionally,  we  have  also  created  a  Code  of  Conduct  for  Manufacturers  and  an  International  Labor  Standards  Program.  

 In  1996,  we  began  our  International  Labor  Standards  Program  (ILS).  The  goal  of  this  program   is   to   ensure   that   Disney-­‐branded   products   are  made   in   an   environment  that   is  appropriate   for  workers.  Since   the  Disney  Company  does  not  officially  own  the   factories   that   we   work   with,   there   are   many   difficulties   that   accompany   this  issue.   However,   this   program   assists   the   process   of   addressing   them.   The   ILS  program   goes   above   and   beyond   the   normal   requirements   for   factory   inspection.  Not  only  do  we   conduct   regular   audits,   but  we  also  have  engaged  with  experts   to  further   the   betterment   of   our   business   relationships.   We   work   closely   with   our  licensees  and  vendors  to  ensure  proper  working  conditions  are  met.    

 In   2005,   Charles   Kernaghan   of   the   National   Labor   Committee   accused   our   own  company  of  mistreatment   in  factories  and  unjust  working  conditions.  Although  we  handled   the   situation  and   resolved   the   issue  accordingly   then,   similar   issues  have  risen  in  2011.  Other  companies,  such  as  Apple  and  Walmart,  have  also  been  accused  of  unfit  working  conditions  in  as  recent  as  September  2014.  Newspapers  such  as  NY  times,  LA  times,  Huffington  Post,  and  other  reputable  sources  have  written  pieces  on  

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this  issue  several  times.  I  believe  that  because  of  this  we  should  prepare  ourselves  for  a  situation  like  this  to  occur  again.  

 This   crisis   communication   plan  will   benefit   our   company   tremendously   if   a   crisis  like   the   ones   previously   stated   were   to   occur   again.   In   previous   situations,   our  company  has  been  slow  to  respond  and  in  some  cases  did  not  make  any  statements  at   all.   This   plan   will   provide   possible   answers   to   difficult   questions   as   well   as  appropriate  responses  to  the  media.  It  is  our  duty  as  a  role  model  for  our  customers  and  other  corporations,   to  be  prepared   if   this   issue  were   to  arise  again.   I   ask   that  every   Disney   employee,   from   an   “imagineneer”   to   our   Chief   Financial   Officer,   to  review   this   plan   and   become   familiar   with   its   format.   I   would   like   to   personally  thank  each  of  you   for  your   time  and  continued  dedication   to  our  high  standard  of  care.  It  is  because  of  the  combined  work  that  our  company  continues  to  thrive  and  be  a  global  leader.  As  Walt  Disney  would  say,  “Whatever  we  accomplish  belongs  to  our  entire  group.  A  tribute  to  our  combined  effort”.    

 Sincerely,  

 Robert  A.  Iger  President  and  Chief  Executive  Officer  The  Walt  Disney  Company                                    

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Acknowledgements      

   

Robert  A.  Iger  Chief  Executive  Officer  and  Chairman  of  Board  of  Directors  

 Corporate  Management  

     

                                                       

 Andy  Bird  Chairman,  Walt  Disney  International    

 Alan  Braverman  Senior  Executive  Vice  President,  General  Counsel  and  Secretary    

 Ronald  L.  Iden  Senior  Vice  President,  Global  Security    

 Kevin  Mayer  Executive  Vice  President,  Corporate  Strategy  and  Business    

 Christine  M.  McCarthy  Executive  Vice  President,  Corporate  Real  Estate,  Alliances,  and  Treasurer    

 Zenia  Mucha  Executive  Vice  President  and  Chief  Communications  Officer  

 Jayne  Parker  Executive  Vice  President  and  Chief  Human  Resources  Officer    

 Jay  Rasulo  Senior  Executive  Vice  President  and  Chief  Financial  Officer    

 Thomas  O.  Staggs  Chief  Operating  Officer    

 Brent  Woodford  Senior  Vice  President,  Planning  and  Control    

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Acknowledgements  Continued      

Board  of  Directors    

   

                                           

 The  information  contained  in  this  crisis  communication  plan  is  for  internal  use  only.  The  contact  information  provided  is  to  be  used  in  a  manner  only  associated  with  this  plan  unless  otherwise  specified  by  the  Chief  Communications  Officer  or  Chief  Executive  Officer.  It  is  

not  to  be  distributed  or  used  for  personal  daily  contact.  

 Susan  Arnold  Director  since  2007      

 Jack  Dorsey  Director  since  2013      

 Fred  H.  Langhammer  Director  since  2005      

 Monica  C.  Lozano  Director  since  2000      

 Sheryl  Sandberg  Director  since  2010    

 John  S.  Chen  Director  since  2004      

 Aylwin  B.  Lewis  Director  since  2004      

 Robert  W.  Matschullat  Director  since  2002      

 Orin  C.  Smith  Director  since  2006  

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Purpose  and  Objectives    

Purpose      

The  purpose  of  this  plan  is  to  provide  guidance  and  minimize  chaos  when  a  crisis   related   to   Working   Conditions   in   Factories   Producing   Disney  Related  Products  arises.  This  plan  species  the  actions  that  will  be  necessary  in   regarding   statements   deemed   appropriate   to   say   on   behalf   of   the  company.   It  will   ensure  our  customers,   stakeholders,   and   investors   trust   in  our  company.  If  this  plan  is  followed  and  used  accordingly,  it  will  lessen  the  tension  created  by  the  media  and  will  allow  for  a  smooth  transition  back  into  the  normal  “magical”  Disney  routine.  

     Objectives    

This  plan  provides  appropriate  responses  to  be  used  that  properly  represent  the  beliefs  of  the  company.  The  following  objectives  will  assume  that  the  plan  has  been  initiated  and  followed  correctly.  This  plan  can  be  used  when  there  is   factual   evidence   and  when   there   is   only  public   concern   for   the   issue.  By  activating  this  plan,  the  integrity  of  the  company  can  be  saved.  The  objectives  are  listed  below.    

Notification   of   corporate   executive  management  within   one   hour   of  any  media  published  regarding  factories  or  mistreatment  of  workers  (this  first  hour  is  now  referred  to  as  zero  hour)  

Crisis   communication   team,   that   has   previously   been   assembled,   is  prepped  within  2  hours  of  zero  hour  

Internal   Stakeholders,   which   are   listed   on   the   following   page,   are  notified  of  crisis  within  4  hours  of  zero  hour  

Pre-­‐approved  media  response  is  released  to  the  media  within  7  hours  of  zero  hour  

All   contact   with   the   media   is   to   remain   honest   and   stable.   The  message,   specifically   stated   later   on   in   plan,   does   not   change  throughout   the   crisis.   Direct   as   much   of   as   possible   to   the   crisis  communication   team   or   Zenia   Mucha   our   Chief   Communications  Officer  

A  press   conference  with  CEO   and  panel   of   qualified   experts   is   to   be  planned  within  7  hours  of  zero  hour  

Return  to  normalcy  as  soon  as  possible    

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Key  Publics    

Internal    It   is   highly   important   to   keep   clear   ways   of   communication   between   internal  stakeholders   if   this   crisis   were   to   happen.   They   are   vital   to   the   success   of   our  company  and  recovery  after  a  crisis  such  as  this.  The  Board  of  Directors,  Corporate  Management,   and   legislative   team  will   be   informed   through  phone   calls.   All   other  staff,   shareholders,   and   investors   will   be   informed   of   the   severity   of   the   crisis  through   emails.   For   the   purposes   of   this   crisis   communication   plan,   the   following  individuals  are  to  be  considered  internal  stakeholders.        1. Board  of  Directors    

 Susan  Arnold   Board  Director   310-­‐123-­‐1111   [email protected]  Jack  Dorsey   Board  Director   310-­‐123-­‐1112   [email protected]  Fred  H.  Langhammer   Board  Director   310-­‐123-­‐1113   [email protected]  Monica  C.  Lozano   Board  Director   310-­‐123-­‐1114   [email protected]  Sheryl  Sandberg   Board  Director   310-­‐123-­‐1115   [email protected]  John  S.  Chen   Board  Director   310-­‐123-­‐1116   [email protected]  Aylwin  B.  Lewis   Board  Director   310-­‐123-­‐1117   [email protected]  Robert  W.  Matschullat   Board  Director   310-­‐123-­‐1118   [email protected]  Orin  C.  Smith   Board  Director   310-­‐123-­‐1119   [email protected]  

 2. Corporate  Management  

     

Andy  Bird   Chairman,  Walt  Disney  International    

310-­‐123-­‐2221   [email protected]  

Alan  Braverman    

Senior  Executive  Vice  President,  General  Counsel  and  Secretary    

310-­‐123-­‐2222   [email protected]  

Ronald  L.  Iden  

Senior  Vice  President,  Global  Security  

310-­‐123-­‐2223   [email protected]  

Kevin  Mayer   Executive  Vice  President,  Corporate  

310-­‐123-­‐2224   [email protected]  

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Strategy  and  Business  Christine  M.  McCarthy  

Executive  Vice  President,  Corporate  Real  Estate,  Alliances,  and  Treasurer  

310-­‐123-­‐2225   [email protected]  

Zenia  Mucha   Executive  Vice  President  and  Chief  Communications  Officer  

310-­‐123-­‐2226   [email protected]  

Jayne  Parker   Executive  Vice  President  and  Chief  Human  Resources  Officer  

310-­‐123-­‐2227   [email protected]  

Jay  Rasulo   Senior  Executive  Vice  President  and  Chief  Financial  Officer  

310-­‐123-­‐2228   [email protected]  

Thomas  O.  Staggs  

Chief  Operating  Officer   310-­‐123-­‐2229   [email protected]  

Brent  Woodford  

Senior  Vice  President,  Planning  and  Control  

310-­‐123-­‐2230   [email protected]  

Robert  A.  Iger  

Chief  Executive  Officer  and  Chairman  of  Board  of  Directors  

310-­‐123-­‐2231   [email protected]  

 3. Shareholders  and  investors  

Contact  through  positive  social  media  and  personal  contact  such  as  phone  calls  or  emails  

 4. Employees  

Contact  through  internal  communication  channels  such  as  emails  

5. The  Audit  Committee  of  The  Walt  Disney  Company’s  Board  of  

Directors  who  will  contact  factories/manufacturers  in  question  

Contact  through  phone  calls  or  emails  

 

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External  

Disney   is   different   from   other   fortune   500   companies.  We   take   pride   in   creating  miracles  and  happiness  for  our  customers  and  employees.  It  is  because  of  this  that  we  greatly  value  our  public  appearance.  We  are  committed  to  offering  open,  honest,  and   transparent   communications   with   the   external   stakeholders   listed   below   in  order  to  lessen  the  chaos  created  from  the  given  crisis.      1.   Media  News  Outlet   Name   Phone  Number   Email  ABC  News   Diane  Sawyer   310-­‐230-­‐4928   [email protected]  CNN  News   Becky  Anderson   310-­‐989-­‐0980   [email protected]  Fox  News   Bill  O’Reily     310-­‐555-­‐6254   [email protected]  NBC  News   Brian  Williams   310-­‐592-­‐4795   [email protected]  The  NY  Times   Dean  Baquet   310-­‐048-­‐0813   [email protected]  Washington  Post   Martin  Baron   310-­‐984-­‐2952   [email protected]  Univision   Jorge  Ramos   310-­‐493-­‐5937   [email protected]    2.   Customers    The  Walt  Disney  Company  values  its  customers  and  consumers  greatly.  During  this  entire  process  we  will  maintain  our  commitment   to  serving   them  with   the  best  of  our  ability.  We  will  provide  information  about  the  severity  of  the  crisis  on  our  social  media  pages,  call  center,  and  website.      3.   Government  Agencies      The   government   agency   that   we   will   work   with   primarily   is   the   Bureau   of  Democracy,  Human  Rights,  and  Labor.  Our  contact  will  be  through  Jane  Smith.  Her  phone  number  is  310-­‐989-­‐0284  and  her  email  is  [email protected]                  

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Crisis  Communication  Team    Zenia  Mucha   Executive  Vice  

President  and  Chief  Communications  Officer  (includes  media)  and  primary  English  spokesperson  

310-­‐123-­‐2226   [email protected]  

Jose  Rodriguez   Primary  Spokesperson-­‐  Spanish  

310-­‐222-­‐2123   [email protected]  

Lolita  Martinez   Director  of  Public  Relations  

310-­‐222-­‐1111   [email protected]  

Charlotte  Smith   Public  Relations  Officer/  Event  coordinator  

310-­‐222-­‐1112   [email protected]  

Alyssa  Alverez     Public  Relations  Officer    

310-­‐222-­‐1113   [email protected]  

Morgan  Johnson   Call  Center  Director  

310-­‐222-­‐1114   [email protected]  

Alex  Williams   Call  Center  Operator  

310-­‐222-­‐1115   [email protected]  

Meredith  Grey   Call  Center  Operator  

310-­‐222-­‐1116   [email protected]  

Christina  Yang   Call  Center  Operator  

310-­‐222-­‐1117   [email protected]  

Bailey  Jones   Social  Media  and  Web  Manager  

310-­‐222-­‐1118   [email protected]  

Alfred  Davis   Social  Media  Specialist  

310-­‐222-­‐1119   [email protected]  

Rachel  Wilson   Web  Designer   310-­‐222-­‐1120   [email protected]  Max  Brown   Web  Developer   310-­‐222-­‐1121   [email protected]  Michael  Anderson  

Print  Communications  Manager  

310-­‐222-­‐1122   [email protected]  

Liam  Thomas   General  Counsel   310-­‐222-­‐1123   [email protected]  Austin  Hernandez  

Legislative  Affairs   310-­‐222-­‐1124   [email protected]  

 

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Media  Spokespersons  

The  primary  English  spokesperson  for  this  entire  process  will  be  our  Executive  Vice  President   and   Chief   Communications   Officer   Zenia   Mucha.   Our   primary   Spanish  spokesperson  will  be  Jose  Rodriguez.  If  either  Mucha  or  Rodriguez  cannot  represent  the   company   for   an   appearance,   then   our   CEO   Robert   A.   Iger   will   step   in   and  perform  their  duties.  If  it  is  a  Spanish  media  session,  then  Iger  will  still  substitute  for  Rodriguez,   but   Lolita   Martinez   will   translate   for   him  when   needed.   If   a   situation  arises  where  the  issue  becomes  highly  debated,  then  the  CEO  Iger  can  replace  either  Mucha  or  Rodriguez.      The  spokespersons  selected  for  this  position  are  highly  qualified  and  professional  in  the   field   of   media   relations   and   interviewing.   Additionally,   they   are   equally  knowledgeable   of   the  Walt   Disney   Company’s   procedures,   corporate   culture,   and  viewpoints.  However,   it   is   an   important   responsibility   for   each   of   them   to   update  their  knowledge  of  the   latest  administrative  actions,  decisions,  and  changes  before  any   media   interaction.   They   will   follow   the   messages   provided   in   this   plan   and  remain  as  honest  and  open  as  they  can  be.    

 Zenia  Mucha  

English  Spokesperson  Office:  310-­‐123-­‐2226  Personal:  310-­‐111-­‐2233  

Email:  [email protected]    

Jose  Rodriguez  Spanish  Spokesperson  Office:310-­‐222-­‐2123  

Personal:  310-­‐111-­‐2121  Email:  [email protected]  

 Robert  A.  Iger  

Chief  Executive  Officer  Office:  310-­‐123-­‐2231  Personal:  310-­‐321-­‐2376  

Email:  [email protected]        

 

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Interview  Tips        If  a  determined  reporter  approaches  you  do  not  stress  or  worry,  remain  calm  and  well   mannered.   As   Helen   Parr   from   The   Incredibles   would   say,   “Don’t   think   and  don’t  worry.  When   the   times   comes,   you’ll   know  what   to  do.”  The   tips  below  will  ensure  you  represent  yourself  and  the  company  respectably.        

Remain  up  to  date  with  the  issue  and  responses  of  fellow  employees  to  the  best  of  your  abilities.  If  a  reporter  asks  a  question  that  you  are  unsure  of  or  simply  don’t  know  the  answer,  do  not  make  up  an  answer.  Be  honest  with  the  reporter  and  respond  with,  “I  am  very  sorry,  but  I  cannot  answer  your  question.  I  do  not  know   the   answer   at   this   time.”   Remain   polite   and   offer   alternatives   such   as  responding  to  their  question  after  you  have  contacted  a  superior  or   informing  them  of  the  media  section  of  the  Crisis  Communication  Center.      

No  matter  how  intense  the  reporter  questions  you,  keep  your  composure.  As  a  company,  we  need  to  remain  calm  so  that  our  customers  will  feel  the  same  way.  Customers   will   question   our   integrity   if   we   do   not   keep   composure   during  interviews.    

Continue   to   represent   the   company   in   a   positive   manner   and   refer   to   our  scripted  messages  as  much  as  possible.  Do  not  represent  the  company  on  social  media  or  in  person  poorly.  Remain  professional  and  polite.  Remember  that  you  represent  this  company  as  well  as  yourself.  

  Try  to  keep  a  positive  attitude  throughout  the  entire  process.  

  Keep   accurate   documentation   of   all   dates,   details,   etc.   before   entering   the  interview.   If   a   reporter   discovers   false   data   or   misinterprets   it,   the  consequences  could  be  disastrous.    

               

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Potential  Trick  Questions    

There  is  always  a  possibility  for  a  negative  outcome  in  any  given  scenario.  Below  are  potential   questions   that   reporters   may   ask.   Remember,   if   you   do   not   know   the  answer   it   is   okay   to   respond   saying   so.   It   is   better   for   you   to   say   that   you  do  not  know  than  to  not  respond  at  all.  Nonetheless,  we  would  still  like  you  to  be  equipped  for  any  kind  of  situation.  We  want  our  employees  to  be  like  Scar  and  “Be  prepared  for  sensational  news”.      “Does  Disney   care  about  human   rights   in   the  work  environment?  Why  have  you  not  done  a  better  job  of  protecting  them?”    The  Walt  Disney  Company   supports   human   rights   fully   in   the  work   force.  We   are  dedicated  to  running  business  in  an  equally  moral  and  responsible  manner.  This  can  be   seen   in   our   Human   Rights   Policy   Statement.   We   follow   the   United   Nations’  Universal  Declaration  on  Human  Rights  and  the  International  Labour  Organization’s  (ILO)  Declaration   on   Fundamental   Principles   and  Rights   at  Work.  We   realize   that  our   company   is   a   global   leader   and   we   strive   to   demonstrate   that   through   our  opposition  of  human  trafficking  and  exploitation  of  children.      “There   have   been   recent   public   concerns   with   the   working  conditions   in   China.   What   has   your   company   done   to   further  investigate  those  claims?”    Working   conditions   in   factories   producing   Disney-­‐branded   products   are   very  important   to  us.  When  an   issue   regarding   such  arises,  we  not  only   audit,   but   also  investigate  immediately.  We  are  fully  aware  of  the  claims  that  were  made  by  China  Labor  Watch   in   November   of   2014.   As   a   result   of   further   investigation,   we   have  ended  our  production  with  Dongguan  LC  Technology.  This  example  further  signifies  how  serious  we  are  about  working  conditions.    “What  is  Disney’s  policy  on  child  labor?”    Our  Code  of  Conduct  for  Manufacturers  does  not  allow  children  under  the  age  of  15  (sometimes   14   depending   on   local   area)   to   produce   Disney   branded   products.   If  child   labor   is   discovered  within   the   facility,  we   seek   to  work  with   the   facility   and  other  licensees  to  find  a  solution  as  soon  as  possible.          

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“What  is  the  company  policy  on  forced  overtime?”    Forced   overtime   is   not   something  Disney   supports.   In   fact,   it   is   a   violation   of   our  Code   of   Conduct   for  Manufacturers,  which   states   “Manufacturers  will   not   use   any  forced  or  involuntary  labor,  whether  prison,  bonded,  indentured  or  otherwise.”  This  includes  penalizing  employees  for  not  agreeing  to  work  over  time.      “Recently,  Bangladesh  has  had  several  accidents  at  manufacturing  facilities.  Are  Disney  branded  products  produced  there?”    No.  After  reviewing  our  policies  and  procedures,  we  have  made  adjustments  to  our  sourcing  guidelines  in  an  effort  to  properly  balance  the  global  supply  chain  and  our  ILS   objectives.   Disney-­‐braded   production   sites   were   eliminated   from   high-­‐risk  countries   such   as   Bangladesh   in   March   of   2013.   Beginning   in   March   of   2014,  Bangladesh  will  no  longer  be  a  Permitted  Source  Country,  making  it  unfit  for  Disney-­‐branded  products  to  be  produced  there.                                                      

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Internal  Experts    

The  people  listed  below  can  offer  expert  testimonies  on  the  internal  affairs  of  the  Walt  Disney  Company.    

 Robert  A.  Iger  Chief  Executive  Officer  and  Chairman  of  Board  of  Directors  310-­‐123-­‐2231  [email protected]  

Iger  will  provide  information  regarding  company  policies    Jayne  Parker  Executive  Vice  President  and  Chief  Human  Resources  Officer  310-­‐123-­‐2227    [email protected]  

Parker  will  serve  as  the  expert  for  all  information  relating  to  employee  relations  

 Andy  Bird  Walt  Disney  International  310-­‐123-­‐2221  [email protected]  

Bird  will  address  all  questions  relating  to  all  of  Disney’s  business  outside  of  the  United  States  

                               

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External  Experts    

The  people  listed  below  can  offer  expert  testimonies  relating  to  human  rights,  mistreatment  of  workers,  or  unjust  working  conditions.    Sarah  Sewall  Secretary  for  Civilian  Security,  Democracy,  and  Human  Rights  310-­‐294-­‐9284  [email protected]  

Sewall  can  offer  information  about  the  governmental  agency  that  we  will  work  with  during  this  crisis  

 Ruth  Taylor  Executive  Management  Member  of  Walmart  Company  International  Business    310-­‐098-­‐0374  [email protected]  

Taylor  would  be  beneficial  by  describing  how  other  fortune  500  companies  handle  their  international  business  and  relationships  with  manufacturers.  

                                             

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Emergency  Contacts    

U.S.  Department  of  Labor  200  Constitution  Ave.,    NW  Washington,  DC  20210  Phone:  1-­‐866-­‐487-­‐2365  Email:  OLMS-­‐[email protected]    Local  Police  Department  If  a  protest  is  occurring,  the  local  police  department  of  that  given  area  should  be  contacted.                                                              

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Crisis  Control  Room  Equipment  &  Supplies  

                                                                           

 

Equipment:  25  Tables  50  Chairs  10  Printers  (accessible  with  scan  and  fax  settings)  1  Projector  15  Computers  5  Laptops  10  Tablets  1  Dry  Erase  Board  10  Dry  Erase  Markers  15  Telephones  5  TV’s  with  cable  access  2  Radios  1  Internet  Router  with  wireless  internet  access  2  Video  Cameras  20  Extension  Cords  15  Power  Strips  3  Microwaves  5  Coffee  Machines  100  Cups  1  Refrigerator    1  DVD/CD  player  4  Bulletin  Boards  10  Paper  Shreaders  4  Speakers    

 

Supplies:  Pencils    Pens    Markers    Printer/Copier  Paper  Toner  Cartridges    Calculators    Erasers  for  dry  erase  board  USB  Drives    CDs    DVDs  Snacks  Water  Soda    15  Staplers    Staples  3-­‐Hole  Puncher    Thumbtacks  Post  it  notes  Paper  Clips  Batteries  Trash  Cans  Trash  bags  Hand  Sanitizer    Paper  Plates  Napkins  Plastic  Cutlery    Coffee  Coffee  Creamer  Sugar  /  Sweetener    Milk  (whole  &  2%)  

   

 

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Crisis  Control  Room  Set-­‐up    

   The   layout  above   is   the  suggested   floor  plan   for  how  the  room  should  be  set  up   if  this   crisis   were   to   actually   occur.   Each   group   is   color   coordinated   and   separated  based  on  their  specialization  of  communication.  There  is  a  separate  room  for  the  call  center   so   that   the   continuous   phone   calls   do   not   interrupt   other   crewmembers.  There   is   also   a   separate   area   for   the   administration   to   meet   and   analyze   the  progress   being  made.   The   long   table   in   the   front   of   the   room   serves   as   the   snack  area  as  well  as  the  area  for  general  announcements  and  debriefings  each  morning  or  hour  (depends  on  severity  of  crisis).                  

Administrative  Meeting/  Conference  room  

Crisis  Communication  Call  Center  

TV  TV  TV  

Media  Analysts  Public  Relations  

Social  Media  Team  

IT  Support  

Web  Developers/  Operators  

Coffee/Snack  Area/  Announcements  on  Progress  Made  Here  

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Dissemination  of  Key  Messages        

In  preparation  for  this  crisis,  I  have  created  key  messages  that  should  be  used  when  addressing  media.   In  previous   situations   the   company  has  been   relatively   slow   to  act   and   create   messages   like   these.   By   having   these   messages   prepared,   we   can  reassure  our  customers,  investors,  and  stakeholders  that  the  crisis  is  being  managed  and   that   there   is   no   need   to   lose   faith   in   the   Disney   Company.   These   messages  should  be  used  as  the  framework  for  all  media  encounters.      

The  health  and  welfare  of  the  persons  who  create  Disney-­‐branded  products  are  a  priority  to  this  company.    

Disney  conducts  regulatory  audits  and  inspections  through  our  International  Labor  Standards  Program.  

  The  Walt  Disney  Company  is  further  investigating  the  (factory  name)  claims.  We  will  inform  our  customers  as  soon  as  we  know  more  information.  

   These  messages  will  be  promoted   through  a   social  media   campaign,  our   company  website,   and   any   news   outlets.   They   will   be   emphasized   throughout   the   entire  process.  The  social  media   team  will  use   these  messages   to  create  a  positive   social  media  campaign  to  counteract  the  negativity  created  by  private  organizations.  This  will  target  a  vast  number  of  people  since  most  people  will  refer  to  the  Internet  for  their   information.   Our  website  will   promote   these  messages   on   the   homepage   as  well   as   additionally   information   about   the   crisis.   This   will   target   the   information  seeking   audience.   Finally,   we   will   be   open   to   press   conferences   and   other   news  outlets  to  target  those  who  do  not  seek  the  information  themselves.                          

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Pre  -­‐  Information    

The  following  pieces  of  information  are  necessary  in  the  event  that  protests  against  factory   conditions   producing   Disney-­‐branded   products   occur.   They   should   be  provided  to  the  crisis  communication  team  and  added  online  to  the  website  for  the  general  public.  Only  Chief  Communications  Officer  can  add  information  to  this  list.    Disney  Mission  Statement  

General   summary   of   the   goals,   morals,   and   viewpoints   of   the  Walt   Disney  Company   relating   to   human   rights,   working   conditions,   and   international  manufacturer  regulations.  

 Human  Rights  Policy  Statement  

Reference   the   Disney   Code   of  Manufacturers,   definition   of   child   labor,   and  our  Standards  of  Business  Conduct.  

 Disney  Facility  List  

Provide   the   2014   list   of   all   manufacturers   producing   Disney-­‐branded  products.  Demonstrate  the  commitment  to  transparency  in  our  supply  chain  operations.  

 Letter  from  Disney  CEO    

Robert   A.   Iger   will   write   a   letter   on   behalf   of   the   company   displaying   our  dedication   to   the   proper   treatment   of   those   who   produce   Disney-­‐branded  products.  

 Information  about  Project  Kaleidoscope  

Collaborative  project  designed  to  promote  approved  labor  standards  through  mandated  corporate  codes  for  manufacturers.    

 Contact  Information  

The  crisis  communication  team  and  media  will  receive  the  approved  contact  list   generated   from   this   plan.   The   pre-­‐information   kit   that   is   posted   to   the  web  will  receive  the  phone  number  to  the  crisis  call  center.  

 Frequently  Asked  Questions  

Offer  honest  answers  to  questions  that  are  frequently  asked.          

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Media/Press  Release    FOR  IMMEDIATE  RELEASE  [Insert  date  here]    Contact:  Zenia  Mucha  Phone:  310-­‐123-­‐2226  Email:  [email protected]    

For  Immediate  Release  

There  have  been  claims  made  that  the  factory  [insert  name  here]  in  [insert  country  name   here]   has   mistreated   its   workers   and   violated   our   Code   of   Conduct   for  Manufacturers.  The  response  plan  for  this  incident  is  to  investigate  immediately.  If  the  claims  made  prove  to  be  true,  then  [name  of  factory]  will  no  longer  be  permitted  to   produce   Disney-­‐branded   products.   The   claims   were   made   by   [name   of  organization  that  made  claims]  and  we  plan  to  fully  investigate.      The   Walt   Disney   Company   is   dedicated   and   committed   to   having   its   products  produced   in   an   equally   professional   and   safe   environment.   In   1996   the   program  International  Labor  Standards  (ILS)  was  founded.  It  was  based  on  the  principles  of  the  International  Labour  Organization  (ILO).  This  program  has  3  main  goals.  These  are  to  foster  safe  work  environments,  work  cooperatively  with  local  governments  or  other  organizations  to   improve  working  conditions,  and  to  have  stronger  business  relationships  so  that  we  are  more  aware  of  individual  factory  issues.      We  understand  that  Disney  serves  as  a  global  leader  in  business.  It  is  because  of  this  that  we  strive  to  do  our  business  with  high  ethical  standards  and  as  transparent  as  possible.  Beginning  in  2014,  the  Walt  Disney  Company  provided  a  list  of  all  factories  that   created  Disney-­‐branded  products   for   the   general   public   to   see.  We  have   also  partnered   with   other   organizations   to   form   Project   Kaleidoscope,   a   collaborative  project  designed  to  promote  approved  labor  standards  through  mandated  corporate  codes  for  manufacturers.      Our  number  one  priority  at  the  moment  is  to  ensure  that  our  products  are  produced  in   safe   environments.   We   have   discontinued   relationships   with   several   factories  because  they  did  not  foster  a  healthy  environment.  We  will  investigate  and  resolve  this  issue  to  the  best  of  our  abilities.  If  you  have  any  further  concerns,  please  contact  our  crisis  communication  call  center  at  310-­‐222-­‐1115  or  visit  our  company  website.      

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Evaluation      After  the  crisis  has  occurred  and  the  plan  has  been  completed,  an  evaluation  of   its  effectiveness  will   take   place.   The   purpose   of   this   evaluation   is   to   determine  what  aspects  of  the  plan  were  successful  and  what  aspects  need  improvement.  This  will  help   make   this   plan   and   future   plans   more   effective.   The   evaluation   will   be  measured  through  several  surveys  and  examinations.      Evaluation  Team  The   evaluation   team   will   be   composed   of   10   members   from   the   crisis  communication   response   team   and   the   Chief   Executive   Officer   if   he   chooses   to  accept.   They  will   construct   a   public   survey   for   the   entire   communication   team   to  respond   to.   Additionally,   they  will   each   reflect   on   the   entire   experience  with   one  another   honestly.   Putting   aside   bias   and   judgment,   each   member   will   have   the  opportunity  to  speak  freely  and  decipher  what  parts  of  the  plan  need  improvement.  They   will   also   be   asked   to   anonymously   write   a   short   free   response   if   they   felt  threatened  by  speaking  the  truth  during  the  shared  reflection  time.      Surveys  There  will  be  two  portions  to  the  survey  that  is  distributed  to  employees.  The  first  portion  will  focus  on  the  management  skills  of  the  crisis  communication  team.  It  will  contain   questions   referencing   how  well   they   followed   the   plan   and   how  well   the  plan  benefitted  the  employees  of  the  company.  This  portion  will  only  be  sent   in  to  the  internal  publics  because  they  had  full  access  to  this  plan.  The  second  portion  of  the   survey   is   based   upon   the   public   perception   of   the   company.   It   will   ask   the  employees  if  they  thought  that  we  handled  the  crisis  appropriately.  It  will  also  ask  them  about  their  perception  of  our  company  pre-­‐crisis  and  post  crisis  as  well  as  how  accessible   information   was   regarding   the   crisis.   This   second   portion   will   also   be  sent   to   our   stakeholders,   investors,   and   customers   who   contacted   our   company  regarding  the  crisis.  Overall,  the  surveys  will  produce  a  wide  variety  of  results  that  will  help  better  the  company.      Interviews  The   evaluation   team   will   conduct   separate   interviews   with   stakeholders   and  internal   publics   who   were   apart   of   the   crisis.   The   stakeholder   interviews   will  provide   the   company  with   insight   as   to   how   they   thought   the   crisis   should   have  been   solved   and   how   the   crisis   reflected   on   the   company’s   perception.   The  interviews   with   internal   publics   will   provide   tips   on   how   to   improve   the  communication   in  a   future   crisis.  This  will  prove   to  our   stakeholders  and   internal  publics  that  the  company  genuinely  cares  about  their  input.    

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Closing  Statement      The  Walt  Disney  Company  is  dedicated  to  protecting  the  rights  of  its  customers  and  employees.  Here  at  Disney  consider  them  to  be  apart  of  our  “Ohana”  and  no  one  is  to  be   left   behind   regardless   of   the   situation   or   crisis.   That   is   why   a   crisis  communication   plan   is   necessary   and   a   top   priority.   By   being   prepared   we   can  respond  quickly  and  can  ensure  that  our  “Ohana”  is  not  forgotten.  We  take  pride  in  our  missions  and  core  values  and  hope  that  they  are  accurately  reflected  in  this  plan.  Thank  you  for  taking  the  time  to  carefully  read  it  over.  I  would  like  to  also  thank  you  for   your   continued   dedication   to   this   company.   Although   it   did   all   start   with   a  mouse,  this  company  would  not  thrive  without  loyal  individuals  like  you.  Thank  you.    

         

Robert  A.  Iger  Chief  Executive  Officer        


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