Critical Infrastructure Protection:

STUDY MISSION TO THE ROAD ADMINISTRATION INFORMATION CENTER

IN TOKYO, JAPAN

Critical Infrastructure Protection:

STUDY MISSION TO THE ROAD ADMINISTRATION INFORMATION CENTER

IN TOKYO, JAPAN

THE ROADIC MISSIONARIESTHE ROADIC MISSIONARIES

Study Mission TeamStudy Mission Team

Dave DiSeraDave DiSeraEMA, Inc.EMA, Inc.St. Paul, MNSt. Paul, MN

Greg DuffyGreg DuffyWoodfield ConsultingWoodfield ConsultingOakville, ONOakville, ON

Pete GomezPete GomezXcel EnergyXcel EnergyDenver, CODenver, CO

Bill KigerBill KigerPA One Call System, Inc.PA One Call System, Inc.West Mifflin, PAWest Mifflin, PA

Dave DiSeraDave DiSeraEMA, Inc.EMA, Inc.St. Paul, MNSt. Paul, MN

Greg DuffyGreg DuffyWoodfield ConsultingWoodfield ConsultingOakville, ONOakville, ON

Pete GomezPete GomezXcel EnergyXcel EnergyDenver, CODenver, CO

Bill KigerBill KigerPA One Call System, Inc.PA One Call System, Inc.West Mifflin, PAWest Mifflin, PA

Dick KuykendallDick KuykendallGeospatial Leadership CoalitionGeospatial Leadership CoalitionGig Harbor, WAGig Harbor, WA

Karen LevyKaren LevyNewport News WaterNewport News WaterCity of Newport News, VACity of Newport News, VA

Mike ParilacMike ParilacUnderground Focus Magazine Underground Focus Magazine Lowell, INLowell, IN

Bob SamborskiBob SamborskiGITAGITAAurora, COAurora, CO

Al StevensAl StevensFGDCFGDCWashington, DCWashington, DC

Dick KuykendallDick KuykendallGeospatial Leadership CoalitionGeospatial Leadership CoalitionGig Harbor, WAGig Harbor, WA

Karen LevyKaren LevyNewport News WaterNewport News WaterCity of Newport News, VACity of Newport News, VA

Mike ParilacMike ParilacUnderground Focus Magazine Underground Focus Magazine Lowell, INLowell, IN

Bob SamborskiBob SamborskiGITAGITAAurora, COAurora, CO

Al StevensAl StevensFGDCFGDCWashington, DCWashington, DC

ROADIC Study MissionROADIC Study Mission

City of TokyoCity of TokyoBureau of General AffairsBureau of General AffairsDisaster Prevention CenterDisaster Prevention Center

City of TokyoCity of TokyoBureau of WaterworksBureau of WaterworksWater Supply Operations Water Supply Operations

CenterCenter

City of Tokyo City of Tokyo Bureau of WaterworksBureau of WaterworksWater Quality Management Water Quality Management

CenterCenter

City of TokyoCity of TokyoBureau of General AffairsBureau of General AffairsDisaster Prevention CenterDisaster Prevention Center

City of TokyoCity of TokyoBureau of WaterworksBureau of WaterworksWater Supply Operations Water Supply Operations

CenterCenter

City of Tokyo City of Tokyo Bureau of WaterworksBureau of WaterworksWater Quality Management Water Quality Management

CenterCenter

City of TokyoCity of TokyoMetropolitan Police DepartmentMetropolitan Police Department

Tokyo Gas CompanyTokyo Gas CompanyCenter for Supply Control and Center for Supply Control and Disaster ManagementDisaster Management

Nippon Telephone & Telegraph Nippon Telephone & Telegraph Infrastructure Network CorporationInfrastructure Network Corporation

City of TokyoCity of TokyoMetropolitan Police DepartmentMetropolitan Police Department

Tokyo Gas CompanyTokyo Gas CompanyCenter for Supply Control and Center for Supply Control and Disaster ManagementDisaster Management

Nippon Telephone & Telegraph Nippon Telephone & Telegraph Infrastructure Network CorporationInfrastructure Network Corporation

Road Administration Information Center (ROADIC)Road Administration Information Center (ROADIC)Road Administration Information Center (ROADIC)Road Administration Information Center (ROADIC)

Organizations VisitedOrganizations Visited

ROADIC Study MissionROADIC Study Mission

Findings:Findings: Political, Jurisdictional and Legal Aspects Economic Considerations and Benefits Technology Issues Organizational Aspects Standards

Findings:Findings: Political, Jurisdictional and Legal Aspects Economic Considerations and Benefits Technology Issues Organizational Aspects Standards

Project OverviewProject Overview

Background: ROADIC created in 1986 Response to major gas explosions Lack of knowledge of underground

assets

Background: ROADIC created in 1986 Response to major gas explosions Lack of knowledge of underground

assets

Project OverviewProject Overview

Background: Japanese Government realized need to

Develop approach to ensure public safety Improve response to accidents Coordinate road construction

Background: Japanese Government realized need to

Develop approach to ensure public safety Improve response to accidents Coordinate road construction

Political, Jurisdictional and Legal Aspects

Political, Jurisdictional and Legal Aspects

Initial implementation in metro Tokyo in mid-1980s

Expanded to 12 major urban areas (branches) throughout nation

Branches coordinate with local governments and public utilities: Gas, electric, water, sewer, trains,

subways, communications

Initial implementation in metro Tokyo in mid-1980s

Expanded to 12 major urban areas (branches) throughout nation

Branches coordinate with local governments and public utilities: Gas, electric, water, sewer, trains,

subways, communications

Economic ConsiderationsEconomic Considerations

Original Cost: ¥ 9.5 Billion, or US$ 8.7 Million National Government - 60% Balance from interested local

governments and utility companies

Original Cost: ¥ 9.5 Billion, or US$ 8.7 Million National Government - 60% Balance from interested local

governments and utility companies

Economic ConsiderationsEconomic Considerations

2003 Annual Operating Budget ¥ 3.4 Billion, or US$ 3.1 Million National Government – 50% Local government entities – 10% Private utilities and other

organizations – 40%

2003 Annual Operating Budget ¥ 3.4 Billion, or US$ 3.1 Million National Government – 50% Local government entities – 10% Private utilities and other

organizations – 40%

Economic ConsiderationsEconomic Considerations

Several benefits of ROADIC are associated with cost savings: Utility and construction coordination and

management Time reduction for management of permit

process

Several benefits of ROADIC are associated with cost savings: Utility and construction coordination and

management Time reduction for management of permit

process

Technology InfrastructureTechnology Infrastructure

Technology IssuesTechnology Issues

Other factors: Increased use of fiber optics to enhance

communications and coordination No use of Internet

Members access database directly Data restricted to members Appropriate, but restrictive

Other factors: Increased use of fiber optics to enhance

communications and coordination No use of Internet

Members access database directly Data restricted to members Appropriate, but restrictive

StandardsStandards

Not a major issue for ROADIC Total Utility Management System (TUMSY) is

default standard Original system for Tokyo Gas Adopted by ROADIC

Cultural difference in approach: North America – focus on data standards and

interoperability Japan – Approach to interoperability is using one

vendor

Not a major issue for ROADIC Total Utility Management System (TUMSY) is

default standard Original system for Tokyo Gas Adopted by ROADIC

Cultural difference in approach: North America – focus on data standards and

interoperability Japan – Approach to interoperability is using one

vendor

StandardsStandards

“Bottom-up” process vs. “Top-down” model in North America Better result, but much longer

implementation time Most advanced agencies lead standards

process

“Bottom-up” process vs. “Top-down” model in North America Better result, but much longer

implementation time Most advanced agencies lead standards

process

Business DriversBusiness Drivers

Critical Infrastructure Protection Little concern about terrorism CIP driven by natural phenomena (earthquakes,

tsunami, floods, volcanic activity) Not mandated, but ROADIC data could be used

for CIP Enables increased coordination, data sharing to

support disaster planning and recovery

Critical Infrastructure Protection Little concern about terrorism CIP driven by natural phenomena (earthquakes,

tsunami, floods, volcanic activity) Not mandated, but ROADIC data could be used

for CIP Enables increased coordination, data sharing to

support disaster planning and recovery

Business DriversBusiness Drivers

Productivity and ROI ROI/cost benefit not original driver

Crisis management (earthquakes) was Increasing in importance Benefit to cost ratio due to improved

access to other utilities’ data: ~ 10 to 1

Productivity and ROI ROI/cost benefit not original driver

Crisis management (earthquakes) was Increasing in importance Benefit to cost ratio due to improved

access to other utilities’ data: ~ 10 to 1

Primary Benefits of ROADICPrimary Benefits of ROADIC

Safety Critical Infrastructure Protection Common Standards Risk Management Coordinated Activities Enhanced Effectiveness Shared Reduced Costs

Safety Critical Infrastructure Protection Common Standards Risk Management Coordinated Activities Enhanced Effectiveness Shared Reduced Costs

Primary Benefits of ROADICPrimary Benefits of ROADIC

Enhanced Effectiveness Greatly improved collaboration and

coordination among cities and utilities Result:

Minimized disruptions Increased accident prevention Reduced overall planning and construction

costs

Enhanced Effectiveness Greatly improved collaboration and

coordination among cities and utilities Result:

Minimized disruptions Increased accident prevention Reduced overall planning and construction

costs

Key ObservationsKey Observations

The Japanese national government recognized need and took action

A consortium of public and private entities successfully created a land database – it can be done!

The ability to build and maintain a common database for data sharing is crucial in establishing data sharing partnerships

The Japanese national government recognized need and took action

A consortium of public and private entities successfully created a land database – it can be done!

The ability to build and maintain a common database for data sharing is crucial in establishing data sharing partnerships

Key ObservationsKey Observations

Difficulty in providing incentive in the U.S. for municipalities and utilities to participate voluntarily

Crisis management is the driver in Japan; very different than the philosophy in the U.S. where ROI is the driver

ROADIC provides an example that indicates that utilities don’t have to share data completely to be able to accomplish worthwhile mutually beneficial activities

Difficulty in providing incentive in the U.S. for municipalities and utilities to participate voluntarily

Crisis management is the driver in Japan; very different than the philosophy in the U.S. where ROI is the driver

ROADIC provides an example that indicates that utilities don’t have to share data completely to be able to accomplish worthwhile mutually beneficial activities

Going Forward…Going Forward…

Major Issues Facing ROADIC Reducing cost of programs and services Data and system maintenance are major

cost components Increasing ease of use Expanding membership

Data/Security concerns

Major Issues Facing ROADIC Reducing cost of programs and services Data and system maintenance are major

cost components Increasing ease of use Expanding membership

Data/Security concerns

Going Forward…Going Forward…

Implications For Replication in North America

Liability Issues Utility companies in North America

have not proactively responded to data sharing activities at this level

Proprietary agreements are the standard method of sharing data

Implications For Replication in North America

Liability Issues Utility companies in North America

have not proactively responded to data sharing activities at this level

Proprietary agreements are the standard method of sharing data

Going Forward…Going Forward…

Potential Next Step: Design and conduct a pilot study for a

national geospatial initiative for critical infrastructure protection

Pilot in several North American locations Partner with federal agency(ies), local

and state governments, utilities, other stakeholders

Potential Next Step: Design and conduct a pilot study for a

national geospatial initiative for critical infrastructure protection

Pilot in several North American locations Partner with federal agency(ies), local

and state governments, utilities, other stakeholders

Telecom

Electric

Oil and Gas

Transportation

Water

EmergencyServices

Continuity of Govt

Telecom

Electric

Oil and Gas

Transportation

Water

EmergencyServices

Continuity of Govt

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