CSACI EXHIBITOR GUIDE 2020 1

CSACI EXHIBITOR GUIDE 2020 2

ABOUT THE CSACI

The Canadian Society of Allergy and Clinical Immunology is the most comprehensive national annual scientific meeting gathering renowned allergists, scientists and research professionals across Canada and the globe under a single roof, where they discuss the research, achievements and advancements in the field of allergy, asthma and clinical immunology. This meeting will lay a platform for the interaction between experts and aims to advance scientific discoveries and major milestones.

The CSACI Annual Scientific Meeting (ASM) is a highly anticipated event each year and is our Society’s flagship event. It serves as a chance to network with colleagues, exchange ideas, and gain knowledge, while also socializing and renewing friendships. The health and safety of our members, our patients, staff, family and friends are our highest priority. We have been closely monitoring updates on the spread of COVID-19.

Unfortunately, due to the pandemic, the CSACI Board of Directors, along with the ASM Program and CPD Committees, have made the difficult decision to convert the ASM planned for October to a virtual platform.

Our program will showcase both live streaming and recorded components. By converting to a virtual meeting, we will be able to reach those who could not have attended our in-person meeting in Ottawa. Our virtual meeting will provide our delegates with exceptional CPD, as well as the ability to share scientific news and best practices together…all without leaving home. It will feature a compelling array of sessions including Virtual talks, a Pro/Con debate and interactive workshops, as well as a virtual exhibit hall, which will reach audiences across Canada, the USA and beyond.

It is with great pleasure that we invite you to consider exhibiting at the 75th Canadian Society of Allergy and Clinical Immunology (CSACI) Annual Scientific Meeting, taking place this year in a virtual format. The NEW and VIRTUAL format of the 2020 ASM offers unique opportunities to inform and exchange company profiles, videos, chat functionality and more. The CSACI meeting is the perfect platform to connect with new and current members and showcase your products.

Please take time to review our exhibitor guide and distinguish your company beyond the Meeting itself. The ASM is a great example of what we can achieve together.

Please join us in ensuring a memorable CSACI 2020 ASM!

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VIRTUAL EXHIBIT SPACE COSTS:

$3,500 + taxes

INCLUDED IN YOUR BOOTH

• One yearly corporate membership ($2,000 value); • FREE DELEGATE REGISTRATIONS (UP TO FOUR REPRESENTATIVES) • Good visibility booth positioning • Quick link box – ability for quick access to company profile and

description • Option to upload TWO (2) PDFs • Booth and logo highlighted on VIRTUAL exhibitor floor • Verbal recognition as an Exhibitor during the Annual Scientific Meeting

CSACI Virtual Exhibit Hall – an interactive site where participants can connect with our participants

DEADLINE SEPTEMBER 25, 2020

DATES TO REMEMBER JULY 2020 Exhibitor registration opens JULY 31, 2020 Application deadline for sponsorships September 4, 2020 Deadline for giveaway requests Deadline for photography/videography requests September 25, 2020 Exhibitor cancellation deadline Booth assignment to be emailed to all Exhibitors

EXHIBITOR INFORMATION

PLEASE WAIT UNTIL YOU RECEIVE AN

INVOICE BEFORE SENDING

ANY MONIES.

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CSACI ADVERTISING REGULATIONS

Exhibitors must abide by all applicable Health Canada regulations. Exhibitors are reminded that Health Canada prohibits the advertising or other promotion of investigational or unapproved drugs and devices – please refer to the following link for more info: https://www.canada.ca/en/health-canada/services/drugs-health-products/regulatory-requirements-advertising.html.

Exhibitors may not hand-out, sell, commercialize, or take orders or names with respect to an investigational drug or device, or a device that is the subject of a pending application, unless limited to research or investigational use. These restrictions are not intended to limit the full exchange of scientific information regarding an investigational drug or device. IF APPROVED, ALL HAND-OUTS MUST BE APPROVED BY THE CSACI BEFOREHAND.

FOR ANY ADDITIONAL INFORMATION PERTAINING TO EXHBITS, PLEASE CONTACT THE CSACI HEAD OFFICE AT info@csaci.ca

or CALL 613-986-5869

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EXHIBITOR RULES AND GUIDELINES Exhibit APPLICATION FOR EXHIBIT SPACE (VIRTUAL BOOTH) SHALL BE MADE VIA EMAIL – SEE EXHIBITOR APPLICATION FORM.

PLEASE WAIT UNTIL YOU RECEIVE AN INVOICE BEFORE SENDING ANY MONIES.

Exhibiting Hours:

Friday October 23 0900-1800 Saturday October 26 0900-1600

Registration: ALL EXHIBITOR PERSONNEL MUST BE REGISTERED. Registration cannot occur without full payment of exhibiting fees. An exhibitor ‘badge’ allows admission to all scientific sessions listed in the CSACI program. Once full payment has been received for the exhibit, the CSACI will forward you the free code. Registration for corporate/exhibitor representatives can be done by visiting our website, www.csaci.ca - under the Annual Meeting Tab. All individuals must complete the online registration form by SEPTEMBER 25, 2020 Cancellation: The CSACI must be notified in writing in the event of cancellation. A partial refund of fees will only be made in the event that we are able to re-sell the space. An administration fee of $500 will apply to all exhibit space cancellations. An Exhibitor that reserves a booth and fails to inform the CSACI, by August 31, 2020 of its plans to not attend will not be reimbursed. Distribution of Advertising Material: Canvassing or distribution of advertising material by an exhibitor or anyone representing a non-exhibiting firm is strictly prohibited during or after the meeting.

IT IS AT THE DISCRETION OF TO WHEN TO SHOW UP AT T EXHIBIT. PLEASE REFER TO THE

P OGR M FOR THE DAILY D .

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Exhibitor Payments: Applications require full payment of the exhibit fee by August 31, 2020. Any exhibits will be prevented from going ‘live’ if the full payment has not been received by the CSACI prior to the virtual move-in. If booth space is not paid in full by August 31, 2020, the exhibiting company will be prohibited from registering staff for the Annual Scientific Meeting. Restriction of Exhibits: The CSACI reserves the right to restrict or prohibit exhibits that are deemed unacceptable for any reason. This may include people, items, conduct, printed materials, or anything that may be objectionable to the exhibition. If such restriction occurs, the CSACI will not be liable for any refunds, rentals or exhibit expenses. The decision of the CSACI regarding exhibit applications is final.