2. Confirmation of Minutes of Previous MeetingThe minutes had been previously circulated.
171009_Minutes.pdf
Decision
The Minutes of the General Meeting of 9 October 2017 were moved, voted & ACCEPTED asbeing a true record.
2.1. Review of Minutes of Meeting of 11 SeptemberThe previously accepted Minutes of the Meeting on 9 September 2017 had beenmodified slightly at the request of a member.
170911_Minutes_-_modified.pdf
Decision
The revised Minutes of the General Meeting of 11 September 2017 were moved, voted& ACCEPTED as being a true record.
4. Foundation & Alumni Presentation - Nawal KursonNawal has been in her role for two years, responsible tothe Churchlands Foundation as wellas the Alumni.Alumni focus:
Alumni is focused only on creating links to past students & teachers and Nawal hasintroduced a new database package to improve communicationsAlumni intends to have events each year with the first a morning tea for the 1967alumni anniversaryThis will grow in future with membership forms given out to year 12's as well as anewsletterThe team is actively chasing photos & memorabilia including current year photosaround the school
Churchlands Foundation:
The function of the Foundation is to generate donations & funds to support the schoolThis year the key project has been the solar power with a number of donationsreceived through a 'giving' driveTwo scholarships have been awarded to Year 7 music students for the last two years
School Responsibilities:
Nawal has added responsibilities in the school, Foundation & Alumni with the websiteand Facebook pages New school website is much easier to manage and has excellent analytics that arechecked regularly School also now has a Style Guide for consistent document templates, etc......P&C to be added into the template, etc.
Tracey Gralton added:
Without Nawal the Alumni & Foundation would not be as effective or professional andnone of this would be possible without the full support of the principal. Thanks Neil!Tracey had brought some example items from the archives - a beret, straw hat & glovefrom 1962 as well as photos and an old Minutes record book, etcThe Alumni is in need of a method for capturing and indexing photos with the ability toto filter/sortAlso looking for ideas to capture, store & display archive material around the schoolThe Path of Champions beside the concert hall will also be upgraded every few years
5. Principal's ReportNeil presented his report
Reports this year will be issued electronically on SEQTA starting with Year 11 to ironout any bugsYear 12 students don’t receive a final school report as they are awarded WACEcertificates. Their SEQTA information/reports will be erased from this program at theend of the year however the school archives records that are required to be kept.Further review of the 50 m pool specification is being done to minimise unnecessarycosts department estimate. A question was raised re the bike gates on the north side of the maths building beinglocked at all times - Neil to respond
Neil highlighted some projects that he may be asking for a donation in future:
A new bike shed to be located on the south side between art buildingLooking for shading over the concrete area north of the Maths building - considerweatherproof as well as sun proofNow that builders works completed, would like to regrass area near yr 7/8 building for$6900 + $3000 for prelim works
171113_Principals_PC_Report.pdf
Decision
Moved, Voted & ACCEPTED to fund up to $10,000 for the grassed area in front of the Year 7/8building
6. Treasurer's ReportKatrina presented her report for October.
Karen Campbell will be starting as the new bookkeeper next week.Zina added a big note of thanks for all the extra work done by Katrina over the lastfour months
171113_Treasurers_report.pdf
Decision
Moved, Voted & ACCEPTED to roll over the Term Deposits for three months.
7. Spending Requests & SuggestionsNo requests had been received.
14. School BoardZina presented Chris's report as he had to leave early.
A letter was sent to Sean L'Estrange re ongoing support for the Chaplaincy programNeil has meeting with Sean this week and will advocate for ongoing funding.
The success of the ICT program is seen with the school running more in the cloud withadditional storage space (e.g. 1TB for each teacher's email) without having to buy andsupport physical servers at much higher cost.
171113_ICT_Committee_Report__Zina_Cordery.pdf
16. Good2GrowTanya provided her apologies and provided a report after the meeting. Report was notdiscussed but is attached for information.
17. FatheringBrad presented his report saying that there had not been an event this term & not muchsupport was evident.Planning was underway for 2018.
18. General Business
18.1. Year 6 Parents Information NightZina spoke at the event last week to introduce the P&C to new parents and advise ofsome dates early next year.Three people signed up for P&C emails.
171113_P_C_Flyer.png
18.2. TidyHQ SystemThe TidyHQ system that has been used by Brendon as the Secretary since the start ofthe year has been of enormous value in ensuring that contacts & meetings & minutes,etc are managed professionally and easily and can be handed over to the nextSecretary effectively.The system has been used up till now as a free version, but TidyHQ has recentlyannounced that the system will be restricted for the free version, meaning that theP&C will need to pay for the Basic plan at a cost of $468 per annum if paid annually inadvance.The Basic plan will also allow the P&C to link a future website to the system and takeadvantage of the back-end for purchasing, advertising and selling event tickets.
Decision
Moved, voted & ACCEPTED to pay for the Basic plan from TidyHQ for 1 year
18.3. Uniform Supplier agreementsOur Uniform supplier (Westwear) orders materials in large quantities (1000 or 2000metre rolls) for our specific needs and due to problems with other of theircustomers has requested that the P&C sign agreements committing to take or pay forthe excess material if we were to change suppliers in the future.There was some discussion regarding the appropriateness of the suppliedagreements, but there was agreement that a commitment was appropriate as below.
Decision
Moved, voted and ACCEPTED for the P&C Executive to negotiate an appropriateagreement and sign on behalf of the P&C to take & pay for any reasonable amount ofunique, excess material should we change suppliers in the future.
18.4. 2018 DatesNeil had provided a draft of dates for 2018 which had been compared to the draft P&Cdates with a number of changes required:
Sundowner event confirmed on Friday 9 FebruaryYear 7 BBQ changed to Thursday 15 March due to a PD day the next dayP&C Quiz night changed to Friday 18 May due to clash with school productionGood2Grow changed to Saturday 1 September due to a clash with the JuniorABODA festival
Dates to be confirmed with Tanya Crewe for Good2Grow.
18.5. Uniform Reference GroupTracey reported back that the group had reviewed the commitment to enforce the useof the new skirt design and ban the old shorter skirt.As this had not been formally decided two years ago, Bernie Dunn has now agreedthat this will be advertised shortly and banned from 2020 as two years' notice had tobe provided, and this will then be enforced by the school.
19. Next General meeting - 11 DecemberMeeting concluded at 9:06 pm.
End of minutes.Summary of matters arising are tabled on the following page.
Minutes of 171113 CSHS P&C General Meeting on 13Nov 2017Summary of Matters Arising
Decisions
Item Decision
1.
2.The Minutes of the General Meeting of 9 October 2017 were moved, voted & ACCEPTED asbeing a true record.
2.1The revised Minutes of the General Meeting of 11 September 2017 were moved, voted &ACCEPTED as being a true record.
5.Moved, Voted & ACCEPTED to fund up to $10,000 for the grassed area in front of the Year7/8 building
6.Moved, Voted & ACCEPTED to roll over the Term Deposits for three months.
18.2Moved, voted & ACCEPTED to pay for the Basic plan from TidyHQ for 1 year
18.3Moved, voted and ACCEPTED for the P&C Executive to negotiate an appropriateagreement and sign on behalf of the P&C to take & pay for any reasonable amount ofunique, excess material should we change suppliers in the future.
Please park in normal carpark, then enter through iron gates on the south side of the Administration building. A1 is the second classroom on your right.
ADMINISTRATION
P&C Report 131117
1. Term 4 Term 4 has very much a senior schooling focus with Year 11 exams and Year 12 ATAR exams occupying much of November. For both year groups end their academic year with major events. For year 12 students this is their Presentation Ceremony which will be held at the Convention Centre while for Year 11 students it is their formal Dinner Dance to be held at the Rendezvous. Our other major focus is enrolments, particularly those coming into year 7. Current enrolments stand at 471, which shows a significant slowdown this term indicating we my fall a little short of the anticipated 500 for 2018.
2. Building update • The Technology centre remains on track to be completed and handed over late November. • Planning to convert the existing staff room and conference room into a senior secondary
centre, new conference room, office kitchen and new Principals office have been approved. Work on this are commenced Monday October 23. Completion date is January 22, which provides sufficient time to commence occupancy prior to the start of the 2018 academic year.
• Once this is completed we will have finished our building program except for some minor under roof office adjustments for faculties. This will involve expanding the HASS office and converting the old maths office back to a classroom.
3. New Appointments
Due to budget cuts we have significantly reduced our staffing needs for next year. Aside from the promotional position below all other appointments are to replace fixed term staff or staff on leave.
• We have finalised the process of appointing a Head of Department, The Arts with Ms Jane Hegarty the successful applicant.
• We have establishing a pool from which we will select 2 science teachers fixed term for 12 months to replace staff on Maternity leave.
• We have appointed an Art/media teacher for 12 months fixed term to replaces a Maternity leave teacher.
• Two maths staff are on leave without pay in 2018 and fixed term replacements have been appointed for them.
• Three part time English staff have been appointed to fill permanent vacancies caused by growth and the movement of one staff member.
4. School Board
At the last meeting of the School Board it was determined that the school should continue to explore all avenues to raise funds to build the 50 metre pool and not compromise with a 25 metre pool.
5. Student reports For the second semester reporting period we will be trialling sending reports to parents via email. There are a number of reason for doing this besides the fact that we now can. Not only will it will save paper, costs, clerical time but we won’t have hundreds of unclaimed reports. This is the case both at the end of semester one and the end of the year. For those parents who require it we will print out reports. Parents will be able to access, at any time, all of their children’s reports from Year 7 to Year 12 while they are enrolled at Churchlands SHS. This includes current and past reports.
6. School Success • Congratulations to our Athletics team who have won the A grade Carnival for the 7th
successive year. • Congratulations to our English Channel swimmers who have again conquered the English
Channel. Further as an all-girl team they have set a record for the crossing of 9 hours.
7. Coming Events
• The Presentation Ceremony November 18 • Basket Ball tour to the US November 25 • School Tour December 1 • Final School assembly December 13 • Final day students December 14 • Final Day staff December 15 • School open for business January 24 • Teachers return January 29 • Students commence school January 31
Churchlands Senior High School Parents' and Citizens' Association Inc
Treasurer’s report
For the month of October 2017
Operations
General operations
A number of expenses came through during the month for Good2Grow which has reduced the profit to
$9,900 for the year, still a strong contribution to the P&C results. During October the contributions to the
school for the projects agreed to be funded during the year were booked in the accounts, totalling $57,127.
We hope to make payment in November.
Uniform shop
October was a busy month for the uniform shop which included fittings for Year 12 leavers tops, however
as these have not yet been supplied, the revenue has not been booked, and the shop made a loss for the
month. Year 7 fittings have now begun and November sales to the 12th total in excess of $38k, so we expect
a good result for November. The shop is currently holds $121k of stock. Year to date profit is $25,586.
Music parents committee (MPC)
There was a small amount of fundraising activity for the MPC in October. The MPC has resolved to
contribute $29,538 to the School of Music, which will be recorded and paid in the November accounts.
Building fund
No contributions were received during the month and cash totalling $365,443 was held at 31 October 2017.
A summary of year to date profit (to 31 October 2017) is as follows:
Art exhibition $7,377
Building fund $99,351
Fathering Project -$261
Good2Grow $9,900
General -$104,062
MPC $2,553
Quiz night $6,602
Uniform shop $25,586
Total $47,046
Balance sheet
Key balance sheet balances at 31 October 2017 are as follows:
Total cash $698,475
Employee liabilities $672
Net assets $720,643
Other
On the next maturing of the general term deposit I propose to put it on deposit for a further period of 3
months, ensuring that we retain sufficient cash for anticipated expenses during that period.
We have concluded our Bookkeeper recruitment process and Karen Campbell will shortly be commencing
as P&C Bookkeeper. I’m really looking forward to having Karen on board.
Katrina Grose
P&C Treasurer
12 November 2017
Assets
Current Assets
Cash
CBA general cheque A/C 6114 $1,243.81
CBA Uniform cheque A/C 5832 $27,259.96
CBA MPC cheque A/C 3045 $51,405.67
CBA Cash Management A/C 5867 $50,492.81
CBA Building cash mgt 7935 $79.08
Undeposited Funds $106.00
Cash float - general $500.00
Cash float - uniform shop $200.00
Petty cash - uniform shop $180.15
CBA Building Fund term deposit $365,363.90
CBA general term deposit $201,643.42
Total Cash $698,474.80
Trade & Other Receivables
Accounts Receivable $400.00
Prepayments $3,423.31
Total Trade & Other Receivables $3,823.31
Stock on Hand
Uniform new stock $120,632.64
Uniform secondhand stock $5.88
Total Stock on Hand $120,638.52
Total Current Assets $822,936.63
Non-Current Assets
Plant & Equipment
Office Equipment at Cost $3,562.55
Office Equip Accum Depn ($806.98)
Total Plant & Equipment $2,755.57
Total Non-Current Assets $2,755.57
Total Assets $825,692.20
Liabilities
Current Liabilities
Trade & Other Payables
Accounts Payable $15,655.44
Accrued Expenses $57,573.60
Unearned income $29,400.00
Total Trade & Other Payables $102,629.04
Payroll Liabilities
PAYG Withholding Payable $256.00
Superannuation Payable $415.58
GST Liabilities
GST Collected $3,803.44
GST Paid ($2,054.51)
Total GST Liabilities $1,748.93
Total Current Liabilities $105,049.55
Total Liabilities $105,049.55
Net Assets $720,642.65
Equity
Membership Funds Carried Fwd $673,596.06
Current Year Surplus/Deficit $47,046.59
Total Equity $720,642.65
As at 31 October 2017
Churchlands SHS P & C Association Inc
Balance Sheet
October Year to Date
Income
Uniform sales
New uniforms $8,512.84 $232,757.83
Secondhand uniforms $122.72 $1,419.08
Total Uniform sales $8,635.56 $234,176.91
Event Income
Entry Fees $0.00 $6,335.00
Sales $48.00 $45,922.77
Bar Sales $0.00 $5,715.60
Catalogues / Donations $0.00 $822.30
Raffle Proceeds $0.00 $1,277.60
Other Event Income $0.00 $4,236.05
Total Event Income $48.00 $64,309.32
Festival income
Orchestra Festival Income $0.00 $302.05
Concert Band Festival Income $0.00 $612.25
ABODA choral festival income $0.00 $4,367.00
Total Festival income $0.00 $5,281.30
Fundraising Activities
Cake and Coffee Stalls $0.00 $5,158.60
Sausage Sizzles $0.00 $8,122.35
Internal events $0.00 $2,074.65
Event Parking - Concert Hall $450.00 $2,550.00
Total Fundraising Activities $450.00 $17,905.60
Donations
Building Fund donations $0.00 $95,549.00
Other donations - beverages $0.00 $1,269.00
Total Donations $0.00 $96,818.00
Interest
Interest - Cash Management Acc $23.24 $1,360.13
Interest - term deposit $698.19 $4,996.03
Total Interest $721.43 $6,356.16
Other Income
P&C Membership Fees $0.00 $89.10
Sundry Income $0.00 $100.00
Total Other Income $0.00 $189.10
Total Income $9,854.99 $425,036.39
Cost of Sales
Cost of New Uniforms $5,572.97 $159,688.91
Cost of Secondhand Uniforms $0.29 $13.60
Other cost of sales $0.00 $725.90
Inventory adjustments $0.00 $37.89
Shortfall in cash $0.00 $1.00
Total Cost of Sales $5,573.26 $160,467.30
Gross Profit $4,281.73 $264,569.09
Expenses
General & Admin Expenses
Computer Expenses $104.55 $1,289.79
Internet Expenses $63.63 $757.25
Insurance expenses
Employment insurance $327.26 $3,234.14
Business package insurance $203.41 $2,362.65
Workers compensation insurance $122.88 $1,392.86
Printing & Stationery $0.00 $377.34
Safety Equipment $0.00 $146.00
Staff Amenities $0.00 $19.85
To 31 October 2017
Churchlands SHS P & C Association Inc
Profit & Loss Statement
Sundry Expenses $0.00 $28.45
Total General & Admin Expenses $821.73 $9,608.33
Event Expenses
Alcohol Purchases $0.00 $2,434.50
Artist Payments $0.00 $22,750.40
Other Purchases $446.16 $6,671.65
Event Catering Expenses $0.00 $5,897.36
Event Promotion $0.00 $1,126.00
Liquor Licences $0.00 $53.00
Event General Expenses $0.00 $3,473.58
Total Event Expenses $446.16 $42,406.49
Employee Expenses
Wages and salaries $4,374.60 $52,254.42
Superannuation expense $415.58 $4,828.85
Total Employee Expenses $4,790.18 $57,083.27
Regulatory Expenses
WACSSO Affiliation Fees $101.62 $1,017.45
Working With Children Checks $0.00 $177.00
Total Regulatory Expenses $101.62 $1,194.45
Asset Expenses
Depreciation Expense $77.38 $458.20
Small Assets Under $300 $0.00 $321.81
Total Asset Expenses $77.38 $780.01
Financial Expenses
Bank Charges $35.40 $418.61
Discounts Taken ($149.79) ($1,426.93)
Merchant Fees $122.61 $3,603.69
Total Financial Expenses $8.22 $2,595.37
Total Expenses $6,245.29 $113,667.92
Operating Profit ($1,963.56) $150,901.17
Budget Item Expenditure
Annual P&C Expenditure
Year 7 Family Barbecue $0.00 $1,363.64
Fruit for School Fun Run $0.00 $600.00
Chaplaincy Support $0.00 $26,600.00
YR12 Most Consistent Awd(Yrly) $463.50 $463.50
P&C Expenditure
Donations for music equipment $0.00 $17,500.00
Music Dux Award $200.00 $200.00
Donations to school $57,127.44 $57,127.44
Total Budget Item Expenditure $57,790.94 $103,854.58
Net Profit/(Loss) ($59,754.50) $47,046.59
Account Name October Year To Date
Summary
Art exhibition $0.00 $7,377.04
Year 7 Barbecue $0.00 ($1,363.64)
Building Fund $466.12 $99,351.27
Fathering Project $0.00 ($260.90)
Good2Grow ($398.16) $9,900.11
General ($57,560.37) ($103,034.17)
Music Parents Committee ($238.28) $2,553.28
Quiz Night $0.00 $6,602.40
Sundowner $0.00 $335.61
Uniform shop ($2,023.81) $25,585.59
($59,754.50) $47,046.59
Building Fund
Income
Building Fund donations $0.00 $95,549.00
Interest - Cash Management Acc $16.23 $449.66
Interest - term deposit $449.89 $3,352.61
Total Income $466.12 $99,351.27
Net Profit/(Loss) $466.12 $99,351.27
Good 2 Grow
Income
Sales $48.00 $17,361.77
Raffle Proceeds $0.00 $1,277.60
Other Event Income $0.00 $119.50
Cake and Coffee Stalls $0.00 $836.70
Total Income $48.00 $19,595.57
Cost Of Sales
Other cost of sales $0.00 $680.40
Total Cost Of Sales $0.00 $680.40
Expense
Safety Equipment $0.00 $89.15
Other Purchases $446.16 $6,671.65
Event Promotion $0.00 $781.00
Event General Expenses $0.00 $1,462.26
Working With Children Checks $0.00 $11.00
Total Expense $446.16 $9,015.06
Net Profit/(Loss) ($398.16) $9,900.11
General
Income
Interest - Cash Management Acc $7.01 $910.47
Interest - term deposit $248.30 $1,643.42
P&C Membership Fees $0.00 $89.10
Total Income $255.31 $2,642.99
Expense
October 2017
Churchlands SHS P & C Association Inc
Job Profit & Loss Statement
Computer Expenses $104.55 $1,005.70
Internet Expenses $63.63 $757.25
Employment insurance $327.26 $3,234.14
Business package insurance $38.64 $1,703.57
Workers compensation insurance $0.00 $538.61
Wages and salaries $0.00 $11,747.05
Superannuation expense $0.00 $1,076.06
WACSSO Affiliation Fees $101.62 $1,017.45
Depreciation Expense $52.60 $210.40
Bank Charges $0.00 $59.55
Discounts Taken ($0.06) ($0.06)
Total Expense $688.24 $21,349.72
Other Expense
Fruit for School Fun Run $0.00 $600.00
Chaplaincy Support $0.00 $26,600.00
Donations to school $57,127.44 $57,127.44
Total Other Expense $57,127.44 $84,327.44
Net Profit/(Loss) ($57,560.37) ($103,034.17)
Music Parents
Income
Other Event Income $0.00 $3,696.55
Orchestra Festival Income $0.00 $302.05
Concert Band Festival Income $0.00 $612.25
ABODA choral festival income $0.00 $4,367.00
Cake and Coffee Stalls $0.00 $4,321.90
Sausage Sizzles $0.00 $8,122.35
Internal events $0.00 $2,074.65
Event Parking - Concert Hall $450.00 $2,550.00
Other donations - beverages $0.00 $1,269.00
Sundry Income $0.00 $100.00
Total Income $450.00 $27,415.75
Expense
Safety Equipment $0.00 $56.85
Alcohol Purchases $0.00 $321.00
Event Catering Expenses $0.00 $5,039.91
Event General Expenses $0.00 $1,033.41
Depreciation Expense $24.78 $247.80
Total Expense $24.78 $6,698.97
Other Expense
YR12 Most Consistent Awd(Yrly) $463.50 $463.50
Donations for music equipment $0.00 $17,500.00
Music Dux Award $200.00 $200.00
Total Other Expense $663.50 $18,163.50
Net Profit/(Loss) ($238.28) $2,553.28
UNI Uniform shop
Income
New uniforms $8,512.84 $232,757.83
Secondhand uniforms $122.72 $1,419.08
Total Income $8,635.56 $234,176.91
Cost Of Sales
Cost of New Uniforms $5,572.97 $159,688.91
Cost of Secondhand Uniforms $0.29 $13.60
Other cost of sales $0.00 $45.50
Inventory adjustments $0.00 $37.89
Shortfall in cash $0.00 $1.00
Total Cost Of Sales $5,573.26 $159,786.90
Expense
Computer Expenses $0.00 $284.09
Business package insurance $164.77 $659.08
Workers compensation insurance $122.88 $854.25
Printing & Stationery $0.00 $377.34
Staff Amenities $0.00 $19.85
Sundry Expenses $0.00 $28.45
Wages and salaries $4,374.60 $40,332.37
Superannuation expense $415.58 $3,736.16
Working With Children Checks $0.00 $166.00
Small Assets Under $300 $0.00 $321.81
Bank Charges $35.40 $359.06
Discounts Taken ($149.73) ($1,426.87)
Merchant Fees $122.61 $3,092.83
Total Expense $5,086.11 $48,804.42
Net Profit/(Loss) ($2,023.81) $25,585.59
MPC report to P&C 12 November 2017 From the minutes of the meeting held by the P&C on 16 October 2017
• All functions including the parking went well. • Presentation evening for Year 12 coming all arrangements has been finalized. • Fundraising for music tour in 2018 discussed. • New event – Tuesday 14 November, Friendship for Music to be added for insurance.
CSHS Music Parents’ Committee
Minutes of Meeting, 16th October 2017
Churchland’s SHS – Choral Studio, 7.30pm
Attendees – those not shaded below. Distribution – all those listed below.
Anita Haar Bellekom Gill Kenny Monica Lee David Maclean
Corrine McLeod Emma Raine Megan Shand Serly Soedianto
Donnie Spiers Catherine Spoors Jodie Tajeddine Andrew Thorpe
Non-Committee: Jason Axford Julie Carmichael Zina Cordery Catherine Fenwick
Robin Griffin Lana Ledovsky Kirrilie Schluter Nikki Turner
Kelly Houlahan Kim Cox Bonny Vaughan Marten Noordzy
Tracey Coatsworth
1.0 Welcome and Apologies
1.1 The meeting was opened by Convenor, Annie Halse Smith, at 7.30pm. All attendees were welcomed to the meeting.
1.2 Apologies received: David Jones, Katie Almeida, Corine McLeod, Richard Currie, Neil Gomersall, Naomi
Chapman, Anita Haar Bellekom, Tracy Taylor, Michelle Porteus, Minaz Boghani.
2.0 Acceptance of Minutes
2.1 The minutes of the 18th September 2017 Meeting were: Accepted: Amanda Vanderputten. Seconded: Julie Pegrum
3.0 Business Arising
3.1 Nil.
4.0 Correspondence in and out
In: Nil. Out: Nil.
5.0 Reports of Office Bearers
5.1 Convenor – Annie Halse Smith
Last term was very busy but this one has been quiet with a bit of parking our only significant activity.
The medallions for the graduating students have arrived. Last call for helpers for Presentation Evening on Friday night – have enough volunteers but everybody is welcome as its fun and a nice thing to be involved in.
Thanks again to Fiona for another lovely MusicNotes.
5.2 Treasurer – Rachel Clegg
Report attached.
Today’s report is for the month of September, including ABODA.
Donations to School of Music – three proposals – voted on as follows:
Proposal 1:
Roland Blues Cube Stage Amplifier $1,149
25 music stands and trolley $2,500
1 x Yamaha YSL354-V Valve Trombone $2,999
1 x Yamaha YTS280 Tenor Sax $2,195
60 x Jackets for students @ $95 each $5,700
Moved: Rachel Clegg. ‘Yes’ votes – all present (19) plus email votes – all ’Apologies’ listed (10). ‘No’
votes – nil. Carried.
Proposal 2:
2 x Yamaha YUS1 Upright Piano $14,995.
Moved: Rachel Clegg. ‘Yes’ votes – all present (19) plus email votes – all ’Apologies’ listed (10). ‘No’
votes – nil. Carried.
Proposal 3:
Richard Gill in residence 2018 $6,500 approx (daily rate/flights/accom etc)
Moved: Rachel Clegg. ‘Yes’ votes – all present (19) plus email votes – all ’Apologies’ listed (10). ‘No’
votes – nil. Carried.
These funds will be transferred at the time, when Richard Gill is a certainty.
Rachel explained the ‘Report on Transfer between Operating Divisions’, compiled by P & C Treasurer,
Katrina Grose, and distributed to MPC members with the agenda for this meeting. The 20% P & C re-
charges – a portion of P & C expenses payable by MPC – was also explained.
5.3 Glenn Robinson – Music Director
Glenn advised that the new ensembles are off and racing and next year’s rehearsal timetables are
being tweaked.
There will be changes to jazz with a new jazz band being added. Glenn will email the jazz students to
advise once plans confirmed.
Discussion regarding the size of Wind 2 – too big for the stage? Glenn advised that its not bigger than
normal but that he will ask stage crew to keep piano right back on eth stage.
5.4 Cathy Gawen – Events Hospitality
Comedy night coming up – 27th October – will need Kiosk help. Julie will help. Additional volunteers requested.
1st December – Wembley Downs PS Drama Show – times TBC. Kiosk and bar. Jenni to put to P & C.
5th December event – P & C already confirmed.
November dates – still a couple to be confirmed.
14th November – Friendship Circle ‘Voices’ - pretty sure they will want catering. Jenni to put to P & C.
New RSA Managers required – currently only have Tracey, Graeme and Fiona. Will encourage at AGN
and remind that MPC will pay fees. $18 for normal RSA and $50 for ‘Approved Manager’.
5.5 Fiona Birt – MusicNotes
Nothing new to report.
Call for content, as always.
Start of December is the deadline for Term 4 edition content.
Photos of kids busking at Innaloo would be great.
6.0 General Business
6.1 Yr 7 Intro Night
Tuesday 7th November 6pm – 7pm..
Helpers needed! Amanda, Julie, Fiona.
Fiona will give the volunteer form a ‘once over’. Content good – edited last year. Graphic design input
would be great.
Should have some students performing in the foyer before this event?
6.2 Bunnings Sausage Sizzles
Discussed that we would, traditionally, give our Bunnings spots to Music Tour on tour years. All agreed.
Brett has secured March and May dates for next year (31/03 and 13/05). Will try to get at least one
date moved as these are Mothers’ Day and Easter.
Tour is deemed a School event, not P & C, so P & C don’t need to note these BBQ dates.
6.3 MPC Meeting Schedule
2018 dates already set.
Discussed, however, that for 2019, our schedule should fall into line with the P & C. For instance, if
their meetings are Week 3 and Week 7 of each term, ours should be Week 4 and Week 8.
If dates don’t coincide with events that we need to discuss, extraordinary meetings can be called.
7.0 Next Meeting
The next MPC General Meeting was scheduled for 7.30pm Monday 20th November 2017, to be held in the Choral Studio (top of stairs off Lucca Street).
All music parents were welcome.
8.0 Meeting closure
The Convenor declared the meeting closed at 8.55pm.
I won't be able to attend the meeting on Monday night - please send my apologies.
There are just two things I'd like to be added to the agenda if that's OK.
1. Chaplaincy Quiz night is on Saturday November 18th at 7pm at St Nicholas's hall onthe Boulevard and there are still tables available. Tables are for 6 people at a cost of$10 per adult or $5 per child. It will be a fun night, There are some great prizes upfor grabs. It would be greatly appreciated if more people could attend to supportthe chaplaincy programme.
2. I am organising the Carol singing for the Town of Cambridge Christmas at LakeMonger on behalf of YouthCare. It's on the last day of term, Thursday December14th at 6.30pm. We are really keen to get as many families on board as possible andI also need students to hand out the booklets that contain all the songs so that thegeneral public can join in. Please ask if there is anyone can help me with this.Practice will start on Monday November 20th at 7pm at St Cecilia's church in Floreat. Contact me for further details.
That's about it from me.Cheers,Gill
From: CSHS PC Association Inc <[email protected]>Sent: Friday, 10 November 2017 2:08 PMTo: Gill KennySubject: 171113 P&C Meeting Agenda & venue
CSHS P&C Association Inchttps://cshspc.tidyhq.com/
SCHOOL BOARD MINUTES – MEETING NO. 6 OF 2017 HELD IN A1 CLASSROOM ON THURSDAY, 26 OCTOBER 2017
ATTENDEES: John Gillon (Chair and Community Member), Neil Hunt (Principal), Grant Brinklow (Parent Member), Janet Pettigrew (Parent Member), Tracey Gralton (Alumni Representative), Chris Porteous (P & C Representative), Kim Hudson (Staff Member), Jane Hegarty (Staff Member) and Kylie Hearle (Minutes). Meeting commenced at 5.34 pm.
Acceptance of the Minutes Resolution: That the minutes of the meeting held on the 31 August 2017 be accepted as tabled. Moved: John Gillon, seconded Grant Brinklow. Carried unanimously.
3.
Business arising from Minutes John Gillon In light of the recent publicity concerning the Principal and the Board of Perth Modern School, John brought to the attention of members present, that it is pertinent that governance procedures are adhered to all times and any issues should always be addressed at a Board meeting and through the Chair.
John raised that his term on the board finishes at this meeting, however advised that he would like to continue as a Board member and Chair. John advised his desire to carry on and see out the full implementation of the solar panel project.
After discussion took place, members of the Board agreed that it was more than appropriate for John to continue for a further three year term. John’s contribution to the Board in the establishment of the Churchlands Foundation and with his research and contribution to the solar panel project was seen as significant and reiterated by all members present.
It was also agreed that all members‘ serving terms should be for the calendar year.
Resolution: That John Gillon be reappointed for a further three year term as a Community Member. Moved Grant Brinklow, seconded Chris Porteous. Carried by all present with John Gillon abstaining.
4.
Finance Report Neil Hunt
A number of financial documents were tabled including:
• Minutes of the Finance Committee meeting held on 12 October 2017 • Contribution and Charges – Collection Rates for 2017 • One Line Budget 2018 • Comparative Budget Report • Income and Expenditure 2017 to 30 September
Some adjustments have been made to the projected revenue and expenditure to cover the costs of the shortfall of funds of approximately $1.9 million. There will be no monies going into reserve accounts. The school’s 2018 timetable has been reorganised with class sizes maximised, subjects where enrolment numbers were considered too small not running and a number of non-teaching roles removed. The school will operate with no additional staff for 2018 even though student numbers will increase by 150. Portfolio managers have been advised to also make cuts in the vicinity of $40,000 to $50,000 each. The projected expenditure leaves about $25,000 unallocated at this stage of the budget.
A meeting with staff has occurred and they have been advised where cuts have taken place and the reasons why. Unfortunately the swimming pool project has been affected. It was hoped that a further $1 million per year could be added to this project over the next two years, however this is now not likely to occur. The reserve accounts at present have approximately $3.5 million for this project. A decision about the pool will need to be made in the near future as to whether the project needs to brought back to a 25 metre pool due to the shortfall of funds. The school will look at applying to any organisation to assist with this funding. The aim is to still build a first class 50 metre pool and it may be necessary to look wider than within the state.
Kim Hudson Tracey Gralton Neil Hunt
It was discussed about the specifications being altered, however it was felt that all were necessary for a school the size of Churchlands. The Foundation could look at applying for a grant through the Lotteries Commission and the P & C may also be able to assist.
It was agreed after much discussion that a strategic plan is required and there is a need to have a Swimming Pool Steering Committee. Neil will determine appropriate people, including Board members to be part of this Committee and start the process.
Resolution: That the Board agree in principal to proceed with the swimming pool with the preference it being a 50 metre pool and to preserve the existing funds for that purpose. This is subject to raising sufficient external funds to complete the pool and subject to the Board resolving that the funds not be used for other purposes. Moved: John Gillon, seconded Janet Pettigrew. Carried unanimously.
Kim asked about the budgets for the three sub schools and why the Senior School amount was considerably higher. Neil explained that Senior School has more extensive projects to cover. All sub schools table the information on their budgets.
Tracey questioned about the Student Centered Funded model and why is Churchlands students missing out on this funding? Is there any mechanism to question this and is it about equitable funding? Neil advised that there will be a three year review on the current model. Churchlands SHS has been hit the hardest due it having the largest school population above 1200.
Resolution: That the amended budget for 2018 be accepted as tabled. Moved Neil Hunt, seconded Janet Pettigrew. Carried unanimously.
Students will not be affected as 90% of educational matters is what happens in the classroom. Some staff will be affected due to loss of management time and some courses have needed to be cut. This will disadvantage students as it will not allow the flexibility for students to make course changes. An extra psychologist for the pastoral care team for 0.6 time has needed to be cut due to the loss of funds. Faculties may also have to manage with less funds. The school is also being disadvantaged by not
being able to put funds into Reserve accounts.
Extensive discussion took place and it was felt that due to the size of the school it was being disadvantaged due to the cuts in funding. Members strongly agreed that the school should be compensated in some monetary form due to the large number of students enrolled.
Resolution: That the Board write to the Minister for Education advising of the impact that the cut in funding will have on Churchlands SHS. The Board is disappointed that no consideration has been given to Churchlands considering our large student numbers. Moved: Janet Pettigrew, seconded Tracey Gralton. Carried unanimously. John will draft a letter which will be circulated to the Board members for any amendments/ideas before being signed and sent to the Minister. Neil gave an overview of the Contributions and Charges and the difference between the collection rates was down approximately 3%. It has been on the decline and most likely due to the current economy and has had an effect on the school’s finances.
The comparative budget tabled was accepted at the Finance Committee Meeting on the 12 October.
5. Correspondence In Nil. 6. Correspondence Out Letter to the Minister re Youth Care.
7. Principal’s Report Neil Hunt
Attached as an addendum. Neil gave an overview of his report and advised:
• The new gardening facilities and parking are now fully operational. The temporary bike racks and sheds have now been removed.
• The Technology Centre is on schedule and due to be completed for handover by the end of November.
• The area above Junior Secondary is now fully operational and housing the Medical Centre/Teacher Relief Coordinator/Community Service Coordinator and VET Coordinator.
• Work has commenced on the old staffroom and conference room which is being refurbished and made into offices. The handover date is expected to be 22 January 2018.
• The demountable between the Music building and Junior Secondary will become the chaplains’ office.
• Enrolments for Year 7s for next year is up to 475. • Semester Two reports will be emailed to parents saving time and paper costs. • Churchlands SHS again won the A Grade Athletics carnival for the seventh
consecutive year. • Congratulations to the “all girl” Channel swimmers who completed it in record
time. • Students and staff are enjoying the new buildings, classrooms and surrounds.
8.
General Business
John Gillon
Chris Porteous Tracey Gralton
Churchlands Foundation: John gave an update on the solar panel project. A meeting has been organised for next week to try and accelerate the process. A number of issues need to be resolved with BMW before the project can be put out to tender. John is hoping this meeting will take a new direction and hopefully with a positive outcome.
A Foundation meeting has been organised for the end of November and anticipating that a timetable will be available for the project. P & C Report: P & C Report minutes were tabled.
Alumni Report: A morning tea/tour of the school/jazz band performance had been held this morning for approximately 20 people for the 50th Anniversary of those who graduated in 1967. The event was extensively advertised however it is all a process and it is the hope to build upon on it for next year.
In 2018 it is hoped to send out a "save the date" for the 50th Anniversary of those graduating students early in the year. Also to attach the list of graduates of that year and look at holding it earlier in the year. Tracey will discuss with Nawal.
A group of the Alumni had a tour of the school with Bernie Dunn and identified some places in the school for a permanent display area of archives like photos. Tracey is putting together a proposal. Nawal and Tracey will be giving a presentation to the November P & C meeting. Nawal will speak about the Foundation and also promote to the P & C about keeping with the Churchlands branding and that she is happy to assist them. Also they will ask for some funds to assist with the showing of the archives.
School Board Effectiveness Survey: It was agreed that members complete the School Board Effectiveness Survey which has been done over a number of years so that results can be compared. As discussed last year, that members also complete the Self-Assessment Tool survey. Both links will be emailed to members for completion prior to the November meeting.
9. Meeting closed Meeting closed at 7.02 am.
10. Next Meeting Thursday, 30 November 2017
Mr Sean L’Estrange MLA Members for Churchlands Suite 3A, 151 Herdsman Parade WEMBLEY WA 6014 Dear Sean
I am writing to you to seek your assistance in advocating support for the Chaplaincy program as is currently financially supported by both Federal and State Government. I have no doubt that Chaplaincy Services provided through YouthCARE to schools such as ours is an effective governmental program and must be maintained.
For 29 years YouthCARE chaplains have served Churchlands Senior High School through its, milestones, changes and even tragedies the community has experienced. Chaplains provide a unique, holistic and cost effective service of pastoral care for students, parents, caregivers, staff and supporters of Churchlands. Meeting the physical, emotional, mental and spiritual needs of the school community, they continue a tradition of a non-judgemental, serving vocation of chaplaincy.
Represented by a wide range of local supporting Christian religious denominations and traditions, the chaplain’s role represents a sensitive presence within a secular environment and not a position of religious recruitment, proselytizing or judgement. As guests of the Education Department, chaplains work in close consultation with the school playing active roles in school programs, pastoral conversations, referring to external agencies, facilitating groups and being accessible and available for the well-being of all school stake holders.
A unique example of the chaplain’s role is demonstrated when catastrophic events like serious accidents or deaths occur. Skills and training in trauma response, ongoing care for families and organising and conducting memorials/funerals are examples of the value of the role. YouthCARE chaplains have served public schools for over 40 years in W.A. and many chaplains remain connected to and still serve, generations of students and families who are now sending their own children to public schools.
The potential impact of the chaplaincy service being discontinued in the future would create a wide range of needs and burdens that this school community has worked hard to address for 29 years. There would be wider negative community effects felt with the potential loss of this service, with a range of outside agencies and specialised health professionals’ reliance on chaplains and their vital links with the school.
We wish to thank YouthCARE for their management and operational provision, as well as the many groups and individuals within the Churchlands community for their ongoing support.
I thank you in anticipation of your ongoing support for this program.
Yours sincerely
John Gillon Chair – School Board Churchlands SHS Thursday, 12 October 2017.
ICT Committee Report – Zina Cordery 19 October
Evaluation of the 2017 - 19 ICT Business Plan Most of the Targets for 2017 – 19 are ongoing and in progress. Some items have been delivered upon already and some need work to commence on them. The main focuses at the moment are:
• Working on risk management. Implementing what is possible but funding is not there for all.
• Increase service level agreement • Increase in staff and student capacity sections
ICT Plan for development days ICT and school is planning for ICT implementation session for staff on P.D. Days for 2018. Training is done by the ICT support officer. Emails and Storage All agreed that staff emails to move to cloud storage. Staff and student Z drives and common drive to be looked at next for relocation. Discussion of shared drives in Office 365 and sharing permissions. Host two servers in the cloud is being proposed by John to assist when there are power outages. Budget The budget is on track for 2017 and the ICT dept is managing to find resources to fulfil requests like additional student laptops. Support Time, Internet usage and Office 365 usage All these items are within the normal ranges. Increase in staff and students use of the communications tools in O365. Next meeting 2018 – Date tba
Good2Grow 2017
Thank you to everyone who supported Good2Grow this year. We have finally had our debrief session.
So while the profits at the moment are $9900. We did a lot of ground work and product development this year. Consequently, and due to a large and kind donation by C-Wise of a semi-trailer full of organic mature compost, we still have a lot of stock on hand for next year which is kindly being stored for us by Soil Solver. This very kind arrangement with Gavin and Joy from Soil Solver also allows us access at any time throughout the year. Joy was integral on our committee this year, assisting me to navigate deeper into the garden product world. Consequently, 600 bags of mature compost cost us the $405 truck delivery $180 for bags and $770 bagged and delivered. This is $2.26/bag for an incredible product which would have cost substantially more. We also have 219 bags stored plus approximately 50 in hand up at the shade house.
Due to the rain, bagging was delayed but this led to the last minute development of the potting mix. Usually we just obtain a basic soil mix but due to having compost left, we struck an arrangement for Good Earth to make us our own mix. So our bags were 75% basic soil mix, 25% mature compost and they also added soil wetter and slow release fertiliser. They then put them in a donated branded bag. Cost of the top quality potting mix is $2.20. Due to the branding and the amazing quality, the rest of the bags were delivered by that fantastic buggy to the shade house for our use over the year. We lost count in the rain, but there are more than 100 bags which will be used to fill the new raised garden beds, some for the Trees for Survival and the rest for garden group activities.
Good2grow also purchased Clay plus for building the new veggie and herb garden beds at $126
We also purchased more advertising materials and improved flyers
Stock on hand
260 compost @ 2.26 = $587.60 w/s with projected sales of around $3640
100 potting mix @ 2.20 = $220 donated to our garden activities saving at least $680 for equivalent
17 Mixed manure @ 4.20 = $71.40 w/s with sale value $119
5 Pea Straw @13.75= $68.75 w/s also likely to go to the new veggie gardens
1000 Bags for Mulch still on hand and may last 1-2 years
So potential sales from this are $4389 plus many plants.
We plan to have a plant sale on the day of the second hand book sale.
There were a few issues, as always, on the day that the committee has discussed for next year. E.g order more mulch, extra trailers that can be filled while delivery drivers are out, moving the welcome table next to the market place, asking all stall holders for a $100 deposit, refunded when they turn up or receive a receipt for their donation.
We would appreciate engagement with our Facebook page throughout the year. Likes, comments, sharing and (insert shock) even post to it! I am trying to keep the page high in personal feeds by posting approx. twice per week. But it is also the engagement that helps. Another good way is cross engagement, between all the CSHS pages.
Sponsors Churchlands SHS P&C kindly acknowledges the support kindly received from the following individuals, businesses and organisations: , C-Wise, Green Life Soil Co, Garden Gurus, Grow Safe, Benara Nursery, Good Earth Garden Products, Soil Solver, Organic Crop Protection (OCP), Marina Graydon of Ed-U-Veg, Carla Weir of Gaias Organic Gardens, Dr Darryl Hardie from DPIRD, Faye Acaro, Charles Otway from Permaculture West, City of Stirling, Town of Vincent, Enivrapest, Johanna Smith's Healings, Hugh and friends from Taoist Tai Chi, Kim Frankowiak, CJ’s uniQue Creations, The Hire Guys, ADH Golf & Utility Vehicles, Mindarie Regional Council, and The Earth Carers. The Post Newspapers, ABC Radio, Curtin FM, 6PR. Woodlands Shopping Centre, The Herdsman, Empire Village, The Downs, Stirling Farmer Markets,
Raffles & Spot Prizes Donations for the raffles include $100 The Green Life Soil Co voucher, tickets to Open Gardens West Coast, bags of Grow Safe, bags of Soil Solver Clay Plus and Rock Minerals, mature compost by C-Wise, signed copies of the Garden Gurus‘ Delish – From Garden to Table, bags of garden tools, Enjo- Sante Glass travel coffee mug and tea towel,, Regan Ridge olive oil & olives, The Prospect Project’s “Shine Bright Like a Diamond” soy candle, Theo & Co’s two $50 vouchers, Life Cykel oyster mushroom kit,Let’s Go Nature’al,stainless steel straws and leaf plates, Really Useful Recyclers artwork and jewellery , Boxed Green 1- 2hr home garden consultation, Granola Girls Seriously Nuts, Envirapest treatment to the value of $500, OCP(Organic Crop Protection) Eco Mixed Box of products from , Darrens Cutting Boards - wooden platter, IPSA gorgeous wooden jewellery Bottle for Botol water bottle saving plastic from the ocean Bushfoods Tucker selection of bush food products, I AM FOODS I am groovy superfood mix, signed copy of Ten Directions by Sam Winburn, Colmena Raw Honey, worm farm and some apres gardening pamper items.
