CSHS P&C Association Inc 170612 CSHS P&C General Meeting When 12 Jun 2017 at 19:30 Location: Staff room, Admin building Chairperson Chris Porteous Minute taker Brendon Flaherty Present Marina Biddle , Brad Caldwell , Rachel Clegg , Andrea Cole , Brendon Flaherty (Secretary), Jenni Giacomel (Music Parents Representative) , Tracey Gralton , Katrina Grose (Treasurer), Rachel Harch , Gill Kenny , Chris Knott , Adrian O'Brien , Chris Porteous (Vice President, School Board Representative), Jane Powell (Communications), Kathy Putt , Adrienne Silsbury Apologies Katie Almeida , Helen Beaton , Sian Burgess , Zina Cordery (President, ICT Coordinator), Kim Cox , Leanda De Klerk , Halgart Du Preez , Valerie Everett , Neil Hunt , Sarah Langham (Uniform Shop Coordinator) , Kelly Lyndon , Janet Ryan (Good2Grow Coordinator), Marcus Ward , Rebecca Ward Minutes 1. Welcome Zina was absent from the meeting due to illness. Chris welcomed everyone. 2. Confirmation of Minutes of Previous Meeting The minutes from the previous meeting had been previously circulated. Decision The minutes of the General Meeting of 8 May 2017 were moved, voted & ACCEPTED.
Transcript
CSHS P&C Association Inc
170612 CSHS P&C General MeetingWhen 12 Jun 2017 at 19:30
Apologies Katie Almeida , Helen Beaton , Sian Burgess , Zina Cordery (President, ICTCoordinator), Kim Cox , Leanda De Klerk , Halgart Du Preez , Valerie Everett , NeilHunt , Sarah Langham (Uniform Shop Coordinator) , Kelly Lyndon , Janet Ryan(Good2Grow Coordinator), Marcus Ward , Rebecca Ward
Minutes
1. WelcomeZina was absent from the meeting due to illness. Chris welcomed everyone.
2. Confirmation of Minutes of Previous MeetingThe minutes from the previous meeting had been previously circulated.
DecisionThe minutes of the General Meeting of 8 May 2017 were moved, voted & ACCEPTED.
3. Tasks from previous MeetingsAll Tasks from previous meetings are recorded as complete except for Items mentionedfurther below.
Old incomplete Tasks are recorded in the body of each Item or on the attached TasksReport.New Tasks are recorded as such below.Tasks are numbered consecutively and labelled with the original date of creation.
4. President's ReportNo report was provided.
5. HealthChris presented his report.
The first meeting of the Health Committee has been held covering the Act -Belong-Commit (ABC) program (details in 4.1) The issue of dirty & damaged toilets has been raised with Bernie Dunn, awaiting ananswerA proposal has been put to the Finance Committee for funding for banners & teardrops, etc, A suggestion was tabled to place extra page/s in the school diary re ABC activities &access to support and also in the Year 7 enrollment pack.Chris introduced our guest speakers, Tenille & Mel.
5.1. Tenille Wright & Melanie Hutflesz - school psychologists re Act-Belong-Commit program
Tenille is the school psychologist for years 7-9 and Melanie does years 10-12part-time with Morrison McQueeThere will be two meetings per term re ABC roll out to junior and now senioryearsThe focus has changed to a "mentally healthy" school rather than potentialstigma of "mental health" re depression, etc.supporting & helping rather than solving issues - prevention rather thantreatmentAct - be active physically & mentally - promotes better self esteem, sleep,wellnessBelong - groups, teams, community event, friends, etc - happier, more social, lessfickle relationships, resilienceCommit -be part of activities, volunteering, community service - more productive,less stress, self-satisfaction, reaching goalse.g. fun run, RUOK day in Term 3, extra curricular activities, awards for years 7-8weekly, Banners & tear drops can be used at P&C functions to promote the ABC program
6. CorrespondenceThere was no correspondence received since the last meeting other than that discussed inItem 21.
7. Principal's ReportNeil's report was read by Chris.
There is a position available for a P&C representative on the new pool committee Additional funding for school pool and/or solar panels projects will be neededGeneral commitment from the meeting to funding both but would like specificproposals from the PrincipalDetailed funding discussions to be scheduled for 14 August meeting.
170612_Principal_Report.pdf
TasksT17042-G170612 Promote the 14 August meeting to allow more members to be part ofthe funding discussionsAssignee: Jane PowellDue date: 31 Jul 2017
9. Spending Requests & SuggestionsNo requests submitted.Discussion of major funding decisions deferred until the August meeting.
10. Music Parents' ReportNo report was available.Minutes of meetings have not been received except for March.
TasksT17043-G170612 Send ANOTHER formal request for all minutes to be forwarded to theP&C Secretary.Assignee: Brendon FlahertyDue date: 16 Jun 2017
11. Uniform ShopBrendon read out Sarah's report.
Polar fleeces are back in stock in the shop available for purchase in limited quantities.170612_Uniform_Shop_Report.pdf
12. Community Art Exhibition (Friday 26 - Sunday 28 May)Sian's report was read by Katrina.
The exhibition held two weeks ago was another success.Sian is stepping down as convenor for next year and a volunteer is being soughtIt was unanimously agreed to give a vote of thanks to Sian for her work over the lastthree years. The exhibition has been a great outreach program for the school.The MPC did not run the cake stall this year due to a lack of timing/available organiser.
13. Quiz Night (Friday 4 August)Kathy presented her report.
Pauline cannot collect prizes this year so new volunteers will be requiredWe also need a letter signed from the P&C as authority to solicit and collectprizes/donationsThe school gymnasium booking has been confirmed for 4 august1st meeting of the Quiz committee will be on Monday 19thAlcohol license will be arranged by Alisdair PuttGary Adshead can't compere this year - Recommendations are being soughtTickets will be sold through Trybooking with tables of 8 - estimate 300+ attendeesThe ABC group will be welcome to add a table and advertise with banners, etc.
TasksT17044-G170612 Prepare a signed letter authorising the collection of prizes & donationsAssignee: Zina CorderyDue date: 16 Jun 2017
14. ChaplaincyGill presented her report.
The YouthCare Concert is this Saturday although only 100 tickets have been sold, sonow moved to the auditoriumThe Cambridge YouthCare Council employs the chaplains for the school and existsonly for that reason, so any support goes directly to the school.The Annual chaplaincy dinner is on 12 August 7pm at St. Nicholas church on theBoulevard and an email will be sent out asking for volunteers to cook, etc.Thank you from the Council for all support to date.
TasksT17045-G170612 Email school re volunteers to cook for the DinnerAssignee: Gill KennyDue date: 23 Jun 2017T17046-G170612 Advertise the Chaplain's dinner to the school communityAssignee: Jane PowellDue date: 30 Jun 2017
The first Fathering event for the year will be held on 28 June - dads onlyWayne Bradshaw (CEO of the Fathering project) will be the guest speakerMore events will be scheduled in Term 3 & Term 4
DecisionMoved, voted & ACCEPTED for the Fathering event on 28 June to be considered a P&C eventand for the P&C to fund up to $300 for excess costs.
17. School BoardChris presented his report.
The Board is pushing with the new Minister for Education, Sue Ellery to address theuncontrolled growth of the school intake and how to handle it. They are inviting her toschool to see the real problem.
18. ICTNo report provided.
19. CommunicationsNo report provided.
20. WACSSO Conference (19-20 August)The annual WACSSO conference is scheduled for the weekend of 19-20 August.As Secretary, Brendon is the nominated representative and he has volunteered to attend.Two delegates from the P&C are eligible, but no other nominees were forthcoming.
21. Proposal from Negus Auto ServiceAn offer for support to the P&C was received from Simon Negus & Alana Walsh-Negus (ownerof Negus Auto Services in Balcatta). The offer was to provide training and workshops tolearner drivers as well as services & inspections in return for a regular advertisement in theschool newsletter or website. The family had already donated a vehicle to the school for theVET program.Significant discussion was held regarding the promotion of businesses by the P&C and it wasdecided to use the P&C facebook page to promote the idea and write a letter of thanks.
TasksT17047-G170612 Provide letter of thanks to the Negus family and offer to put anadvertisement on the P&C Facebook page.Assignee: Zina CorderyDue date: 23 Jun 2017
22. Next meeting - 14 August7:30 pm in the school StaffroomMeeting closed - 9:13 pm
End of minutes.Summary of matters arising are tabled on the following page.
Minutes of 170612 CSHS P&C General Meeting on 12Jun 2017Summary of Matters Arising
Decisions
Item Decision
2. The minutes of the General Meeting of 8 May 2017 were moved, voted & ACCEPTED.
16. Moved, voted & ACCEPTED for the Fathering event on 28 June to be considered a P&Cevent and for the P&C to fund up to $300 for excess costs.
Tasks
Item Task Assigned to Due date
7. T17042-G170612 Promote the 14 August meeting toallow more members to be part of the fundingdiscussions
Jane Powell 31 Jul 2017
10. T17043-G170612 Send ANOTHER formal request for allminutes to be forwarded to the P&C Secretary.
Brendon Flaherty 16 Jun 2017
13. T17044-G170612 Prepare a signed letter authorisingthe collection of prizes & donations
Zina Cordery 16 Jun 2017
14. T17045-G170612 Email school re volunteers to cook forthe Dinner
Gill Kenny 23 Jun 2017
14. T17046-G170612 Advertise the Chaplain's dinner to theschool community
Jane Powell 30 Jun 2017
21. T17047-G170612 Provide letter of thanks to the Negusfamily and offer to put an advertisement on the P&CFacebook page.
Blaire, Cheng, & Holder, 2001; Biddle, Fox, & Boutcher, 2000; Daley & Buchanan, 1999; Stein & Boutcher, 1992.Mentally Healthy WA would like to acknowledge Kelly O’Brien, School Psychologist at Toorak College for these slides
• More likely to be productive
• Report a greater sense of psychological wellbeing
• Feel happier
• Demonstrate a greater coping repertoire
• Higher academic inspirations and performance
• Less risk taking behaviours
World Health Organisation, 2006; Battistich et al., 1999; Bizumic et al., 2009Mentally Healthy WA would like to acknowledge Kelly O’Brien, School Psychologist at Toorak College for these slides
• Greater life satisfaction and happiness
• Stress reduction
• Increased immune functioning
Peterson, Park, & Seligman, 2005 Luks, 2001Mentally Healthy WA would like to acknowledge Kelly O’Brien, School Psychologist at Toorak College for these slides
What is the school already doing to Act-Belong-Commit?
• Sports / Swimming Carnivals• Fun Run & House activities• School Musical• Media, Dance & Drama performances• R U OK? Day and Expo• Before school, lunch & after school activities• Volunteering & Community Service• Student Leadership & Peer Mentor program• AIME program, Yarn Club & Reconciliation Week• Homework Club, Lunch Club & Maker Space• DRUMBEAT, Girls Wellbeing Group & Koping program• Any many more…
Extracurricular Activities
GROUP DAY/TIME LOCATION TARGET GROUP STAFF MEMBER
Academic Writing Workshop Tuesdays before school8:10am – 9:00am OR after school 3:20pm – 4:15pm
B Seminar/Activity Year 11 and 12 EALD studentsAll students welcome
Melanie Postmus
Athletics – Field Tuesdays after school Gym/Oval All students Sasha Zarebski
Athletics – Track Wednesdays before school Gym/Oval All students Sasha Zarebski
Boys Basketball(Year 7 & 8)
Tuesdays8:00am – 9:00am
Gym Years 7 & 8 male students Tom Werner
Boys Basketball(Year 9 & 10)
Fridays 8:00am – 9:00am
Gym Years 9 & 10 male students Rob Cross
Christian Discussion Group Thursday lunchtimes Tech 3 All students Susan Smith &Andrew Winton
Conversation Club Friday lunch times B Seminar/Activity Year 10 - 12 EALD students Melanie Postmus & Ellen Jenkyn
Create-It Make-It Club Wednesdays3:15pm – 4:30pm
Tech 4 Technology All students Des Parry
Enviro Leaders Thursday lunchtimes Science 3 All students Ash Abreu
Friday Beatz Friday lunchtimes Canteen/Quad Years 9 - 12 students Sandra Boujos
Girls Basketball Mondays 7:30am trainingGame at 3:30pm
Gym Years 10 - 12 female students Amber Davy
Extracurricular Activities
INDOOR SOCCER CLUB WEDNESDAYS3:30PM – 4:30PM GYM ALL STUDENTS OLIVER CALLAGHAN
Language Games Club Monday lunch times B Seminar/Activity Year 7 – 9 EALD students Melanie Postmus & Ellen Jenkyn
Literary High Tea Society Mondays3:30pm - 5:00pm
D Activity Area Year 11 & 12 literature studentsAll students
Anne-Maree Liddlelow
Lunch Club Monday & Wednesday lunchtimes D1 All students Emma Lawson
Maker Space Friday lunch times Library All students Jane Price
Metalwork Club Wednesdays3:15pm – 5:00pm
Metalwork Room All students Rohan Hutchinson & Dave Brittain
Mock Trials Wednesdays8:00am – 9:00am
F Activity Area Year 10 – 12 students Bree Carter
Netball Wednesdays & Thursdays8:00am – 9:00am
Gym Year 8 female students Amanda Monaghan & Maree Sterrett
Paper Recycling Mondays form Various All students Jim Bell
Racquets Club Thursdays3:30pm – 4:30pm
Gym All students Tom Werner
Rugby Club Mondays & Wednesdays 3:15pm – 4:15pm
Gym/Oval All Year 7 & 8 students Steve Galvin &Bryn Postans
House Coordinators Award
• Nominated by House Coordinator for students who act, belong, commit
• Present award at every Year 7 & 8 Assembly• Competitions and prizes to be won
Act Belong Commit Team
• All students welcome• Meetings twice per term• House Points for Community Service• Annual R U OK? Day in Term 3
1 “Keeping active, having a sense of belonging and having a purpose in life are all good for our mental health and wellbeing.
We not only feel happier, but we can cope better with everyday problems and stress.” Act-Belong-Commit
GROUP DAY/TIME LOCATION TARGET GROUP STAFF MEMBER
Academic Writing Workshop
Tuesdays before school 8:10am – 9:00am OR after school 3:20pm – 4:15pm
B Seminar/Activity Year 11 and 12 EALD students All students welcome
Melanie Postmus
Athletics – Field Tuesdays after school Gym/Oval All students Sasha Zarebski Athletics – Track Wednesdays before school Gym/Oval All students Sasha Zarebski Boys Basketball (Year 7 & 8)
Tuesdays 8:00am – 9:00am
Gym Years 7 & 8 male students Tom Werner
Boys Basketball (Year 9 & 10)
Fridays 8:00am – 9:00am
Gym Years 9 & 10 male students Rob Cross
Christian Discussion Group Thursday lunchtimes Tech 3 All students Susan Smith & Andrew Winton
Conversation Club Friday lunch times B Seminar/Activity Year 10 - 12 EALD students Melanie Postmus & Ellen Jenkyn
Create-It Make-It Club Wednesdays 3:15pm – 4:30pm
Tech 4 Technology All students Des Parry
Enviro Leaders Thursday lunchtimes Science 3 All students Ash Abreu Friday Beatz Friday lunchtimes Canteen/Quad Years 9 - 12 students Sandra Boujos Girls Basketball Mondays 7:30am training
Game at 3:30pm Gym Years 10 - 12 female students Amber Davy
ACT BELONG COMMIT | SEMESTER ONE, 2017
Extracurricular Activities
2 “Keeping active, having a sense of belonging and having a purpose in life are all good for our mental health and wellbeing.
We not only feel happier, but we can cope better with everyday problems and stress.” Act-Belong-Commit
Indoor Soccer Club Wednesdays 3:30pm – 4:30pm
Gym All students Oliver Callaghan
Language Games Club Monday lunch times B Seminar/Activity Year 7 – 9 EALD students Melanie Postmus & Ellen Jenkyn
Literary High Tea Society Mondays 3:30pm - 5:00pm
D Activity Area Year 11 & 12 literature students All students
Anne-Maree Liddlelow
Lunch Club Monday & Wednesday lunchtimes
D1 All students Emma Lawson
Maker Space Friday lunch times Library All students Jane Price Metalwork Club Wednesdays
3:15pm – 5:00pm Metalwork Room All students Rohan Hutchinson &
Dave Brittain Mock Trials Wednesdays
8:00am – 9:00am F Activity Area Year 10 – 12 students Bree Carter
Netball Wednesdays & Thursdays 8:00am – 9:00am
Gym Year 8 female students Amanda Monaghan & Maree Sterrett
Paper Recycling Mondays form Various All students Jim Bell Racquets Club Thursdays
3:30pm – 4:30pm Gym All students Tom Werner
Rugby Club Mondays & Wednesdays 3:15pm – 4:15pm
Gym/Oval All Year 7 & 8 students Steve Galvin & Bryn Postans
ACT BELONG COMMIT | SEMESTER ONE, 2017
Extracurricular Activities
3 “Keeping active, having a sense of belonging and having a purpose in life are all good for our mental health and wellbeing.
We not only feel happier, but we can cope better with everyday problems and stress.” Act-Belong-Commit
STEM Club Mondays 3:15pm – 4:30pm
F Activity Area All students Grant Pusey
Table Tennis & Badminton Thursdays after school Gym Years 7 – 12 Tom Werner Trees for Survival Wednesday lunch times Green Houses music
& woodwork All students James Bell
Woodwork Club Mondays 3:15pm – 5:00pm
Wood 1 All female students Rohan Hutchinson
Yarn Club Wednesday lunchtimes D3 Aboriginal and Torres Strait Islander students Years 7 - 12
Kat Mosele
Principals Report June 2017
1. Exams and Reports
Exams across all years were completed on schedule and teachers are currently finalising marks
and entering report comments. Semester one academic reports will be provided to all students
to take home on the last day of term.
2. 2018 subject selection
Towards the end of this term there will be information nights for parents of year 10 students
(June 27) and parents of Year 11 students (June 29) around course selections for 2018. This year
we will be trialling SSO (Subject Selection Online), the same company that manages our Parent
Teacher Online bookings. We hope that this streamlines the selection process and reduces the
requirements for as many face to face interviews. Mr Housley will brief parents at these
information nights.
3. Transition to new buildings
The school has put forward plans to DET around transportable classroom removal and relocation
once the new buildings are handed over. This is still on schedule for July 14 and I am very pleased
with the Department’s response and support for the school. Specifically, we have asked them to
remove three rows of transportables off the school oval. They will also remove three very old
transportables located between D block and the art building and these will be replaced with 5 of
the new transportables from the oval. They will also provide us with a new Home Economics
transportable ready for 2019.
4. Office upgrade
The school has also provided a suggestion on creating additional office space in the current staff
room area. The department has agreed to evaluate this and, with some contribution by the
school, consider funding it if the costs are within a “reasonable” limit.
5. Swimming pool update
The school has recently received the report form Ninnes Fong and Partners with respect to the
condition of the existing 25 metre pool. In summary, the pool structure cannot be touched
otherwise department of health regulations will require such work that it would be cheaper to
build a new 25 metre pool. However, if the pool were to be emptied and re-tiled it would have
an additional life span of around 30 years.
Given this information the school has commenced the process of building a new 50 metre pool
with a cost estimate of $3.8 million. There are a number of stages that we have to go through
prior to this going to tender and the start of construction. These include, but not limited to:
Department authorisation to proceed (preliminary approval granted)
The development and submission to BMW of a Business Case (completed)
BMW assessment of the Business Case
QA assessment to confirm cost estimates.
Appointment of architects
Design process and further QA
Tender process
Appointment of builder
I would like to convene a meeting of an initial steering committee to guide the development
of the Churchlands Swim Pool Project (CSPP). The first meeting will be in late July/early
August. The purpose of the committee
1. Advise on design 2. Provide feedback and suggestions at each stage of the process 3. To consider funding initiatives to complement the school’s contribution 4. Resolve design Vs Cost issues 5. Determine future community use of the pool complex
Thoughts on an initial committee are that it would include
1. Neil Hunt (Principal, Churchlands SHS)
2. Arlene Thomas (Business Manager, Churchlands SHS)
3. John Gillon (Chair School Baroda and the Foundation)
4. Nawal Kurson (to write funding requests via the Foundation)
5. Chris Van Maanen (Head of Physical Education)
6. Darren Beazley (CEO Swimming WA)
I would also like to invite a member of the P&C to be on the committee.
Please discuss and nominate a member or nominee of the P&C if agreeable.
Funding
Possible sources of funding include
P&C Building Fund $???
Sport and Recreation $???
Lotteries Commission $???
Churchlands Foundation $???
Fund Raising $???
Other $???
Churchlands SHS Will underwrite the remaining costs
The above gives rise to the P&C having a discussion as to whether or not it can contribute
from its Building Fund to this initiative and, if so, how much it is prepared to contribute.
Please discuss and determine yes or know and, if so, how much.
Churchlands Senior High School Parents' and Citizens' Association Inc
Treasurer’s report
12 June 2017
For the month of May 2017
Operations
Art exhibition
The art exhibition was held at the end of May and generated net profit of $7,497, up nearly $900 on last
year’s result. Art sales were up $2.7k on last year.
General operations
As it has done in previous years, the P&C contributed $600 this month for fruit for the school fun run.
Uniform shop
New uniform sales for the year to date total $172k and are $5k ahead of the same period last year. The
gross profit margin for the year to date is 34%. The uniform shop is currently holding stock valued at
$124k. Year to date profit is $34,717.
Music parents committee (MPC)
Several events and parking fundraising activities were carried out in May, resulting in $2,718 of profit for
the month. Year to date loss (after donation to the School of Music earlier in the year) is $11,671.
Building fund
No receipts for the month. At 31 May 2017 the building fund has cash totalling $328,931.
A summary of year to date profit (to 31 May 2017) is as follows:
Art exhibition $7,497
Building fund $79,876
General -$15,132
MPC -$11,671
Sundowner $336
Uniform shop $34,717
Total $95,623
Balance sheet
Key balance sheet balances at 31 May 2017 are as follows:
Total cash $647,234
Employee liabilities $1,165
Net assets $769,219
Katrina Grose
P&C Treasurer
11 June 2017
Churchlands Senior High School Parents' and Citizens' Association Inc
Balance sheet
As at 31 May 2017
$
Current assets
Petty cash 880
Cash at bank - general operations 309,698
Cash at bank - music parents 7,726
Cash at bank - building fund 328,931
Trade receivables 2,971
Inventory 124,637
Prepayments 450
Total current assets 775,292
Non-current assets
Plant & equipment at cost 1,669
Accumulated depreciation 473-
Total non-current assets 1,196
Total assets 776,488
Current liabilities
Trade and other payables 4,896
GST liabilities 1,208
Payroll liabilities 1,165
Provision for leave -
Total current liabilities 7,269
Total liabilities 7,269
Net assets 769,219
Equity
Member funds carried forward 673,596
Current year profit / (loss) 95,623
Total equity 769,219
Churchlands Senior High School Parents and Citizens' Association Inc
Profit and loss results
For the month ended 31 May 2017
May-17 Year to date
$ $
Income
Uniform sales
New uniforms 23,053 170,713
Secondhand uniforms 126 799
Event Income
Entry Fees 1,995 2,310
Sales 28,561 28,561
Bar Sales 690 1,256
Catalogues / Donations 822 822
Other Event Income 643 976
Fundraising Activities
Sausage Sizzles - 2,055
Internal events 2,075 2,075
Event Parking - Concert Hall 450 1,200
Donations
Building Fund donations - 78,531
Other donations - beverages 20 1,127
Interest
Interest - Cash Management Acc 174 914
Interest - term deposit 279 1,057
Other Income
P&C Membership Fees 15 87
Total Income 58,904 292,483
Cost of Sales
Cost of New Uniforms 16,360 113,663
Cost of Secondhand Uniforms 2 11
Total Cost of Sales 16,362 113,674
Gross Profit 42,542 178,809
Expenses
General & Admin Expenses
Computer Expenses 97 483
Internet Expenses 77 386
Insurance expenses - -
Employment insurance 321 1,604
Business package insurance 258 1,291
Workers compensation insurance 90 449
Safety Equipment - 57
Staff Amenities - 20
Sundry Expenses 14 14
Event Expenses
Alcohol Purchases 747 977
Artist Payments 22,750 22,750
Event Catering Expenses 641 1,619
Event Promotion - 345
Liquor Licences - 53
Event General Expenses 188 188
Festival Expenses - -
Employee Expenses
Wages and salaries 6,341 29,549
Superannuation expense 602 2,672
Regulatory Expenses
WACSSO Affiliation Fees 102 509
Working With Children Checks - 163
Asset Expenses
Depreciation Expense 25 124
Financial Expenses
Bank Charges 33 242
Discounts Taken 184- 744-
Merchant Fees 550 2,334
Total Expenses 32,652 65,086
Operating Profit 9,890 113,723
Budget Item Expenditure
Fruit for School Fun Run 600 600
Donations for music equipment - 17,500
Total Budget Item Expenditure 600 18,100
Net Surplus / (Deficit) 9,290 95,623
Churchlands Senior High School Parents and Citizens' Association Inc
Divisional profit and loss results
For the month ended 31 May 2017
May-17 Year to date
$ $
Summary of operating divisions
Art exhibition 7,580 7,497
Building Fund 309 79,876
General 2,642- 15,132-
Music Parents Committee 2,718 11,671-
Sundowner - 336
Uniform shop 1,325 34,717
Total 9,290 95,623
Art exhibition
Income
Entry Fees 1,995 2,310
Sales 28,561 28,561
Bar Sales 690 690
Catalogues / Donations 822 822
Total Income 32,068 32,383
Expense
Alcohol Purchases 546 546
Artist Payments 22,750 22,750
Event Catering Expenses 397 397
Event Promotion - 345
Liquor Licences - 53
Event General Expenses 188 188
Wages and salaries 175 175
Superannuation expense 17 17
Merchant Fees 415 415
Total Expense 24,488 24,886
Net Profit (Loss) 7,580 7,497
Building Fund
Income
Building Fund donations - 78,531
Interest - Cash Management Acc 30 288
Interest - term deposit 279 1,057
Total Income 309 79,876
Net Profit (Loss) 309 79,876
General
Income
Interest - Cash Management Acc 144 626
P&C Membership Fees 15 87
Total Income 159 713
Expense
Audit Fees - -
Computer Expenses 97 483
Internet Expenses 77 386
Employment insurance 321 1,604
Business package insurance 258 1,291
Workers compensation insurance 90 449
Wages and salaries 1,148 9,591
Superannuation expense 109 871
WACSSO Affiliation Fees 102 509
Bank Charges - 60
Total Expense 2,201 15,245
Other Expense
Fruit for School Fun Run 600 600
Total Other Expense 600 600
Net Profit (Loss) 2,642- 15,132-
Music Parents Committee
Income
Other Event Income 643 976
Sausage Sizzles - 2,055
Internal events 2,075 2,075
Event Parking - Concert Hall 450 1,200
Other donations - beverages 20 1,127
Total Income 3,188 7,433
Expense
Safety Equipment - 57
Alcohol Purchases 201 201
Event Catering Expenses 244 1,222
Depreciation Expense 25 124
Total Expense 470 1,604
Other Expense
Donations for music equipment - 17,500
Total Other Expense - 17,500
Net Profit (Loss) 2,718 11,671-
Sundowner
Income
Bar Sales - 566
Total Income - 566
Expense
Alcohol Purchases - 230
Total Expense - 230
Net Profit (Loss) - 336
Uniform shop
Income
New uniforms 23,053 170,713
Secondhand uniforms 126 799
Total Income 23,179 171,512
Cost of Sales
Cost of New Uniforms 16,360 113,663
Cost of Secondhand Uniforms 2 11
Total Cost of Sales 16,362 113,674
Expense
Staff Amenities - 20
Sundry Expenses 14 14
Wages and salaries 5,018 19,783
Superannuation expense 477 1,784
Working With Children Checks - 163
Bank Charges 33 182
Discounts Taken 184- 744-
Merchant Fees 135 1,919
Total Expense 5,493 23,121
Net Profit (Loss) 1,325 34,717
Uniform Shop Report – P&C Meeting Term 2 (12 June 2017) Nothing major to report however here are some updates: Internet – still ongoing however in process; Zina can provide more detail on the expected completion date. Shop Fit – still ongoing; main door concern has been sorted; Mr Van Maan has agreed for us to start moving the rest of the stock into the store room- ongoing. The music room and canteen space is too far away – not required for now. Uncertain re meeting with Andrew Picolli (architect) re hooks/mirrors – Maryrose will follow up and advise before next P&C. Ladder – resolved; sorted (thank you for everyones help with this) Polar fleece issue – ongoing however being worked on steadily by Vu (Maryrose feels it is in hand); call out for second hand fleeces appreciated although most people buying the windcheaters (all going smoothly in the interim). Katrina has been given the docs from Vu re sign off for discount and the new ordering system to consider. To be signed and sent back to Vu to qualify accordingly. Nothing else to report. Sarah Langham Uniform Shop rep – P&C
Churchlands Senior High School
15th P&C Community Art Exhibition 2017
1. ARTWORKS EXHIBITED
This year the Churchlands Community Art Exhibition was another great success with 165 students
and artists from the local and wider community exhibiting 498 artworks.
A dedicated team of volunteer parents worked over four months to plan the Art Exhibition. The
artworks were hung over four days by parents and parents worked at the event on the opening night
of Friday 26 May and during the day on Saturday 27 May and Sunday 28 May 2017.
2. ATTENDANCE
Visitor numbers were recorded on entry to the Art Exhibition. There was an increase in attendance
in 2017. The attendance figures for 2016 and 2017 were as follows:
VISITOR NUMBERS
Date Visitor Numbers 2016 Date Visitor Numbers 2017
Opening night 27 May 2016
295 Opening night 26 May 2017
288
Sat 28 May 2016 212 Sat 27 May 2017 265
Sun 29 May 2016 258 Sun 28 May 2017 238
TOTAL 2016 765 TOTAL 2017 791
2. REVENUE AND PROFIT
In 2017 a total of 47 purchasers bought 66 artworks. This is similar to 2016 when a total of 45
purchasers bought 65 artworks.
The value of artwork sold for 2017 and previous years is as follows:
