CSIR KNOWLEDGEBASE: AN ASSESSMENT OF CSIR INSTITUTIONAL DIGITAL REPOSITORIES OF INDIA

Presented byK.P.S.Sengar, PhD

Senior Library OfficerCSIR-Institute of Microbial Technology, Chandigarh

E-mail: kps@imtech.res.in/ dr.Sengar@gmail.com

Co-Author(s): Rajesh K. Lohiya, In-Charge, KRC, CSIR-NEERI, Nagpur

Vijay Rai, Scientific Officer-B, IUCAA, Pune,

Presented atNational Conference on Library Innovations for Excellence (LIFE-2017),IISER, Pune 16-17 Feb., 2017

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Agenda Background about the CSIR: Some Facts and Figures

Scientific Excellence of CSIR

Value generation Through IPR

Open Access and Institutional Repository : In brief

CSIR’s Mandate on Open Access : In detail

Open Access Policy in India: In brief

Institutional Repositories@ CSIR Labs

Cluster-wise Distribution of CSIR IRs

Type of IRs Collection

IRs in CSIR Labs Vs. No. of Records

Findings and Conclusions

Scope and Objective of the Study

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Background about the CSIR:

The Council of Scientific & Industrial Research (CSIR), established in 1942, is an autonomous body whose President is the Prime Minister of India.

CSIR has a vibrant network of 37 research institutes/laboratories, 39 outreach centers, 3 modernized Innovation Centers and 4 specialized Unites.

CSIR expertise and experience is embodied in its about 4000 research scientists and supported by about 8000 scientific and technical personnel

The key sectors of knowledge & technology generation of CSIR are Biological Sciences; Chemical Science; Engineering Sciences; Physical & Earth Sciences; Lather & Environmental Sciences and Information Sciences

According to the Scimago Institutions ranking world report 2016, CSIR bagged 12th

position among the government institutions of the world. It proved that CSIR is one of thelargest central government funded research organisation in the world.

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On CSIR’s Platinum Jubilee

Function

The Prime minister of India said on 26th Sept., 2016 for CSIR: 75th year of committed contributionIt's a matter of pride for every Indian that CSIR is celebrating its 75th year of committed contribution to the development of modern India.

No progress without science and technologyHistory is witness to the fact that no nation has evolved without scientific and technicalprogress in modern times. We need to connect science with common citizens in thistechnology driven century.

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On CSIR’s Platinum Jubilee

Function

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On CSIR’s Platinum Jubilee

Function

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Scientific Excellence in CSIR

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Value generation Through IPR

“Open access” the free availability of peer-reviewed literature on the public internet, permitting any user to read, download, copy, distribute, print, search, or link to the full text of an article”

An IR is a service that a Research Organization offers to its community for the management and dissemination of research materials created by the community members

Currently used by leading academic and research institutions worldwide for providing improved access to their research publications

Open Access and Institutional Repository : In brief

Why Institutional Repositories?For the Individual

Provide a central archive of their work Increase the dissemination and impact of their research Acts as a full CV

For the Institution Increases visibility and prestige Acts as an advertisement to funding sources, potential new faculty

and students, etc.

For Society Provide access to the world’s research Ensures long-term preservation of institutes’ academic output

Timeline – OA in IndiaMay 2006

• National Institute of Technology, Rourkela - OA Mandate

Nov 2006

• Bangalore Declaration - National OA Policy for Developing Countries

Jan 2007

• National Knowledge Commission Open Access

Feb 2009

• CSIR - Group for Open Access to Science Publications

June 2009

• UGC mandate - submission of ETDs

Mar 2012

• National Data Sharing and Accessibility Policy

Aug 2013

• National Repository of Open Educational Resources

Sept 2013

• ICAR Open Access Policy

Oct 2013

• UNESCO Strengthening Open Access in India

July 2014

• DBT DST Open Access Policy

Adapted from, Open Access to Scholarly Literature in India — A Status Report by Prof. Subbiah Arunachalam and Madhan Muthu (2011)

Open Access Policy in India: In brief

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CSIR’s Mandate on Open Access : In detail

Scope and Objective of the Study

The study focused on CSIR laboratories institutional repositories which are easilyaccessible through internet. All the data presented in table 1 ( Pl. see in Paper) arecollected from respective institutional repositories websites by the investigator usinginternet.

The following objectives frame for this study:

To provide a reconnaissance of the various CSIRinstitutional repositories in the country

To assess the various features of the IRs use variousparameters viz. total collection; type of contents; accessfacility; organization of the information; Copyrightinformation; distribution of cluster-wise of IRs.; searchinterface.

Institutional Repositories@ CSIR Labs

This study is aimed to discuss about the CSIR IRs. Below chart shows the number of CSIR labs used OSS for the creation of IRs.

Institutional Repositories in CSIR Labs: S/W Used

Cluster-wise Distribution of CSIR IRs

Type of IRs Collection

The distribution of documents listed in the variousinstitutional repositories. Total 09 types ofdocuments, excluding ‘others’ category wasprepared and we have traced out the type ofdocuments available in whole CSIR lab’s IRs.Overall, it is found that articles lead the list ofcollections followed by PhD Thesis andconference proceedings papers. There are few IRsholdings book chapters, patent information,images/videos, annual reports etc.

IRs in CSIR Labs Vs. No. of Records

SN Size of IR No. of IRs Percentage Cumulative Percentage

1 1-1000 13 41.93 41.93

2 1001-2000 8 25.81 67.74

3 2001-3000 2 6.45 74.19

4 3001-4000 1 3.23 77.42

5 4001-5000 -- -- --

6 5001-6000 1 3.23 80.65

7 6001-7000 2 6.45 87.10

8 7001-8000 -- -- --

9 8001-9000 -- -- --

10 More than 9001 4 12.90 100

Total 31 100

Findings and Conclusions

• More than 87% of CSIR labs have been established their own institutional repositories,but a matter of concern as the total number of documents except few lab’s IRs are notimpressive. The study found that some of the CSIR IRs holdings very few documents.We have observed that the two reasons behind the availability of the minimum documentsin IRs. Firstly, shortage of staff in the libraries and, secondly difficulties in getting wordfiles with figures from scientists and technologist. This is the major hurdles/ bottlenecks insetting the IR in some of CSIR labs.

• Six CSIR labs have not yet taken initiatives to setting up their own institutionalrepositories.

• The study also found that ePrints open source software is the first choice in CSIR labsfollowed by DSpace OSSS for creation IRs.

• Among all the types of contents archived on IRs, articles PhD Thesis and conferenceproceeding papers lead the list of collections. However, the type of documents like patentinformation, book chapters, videos etc. were rarely found in IRs.

• It is found that most of the CSIR institutional repositories contain full text articles withrestricted access only for authorized users. This is not fulfilled the CSIR Open accessmandates.

• CSIR has also setup centralized institutional repositories hosting service for CSIR Labsand a Harvester service for CSIR Institutional Repositories at CSIR-URDIP.

• Most of the CSIR IRs has been listed under library Webpages of the respective institutes. Itwas taken efforts by LIS professionals that they are taking key initiatives in planning,installing, designing and implementing the IR on the websites of CSIR labs.

• The 31 repositories are available in CSIR Labs with consists of total 88494 records, 13(41.93%) has below 1000 records, 8(25.81%) has more than 1001 but below 2000 records. Itis found that only 4 (12.90%) repositories are having more than 9001 records in the collectionof IRs.

In the context of the foregoing discussion, it may be concluded that the institutionalrepository is a very useful tool in day to day research and scientific managementactivities in research organisations such as CSIR, ICMR, ICAR, ICSSR, DRDO,DBT, DST etc. in India. Once intellectual outputs are stored in the IR they canused by department researchers as definitive source of information for promotionpanels and appraisals. Most of the CSIR institutes have been setup their own IR.It is to hope that other R & D organizations, i.e. DST, DBT, DRDO, ICMR, ICAR,ICSSR, remaining CSIR labs will also setup own their IR. . This study will help todevelop repository infrastructure by setting up, populating and linking other S &TIRs. Authors believe that increased visibility will reflect the high quality ofscholarship and bring about an increase in readership and increase in institutionstatus

Strategic BenefitsContent free to all with access to Internet (Good for readers)

Increases impact of articles (raises visibility of developing country science); increases usage, forges partnerships (Good for authors)

Maximises return on investments (already being mandated by institutes and funding bodies) (Good for funders)

Shows institutional achievement (Good for institutes)

Administrative tool (eg RAE) (Good for institutes)

Already ~2799 organizations established in the world ( As per DOAR )

Little change to existing publishing practice – no new models required

Thanks for attention