CSTS STANDARDS MANUAL
March 2013
March 2013
Notes for Using this Standards Manual
This version of the Standards Manual has changed significantly since the last “official” version published in 2008. It has been reformatted to serve as a first step in moving toward a more electronic manual that over time will serve multiple purposes:
Reference for those doing data entry into CSTS
Training guide for new CSTS users
Administrator setup/usage/maintenance manual
Repository for individual business agency usage decisions
References to Statewide Supervision System (S3) codes
Cross‐reference between codes and reports
History of changes and decisions.
The standards identified in this manual are the result of work completed by the CSTS Standards Committee. The Committee meets monthly to answer questions, identify new standards needed based on CSTS upgrades, and discuss open issues. The Standards Chair reports to the CSTS Executive Committee and also serves on the CSTS Enhancement Committee. Standards are intended to be used by all agencies so that consistency in data entry is maintained across counties. This facilitates the transfer of information across agencies, and provides equitable comparisons across agencies for reporting purposes. This manual does not define agency practice. The Standards Manual will always be a work in progress. Revision dates are identified in the lower left footer. As changes are made, the revision dates will be updated, and a summary of the changes will be included in the Appendix for reference, along with the date the changes were included in the manual. Manual Structure:
Headings are the CSTS “buckets,” as shown along the left side of the CSTS screens.
The manual is set up alphabetically by heading.
Within headings, items are listed in the order that they appear on the screen.
Screenshots are of data entry screens that appear when the user selects “Add.”
“Hints” and “Notes” are included to guide usage of the codes.
Each bucket has its own section.
The Standards Manual document will reside on both the STI and MCCC websites, and will be considered the most current manual. Comments and suggestions are always welcome. Contact the CSTS Standards Chair via the www.mnccc.org website.
Table of Contents Buckets (shown on left side of screens, in alphabetical order) Activities .......................................................................................................................................... 4 Addresses ........................................................................................................................................ 5 Agent History .................................................................................................................................. 8 Agent Work ..................................................................................................................................... 9 Alerts ............................................................................................................................................. 10 Aliases ........................................................................................................................................... 11 Cases ............................................................................................................................................. 12 Chronos ......................................................................................................................................... 15 Conditions ..................................................................................................................................... 19 Contact Plan .................................................................................................................................. 22 Detail (Client) ................................................................................................................................ 23 Documents .................................................................................................................................... 25 Education ...................................................................................................................................... 27 Employment .................................................................................................................................. 28 Fees ............................................................................................................................................... 29 Intrastate ....................................................................................................................................... 30 Other IDs ....................................................................................................................................... 31 Phone Numbers ............................................................................................................................ 32 POR ................................................................................................................................................ 33 PSC ................................................................................................................................................ 34 Relationships ................................................................................................................................. 35 Status History (Case) ..................................................................................................................... 36 Status History (Client) ................................................................................................................... 37 Summary ....................................................................................................................................... 38 Supervision Level .......................................................................................................................... 39 Supervision Location ..................................................................................................................... 40 Victims ........................................................................................................................................... 41 Warrants ....................................................................................................................................... 42 Work Service ................................................................................................................................. 43 Reference Tables ........................................................................................................................... 44 Agent Work Codes ............................................................................................................ 44 Condition Outcomes Codes .............................................................................................. 44 Offense Coding .................................................................................................................. 45 Offense Codes ................................................................................................................... 46 POR Registerable Offenses ............................................................................................... 50 Case Source Codes ............................................................................................................ 51 Condition Codes ................................................................................................................ 52 Relationship Codes ............................................................................................................ 56 Sealed and Expunged Files ................................................................................................ 56 Case Status History Codes ................................................................................................. 57 Appendix ....................................................................................................................................... 59
March 2013 4
Activities Access via Client or Case
Tracks CLIENT‐based events or tasks. Triggers Message Center notifications based on due dates.
Assigned To Agent Name of agent completing the activity Activity Type Type of activity. Agency specific. Due Date Date activity is due. Completed Date Date activity was completed. Repeat on Date on which the activity should reoccur. Comment Free‐form text for comments related to activities.
March 2013 5
Addresses Access via ClientNote: Always ADD a new address using standardized address fields in order to maintain address history. Screenshot shows the dialog box to ADD new information. Hint: use the “copy” feature to indicate the client has returned to a previous address.
ADDRESS DETAILS Tab
Effective Date Date of address change or date the agent became aware of the change. Verified Date The Verified Date field is defined as the date the address was verified using one or more of
the following suggested methods: 1. Home Visit
2. Mail Received
3. Driver’s License
4. Property Search Address Comment Free‐form text for comments related to address changes. Physical Address Client physical address for rosters and reports. Mailing Address Client’s mailing address for letters. Formatting Complete Verifies the address conforms to postal standards. Valid Address Verifies address as complete. Used for sending merge letters to “valid addresses only.” If left
unchecked, may adversely affect batch letters, such as those for group reporting or fees. Predatory Placement Identifies that the client is a predatory offender and is living in a nursing home, institution,
treatment center, etc., where appropriate paperwork must be filed with BCA. Box must be checked to access predatory placement tab. A new address cannot be added until a previous “predatory placement” is closed out.
Pre‐Defined Facilities Table used to standardize agency specific addresses such as treatment centers, halfway houses, etc. NOTE: The CSTS standard is to create “no permanent address” as a pre‐defined facility. The standard for someone awaiting deportation, “ICE‐Awaiting Deportation,” or for someone deported, “ICE‐Deported,” is also created as a pre‐defined facility.
Facility Contact Name Contact person at the facility. Facility Telephone Main facility number or the contact person’s number.
March 2013 6
Additional Name Line Can be used for C/O. Utilize this field with Last Known mmddyyyy or Mail Returned
mmddyyyy, and uncheck the physical or mailing address as applicable. For example, Last Known 02182011. Use a space between Last and Known and between Mail and Returned.
Street Information Number
House or residence number.
Pre‐Directional Use dropdown box to specify direction (for example, NE) before the street name. Street Street name. Suffix Use dropdown box to specify address suffix (for example, Ave). Post Directional Use dropdown box to specify direction (for example, SW) after the street name. Supplemental Information Type
For use with route and box numbers.
Box/Route Enter number. Secondary Unit Information Type
Unit information such as apartment, suite, etc.
Number Enter number of above unit. (Secondary Unit Information Type) City Do not abbreviate cities except “St” for Saint. State Use the two‐digit state, Canadian Province or US Territory postal codes, if applicable. Zip Five or nine digit zip code. (55555 or 55555‐5555) Update Client County of Residence
Select new client county if applicable. Updates client detail screen.
Comment Free‐form text for comments related to client address Questions on any of the above address detail: consult USPS http://www.usps.com/ncsc
March 2013 7
PREDATORY PLACEMENT Tab:
A Predatory Placement refers to a predatory offender residing in a nursing home, treatment center, etc., where appropriate notification paperwork must be filed with BCA.
Placement Type Select appropriate facility type. Source of Referral Select appropriate referral source. Authority Select appropriate placement authority. Worksheet Complete Tracks completion of BCA Notice to Facility Administrator form. End Date Date predatory placement ended. Placement Outcome Select appropriate option when an end date is entered.
March 2013 8
Comment Free form text for comments related to predatory placement.
Agent History Access via ClientNote: Always ADD new Agent Information in order to maintain history of agent assignments. Hint: When re‐opening a client, ADD an agent.
Agent/Agent Code Indicates agent assigned. Start Date Date agent was assigned or changed. Make sure initial agent assigned start date matches
client open date. Triggers a Message Center notification of New Client Assigned. End Date End date of assignment. Auto‐fills when new agent is added. Comment Free‐form text for additional comments regarding agent assignment.
March 2013 9
Agent Work Access via CaseUsed to track tasks the agent must do.
Agent Agent assigned to the task. Work Code Mental Health Screening code is standard; other codes are agency specific. See Agent Work
Codes reference table for MH screening codes. Start Date Date the agent work task was assigned. Due Date Date agent work task is due to be completed (per policy and/or statute). Triggers a Message
Center notification. Completed Date Date agent work task is completed Outcome Mental Health outcomes are required. Other outcomes are agency specific. Comments Free‐form text for comments related to the agent work task.
March 2013 10
Alerts Access via Client
Alert Type Contagious Disease, Gangs, Other, Staff Safety, Translator Needed. Letter displays in red on main search grid. NOTE: Translator Needed refers to family members or others who accompany client. Client language information is on Client Detail screen.
Alert Level Primary, Other. All Primary alerts will display on main search grid as a capital letter; others will display as a lower‐case letter. Primary alerts will display as “Alert” at top of client record.
Start Date Date Alert became effective. End Date Date Alert ended. When an end date is entered, the alert flag will no longer display. Comment Free‐form text for comments related to Alerts.
March 2013 11
Aliases Access via ClientUse for variances from legal name, such as previously used name, gang name, maiden or married name, etc. Can also be used for DOB and SSN variations. An asterisk will show on the main search screen if the name has an alias. A check mark will show on the main search screen if the name is an alias.
Alias Identify all variances from legal name as well as hyphenated names. For one‐name alias, use Last Name field. For Gang alias, use First Name for name of gang; use Last Name for gang nickname.
Alias Type Select the appropriate alias type. Alias Comments Free form text for comments related to aliases. Suggestions:
Maiden capture rough date of change if known Identity Theft capture what elements/ other identifiers may be involved, and where/when client has used it if known Misspelling Note other system in which used.
March 2013 12
Cases Double click a Case to access Case Information The Case Number is a unique number assigned to each case or petition.
F2 – GENERAL Tab:
Case Number
MN probation cases use the MNCIS number (when available) beginning with two‐digit county code and hyphen, i.e. 82‐KK‐99‐00000; OR use or MNCIS number with no leading “00”
For all supervised release cases, use OID number. Do not add the County Code to the front of a Transferred Supervised Release case. If specification is needed, use MNCIS case number to track county of commit.
When cases have more than one count where expiration dates, stay types, or conditions are different – i.e. Count I is executed and Count V is 0‐20 years probation, use the case number alone on the first one and create additional case records for each additional sentence, followed by “–2”, for the 2nd count, etc., as needed (i.e. 73‐KO‐04‐444 for the 1st count and 73‐KO‐04‐444‐5 for the 5th count).
The number following the case number should match the number of the count convicted of, except for the first. Exact case number for the first will enable search by the actual case
March 2013 13
number, both in your CSTS and in S3. Incoming supervised release/parole cases should be treated as new cases regardless of whether the case was previously in your jurisdiction as a probation and/or investigation case with assigned TCIS number. Use the OID number for those cases as the case number.
If supervised release/parole client exits prison and returns to the same county multiple times use a –2 or –3 to delineate the separate cases under the same OID number. If the client is being supervised on the same governing offense, re‐open the appropriate existing supervised release case. For other out‐state/transfer cases, use the appropriate case number from the transferring agency of origin preceded by the two‐digit state postal abbreviation.
MNCIS Court File Number Unique case number as assigned in MNCIS without the extensions indicating counts, as defined above. For cases transferring in from out of state, leave blank.
Convicted Date Date of conviction or adjudication entered by the court. Juvenile cases with an original Stay of Adjudication disposition, but later Adjudicated Delinquent: It is local agency discretion whether to populate the convicted date field with the Adjudicated Delinquent disposition date.
Sentence Date Date of sentencing/disposition by the court. Juvenile cases with an original Stay of Adjudication disposition, but later Adjudicated Delinquent: It is local agency discretion whether to populate the sentence date field with the Adjudicated Delinquent disposition date or to leave the sentence date as the Stay of Adjudication disposition date.
Review Date Future case review date. Future review/report date of case or next case activity. A Case Review Report due can be created based on these dates. Triggers a Message Center notification.
Expiration Date Date supervision/involvement ends. Use anticipated end of involvement/supervision/legal expiration date for this case. When cases have more than 1 count, and Stay dates are different, enter additional Case Records using the numbering schema above.
Judge Presiding judge. Agency specific for Judge ID#. Drop‐down box is alphabetical by last name. ICR Number Initial Complaint Report Number. SJIS Number State Judicial Information System number. Case Source Original arresting or charging agency (i.e., Court/arresting authority/state or county). For
Supervised Release cases, use institution client released from; for work release and supervised release transfers, use client’s last institution of record. For a list of codes, refer to the section titled, Case Source Codes.
Adult/Juvenile Select based on case. NOTE: If an open juvenile client is sentenced on an adult case, open a new adult client for that conviction. The client will now have 2 client records, 1 juvenile and 1 adult. Should the individual later be transferred out, juvenile information will not be sent.
Juvenile Disposition JTR ‐ Juvenile Traffic
JADJ ‐ Juvenile Adjudicated Delinquent
JC ‐ Juvenile Continuance (can be followed by # of days JC90, JC180, etc.)
JEJJ ‐ Juvenile Extended Jurisdiction Juveniles
JCHIPS ‐ Juvenile CHIPS cases
JSTAT ‐ Juvenile Status Offender
JPO ‐ Juvenile Petty Offender Adult Stay Type Select from list. Origination County/Agency
If case is coming out of prison, will be auto‐ populated by CSTS as “Prison/prison”. For interstate transfers, use “non Minnesota County/Non Minnesota Agency. For all others, use agency of jurisdiction.
Offense Level Select highest severity level offense. Ordinance violations should be added under P or M.
March 2013 14
Examples: 1. Felony level charge results in a Gross Misdemeanor conviction; case offense level is
a Gross Misdemeanor.
2. Case offenses include Felony theft and Misdemeanor DWI; case offense level is
Felony.
3. Felony level case with a Stay of Imposition; at the time of discharge the case
offense level remains a Felony in CSTS.
Offense Date Date of offense. Offense date for case (use earliest date if multiple offenses are involved). Use 1st of Month when exact date is not known.
Supervision Sheet Check this if you want to batch print via Report “Supervision Sheets”.
Sealed &Expunged Check here to prevent case from showing on S3. See instructions for Sealing and Expunging cases elsewhere in this document.
Lifetime Supervision By checking this field, expiration data changes to 12/31/9999.
Offense Code Codes assigned to specific offenses. For offense coding guidelines see Offense Code Standards. CSTS will be incorporating State Statute Service in the future.
Offense Description Not editable, defaults to code used.
Domestic Does not roll to S3; however, transfers via intrastate module as Domestic = Yes. Recommend using for all domestic‐related offenses, regardless of offense charged.
Expiration Date Defaults to case expiration date.
Registerable
Use if client is required to register as a predatory offender. See website: https://por.state.mn.us/PredatorFAQ.aspx. If offense is marked “registerable” under offense code table, will automatically pull to this field.* *Does not reflect history of offenses where the offense would become registerable.
BAC Level Optional. Can be used for reporting; can use exact BAC level or identify ranges. Recommend use to facilitate intrastate transfers. Sample:
.07 and below (less than .08)
.08 to .09
.10 to .15
.16 to .19
.20 or above
Other controlled substance
Refused test Case Description Case description default is created by CSTS Offense Code descriptions, but this can be
edited as required, or to summarize multiple offenses. Can add “EJJ” or “Commit” in front of description for additional emphasis. .
F3 – Comments Tab Comment Free‐form text for comments related to case.
F4 – User Defined Tab User Defined 5 fields and a text box where agencies can specific codes to track agency‐specific
information needs.
Intrastate Tab Intrastate Automatically tracks historical data if case has been transferred in or out. Will display the
prior Agency’s Case Status History and the prior Agency’s Other IDs for cases that were transferred in from another agency.
March 2013 15
Chronos Access via Client or CaseChronos are attached to a client, but can be entered from within the client or case. NOTE: One year of chronos is automatically sent with the case information if the client is transferred to another county.
Agent Defaults to user; select other user if applicable. Chrono Type Note: These standards may be appended to meet agency needs
AA Administrative action
CC Collateral contact
CT Court Action (any action by judicial authority or HRU)
DNA DNA testing/action
DT Drug Test
FV Field visit
OC Offender correspondence
OV Office visit
XF Default value for transferred chronos
TC Telephone contact
Date Edit as needed. Defaults to current date. Time Edit as needed. Defaults to 12 am. Chrono Template Can be designed by the administrator for agency use. Individual users can define their own
or modify the agency template for their own use. Agency specific. Confidential Check the box to limit access. When confidential checkbox is checked, only agent of record,
his or her supervisor, the individual who wrote the chrono (if different from the agent of record), and his/her supervisor can view the chrono. Originally created for limited access within agency (conflict of interest cases). User must have assigned permission to add confidential chronos.
Comment Free‐form text. Hint: One year of chronos will be sent with intrastate transfers.
March 2013 16
Standards for Chrono Entries (Adopted 12/2012)
Purpose Statement: Documentation is essential to the effective supervision of offenders. Consistent, quality documentation facilitates the following:
evaluation of offender progress and adjustment offender case planning determining offender supervision strategies attending to responsivity factors providing support testimony during Court/HRU proceedings keeping others informed of an offender’s situation
Establishing professional standards for chrono content will increase the quality of case documentation, thereby enhancing communication and offender supervision. The importance of clear, professional and understandable chrono entries is furthered with the addition to the intrastate transfer policy specifying that one year of chronos from the sending county will be sent to the receiving county when transferring clients via the CSTS transfer module. Chrono Standards:
1. Employees should receive CSTS chrono content training as defined by local agency
2. Chrono entries should begin at the time of case assignment and continue in a timely fashion (as defined by local agency policy) throughout the case’s history
3. Chronos entries should: Identify with whom the contact was with
Identify when and where the contact occurred
Describe the nature of the contact
Describe changes in the offender’s situation or status
Objectively describe offender behavior and activities. Personal opinions regarding an offender or others should be kept to a minimum and clearly identified as such if included in a chrono entry.
Be accurate, understandable, complete, and professional. Information contained in chrono entries may be viewed by any number of individuals/entities, including but not limited to: - Judiciary - Offenders’ Counsel - Public - Media - Managers/Administrators - Supervisors - Other Agents/Agencies - Offenders
4. The use of abbreviations and acronyms in chrono entries should be kept to a minimum. Examples of standard abbreviations and acronyms for use in chrono entries are listed in the Appendix.
March 2013 17
Local agencies and treatment programs can be identified using acronyms in chrono entries provided the full name of the agency/program has been identified previously.
5. Text messaging acronyms/shorthand/abbreviations should not be used in chrono entries.
6. Chrono entries should be spell-checked prior to being saved. Appendix - CSTS Chronos
Standard Abbreviations/Acronyms Abbreviation/Acronym Description
A&D Apprehension and Detention Order
AA Alcoholics Anonymous
Adj Adjudicated
Appt Appointment
Atty Attorney
BAC Blood Alcohol Content
CD Chemical Dependency
CD Eval Chemical Dependency Evaluation
CIP Challenge Incarceration Program
CL Client
Cog Cognitive skills
CTS Credit for Time Served
CUA Chemical Use Assessment
CSW Community Service Work
CWS Community Work Service
DL Driver’s License
DNA Deoxyribonucleic Acid
DOC Department of Corrections
DUI Driving Under the Influence
DWI Driving While Intoxicated
EHM Electronic Home Monitoring
Eval Evaluation
Exec Execution
Fel Felony
FTA Failure to Appear
FV Field Visit
GED General Equivalency Diploma
GM Gross Misdemeanor
GPS Global Positioning System
Hrg Hearing
HRU Hearings and Release Unit
HV Home Visit
IEP Individualized Education Plan
Imp Imposition
March 2013 18
ISP Intensive Supervision Program
ISR Intensive Supervised Release
LE Law Enforcement
LEC Law Enforcement Center
LS/CMI Level of Service/Case Management Inventory
LSI-R Level of Service Inventory – Revised
MA Medical Assistance
Meth Methamphetamine
Mgmt Management
MH Mental Health
Misd Misdemeanor
MSG Minnesota Sentencing Guidelines
MV Motor vehicle
NA Narcotics Anonymous
O Offender
OFP Order for Protection
OID Offender Identification Number
OV Office Visit
PBT Preliminary Breath Test
PD Police Department
PM Petty Misdemeanor
PO Probation Officer
POR Predatory Offender Registration
PSI Pre-Sentence Investigation
Psych Eval Psychological Evaluation
PV Probation Violation
PVH Probation violation hearing
Recs Recommendations
Rest Restitution
Rx Prescription
SO Sex Offender
SR Supervised Release
SSI Social Security Insurance
STS Sentencing to Service
THC Tetrahydrocannabinol
TIR Transfer Investigation Request
Tx Treatment
UA Urinalysis
VA Veterans Administration
VM Voicemail/message
VOP Violation of Probation
YLS Youth Level of Service/Case Management Inventory
March 2013 19
Conditions Access via Client or Case Conditions are actions/orders the offender must complete.
F2 – CONDITION Tab
Case Number Case number condition is assigned to, if applicable Code Selection Filter Narrows the choices of codes to pick from Condition Code Based on the filter selected, hitting the drop down arrow will bring up the associated
condition codes. For a list of conditions codes by condition group, see your CSTS System Admin.
Authority Select appropriate authority. Start Date Date condition became effective (defaults to case sentence date). If the actual start date is
different, change dates. Due Date Optional. Due date triggers Message Center notification. Enter date condition is due
(defaults to case expiration date). End Date Actual date condition was completed or ended. Days System calculates from start date to stop date or current date; whichever is earlier. Outcome Select appropriate outcome. Outcome must be selected if an end date is entered.
Suggested Outcomes: See Reference Tables. Calculation Type Used to track # of days between start date and end date. Can be identified as inclusive of
end date or exclusive of end date.
March 2013 20
F3 – COMMENT tab Comment Free form text related to condition
F4 – SECONDARY AGENT Tab
Agent Can be assigned per condition.
Start Date Start date for secondary agent. End Date End date for secondary agent. Comment Free form text related to condition.
F5 – USER DEFINED Tab Can be set up by the agency to track specific condition information.
Condition Caption 1 Agency specific. Condition Caption 2 Agency specific. Condition User Defined Text
Agency specific codes to track agency specific information needs
March 2013 21
F6 – CONTACT INFORMATION Tab Automatically pulls the contact information from the condition code selected. E‐Mail Address Email address of contact person. Address Address of contact person. Telephone Number Telephone number of contact person. Fax Number Fax number of contact person.
March 2013 22
Contact Plan (CCP) Access via ClientThe Client Contact Plan tracks contacts based on supervision level and/or individually per client.
Start Date Start date of contact plan. End Date End date of contact plan. Comment Open‐ended comments regarding contact plan.
Contact Plan Details Tab Defines type of contacts (by chrono type) and # of contacts for a particular contact plan.
# of Contacts Identifies number of contacts expected during designated period. Frequency Identifies how frequently # of contacts needs to occur (week, month).
March 2013 23
Qualifying Chrono Type Links to identified chrono that, when entered, will count as a contact.
Detail (Client) Access via Client
F2‐GENERAL Tab First Name Client first name. Middle Name Client middle name. Leave blank when client has no middle name – do not use NMN, as
name may be pulled into a merge document. Last Name* Client’s current legal last name. Enter with no punctuation or spaces except for hyphens in
hyphenated names. Add an alias for each part of name – i.e. enter Smith‐Jones as Smith‐Jones, Smith, and Jones.) When client has no first or middle name use Last Name field only.
Suffix Client suffix – i.e. Jr or Sr ‐ no punctuation.
Client Number Unique number assigned to client. System Administrator must set system to automatically assign number or have the number manually assigned. Number is assigned through the data entry wizard.
Date of Birth Date of birth of client. If unknown, leave blank. Age System calculates age. Social Security Number Social Security number of client. If a client does not have a social security number, leave the
SSN field blank. Adult/Juvenile* A for Adult; J for Juvenile. Gender* Select gender. Supervision Level View supervision level only. Supervision level is added on supervision level screen County of Residence Client county of residence. US Citizen* Select status from list. Marital Status Legal marital status of client. Risk Level Risk level of client. Determined by Agency.
Recommended standards: H – High, M – Medium, L – Low, & U – Unclassified SID Number State ID number as noted by BCA or NCIC. Always proceeded by MN for Minnesota cases.
No punctuation (ten‐digit alpha/numeric field). If SID cannot be located, field should be completed with NAmmddyyyy i.e. NA04012004. This indicates that the information was not available as of that date. NOTE: Law Enforcement Booking Notifications generated via e‐mail are based on this field being populated.
FBI Number FBI number of client. As noted by BCA and/or NCIC. No punctuation. OID Number Six‐digit Offender Identification number assigned by the MN Department of Corrections for
inmates and supervised release purposes. AFIS Index Automated Fingerprint Information System number. Alien Number Alien Registration Number. Ten‐digit number A0 (zero) followed by eight numbers‐i.e.
A0XXXXXXXX. Interpreter Needed Check if an interpreter is needed for the client. Language Spoken Identify the language spoken by the client. E‐Mail Address Client e‐mail address. DNA Status Select status if DNA is required by statute. DNA Effective Date Effective date of the selected DNA Status. Supervision Sheet Check for batch printing.
Client Label Check for printing batch client labels.
Driver License Number Driver license number w/o spaces or dashes. Driver License State Two‐digit state code for state issuing license. Supervising Location Agency reporting choice for branches, offices, units, etc. Supervising County Jurisdiction providing supervision
F3 Physical Description Tab Hair Color Select from list.
March 2013 24
Eye Color Select from list. Race Select from list. W for White, B for Black, A for Asian/Pacific Island, I for American
Indian/Alaskan Native, U for Unknown. Note: these choices should be based on client self‐identification, and match US Census short‐form options.
Ethnic Origin Hispanic was the original intended use for field, and is the only required use. Other uses are agency specific.
Height Height in feet and inches. Fill in feet, inches w/o punctuation Weight Weight of client. Indicate number only, no abbreviations or punctuation (i.e., 180 indicates
client is 180 pounds). Physical Features Free‐form text for comments related to scars, marks or tattoos to identify client Primary Photo The photo indicated as the primary photo on the F4 – Photo tab displays on the F3 – Physical
Description tab.
F4 – PHOTOS Tab Description Identify photo type such as mug shot, right side, tattoo, scar. Photo Will display when photo has been linked into CSTS. Effective Date Date photo was placed into CSTS. Primary Identify the photo that will display in F3, be linked into templates, and will export. Comment Free‐form text for comments re photos.
F5 – COMMENT Tab Comment Free‐form text for agency specific use.
F6 – CLIENT ORIGIN Tab Place of Origin City Birth city. State Birth state. Previous Residence City Previous Residency City. Defined as historically significant residence prior to supervision. State Previous Residency State. Defined as historically significant residence prior to supervision. Year Moved Optional. Birth Country Optional
F7 – USER DEFINED Tab User Defined Area to track agency specific information
March 2013 25
Documents Access via CLIENT or CASE
Documents can be added to CSTS by use of a pre‐designed template (set up by the system administrator), linked in from another source, or created from a blank page within CSTS. Note: For ease in transferring cases, use clear descriptions of the document content. For administrators, when creating templates, be aware that the template description will transfer.
To Add a Client or Case Document using templates:
Template Agency‐specific pre‐designed forms. Pulls information from client or case as defined. Description Clear description of document Confidential (Same as chrono) Case Number If in client, can select the case to assign to the document. Should be chosen prior to
creating the document or the case specific information will not merge. Violation Report If checked, enables ability to send the document to COMS. Intrastate Report If checked, enables ability to send the document to the origination agency. Created By / On Displays user who created the document. Updated By / On Displays user who last changed document information.
March 2013 26
To Link a Client or Case Document
Description Clear description of document. Document Date Defaults to the current date; can be changed. Case Number Optional. Documents do not need to be linked to a specific case. File Type Select appropriate file type to be linked.
March 2013 27
Education Access via ClientNote: Always ADD new Education information to maintain history.
School Name of School. District Displays If a district has been associated with the selected school name Current Select from list:
4th or less, 4th, 5th, 6th, 7th, 8th, 9th, 10th, 11th, 12th, GED, Vocational/Trade School, Some College, Assoc. Degree, Bachelors Degree, Post Graduate Degree, and PhD
Highest Completed Select from list: 4th or less, 4th, 5th, 6th, 7th, 8th, 9th, 10th, 11th, 12th, GED, Vocational/Trade School, Some College, Assoc. Degree, Bachelors Degree, Post Graduate Degree, and PhD
Status Select from list: Attending, Dropped Out, Expelled, Graduated, and Not Attending Effective Date Effective date of Education Status added. Comment Free‐form text for comments related to Education
March 2013 28
Employment Access via ClientNote: Always ADD a new Client Employment to maintain history.
Name Employer name. When appropriate this may be job title instead of specific employer;
i.e. “Cabinet Maker”. Note: Multiple current records are possible, but only one record with “merge” checkbox marked will merge into documents.
Employer Telephone Employer telephone number. Employer Fax Employer fax number. Status Select from list: Disabled, Homemaker, Retired, Less than 20 hours/week, 21‐35
hours/week, Fulltime, Seasonal/Laid‐off, Unemployed, and Unknown Start Date Effective date of status. End Date Effective date of employment end. Merge When checked, this employer record will merge to documents. Employee Telephone Client’s phone number at place of employment. Extension Client’s phone number extension at place of employment. Hours of work Free‐form text field. E.g. Mon‐Fri, 8:00‐4:30 Pay Rate Rate of pay. Per Select from list: Bi‐Weekly/Twice per Month, Day, Hour, Month, Other, Unit‐Mile‐Piece,
Week, & Year Comment Free‐form text for comments related to Employment
March 2013 29
Fees Access via CLIENT or CASE Optional, based on agency use. Since this module is specific to individual counties, details on usage is not included here.
Invoice # Populates automatically Fee Type Agency defined. Fee Multiple Agency defined. Fee Date Agency defined. Due Date Agency defined. Fee Amount Agency defined. Revenue Recaptured Agency defined. Print Invoice on Save Agency defined. Mark for Batch Invoice
Check box if wishing to print invoices in a batch.
For Internal Use Only Agency defined. Payment Plan Agency defined. Comment Free‐form text for comments related to Fees.
March 2013 30
Intrastate Access via CLIENT
Information in this area will automatically fill based on client’s transfer status.
March 2013 31
Other IDs Access via Client or CaseOptional, agency defined. Other ID’s can be attached to Client and/or to Case.
ID Type Select type of ID being defined. Effective Date Date ID is being entered. ID Number of ID type. Comment Free form text.
March 2013 32
Phone Numbers Access via ClientNote: Always ADD new Telephone Numbers to maintain history. Note: These tables are used in multiple screens throughout CSTS.
Primary Check box for primary phone. Effective Date Date phone type became available. Telephone Type Select from list: Agent Office, Cell, Fax, General Office, Home, Message, MN Relay Hearing
Impaired, No Phone, Pager, Placement (Jail, Detention, Treatment, etc), Telephone Reporting System Number, Unknown or Work.
Telephone Number Enter phone number with area code. Extension Note extension number if applicable. Comment Free form text for comments regarding phone numbers.
March 2013 33
POR Access via Client
Predatory Offender Registration. . Note: To maintain history, always ADD a new POR status. For additional information regarding POR, access information on the BCA website at: https://por.state.mn.us/PredatorFAQ.aspx.
Effective Date To be defined.
Registration Status Select appropriate registration status.
BCA/POR Expiration Date The date that is listed in the BCA’s Predatory Offender Registration website. For those with lifetime registration requirement, use 12/31/9999 as the expiration date.
Community Notification level Select appropriate level.
POR Offender ID To be defined.
Comment Free form text.
March 2013 34
PSC Access via ClientProbation Service Center/group reporting. Optional use; Agency defined.
March 2013 35
Relationships Access via ClientNote: Relationship types are also used in Victim screens.
Relationship Type See reference tables. Responsible Entity For juveniles, check one relationship as the responsible entity where appropriate. Emergency Contact Can select multiple. First Name Relationship First Name Middle Name Relationship Middle Name Last Name Relationship Last Name Suffix Relationship Name Suffix Addresses Relationship Address. See Addresses. Can copy client address. Telephone Numbers Relationship Telephone number. See Phone Numbers. Can copy client phone number
March 2013 36
Status History (CASE) Access via CASE
This area tracks the history of the case open date and close date. If the case is open, also tracks the Case Type and Case Service. NOTE: Always ADD a new Case Status to maintain history.
Status Select Open or Closed. Start Date Date Status/Type/Service was opened. End Date Date Status/Type/Service was closed. Case Type See Case Type reference table (other section) Service See Case Service reference table (other section) Close Reason Status of case closing. Reason case was closed:
DE‐ death DC – discharge‐formal adjudication or conviction DM – dismissed‐no conviction or adjudication, including stay type‐“Stay of Adjudication” CL ‐ closed‐no ongoing responsibilities EX – executed Note: Transferred‐Out cases remain open. Use 3rd‐6th characters after the five major headings to meet jurisdictional needs, Example DCER‐discharge early, DCCT discharge certified as an adult, DCEX discharge expiration, CLRJ closed rejected, CLI closed at intake. Cases that have a warrant status should be left open and should be changed to warrant status (service) to allow the history to appear.
Comment Free‐form text for comments related to case
March 2013 37
Status History (Client) Access via ClientTracks whether the CLIENT is Open or Closed in CSTS. Note: Always ADD a new Client Status to maintain history.
Status Select Open or Closed Effective Date Date status became effective Comment Free‐form text regarding use of Status History.
March 2013 38
Summary Client Pulls information from various screens to provide an overview of client and case(s).
March 2013 39
Supervision Level Access via ClientNote: Always ADD a new Supervision Level, DO NOT edit the existing level. This maintains supervision level history.
Supervision Level Supervision level of client as determined by agency. Can be appended. Recommended: H – High, M – Medium , L – Low , U ‐ Unclassified
Effective Date Date supervision level was added. Comment Free‐form text regarding Supervision Level.
March 2013 40
Supervision Location Client Supervision Location refers to the County, Agency, or District out of which the individual will be supervised. Note: Always ADD a new Supervision Location to maintain history.
Supervising Location Agency specific. Effective Date Date supervising location became effective. Comment Free‐form text regarding Supervising Location.
March 2013 41
Victims Access via Client or CaseVictims are always associated with a CASE.
Case Choose case from drop‐down. First Name Victim First Name. Middle Name Victim Middle Name. Last/Business Name Victim Last Name or Business Name. Suffix Name Suffix. Secondary Contact Additional contact name. Relationship Type Client relationship to victim, if any. Gender Gender of victim. M for male; F for Female. Race Race of client. First character is standard. W for White, B for Black, A for Asian/Pacific
Island, I for American Indian/Alaskan Native, U for Unknown. Note: these choices are based on client self‐identification, and match US Census short‐form options.
Adult/Juvenile A for Adult; J for Juvenile. Comment Free form text regarding Victims. Addresses Add victim address. See Addresses (same standard) (separate section). Telephone Type Add victim telephone number. See Phone Numbers (same standard) (separate section). Cases/Claimants Search for Existing Claimant or Add New Claimant
March 2013 42
Warrants Access via Client or Case; must designate caseNote: The “W” warrant indicator must be set as Primary under Warrant Level to show on the main search screen. When a case is marked with a warrant, a warrant icon will appear in the upper right hand corner of the Client and Case screens.
Case Number Case number the warrant will be activated on. Type Agency specific. Level Primary warrants will display in red on search screen.
Agencies can use other levels; will not display on client search. Date Issued Date warrant became effective. Date Cancelled Date warrant status ended. Entering date cancelled will remove “W” warrant indicator. Comment Comments related to warrant.
March 2013 43
Work Service Access via Client
Option use; Agency defined.
March 2013 44
Reference Tables
Tables that are locked down (*indicates new reference table with 2013 release) 1. Address Direction 2. Address Secondary Unit Type 3. Address Suffix 4. Address Supplemental Type 5. Alert Level 6. Alert Type*Adding Substance Use and Mental Health 7. Alias Type 8. Compensation Unit 9. Condition Authority
10. Education Level 11. Education Status 12. Eye Color
13. Hair Color 14. Income Source* 15. Language 16. Living Arrangements* 17. Marital Status Type 18. Offense Level 19. Professional Type* 20. State 21. Stay Type (Adult) 22. Telephone Type 23. Substance Category* 24. Test Type*
Agent Work Codes Note: Field has nine digits. Note: if the PSI flag box is checked, a PSI flag will show in S3. Juvenile Mental Health Screening Standard Codes: MHC Mental Health Screening Completed
MHD MH Screen not done because Diagnostic assessment was completed in last 6 months
MHP MH Screen not done because child already under care of MH Professional
MH6 MH Screen not done because child screened within last 6 months
MHR MH Screen not done because parent Refused
MHU MH Screen not done because Unable to locate
MHCL MH Screen not done because case Closed within 30 days
Condition Outcomes Note: Outcome must be selected if an end date is entered. Outcomes must be linked to S3 codes: S – Satisfactory; U‐ Unsatisfactory; X – Not tracked.
Absconded Court Removed condition Death Expired in substantial compliance In lieu of fine/hours No amount determined Expired without completing Non‐jurisdictional Transfer Not Met/Non‐Compliant/Unsuccessful Not Tracked Revenue Recapture Sentence Executed Successful
March 2013 45
Offense Coding Standards NOTE: State Statute Service will be incorporated into CSTS at future date; estimated 2013. Approach Offenses are grouped by broad general category. The categories used are those used in the Annual Probation Survey. The goal is not only to have us use the same codes, but also to use the same groupings and put the same offense counts in the same categories. A short set of Required Codes is offered for each category. The list is short to avoid forcing agencies to keep track of a level of detail they are not interested in. A more detailed set of Reserved Codes is also offered for each category. If your agency does track the offenses listed, they should use these codes. Consistent rules for coding offense counts are followed throughout the attached list. If the codes offered are still inadequate for the level of breakdown required in your agency, you could either add additional digits to a more general code, or use a non‐reserved code of your own devising. Rules for Coding A five‐digit format is used for each offense count: First digit is a letter to designate general class of the offense (the same letters are used in the MOC listings). Example: Axxxx is used for Assaults Second digit is for offense level:
x1xxx for Felony
x2xxx for Aggravated/Enhanced Gross Misdemeanor
x3xxx for Gross Misdemeanor
x5xxx for Misdemeanor
x6xxx for Petty Misdemeanor
x7xxx for Juvenile Status Offender Example: A1xxx is a Felony‐level assault Third digit is used for more specific breakdown by nature of the offense. Fourth digit is used for the degree of the offense (xxx1x for first degree, xxx2x for second degree, etc.). “0” is used if degree is not tracked. Example: A1x1x is a Felony Assault in the First Degree. Fifth digit is used when specific context or additional sub‐categories are needed. Where possible, a “0” is used to indicate no additional detail is tracked, and a “9” is used to designate “other” when several items are being specifically tracked under related codes. Example: A1010 is First Degree Assault Felony without additional details or breakout tracked. Example: Second Degree Felony Sale of Cocaine/Crack D 1 5 2 1 First Digit: “Dxxx” Means a Drug Offense, Second Digit: “x1xxx” Means a Felony, Third Digit: “xx5xx” under Drugs Means “sale”, Fourth Digit: “xxx2x” Means Second Degree, Fifth Digit: “xxxx1” under Drugs Means Cocaine/Crack
March 2013 46
Offense Codes OFFENSE POR Registerable REQUIRED RESERVED
Assault List #2 only RequiredA1000 Felony Assault A3000 Gross Misdemeanor Assault A5000 Misdemeanor Assault
ReservedAx5xx Domestic Assault Ax6xx Terroristic Threats Axx1x Assault 1st Degree Axx2x Assault 2nd Degree Axx3x Assault 3rd Degree Axx5x Assault 5th Degree
Burglary 1st Degree only‐ List #2 only
RequiredB1000 Felony Burglary B3000 Gross Misdemeanor Burglary B5000 Misdemeanor Burglary
ReservedBx5xx Burglary Tools B1x1x Burglary in 1st Degree
Forgery/ Counterfeiting
RequiredC1000 Felony Forgery/Counterfeiting C3000 Gross Misdemeanor Forgery/Counterfeiting C5000 Misdemeanor Forgery/Counterfeiting
Drugs Using Drugs to injure or to facilitate a crime –List #2
RequiredD1000 Felony Drugs D3000 Gross Misdemeanor Drugs D5000 Misdemeanor Drugs
ReservedDx0xx No additional Detail Tracked Dx1xx Possession Dx2xx Paraphernalia Dx3xx Inhaling a Non‐Controlled Substance Dx4xx Importing Dx5xx Sale Dx6xx Manufacture Dx7xx Procure by Fraud Dx8xx Intentional Distribution of a Controlled Substance Dx9xx Other DxUxx Use Drugs to Injure or facilitate Other Crime Dxxx0 Specific Drug not Tracked Dxxx1 Cocaine/Crack Dxxx2 Amphetamine/Methamphetamine Dxxx3 Marijuana Dxxx4 Heroin/Morphine/Opium Dxxx5 LSD/Other Hallucinogens Dxxx8 Non‐Controlled Substance Dxxx9 Other Drugs
Escape/Flight RequiredE1000 Felony Escape from Custody/Fleeing Police E3000 Gross Misdemeanor Escape from Custody/Fleeing Police E5000 Misdemeanor Escape from Custody/Fleeing Police
ReservedEx0xx No additional Detail Tracked Ex1xx Fleeing Police Ex2xx Escape from Custody
March 2013 47
OFFENSE POR Registerable REQUIRED RESERVED
Arson/ Negligent Fires
RequiredF1000 Felony Arson/Negligent Fire F3000 Gross Misdemeanor Arson/Negligent Fire F5000 Misdemeanor Arson/Negligent Fire
ReservedFx0xx No additional Data Tracked Fx1xx Arson Fx2xx Negligent Fire
Gambling RequiredG1000 Felony Gambling G3000 Gross Misdemeanor Gambling G5000 Misdemeanor Gambling
ReservedGx0xx No additional Detail Tracked Gx1xx Possession of Gambling Devices Gx2xx Bookmaking
Homicide 1st Degree Murder –List #1 2/3rd Degree Murder or Manslaughter ‐ List #2 only
RequiredH1000 Homicide
ReservedH1x1x 1st Degree Murder or Attempted Murder H1x2x 2nd Degree Murder/Manslaughter H10xx No additional Detail Tracked H11xx Murder H12xx Attempted Murder H13xx Manslaughter H14xx Criminal Vehicle Homicide
Crimes Against Family
Felony Malicious Punishment of a Child – List #2
RequiredI1000 Felony Neglect/Endangerment or other crime I3000 Gross Misdemeanor Neglect/Endangerment or other crime I5000 Misdemeanor Neglect/Endangerment or other crime
ReservedIx0xx No additional Detail Tracked Ix1xx Neglect Ix2xx Endangerment Ix3xx Deprivation of Parental Rights I14xx Malicious Punishment of a Child Ix9xx Other
DWI/DUI Traffic and Accident Related
RequiredJ1000 Felony Traffic Offense J3000 Gross Misdemeanor Traffic Offense J5000 Misdemeanor Traffic Offense J1110 1st Degree DWI/DUI Gross Misdemeanor J3120 2nd Degree DWI/DUI Gross Misdemeanor J5000 Misdemeanor Traffic Offense J5130 3rd Degree DWI/DUI Misdemeanor J6000 Petty Misdemeanor Traffic Offense J1100 Felony DUI Offense J3100 Gross Misdemeanor DUI Offense J5100 Misdemeanor DUI Offense
ReservedJ2100 Aggravated DUI Offense J2108 Enhanced DUI Offense Jx1x0 DUI – No additional Detail Tracked Jx1x1 DUI – Over .10 Jx1x2 DUI – 2 Offenses in 5 years Jx1x3 DUI – 3 Offenses in 10 years Jx1x4 DUI – Child Endangerment Jx1x5 DUI – Boating Jx1x6 DUI – Snowmobile Jx2x0 Moving Violation – No additional Detail Tracked Jx2x1 Reckless Driving Jx2x2 Careless Driving Jx2x3 Speeding Jx2x4 Criminal Vehicular Injury Jx3xx DAR/DAS/DAC Jx4xx Parking Violations Jx5xx Leaving Scene of an Accident Jx6xx No Insurance Jx9xx Other Safety Violations
March 2013 48
OFFENSE POR Registerable REQUIRED RESERVED
Kidnapping/False Imprisonment
Kidnapping & False Imprisonment of a minor ‐ List #1
RequiredK1000 Felony Kidnapping/False Imprisonment K3000 Gross Misdemeanor Kidnapping/False Imprisonment K5000 Misdemeanor Kidnapping/False Imprisonment
ReservedKx1xx Coercion
Criminal Sexual Conduct
List #1 RequiredL1000 Felony Criminal Sexual Conduct L3000 Gross Misdemeanor Criminal Sexual Conduct L5000 Misdemeanor Criminal Sexual Conduct
ReservedLxxx1 Incest Lxxx2 Interstate Transportation
Juvenile Status Offenses
RequiredM7000 Juvenile Status Offenses
ReservedMx1xx Truancy Mx2xx Runaway Mx3xx Curfew Mx4xx Tobacco Mx5xx Alcohol
Disturbing Peace/ Privacy
RequiredN1000 Felony Peace/Privacy Offense N3000 Gross Misdemeanor Peace/Privacy Offense N5000 Misdemeanor Peace/Privacy Offense N6000 Petty Misdemeanor Peace/Privacy Offense
ReservedNx1xx Ordinance Violations Nx5xx Disorderly Conduct Associated with a Domestic Assault Nx7xx Disorderly Conduct not Associated with DA
Obscenity Pictorial Representations of a minor – List #1
RequiredO1000 Felony Obscenity O3000 Gross Misdemeanor Obscenity O5000 Misdemeanor Obscenity
Property Damage RequiredP1000 Felony Property Damage P3000 Gross Misdemeanor Property Damage P5000 Misdemeanor Property Damage
Stolen Property
RequiredQ1000 Felony Receiving Stolen Property Q3000 Gross Misdemeanor Receiving Stolen Property Q5000 Misdemeanor Receiving Stolen Property
Robbery Aggravated Robbery – List #2
RequiredR1000 Felony Robbery R3000 Gross Misdemeanor Robbery R5000 Misdemeanor Robbery
ReservedRx1xx Simple Robbery Rx2xx Aggravated Robbery
March 2013 49
OFFENSE POR Registerable REQUIRED RESERVED
Other
Felony Crime Committed for Benefit of a Gang – List #2
RequiredS1000 Miscellaneous Felony S3000 Miscellaneous Gross Misdemeanor S5000 Miscellaneous Misdemeanor S6000 Miscellaneous Petty Misdemeanor
ReservedS1001 Felony Crime Committed for Benefit of Gang S3001 Gross Misdemeanor Crime Committed for Benefit of Gang S5001 Misdemeanor Crime Committed for Benefit of Gang
Theft RequiredT1000 Felony Theft T3000 Gross Misdemeanor Theft T5000 Misdemeanor Theft T6000 Petty Misdemeanor Theft
ReservedTx1xx Theft by Check Tx2xx Shoplifting Tx2x5 Shoplifting Gear
Theft Related RequiredU1000 Felony Theft Related U3000 Gross Misdemeanor Theft Related U5000 Misdemeanor Theft Related
ReservedUx1xx Theft of Public Assistance Ux2xx Financial Card Transaction Fraud
Vehicle Theft/ Vehicle Theft Related
RequiredV1000 Felony Vehicle Theft/Related V3000 Gross Misdemeanor Vehicle Theft/Related V5000 Misdemeanor Vehicle Theft/Related
ReservedVxxx1 Theft of Motor Vehicle Vxxx2 Theft from Vehicle Vxxx5 Tampering with Vehicle Vxxx6 Temporary Control of Vehicle
Weapons Felony Unlawful Possession of Pistol or Semi‐automatic Military‐style Assault Weapon ‐ List #2
RequiredW1000 Felony Weapons Offense W3000 Gross Misdemeanor Weapons Offense W5000 Misdemeanor Weapons Offense
ReservedWx1xx Possession w/o Permit Wxxx1 Pistol Wxxx2 Assault Weapon Wxxx3 Stun Gun/Electrical Device Wxxx4 Tear Gas Wxxx5 Explosive/Incendiary Device Wx2xx Illegal Transportation Wx3xx Reckless Use of a Firearm/Dangerous Discharge Wx3x1 Drive by Shooting Wx4xx Furnishing Weapon to a Minor Wx5xx Possession by a Prohibited Person Wx6xx Weapon Possession on a School Grounds
March 2013 50
OFFENSE POR Registerable REQUIRED RESERVED
Crime Against Administration of Justice
Witness Tampering ‐ List #2
RequiredX1000 Felony Crime Against Justice X3000 Gross Misdemeanor Crime Against Justice X5000 Misdemeanor Crime Against Justice
ReservedXx1xx Misc. Violation of Legal Process Xx1x1 Contempt of Court Xx1x2 Obstructing Legal Process Xx1x3 Violation of Order for Protection/Restraining Order Xx1x4 Interfering with 911 call Xx1x5 Resisting Arrest Xx1x6 Tampering with a Witness Xx2xx Misc. Law Enforcement Related Xx3xx Misconduct/Bribery Xx4xx Bringing Contraband into a Jail/Correctional Facility Xx5xx Failure to Register as a Sex Offender Xx6xx Failure to Report Sex Abuse
Crime Against Government
RequiredY1000 Felony Crime Against Government Y3000 Gross Misdemeanor Crime Against Government Y5000 Misdemeanor Crime Against Government Y6000 Petty Misdemeanor Crime Against Government
ReservedYx1xx Alcohol Related Violations Yx1x1 Selling Alcohol w/o a License Yx1x2 Furnishing Alcohol to a Minor Yx1x3 Possession of Alcohol by an Underage Person Yx1x4 Minor Purchasing Alcohol Yx1x5 Consumption of Alcohol by an Underage Person Yx2xx Hunting Related Violations Yx3xx Animal Licensing Violations
Sex Related (including Obscene Phone Calls/ Letters)
Indecent Exposure, Soliciting Minor, Using Minor in sex Performance List #1 Felony Harassment or Stalking – List #2
RequiredZ1000 Felony Sex Related Z3000 Gross Misdemeanor Sex Related Z5000 Misdemeanor Sex Related
ReservedZx1xx Crime requiring registration as a sex offender Zxxx1 Prostitution and related offenses Zxxx2 Poss. of pictoral representations of a minor Zxxx3 Solicit a minor for Prostitution Zxxx4 Indecent Exposure Zxxx5 Use a minor for a performance Z1xx6 Felony Harassment Z1xx7 Felony Stalking
POR Registerable Offenses List #1 Registerable offenses in Red above.
List#2 Registerable offenses in Blue above. Updates on issues related to Predatory Offender Registration are available from the BCA website: https://por.state.mn.us/PredatorFAQ.aspx
March 2013 51
Case Source Codes 1 Aitkin Co. 2 Anoka Co. 3 Becker Co. 4 Beltrami Co. 5 Benton Co. 6 Bigstone Co. 7 Blue Earth Co. 8 Brown Co. 9 Carlton Co. 10 Carver Co. 11 Cass Co. 12 Chippewa Co. 13 Chisago Co. 14 Clay Co. 15 Clearwater Co. 16 Cook Co. 17 Cottonwood Co. 18 Crow Wing Co. 19 Dakota Co. 20 Dodge Co. 21 Douglas Co. 22 Faribault Co. 23 Fillmore Co. 24 Freeborn Co. 25 Goodhue Co. 26 Grant Co. 27 Hennepin Co. 28 Houston Co. 29 Hubbard Co. 30 Isanti Co. 31 Itasca Co. 32 Jackson Co. 33 Kanabec Co. 34 Kandiyohi Co. 35 Kittson Co. 36 Koochiching Co. 37 Lac Qui Parle Co. 38 Lake Co. 39 Lake Of The Woods Co. 40 Le Sueur Co. 41 Lincoln Co. 42 Lyon Co.
43 Mcleod Co. 44 Mahnomen Co. 45 Marshall Co. 46 Martin Co. 47 Meeker Co. 48 Mille Lacs Co. 49 Morrison Co. 50 Mower Co. 51 Murray Co. 52 Nicollet Co. 53 Nobles Co. 54 Norman Co. 55 Olmsted Co. 56 Ottertail Co. 57 Pennington Co. 58 Pine Co. 59 Pipestone Co. 60 Polk Co. 61 Pope Co. 62 Ramsey Co. 63 Red Lake Co. 64 Redwood Co. 65 Renville Co. 66 Rice Co. 67 Rock Co. 68 Roseau Co. 69 St Louis Co. 70 Scott Co. 71 Sherburne Co. 72 Sibley Co. 73 Stearns Co. 74 Steele Co. 75 Stevens Co. 76 Swift Co. 77 Todd Co. 78 Traverse Co. 79 Wabasha Co. 80 Wadena Co. 81 Waseca Co. 82 Washington Co. 83 Watonwan Co. 84 Wilkin Co. 85 Winona Co.
85 Winona Co. 86 Wright Co. 87 Yellow Medicine Co. 88 Other AB Alberta AK Alaska AL Alabama AR Arkansas AS American Samoa AZ Arizona BC British Columbia CA California CO Colorado CT Connecticut DC District Of
Columbia DE Delaware FL Florida GA Georgia GU Guam HI Hawaii IA Iowa ID Idaho IL Illinois IN Indiana KS Kansas KY Kentucky LA Louisiana MA Massachusetts MB Manitoba MD Maryland ME Maine MI Michigan MN Minnesota MO Missouri MS Mississippi MT Montana NB New Brunswick NC North Carolina ND North Dakota NE Nebraska NF Newfoundland NH New Hampshire NJ New Jersey
NM New Mexico NS Nova Scotia NT NW Territories And Nunavut NV Nevada NY New York OH Ohio OK Oklahoma ON Ontario OR Oregon PA Pennsylvania PE Prince Edward Island PR Puerto Rico QC Quebec RI Rhode Island SC South Carolina SD South Carolina SK Saskatchewan TN Tennessee TX Texas UT Utah VI Virgin Islands VA Virginia VT Vermont WA Washington WI Wisconsin WV West Virginia WY Wyoming YT Yukon MCF–FRB MN Correctional Facility Faribault MCF–LL MN Correctional Facility Lino Lakes MCF–WR/ML MN Correctional Facility Willow River/Moose Lake MCF–OPH MN Correctional Facility Oak Park Hghts MCF‐RW MN Correctional Facility Red Wing MCF–RC MN Correctional Facility Rush City MCF–SCL MN Correctional Facility St Cloud MCF–SHK MN Correctional Facility Shakopee MCF–STW MN Correctional Facility Stillwater
March 2013 52
Condition Codes Location code field is a 10‐character/digit field. First character/digit is reserved for TYPE code. Second and third characters/digits will be reserved for GROUP code. Fourth through tenth character/digits will be reserved for SPECIFIC LOCATION code. Example: Prison commitment to MCF‐Stillwater would be coded as ICT3001 or ICTMCFSTW.
TYPE GROUP/DISPOSITION LOCATION/DETAIL
Incarceration (I) Commitments (CT) Local Incarcerations (LI)
Specific Locations
Residential Placement/Program (R)
Foster Homes (FH) Group Homes (GH) Halfway Homes (HH) Long Term (LT) Residential Treatment Centers (LR) Juvenile Institutions (LJ) Camps (LC) Short Term (ST) Residential Treatment Centers (SR) Juvenile Institution (SJ) Camps (SC) Shelter (SH) Emergency Shelter (SE) Staff Shelter (SS) Family Shelter (SF) Sex Offender Treatment (SXR) CD Inpatient Treatment (CD) Detention (DE) Secure (DS) Non‐secure (DN) Domestic (DAR) Inpatient Hospital Treatment (IH)
Specific Locations
Non‐residential Placement/Program (N)
Counseling (CL) Day Treatment (DT) Aftercare (AC) Sex Offender Treatment (SXN) Support Groups (SG) Special Alcohol Programs (SA) Batterer’s Groups (BG) Community Work Service (CS) Sentencing to Service (STS) Victim/Offender Programs (VO)
Specific Locations CD Outpatient Safe Streets First Repeat Offender V/O Conferencing Mediation Circle Sentencing
March 2013 53
Financials (F) Restitution (RN)
Fines (FI) Surcharges (SU) Donations (DO) Detention Reimbursement (DR) Fees (FE)
Educational (E) Cognitive Skills (CG) Gambling (GBE) Anger Management (AM) Domestic Abuse (DAE) Conflict Management (CM) Independent Living Skills (IL) Alcohol/Chemical Education (AE) Impact Panels (AI) DUI Clinics (AD) Driver Improvement (DI) Gun Safety (GS) Theft (TF) Tobacco Awareness (TA) Educational Evaluations (EE) Fire Awareness (FA) Diversion Programming (DV)
Specific Locations/Types Expanded Life Choices Work Readiness IQ, LD, etc.
Assessments (A) Diagnostic/Psychiatric (DG) Chemical Assessments (CA) Rule Programs (CR) CD Evaluations (CE) Alcohol Problem Assessment (CP) Psychological Evaluations (PE) Anger/Violence (AV) Gambling (GBA) Sex Offender Assessment (SXA) Domestic Abuse (DAA)
Specific Locations/Types
General (G) Restrictive (RS) Home Electronic Monitoring (EM) County General Sanctions (GE) Specific Client Action (SCA) Testing (TE)
No Use/Abstain Curfew No Contact With Victim No Weapons Notify new arrests Regular PO Contact Permit to leave state, etc. Remain Law Abiding No Same/Similar Sex Offender Registration Essay, apology letter, etc. UAs/DNA/Polygraph
March 2013 54
March 2013 55
Condition Code Definitions Incarceration (I)
Commitments (CT): Commitments to the Dept of Corrections/Commissioner of Corrections. Local Incarceration (LI): Local incarceration, jails, etc.
Residential Placement Program (R)
Foster Homes (FH) Adults function as parents in family home. Group Homes (GH): Living environment not associated with treatment/programming. Halfway Homes (HH) Transitional living environment Long Term (LT) Juvenile – 90 days or longer; Adult – 30 days or longer. Residential Treatment Center (LR):
Treatment oriented and needs diagnostic label – 90 days or more for juveniles; 30 days or more for adult
Juvenile Institution (LJ): Correctional in nature – facility licensed by Department of Corrections – 90 days or more for juveniles; 30 days or more for adult.
Camps (LC): More consequence/punitive versus treatment; 90 days or longer for juveniles; 30 days or more for adult.
Short Term (ST) Juvenile up to 90 days; Adult up to 30 days. Residential Treatment Center (SR):
Treatment oriented and needs diagnostic label – less than 90 days stay for juveniles; less than 30 days for adults.
Juvenile Institution (SJ): Correctional in nature—facility Camps (SC): More consequence/punitive versus treatment; less than 90 days for
juveniles; less than 30 days for adults Shelter (SH) Temporary pending placement or disposition. Emergency Shelter (SE): Crisis oriented. Staff Shelter (SS): Family Shelter (SF): Sex Offender Treatment (SXR) Residential treatment facility appropriate for sex offenders. Chemical Dependency Inpatient Treatment (CD)
Residential treatment facility appropriate for individuals with chemical dependency issues.
Detention Court order holds/pending some action. Secure (DS): Locked facility; determined by license. Non‐secure (DN): Open setting; determined by license.
Domestic (DAR) Residential domestic treatment for offenders. Inpatient Hospital Treatment (IH) Critical care for psych problems.
Non‐Residential Placement/Program (N)
Counseling (CL) Includes all types, i.e. family, group, individual, etc. Day Treatment (DT) Physical setting for a period of hours, usually has educational components.
Individuals check‐in at the beginning of the day and checkout at the end of the day.
Aftercare (AC) Post treatment program. Implies that they have received primary treatment and monitors skills received in primary treatment in a community setting.
Sex Offender Treatment (SXN) Non‐residential treatment appropriate for sex offenders. Special Alcohol Programs (SA) Non‐residential programs appropriate for offenders with chemical
dependency issues. Batterer’s Groups (BG) Non‐residential treatment appropriate for offenders with violence issues.
Home Electronic Monitoring (EM) Both in lieu of and/or as a sanction. Community Work Service (CS) Both in lieu of and/or as a sanction. Sentence to Service (STS) Court ordered sanction, usually in lieu of jail time. Victim/Offender Programs (VO) Victim/offender programs, mediation, circle sentencing.
March 2013 56
Financial (F) Restitution (RN) Court ordered sanction. Fines (FI) Fine imposed by the Court; part of Court order. Surcharges (SU) All court‐assessed fees. Includes law library fee, criminal surcharge, etc. Donations (DO) Donations ordered by the Court. Detention Reimbursement (DR) Reimbursement of detention costs. Fees (FE) Fees defined/collected by the agency.
Educational (E)
Cognitive Skills (CG) Offender competency skills building programming; has educational component.
Support Groups (SG) Ongoing‐coping skills, i.e. AA. Gambling (GBE) Education program for offenders dealing with gambling issues. Anger Management (AM) Educational programs for offenders dealing with anger management issues. Domestic Abuse (DAE) Educational programs for offenders dealing with domestic issues. Conflict Management (CM) Educational programs for offenders dealing with conflict management issues. Independent Living Skills (IL) Educational programs which covers everyday living skills, i.e. Expanded Life
Choices, Work Readiness, etc. Alcohol/Chemical Education (AE) Impact Panels (AI) DUI Clinics (AD)
Educational programs for offenders dealing with alcohol/chemical issues. Educational programs for offenders where victims are involved. Educational programs for alcohol/driving offenders.
Driver Improvement (DI) Educational programs which covers defensive driving. Gun Safety (GS) Educational programs covering gun safety and proper use. Theft (TF) Educational programs covering theft, shoplifting, etc. Tobacco Awareness (TA) Educational programs appropriate for misdemeanor tobacco offenders. Educational Evaluations (EE) IQ, LD, etc. assessments. Fire Awareness (FA) Educational programs covering fire awareness, safety. Diversion Programming (DV) Educational programs covering issues related to status offenses/diversion
programs. Assessments (A)
Diagnostic (DG) Diagnostic and psychiatric assessments. Chemical Assessments (CA) General assessment category that is not a Rule, CE Eval or APAs. Rule Programs (CR) Rule 24/25 CD evaluations CD Evaluations (CE) Conducted by licensed chemical dependency counselors. Alcohol Problem Assessment (CP) Usually done internally/alcohol screenings done by agents. Psychological Evaluations (PE) Evaluations conducted by licensed psychologists. Anger/Violence Evaluations (AV) Assessments completed on offenders with anger management issues. Gambling (GBA) Assessments completed on offenders with gambling issues. Testing (TE) Court or Probation Officer ordered or mandated, i.e. DNA, UA, PBT etc. Sex Offender Assessments (SXA) Assessments completed on offenders charged with sex offenses. Domestic Abuse (DAA) Assessments conducted on offenders with domestic abuse
issues/charges. General (G)
Restrictive (RS) Sanctions that restrict the offender, i.e. no use, abstain, curfew, no contact with victim, no weapons, etc.
County General Sanctions (GE) Sanctions commonly/frequently ordered. County specific and identified, i.e. notify new arrest, remain law abiding, regular contact with probation officer, permission to leave state, etc.
Specific Client Action (SCA) Specific actions as ordered, i.e. essay, apology letter, sex offender registration etc.
March 2013 57
Relationships
1. Attorney
2. Aunt
3. Brother
4. Brother‐in‐Law
5. Business/Organization
6. Counselor
7. Cousin
8. Daughter
9. Ex‐husband
10. Ex‐wife
11. Father
12. Father‐in‐law
13. Foster child
14. Foster parent
15. Friend/Acquaintance
16. Granddaughter
17. Grandfather
18. Grandmother
19. Grandson
20. Guardian
21. Guardian ad litem
22. Husband
23. Insurance
24. LE/Government
25. Mother
26. Mother‐in‐law
27. School
28. Significant other
29. Sister
30. Sister‐in‐law
31. Son
32. Stepfather
33. Stepmother
34. Uncle
35. Wife
36. Other Contacts as needed
37. Other “in‐laws” as needed
Sealed and Expunged Records Change Last Name to SEALEDMMDDYYYY (month, day, and year order was given); leave First and Middle initials
Delete any identifying information such as Address, Phone, Social Security Number, Relationship, Employment, etc.
Leave Date of Birth
Agencies should develop their own internal criteria for handling other issues such as chronos, relationships/parents and other information contained in CSTS
For clients who have multiple cases and one is sealed or expunged, create a “dummy” client and move the sealed/expunged case information under that client to preserve the original and active client information.
Consecutive Probation Cases Use the following steps to enter consecutive probation cases:
1. Open the consecutive case in CSTS with a Pre‐Trial/Disposition and a Supervised‐Consecutive case service. 2. Add a line to the case status history with the future anticipated start date of probation (this date would be the
expiration date of the current case), Case Type of “Probation.” 3. In the Case Description field, type the words “CONSECUTIVE TO (File Number).” 4. Set up a reminder system to notify the agent/staff person before the date that the consecutive case will be
active. CONSECUTIVE CASE EXAMPLE: On 8/30/2012, John Doe is sentenced to probation on file 72‐CR‐12‐344 for five years
and consecutive probation on file 72‐CR‐12‐350. The first file (72‐CR‐12‐344) would be entered as a typical probation
case. The second file (72‐CR‐12‐350) would be added with Start Date of 8/30/2012 with the case type of Pre‐
Trial/Disposition and a case service of Supervised‐Consecutive. A second line would be added in the Case Status History
with Start Date of “8/30/2017” which would be the expiration date of the first case file. Note: CSTS will validate that
you intend to enter a future date; click “Yes” to confirm. Example of the case status history for a consecutive case:
The Case Description would start with “CONSECUTIVE TO…” Example:
Case Status History Codes Case Service (May be appended) CR Conditional Release This service is used when the offender has been placed on pre‐
trial/disposition by the court before being sentenced or convicted. (Adult only)
DT Detention This service is used when a juvenile has been placed in detention before a formal court appearance. (Juvenile only)
I Investigation This generic category is for those jurisdictions who do not detail types of investigations or for those services not detailed below. (Adult ‐ i.e. Request for Agent Assignment; or Juvenile ‐ i.e. I&R, Certification Study, EJJ)
IB Investigation‐Bail Evaluation This service is used for all bail evaluations. (Adult only) IP Investigation‐PSI This service is used for all pre‐sentence investigations, including
worksheets only, as well as post‐sentence investigations. (Adult or Juvenile)
IT Investigation‐Transfer This service is used for all incoming transfer investigations. (Adult or Juvenile)
IW Investigation‐Warrant This service is used when a warrant has been issued while the offender is in an investigative service.
MN Monitoring This service is used when an offender has NOT been placed on probation, but there are dispositions or activities to be tracked‐‐includes Diversion. (Adult or Juvenile)
S Supervised This generic category is for those jurisdictions who do not detail types of supervision or for those services not detailed below.
SA Supervised‐Administrative This service is used when an offender has been placed on probation with dispositions or activities to be tracked. (Adult or Juvenile)
SC Supervised‐Conditional Release This service is used for special category offenders who have been released from the institutions on supervised release and have completed the imposed sentence. They were convicted in violation of 609.342, 609.343, 609.344, or 609.35. If it was the first offense, they are ordered on conditional release for 5 years; if it was their second conviction, they have an additional 10 years imposed. (Adult only)
Supervised‐Consecutive (SCN) For use in tracking consecutive cases with Case Type of Pre‐Trial. See “Consecutive Probation Cases.”
Supervised‐Traditional (ST) This service is used for offenders who have been required to have contact with their probation officer. (Adult or Juvenile)
Supervised‐Warrant (SW) This service is used when a warrant has been issued while the offender has a supervision service. (Adult or Juvenile)
Transfer Out (XF) This service is used when an offender was originally sentenced in your county, but has been transferred to another jurisdiction for supervision.
Transfer Out Intrastate (XFTRI) This service is used when an offender was originally sentenced in your county, but has been transferred to another county within Minnesota. Mapped to S3 Code of TRI.
Transfer Out Interstate (XFTRO) This service is used when an offender was originally sentenced in your county, but has been transferred to another state outside of
Minnesota. Mapped to S3 Code of TRO.
Case Type (Do Not Append) CO Court Ordered Service (CO) Used for adult and juvenile non‐probation cases when the court has
ordered some form of follow‐up or activity, post‐sentence. Case data NOT sent to S3.
COS3 Court‐Ordered Service sent to S3 (COS3)
Used for adult and juvenile non‐probation cases where the Court has ordered some form of follow‐up or activity, post‐sentence, where case data IS sent to S3. Sending county would receive notification of police activity on that individual.
DI Diversion (DI) This type is used when there has been no formal court action. (Adult and Juvenile)
PT Pre‐Trial/Disposition (PT) This type is used when there has been some contact with or service provided before: 1) a sentence or conviction for an adult, or 2) a disposition for a juvenile.
PR Probation (PR) This type is used when the court has ordered probation. (Adult and Juvenile)
SR Supervised Release/Parole (SR)
This type is used when the offender has been released from a state institution and is supervised locally or under investigation for supervision. (Adult and Juvenile)
CI Civil (CI) Civil court ordered actions and supervision.
Appendix
Revision Date
New Standards since previous Standards Manual publication (2008)
June 2011 Open a New Client: When an open juvenile offender receives a new adult charge/conviction, a new adult client will be opened. The active juvenile client will also remain open. Chronos, documents, etc., should be linked to the appropriate adult or juvenile client. This separation of juvenile/adult data allows for clean transfer of data, should the client be transferred. Chrono Code: A default chrono code of XF was added for all chronos being sent to a receiving county. Case Type: A new case type of COS3 was added for Court Ordered Service to be shown in S3. Use for court‐ordered cases the county wants to appear in S3, to facilitate email notifications of police stops. Addresses: Pre‐defined Facility Address should be set up for “No Permanent Address” and “Deported”. These addresses should be used when appropriate. Locked‐down Tables: Certain tables were locked down as part of the Intrastate Transfer Module. This allows flow of data from one county to another during the transfer process. Agent Work: Mental Health Outcome codes have been defined. They are: MHC Mental Health Screening Completed
MHD MH Screen not done because Diagnostic assessment was completed in last 6 months
MHP MH Screen not done because child already under care of MH Professional
MH6 MH Screen not done because child screened within last 6 months
MHR MH Screen not done because parent Refused
MHU MH Screen not done because Unable to locate
MHCL MH Screen not done because case Closed within 30 days
June 2012 1. CASE STATUS HISTORY CODES: Transfer Case Service TRI and TRO codes
Instead of mapping all transfer case services to TRA, the Standards Committee recommends:
1. CSTS Code: XFTRI mapped to S3 Code of TRI (Transferred with‐in MN) 2. CSTS Code: XFTRO mapped to S3 Code of TRO (Transferred Out of State)
‐Rationale: In order to receive Police reports on clients, the TRI and TRO codes need to be used. We are
now transferring from CSTS to CSTS; we should have codes that match up in the various systems.
Counties using only TRA are showing inconsistency with counties who are choosing TRI and TRO.
2. CONDITION CODES: Deleted the statement “there must be a dash between type and group codes”
3. CASES‐Offense Registerable Checkbox: add notation “*does not reflect history of offenses where the
offense would become registerable.”
4. ADDRESSES‐Pre‐Defined Facilities: Add ICE‐Deported and ICE‐Awaiting Deportation to the predefined
addresses in CSTS.
5. CASES‐Case Number: Verbiage added to the Supervised Release Case Numbers: “Do not add the County Code to the front of a Transferred Supervised Release case. If specification is
needed, use MNCIS case number to track county.”
March 2013 1. Reference Tables that are locked down: (* indicates new reference table with 2013 release)
a. Address Direction
b. Address Secondary Unit Type
c. Address Suffix
d. Address Supplemental Type
e. Alert Level
f. Alert Type*Adding Substance Use and Mental Health
g. Alias Type
h. Compensation Unit
i. Condition Authority
j. Education Level
k. Education Status
l. Eye Color
m. Hair Color
n. Income Source*
o. Language
p. Living Arrangements*
q. Marital Status Type
r. Offense Level
s. Professional Type*
t. State
u. Stay Type (Adult)
v. Telephone Type
w. Substance Category*
x. Test Type*
2. 2013 Release: a. Address Verified Date field: (January 2012) (include new screenshot of Address) The Verified
Date field is defined as the date the address was verified using one or more of the following suggested methods:
i. Home Visit ii. Mail Received iii. Drivers License iv. Property Search
b. Previous Residency and State: (January 2012) Defined as historically significant residence prior to supervision.
3. SSN: (July 2012) If a client does not have a social security number, then leave the SSN field blank. 4. Offense Level: felony offense sentenced as a gross misdemeanor: Case offense level is the highest
severity offense level. Examples: a. Felony level charge results in a gross misdemeanor conviction; case offense level is a gross
misdemeanor b. Case offenses include felony theft and Misdemeanor DWI; case offense level is felony c. Felony level case with a Stay of Imposition; at the time of discharge the case offense level
remains a Felony in CSTS. 5. Predatory Offender Registration (POR) Bucket: (August 2012) BCA/POR Expiration Date: The date that
is listed in the BCA’s Predatory Offender Registration website. For those with lifetime registration requirement, use 12/31/9999 as the expiration date.
6. Relationships: (January 2013) add “Counselor” to the Relationships listing. 7. Consecutive Probation Cases: (August 2012 & modified by Executive Committee February 2013) Use
the following steps to enter consecutive probation cases: a. Open the consecutive case in CSTS with a Pre‐Trial/Disposition and a Supervised‐Consecutive
case service. b. Add a line to the case status history with the future anticipated start date of probation (this
date would be the expiration date of the current case), Case Type of “Probation.” c. In the Case Description field, type the words “CONSECUTIVE TO (File Number).” d. Set up a reminder system to notify the agent/staff person before the date that the consecutive
case will be active.
CONSECUTIVE CASE EXAMPLE: On 8/30/2012, John Doe is sentenced to probation on file 72‐CR‐12‐
344 for five years and consecutive probation on file 72‐CR‐12‐350. The first file (72‐CR‐12‐344)
would be entered as a typical probation case. The second file (72‐CR‐12‐350) would be added with
Start Date of 8/30/2012 with the case type of Pre‐Trial/Disposition and a case service of Supervised‐
Consecutive. A second line would be added in the Case Status History with Start Date of
“8/30/2017” which would be the expiration date of the first case file. Note: CSTS will validate that
you intend to enter a future date; click “Yes” to confirm.
Example of the case status history for a consecutive case:
The Case Description would start with “CONSECUTIVE TO…”
Example:
8. Case Service: (February 2013) Add Supervised‐Consecutive (SCN) to menu of case services.
9. Condition Codes: (August and September 2012) a. Move “Testing (TE)” from “Assessments” category to “General” category. b. Move “Support Groups (SG)” from “Educational” category to “Non‐Residential” category. c. Move “Home Electronic Monitoring (EM)” from “Non‐residential” category to “Restrictive”
category. 10. Case Convicted/Sentence Date Fields:(January 2013)
Juvenile cases with an original Stay of Adjudication disposition, but later Adjudicated delinquent:
It is local agency discretion whether to populate the convicted and sentence date fields
with the Adjudicated Delinquent disposition date or to leave the sentence date as the
Stay of Adjudication disposition date.
11. Conditions – Diversion: (January 2013) add a Condition Code Definition for Diversion Programming as listed in the 2000 version of the Standards Manual, "Educational programs covering issues related to status offenses/diversion programs."