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Event Planning Are you mad? Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Event Planning Are you mad?
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Who’s this guy?
• UL Lifesaving Club • UL Clubs & Socs ExecuPve • UL Ents Crew & Events
– a few years back. . .
• Events & MarkePng Manager, DIT Students’ Union for 5+ years
– up to a couple of years ago
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Ya? What else?
• Irish Safety InsPtute – Witnness / Oxegen / EP / Slane / Phoenix Park – College events – Europa Cup Final 2011 – London Olympics 2012 – Team Ireland Homecoming / EucharisPc Congress / Fleet Expo
• Cuckoo Events – Event Management / Event ProducPon / Event Safety / PaintGlow / Foam ParPes / Themed Events
– Gathering 2013 / Charity Events – Upcoming events. . .
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Ideas / Concept GeneraBon
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Event Planning -‐ where to start?
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
So what’s in an Event Plan?
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Safety Policy
General Event info
Structures & FaciliPes
Crowd Management
Venue Medical Plan
Fire Safety Traffic / Transport Plan
Emergency Procedures CancellaPon Policy
Controls & Comms
Environmental
Tests & InspecPons
Appendices
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Post Event
EvaluaPon Feedback
ImplementaPon
Running the event ProducPon management
Organising the Event
Event preparaPon Stakeholder liaison Build
Detailed Planning
Budget LogisPcs Running Order ProducPon schedule
Drab Outline Plan
Stakeholders Date & Venue Permissions Staff Costs
ObjecPves
Goals Proposal Team
Planning Flowchart
What’s the one element that is
DEFINITELY involved in any event?
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Risk Assessments
Why put ourselves through it?
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Smiley faces! Happy people! Fada, Gamesmaker, London Olympics 2012
Running the Event
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Review
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Review
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Review
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Top Tips
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
• You can NOT start planning EARLY ENOUGH • Schedule • 20% miscellaneous • Supplier relaPonships are KEY • Be different • Review
The Toppest Tip
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Photo Credit: hjp://www.flickr.com/photos/lumaxart/2137737248/
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Stuff
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
• Risk Assessment Matrix • Events Scheduling Doc • Sample Event Planning Guidelines Doc contents
• Simple Event Planning Flowchart • Sample Event Plan Contents x 2 • PresentaPon
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Mark Breen P: 01 6401575 M: 086 823 3377 E: [email protected]
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
? Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T:
@CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Mark Breen P: 01 6401575 M: 086 823 3377 E: [email protected]
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
