Curriculum Inventory Administrators’ GroupJanuary 14, 2015

Terri Cameron

• Update on CI XML Standard Revision• Update on CI Standardized Vocabulary Revision• Update on CI to ASSET Pre-population• Update on CI Reports• Spring Conference Workshop/Presentation Schedule• Medical School Highlight• Other updates from participants• Next meeting: Wednesday, February 11, 1 pm ET

Agenda

• Issues under discussion:• Use cases and issues related to the use of Academic levels• Use cases and issues related to Modeling clerkships• Discuss best practices around documenting flipped

classrooms• Issues around reporting start and end dates and goal of

developing comprehensive report for every academic level

• Detailed notes of discussions at: http://www.medbiq.org/curriculum_inventory

• To join the monthly discussions, send a request to Valerie Smothers <vsmothers@jhmi.edu>

Update on CI XML Standard Revision

Resources (Current Standardized Vocab Highlighted in Yellow) 2012-2013 2013-2014 Resources (Current Standardized Vocab Highlighted in

Yellow) 2012-2013 2013-2014

AV - SmartBoard 1 Panel 3 1

AV Assistance Required 1 Panel discussions 21 1

Animal Lab Specimens 1 Personal Laptop 1

Attendance Tracker 1 Personality/leadership test/profile (disc) 6 1

Audience Response System   30 Plastinated Specimens 2 9

Audio   20 Printed Materials (or Digital Equivalent)   38

Cadaver 1 31 Real Patient 16 39

Clinical Correlation   28 Record (EHR/EMR) 1

Distance Learning - Asynchronous5

22 Scenarios 1

Distance Learning - Synchronous14

10 Searchable Electronic Database 

25

Educational Technology   36 Simulator (Harvey) 3 1

Electronic Health/Medical Record (EHR/EMR) 20 Speakers 1

Exam - Institutionally Developed, Written/ Computer-based 1 Standardized/Simulated Patient (SP)

1036

Film/Video   37 Task Trainer 1 22

Inanimate Models 1 Theater Project 1

Key Feature 2 7 Ultrasound 9 1

Mannequin 9 25 Ventilator 1 1

Medical equipment 19 2 Virtual Patient 1 19

Museum 1 1 Virtual/Computerized Laboratory 1 27

Other 1 Wet Laboratory   24

Update on CI Standardized Vocabulary Revision

Keywords/Methods Uploaded as Resources 2012-2013 2013-2014

Anatomy 8 

Biology of Cells 1 

inanimate models 1 

Palliative Care 1 

Simulator (Harvey) 3 

Small group discussion with facilitator25

1

Small group discussion with mentor of a project review

1

1

Women's Health 1 

Written assignments8

1

Update on CI Standardized Vocabulary Revision

• Planning for 2018-2019 Accreditation Cycle

• Working on possible standardization of terminology between LCME and CI• Year vs Academic Level• Clerkships not in ‘Year 3’

• Will be holding focus groups to share specific examples and get input from schools

Update on CI to ASSET Pre-population

Update on CI Reports

Update on CI Reports

• Pre-conference Workshop, MedAPS Update, small group discussions, and focus groups at most meetings:• AACOM• CCME• CGEA• GIR• IAMSE• MedBiquitous• NEGEA• SGEA• WGEA

Spring Conference Workshop/Presentation Schedule

Medical School Highlight

Oakland University William Beaumont School of Medicine

                        

Robin Rivest is the Director of Curriculum Data Management at Oakland University, William Beaumont School of Medicine. Her primary roles include overseeing the data used for mapping the medical education curriculum and assessing the quality of the educational program, as well as ensuring curricular and outcomes data required by accrediting bodies is collected, stored, and presented in the appropriate digital formats. She is also responsible for authoring reports regarding the quality of the curriculum as it pertains to the students and alumni of the School of Medicine.

Curriculum InventoryAdministrator’s Group

Topics to Share

• Curriculum data elements• System overview• Process for data collection• Interaction with Course/Clerkship Directors• Mapping considerations

Curriculum Data Elements

• Competencies – PCRS• School Objectives• Keyword List• Course and Clerkship Objectives – Coded for Knowledge, Skills,

and Attitudes• Established mapping relationships for all levels of objectives

System Overview

• OASIS is our curriculum software system– Implemented Q1 of 2013– Uses include curriculum inventory, scheduling (including

lottery), course and clerkship evaluations, patient logs, clinical performance evaluations, and reporting for all of the above

• Moodle – Learning Management System• iSEEK - embedded web application that enables students,

faculty, and staff to perform “smart” content searches in Moodle

Process for Data Collection

• Establish data scope, inputs, sources, and roles– All M1 & M2 Courses; All M3 & M4 Clerkships and Sub-Internships; Electives are

out-of-scope at this time– Course inputs for setup (name, number, dates, student groups, objectives,

access, short name, color coding for calendar) – Event inputs include 29 data fields; we use 21– Data sources – Moodle, Syllabi, Course and Clerkship Directors (as needed)– Course/Clerkship Directors own and provide the data; Medical Education inputs

data into OASIS

Interaction with Course/Clerkship Directors

• Develop all Course/Clerkship Level Objectives– Start with a verb– Include the common threads, i.e., professionalism– Coded by knowledge, skills, and attitudes– Map up to at least 1 School Objective

• Ensure the development and consistency of all Event Objectives and keywords – work with other faculty– Start with a verb – Consider no more than 5 per instructional hour– Each one maps to at least 1 Course/Clerkship Level

Objective

Interaction with Course/Clerkship Directors - Continued

• Compare current academic year objectives to previous academic year objectives – note any changes

• Work with Directors for new or modified objectives to map or re-map, keywords, etc.

• Create a report called the ‘Course/Clerkship Map’ for their validation of the data prior to the submission for CI

• Once uploaded to CI, send out various report versions for their final data validation and approval for final submission

Mapping Considerations

• Perform analysis of horizontal and vertical mapping– School objectives should all map to at least 1

Course/Clerkship objective– Likewise Course/Clerkship objectives should all be mapped

to at least 1 session objective– What’s the breakdown of Knowledge, Skills, and Attitudes?

• Mapping consistency – – Does a common course objective map to the same school

objective? – Does the mapping of an objective that hasn’t changed stay

the same or can the mapping change?

Other updates from participants

• Wednesday, February 11, 1 pm ET

• (Second Wednesday of each month, 1 pm ET)

Next meeting:

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