August 2015
FCST Estimate
August 2015
Actuals
August 2014
Actuals
Variance-
August 2015
Actuals to
Estimate Explanation of Variance
Revenue:
1.010 - General Property Tax (Real Estate) -$ 1,208,768$ 1,990,000$ 1,208,768$
timing of tax advances/settlements from Cuyahoga and
Summit Counties, Cuyahoga settled in AUG for FY16 vs OCT
for FY15
1.020 - Tangible Personal Property Tax -$ 108,994$ -$ 108,994$
timing of tax advances/settlements from Cuyahoga and
Summit Counties, Cuyahoga settled in AUG for FY16 vs OCT
for FY15
1.035 - Unrestricted Grants-in-Aid 136,799$ 154,765$ 159,040$ 17,966$
monthly payments from ODE based on 1/12 of prior FY at
start of new school year--will revise monthly estimates for
OCT2015 FCST 1.040 - Restricted Grants-in-Aid -$ 1,057$ 742$ 1,057$
1.050 - Property Tax Allocation -$ -$ -$ -$ 1.060 - All Other Operating Revenues 52,000$ 49,629$ 48,257$ (2,371)$
1.070 - Total Revenue 188,799$ 1,523,213$ 2,198,039$ 1,334,414$
Other Financing Sources:
2.050 - Advances In -$ 730,731$ -$ 730,731$ returned advances from grant funds per Board approval on
8/27/15 2.060 - All Other Financing Sources 52$ 12$ -$ (40)$
2.080 Total Revenue and Other Financing Sources 188,851$ 2,253,956$ 2,198,039$ 2,065,105$
Expenditures:
3.010 - Personnel Services 531,116$ 443,393$ 447,554$ 87,723$ timing, FY16 estimate and monthly cash flows to be revised
for OCT FCST 3.020 - Employees' Retirement/Insur. Benefits 178,123$ 170,465$ 176,129$ 7,658$
3.030 - Purchased Services134,898$ 196,426$ 133,223$
(61,528)$ timing, FY16 estimates based on historical monthly
percentages 3.040 - Supplies and Materials 44,826$ 54,004$ 37,386$ (9,178)$ 3.050 - Capital Outlay 22,124$ 20,103$ 25,243$ 2,021$
3.060 - Intergovernmental 71,181$ 76,582$ 71,181$ (5,401)$
4.300 - Other Objects 3,650$ 40,515$ 3,650$ (36,865)$
timing, Cuyahoga County tax settlement and related charges
in AUG in FY16 vs OCT in FY15, estimates based on historical
monthly percentages
4.500 - Total Expenditures 985,918$ 1,001,488$ 894,366$ (15,570)$
Other Financing Uses:
5.010 - Operating Transfers-Out -$ 300,000$ -$ (300,000)$
Transfer to PI fund 003 in AUG for FY16 vs OCT in May2015
FCST
5.020 - Advances Out -$ 607,749$ -$ (607,749)$ Advances approved by BOE at July 2015 meeting processed in
August
5.050 - Total Expenditures and Other Financing Uses 985,918$ 1,909,237$ 894,366$ (923,319)$
Surplus/(Deficit) for Month (797,067)$ 344,719$ 1,303,673$ 1,141,786$
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Forecast Comparison - General Operating Fund - August 2015
Cuyahoga Valley Career Center
Current
FYTD FCST
Estimate
Current
FYTD Actuals
Prior FYTD
Actuals
Variance-
Current FYTD
Actual to Explanation of Variance
Revenue:
1.010 - General Property Tax (Real Estate) 4,548,638$ 4,226,103$ 4,268,000$ (322,535)$
timing of tax advances/settlements from Cuyahoga and
Summit Counties, Cuyahoga settled in AUG for FY16 vs OCT
for FY15
1.020 - Tangible Personal Property Tax -$ 108,994$ -$ 108,994$
timing of tax advances/settlements from Cuyahoga and
Summit Counties, Cuyahoga settled in AUG for FY16 vs OCT
for FY15
1.035 - Unrestricted Grants-in-Aid 273,560$ 292,606$ 297,055$ 19,046$
monthly payments from ODE based on 1/12 of prior FY at
start of new school year--will revise monthly estimates for
OCT2015 FCST
1.040 - Restricted Grants-in-Aid -$ 2,114$ 1,484$ 2,114$
1.050 - Property Tax Allocation -$ -$ -$ -$
1.060 - All Other Operating Revenues 55,000$ 52,284$ 50,933$ (2,716)$
1.070 - Total Revenue 4,877,198$ 4,682,101$ 4,617,472$ (195,097)$
Other Financing Sources:
2.010 - Proceeds from Sale of Notes -$ -$ -$ -$
2.050 - Advances In 10,900$ 730,731$ -$ 719,831$ returned advances from grant funds per Board approval on
8/27/15
2.060 - All Other Financing Sources 126$ (4)$ 919$ (130)$
2.080 Total Revenue and Other Financing Sources 4,888,224$ 5,412,828$ 4,618,391$ 524,604$
Expenditures:
3.010 - Personnel Services 1,191,116$ 932,415$ 957,921$ 258,701$
timing, FY16 estimate and monthly cash flows to be revised
for OCT FCST
3.020 - Employees' Retirement/Insur. Benefits 348,888$ 341,799$ 351,729$ 7,089$
3.030 - Purchased Services 247,941$ 324,664$ 269,467$ (76,723)$ timing, FY16 estimates based on historical monthly 3.040 - Supplies and Materials 76,538$ 77,584$ 77,352$ (1,046)$
3.050 - Capital Outlay 30,811$ 30,477$ 25,243$ 334$
3.060 - Other Intergovernmental 187,137$ 157,533$ 164,015$ 29,604$
timing, FY16 estimate and monthly cash flows to be revised
for OCT FCST
4.300 - Other Objects 49,596$ 46,006$ 42,485$ 3,590$
4.500 - Total Expenditures 2,132,027$ 1,910,478$ 1,888,212$ 221,549$
Other Financing Uses:
5.010 - Operating Transfers-Out -$ 300,000$ -$ (300,000)$ Transfer to PI fund 003 in AUG for FY16 vs OCT in May2015
5.020 - Advances Out -$ 607,749$ -$ (607,749)$ Advances approved by BOE at July 2015 meeting processed in
August
5.050 - Total Expenditures and Other Financing Uses 2,132,027$ 2,818,227$ 1,888,212$ (686,200)$
Surplus/(Deficit) FYTD 2,756,197$ 2,594,601$ 2,730,179$ (161,596)$
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Cuyahoga Valley Career Center
Forecast Comparison - General Operating Fund - August 2015
Federal
Unrestricted Property Restricted
2015 - 2016 Real Personal Other Grants- Tax Grants- Non- Total
Estate Property Interest Local in-Aid Allocation in-Aid Operating* Revenue
July 3,017,335 - 1,253 1,402 - 137,841 - 1,057 (16) 3,158,872
August 1,208,768 108,994 12,532 37,097 - 154,765 - 1,057 730,743 2,253,956
-
September - - - - - - - - - -
October - - - - - - - - - -
November - - - - - - - - - -
December - - - - - - - - - -
January - - - - - - - - - -
February - - - - - - - - - -
March - - - - - - - - - -
April - - - - - - - - - -
May - - - - - - - - - -
June - - - - - - - - - -
Totals $4,226,103 $108,994 $13,785 $38,499 $0 $292,606 $0 $2,114 $730,727 $5,412,828
% of Total 78.08% 2.01% 0.25% 0.71% 0.00% 5.41% 0.00% 0.04% 13.50%
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Cuyahoga Valley Career Center
*Non-Operating Revenue includes advances in, and refund of prior year expenditures.
Revenue Analysis Report - General Operating Fund Only - FY16Local Revenue State Revenue
Taxes
2015-2016 Other- Non- Total
Salaries Benefits Services Supplies Equipment Intergov. Dues/Fees Operating* Expenses
July 489,022 171,334 128,238 23,580 10,374 80,951 5,491 - 908,990
August 443,393 170,465 196,426 54,004 20,103 76,582 40,515 907,749 1,909,237
September - - - - - - - -
October - - - - - - - -
November - - - - - - - -
December - - - - - - - -
January - - - - - - - -
February - - - - - - - -
March - - - - - - - -
April - - - - - - - -
May - - - - - - - -
June - - - - - - - -
TOTALS $932,415 $341,799 $324,664 $77,584 $30,477 $157,533 $46,006 $907,749 $2,818,227
% of Total 33.09% 12.13% 11.52% 2.75% 1.08% 5.59% 1.63% 32.21%
*Non-Operating expenses include advances and transfers out.
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Expenditure Analysis Report - General Operating Fund - FY16
Cuyahoga Valley Career Center
Operating Fund includes General Fund (001) only for FY2016
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Beginning Monthly Fiscal Year Monthly Fiscal Year Current Unencumbered
Fund Fund Name Balance Receipts To Date Expenditures To Date Fund Current Fund
7/1/2015 Receipts Expenditures Balance Encumbrances Balance
001 General Fund $13,706,894.88 $2,253,957.13 $5,412,828.16 $1,909,237.21 $2,818,228.01 $16,301,495.03 $882,292.10 $15,419,202.93
003 Permanent Improvement $782,833.96 $300,000.00 $300,000.00 $101,424.15 $126,214.75 956,619.21 $669,852.02 286,767.19
006 Food Service $13,316.08 $14,365.40 $14,945.28 $3,607.84 $5,530.84 22,730.52 $14,750.00 7,980.52
008 Endowment $257,330.66 $10.96 $21.92 $0.00 $0.00 257,352.58 $0.00 257,352.58
009 Uniform School Supplies $31,752.65 $42,517.00 $45,634.00 $29,546.83 $31,263.24 46,123.41 $13,606.28 32,517.13
011 Rotary-Special Services $85,518.44 $0.00 $741.60 $42.13 $571.76 85,688.28 $9,343.55 76,344.73
012 Adult Education $145,964.53 $805,487.42 $842,267.92 $503,726.82 $615,855.85 372,376.60 $32,226.09 340,150.51
018 Public School Support $518,174.25 $10,655.04 $15,451.18 $8,140.60 $33,105.20 500,520.23 $21,676.87 478,843.36
019 Other Grants $1,023.51 $0.00 $0.00 $0.00 $0.00 1,023.51 $0.00 1,023.51
022 District Agency $27,237.59 $189,191.07 $194,255.71 $202,623.33 $205,341.70 16,151.60 $0.00 16,151.60
031 Underground Storage Tank $33,000.00 $0.00 $0.00 $0.00 $0.00 33,000.00 $0.00 33,000.00
200 Student Managed Activity $51,812.17 $1,478.25 $1,873.65 $307.04 $8,583.84 45,101.98 $1,609.64 43,492.34
451 Data Communications $2,700.00 $0.00 $0.00 $2,700.00 $2,700.00 0.00 $0.00 0.00
461 Vocational Education Enhancements $0.00 $4,000.00 $4,000.00 $6,000.00 $6,000.00 (2,000.00) $0.00 (2,000.00)
466 Straight A Grant $160,822.25 $233,922.09 $233,922.09 $248,039.42 $395,156.96 (412.62) $0.00 (412.62)
499 Miscellaneous State Grants $34.64 $0.00 $0.00 $34.64 $34.64 0.00 $0.00 0.00
524 Carl Perkins Grants $110.49 $466,802.20 $466,802.20 $500,433.52 $500,433.52 (33,520.83) $26,967.09 (60,487.92)
573 Title V Innovative Education Programs $8,910.30 $0.00 $0.00 $8,910.30 $8,910.30 0.00 $0.00 0.00
590 Improving Teacher Quality Title II-A $0.00 $2,213.90 $2,213.90 $2,213.90 $2,213.90 0.00 $0.00 0.00
Grand Totals (ALL Funds) $15,827,436.40 $4,324,600.46 $7,534,957.61 $3,526,987.73 $4,760,144.51 $18,602,249.50 $1,672,323.64 $16,929,925.86
Cuyahoga Valley Career Center
FINSUMM Financial SummaryAugust 31, 2015
This report is a listing of all grant funds authorized and/or received throughout the 2015/2016 fiscal year.
Authorized Monthly Amount Amount
Fund Description Amount Amount Received Received
Received FY-to-date Project-to-date
State Grants
451/9016 Network Connectivity Subsidy $0.00 $0.00 $0.00 $0.00
461/9016 High Schools That Work FY16 $4,000.00 $0.00 $0.00 $0.00
466/9015 Ramtec Straight A $247,655.00 $233,922.09 $233,922.09 $233,922.09
Total State Funds $251,655.00 $233,922.09 $233,922.09 $233,922.09
Federal Grants
524/9015 Carl D. Perkins Secondary FY15 $293,698.78 $31,527.24 $31,527.24 $293,638.78
524/9016 Carl D. Perkins Secondary FY16 $287,344.08 $0.00 $0.00 $0.00
524/9025 Carl D. Perkins Adult FY15 $103,642.12 $54,611.17 $54,611.17 $103,642.12
524/9026 Carl D. Perkins Adult FY16 $93,319.71 $0.00 $0.00 $0.00
590/9015 Title II-A Improving Teacher Quality FY15 $1,129.00 $1,129.00 $1,129.00 $1,129.00
590/9016 Title II-A Improving Teacher Quality FY16 $1,084.90 $0.00 $0.00 $0.00
Total Federal Funds $780,218.59 $87,267.41 $87,267.41 $398,409.90
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Approved Funds for 2015/2016
Cuyahoga Valley Career Center
I N I T I A L A D V A N C E I N F O R M A T I O N ADVANCE RETURN
Date FROM TO Fund Date
Approved Fund Fund Name Amount Returned Amount
6/24/2015 001 009/0000 Uniform School $13,000.00 $0.00
Supplies
6/24/2015 001 022/9006 Section 125 - $10,000.00 8/29/2015 $10,000.00
Non-Union
6/24/2015 001 466/9015 Ramtec-Straight $247,655.00 8/29/2015 $247,655.00
A Grant
9/25/2014 & 001 524/9015 Carl Perkins $31,587.24 8/29/2015 $31,587.24
6/24/2015 Secondary FY15
9/25/2014 001 524/9025 Carl Perkins $54,611.18 8/29/2015 $54,611.18
Adult FY15
9/25/2014 001 590/9015 Title II-A FY15 $1,129.00 8/29/2015 $1,129.00
7/23/2015 001 590/9016 Title II-A FY16 $1,084.90 8/29/2015 $1,084.90
7/23/2015 001 524/9026 Carl Perkins $93,319.71 8/29/2015 $93,319.71
Adult FY16
7/23/2015 001 524/9016 Carl Perkins $287,344.08 8/29/2015 $287,344.08
Secondary FY16
7/23/2015 001 461/9016 High Schools $4,000.00 8/29/2015 $4,000.00
That Work FY16
7/23/2015 001 012/0000 Adult Education $200,000.00 $0.00
8/27/2015 001 006/0000 Food Services $10,000.00 $0.00
8/27/2015 001 009/0000 Uniform School $12,000.00 $0.00
Supplies
$0.00
$0.00
$965,731.11 $730,731.11
Advances Outstanding $235,000.00
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Cuyahoga Valley Career Center
as of 08/31/15
TOTAL Advances for 2015-2016
Record of Advances for 2015/2016
FINSUM Balance 18,602,249.50$
Bank Balance:
PNC Income Checking 78,712.80
Huntington National Bank 147,705.47
FirstMerit Bank: Holding 1,003,060.45
KeyBank 4,677,479.82
FirstMerit Bank: Sweep 2,125,000.00
PNC Money Market 2,018,274.32
10,050,232.86$
Investments:
U.S. Bank: Red Tree Investments Managed
Portfolio 8,778,860.73
8,778,860.73$
Petty Cash:
Administrative Office 1,500.00
1,500.00$
Change Fund:
-
-
-
-
-$
Less: Outstanding Checks (228,721.09)$
Outstanding Deposits/Other Adjustments:
Monies in transit 377.00
377.00$
Bank Balance 18,602,249.50$
Variance -$
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Cuyahoga Valley Career Center
Cash Reconciliation
August 31, 2015
August 31, 2015
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Prior FY FYTD MTD FYTD FYTD
FYTD Carryover FYTD Actual Actual Current Unencumbered Percent
Fund Appropriated Encumbrances Expendable Expenditures Expenditures Encumbrances Balance Exp/Enc
001 General Fund $14,634,805.00 $651,276.20 $15,286,081.20 $2,818,228.01 $1,909,237.21 $882,292.10 11,585,561.09 24.21%
003 Permanent Improvement $300,000.00 $782,626.77 $1,082,626.77 $126,214.75 $101,424.15 $669,852.02 286,560.00 73.53%
006 Food Service $131,175.00 $0.00 $131,175.00 $5,530.84 $3,607.84 $14,750.00 110,894.16 15.46%
008 Endowment $18,000.00 $0.00 $18,000.00 $0.00 $0.00 $0.00 18,000.00 0.00%
009 Uniform School Supplies $70,000.00 $31,704.70 $101,704.70 $31,263.24 $29,546.83 $13,606.28 56,835.18 44.12%
011 Rotary-Special Services $42,370.00 $2,162.99 $44,532.99 $571.76 $42.13 $9,343.55 34,617.68 22.27%
012 Adult Education $1,662,920.00 $17,285.10 $1,680,205.10 $615,855.85 $503,726.82 $32,226.09 1,032,123.16 38.57%
018 Public School Support $467,920.00 $34,434.38 $502,354.38 $33,105.20 $8,140.60 $21,676.87 447,572.31 10.91%
019 Other Grants $11,023.51 $0.00 $11,023.51 $0.00 $0.00 $0.00 11,023.51 0.00%
022 District Agency $895,100.00 $0.00 $895,100.00 $205,341.70 $202,623.33 $0.00 689,758.30 22.94%
031 Underground Storage Tank $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00 #DIV/0!
200 Student Managed Activity $166,100.00 $9,395.71 $175,495.71 $8,583.84 $307.04 $1,609.64 165,302.23 5.81%
451 Data Communications $2,700.00 $0.00 $2,700.00 $2,700.00 $2,700.00 $0.00 0.00 100.00%
461 Vocational Education Enhancements $10,000.00 $0.00 $10,000.00 $6,000.00 $6,000.00 $0.00 4,000.00 60.00%
466 Straight A Grant $15,960.00 $147,273.32 $163,233.32 $395,156.96 $248,039.42 $0.00 (231,923.64) 242.08%
499 Miscellaneous State Grants $34.64 $0.00 $34.64 $34.64 $34.64 $0.00 0.00 100.00%
524 Carl Perkins Grants $380,774.27 $0.00 $380,774.27 $500,433.52 $500,433.52 $26,967.09 (146,626.34) 138.51%
573 Title V Innovative Education Programs $8,910.30 $0.00 $8,910.30 $8,910.30 $8,910.30 $0.00 0.00 100.00%
590 Improving Teacher Quality Title II-A $1,084.90 $0.00 $1,084.90 $2,213.90 $2,213.90 $0.00 (1,129.00) 204.06%
Totals $18,818,877.62 $1,676,159.17 $20,495,036.79 $4,760,144.51 $3,526,987.73 $1,672,323.64 $14,062,568.64 31.39%
Appropriation Summary
Cuyahoga Valley Career Center
Vendor Amount Fund Description
Infinite Cohesion, Ltd. 12,890.00$ 001 & 524 Website redesign, maint., & support
Illuminating Company 16,933.36$ 001 Electric service
North Coast Council 22,380.84$ 001 Data & phone service
Rittenhouse 13,716.50$ 012 Adult education textbooks
CVCC Adult Educ. Federal
Disbursement 158,742.51$ 022
Adult education student tuition payments
from federal financial aid
Sterling Professional Group 99,314.92$ 003 Ramtec building addition
Burmax 20,346.83$ 009 Student cosmetology kits for resale
Industrial Surface Sealer 13,092.00$ 001 Parking lot maintenance
Illuminating Company 22,087.19$ 001 Electric service
Rittenhouse 10,973.20$ 012 Adult education textbooks
Suburban Health Consortium 98,090.91$ various Employees benefits insurance premiums
STRS 34,909.11$ various Certified staff retirement contributions
SERS 29,946.67$ various Classified staff retirement contributions
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Check Register for Checks > $9,999.99
August 2015
Cuyahoga Valley Career Center