CV, Interview and Group Discussion

8/9/2019 CV, Interview and Group Discussion

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CVs,Group Discussions and

Personal Interviews


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Writing CVS

CV stands for Curriculum Vitae.

Known by several names:

Resume, personal profile, bio-data, personal data

sheet, qualification sheet and summary.

CV is a written statement of ones personal history,biographical details, educational qualifications, workexperience, achievements, and other strong points.

The CV or resume is a self introduction to promoteoneself. The secret of writing a good resume is in itsability to project oneself as the most suitable candidatefor a particular job. So it should be written in terms ofthe job requirements.


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Consideration

what qualification or experience orachievement one should highlight.

A resume is usually attached to anapplication letter. It is therefore

read only after the applicationletter but it should be preparedfirst.


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Relationship between Resume andApplication Letter.

Resume communicatesall relevant and important

biographical informationabout an applicant. Itpresents information in anumbered sequence. Italso makes use of tables tohighlight details ofeducational qualifications,work experience and soon.

They perform two separate functions.

An application letterinterprets the information.


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To Begin with Work Experience

If one has strong work experience, one can begin theresume. Then one can bring the educational qualifications.

In work experience include your total experience, part timeas well as full time.

Never write no experience. For a fresher, one can include some experience by

organizing functions, running clubs, associations, societies,or managing events, undertaking visits to industries and soon.

Graduates at technological or technological institutesundertake summer projects or industrial training. All suchexposures form a fresh graduates experience. Here oneshould emphasize what qualifies one best for the job one isapplying for.


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Should Educational Qualification andExperience Follow Chronological Order?

Educational Qualifications

The highestqualification is themost important

qualification. It should be therefore,

emphasized by placingit first. Then one can

go downwards uptothe school levelqualification.

Work Experience

It is important to choose

from ones totalexperience that which

best meets the jobrequirements.

Normally one can beginfrom the present positionand then highlight other

senior positions.

Indicate nature ofexperience gained fromeach position.


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The Resume by a Fresh Graduate

The new collegegraduates resume isgenerally short.

It includes ones career

objective, education,work experience andschool/ college activities.

Ones education detailsare placed first, a place

of prominence.

Give each informationunder bold and clearheadings to emphasize

the desired point.

Heading

Summary

Objectives

Education

Work Experience

Awards and Honours

Activities

References


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Heading

The heading should includename, address, e-mail address

and telephone number.


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Summary

The recent practice is to place asummary of all ones major

achievements and specializations belowthe title.

The reader here can find most relevantand important information about the

applicant.

It acts as a strong preface orforeword.


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Objectives

Mention a particular position thatsuits the educational qualifications

and experience.

State clearly ones objective inpractical terms. The employer

wants to know ones practicalobjective, not ones ambition.


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Education

Begin with ones most recent degree. Includeshort term trainings done, or special certificate

programmes attended in addition to coursework.

Mention specifically those courses or skillswhich are important for the kind of position/work/ job one is applying for.

One can indicate ones overall grade indifferent courses if they are high.


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Work Experience

Mention in reverse chronological order ones job experience as atrainee or in any other form. Give the details as follows; Job title, the companys name, place and duration of work.

Briefly describe ones role, responsibility and what you have

done for each job. Describe specially those responsibilities whichgave practical experience related to the career one wants topursue (ones career goal).

Remember that description of responsibilities become forceful byusing action words like designed, prepared, developed,coordinated, supervised and directed.

Remember also that the employer is not interested in readingjust a record of ones responsibilities, instead wants to knowhow one performed in different positions.


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Awards and Honours

Mention all scholarships received,prizes and awards won.

Can list school awards also toshow that one has beenthroughout a meritorious student.

Also include the professionalprizes.


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Activities

Mention ones participation incollege activities.

Highlight ones role or position aspresident, secretary andcoordinator etc.

Write about ones hobbies if any asplaying guitar, or tennis/ cricket/or any other game.


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References

Mention two names of those personswho know that they are your referee.

Give their full names, with businessaddress and telephone numbers.

Or just mention- Available on request.


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Some Guidelines for Preparing aGood CV.

A good CV provides basic information tothe recruiter in a systematic form.

It enables the employers to evaluate ones

qualifications in a few minutes andshortlist or reject.

A good CV, therefore, means so much forones career opportunity.

It can open the interview door for theapplicant.


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DOs

Indicate a specific job objective orsummary of qualification.

Highlight accomplishments. Emphasize any information related to

ones job objective.

Give details of professional activitiessupportive of ones career objective.


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DONTs

Do not use an uncommon CV format Do not mention the salary you expect

Do not leave any gap in experience

Do not give reasons for changing the earlierjobs

Do not use coloured paper

Do not send a handwritten resume

Do not mention personal details unless it isrelevant to job consideration.

Do not be too brief or too lengthy.


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Drafting an Application Letter

An application letter is a planned piece ofwriting to gain attention and interest and askfor action.

It shows ones communication skills to the

employer.

It functions as an interview request byimpressing the employer with ones abilitiesand education.

Remember that we are here selling ourmerits which the employer needs.

It needs to be written very carefully.


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An Application Letter should bePlanned as;

First Paragraph

Identify your objective/ goal exactly

Second Paragraph

Give sufficient evidence of your ability/qualifications for the position

Third Paragraph

Ask for an Interview Opportunity


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First Paragraph

Identify your objective/ goal exactly

Mention specifically the position/job youare applying for and how you came to

know about it. Mention what kind of position you are

capable of.

Also state the reasons for your interestto work with that particular employer.


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Second Paragraph

Give sufficient evidence of your ability/qualifications for the position

Explain why you are qualified for the position/job. Donot repeat what you have written in the resume.

Mention briefly your education or work experienceand indicate the particular points relevant.

Mention the important courses and special projectsthat enhance your suitability for the job.

Give here your extra curricular activities that showyour qualities or abilities to organize and coordinate.

Show how your project work/ industrial visits/ workexperience is related to the position you seek.


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Third Paragraph

Ask for an Interview Opportunity

Suggest that you would like to come foran interview at the employersconvenience.

Here the purpose is to make theemployer to meet you.


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Remember these ImportantPrinciples of Writing

Coherence

Concreteness

Simplicity Emphasis

Originality

Sincerity

Empathy

Convention

Address the letterto a specific

person, ifpossible, and signyour letterprominently.


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Some Donts when Writing theApplication Letter.

Dont use your present employers stationery. Dont beg or ask for a favour.

Dont be unduly humble.

Dont write so many I, me, my, etc.

Dont sound casual.

Dont boast about yourself.

Dont criticize your present employer.

Dont repeat resume information.

Dont use vague or general terms.

Dont say you are qualified for the job, instead giveevidence.

Dont use hackneyed and worn out expressions.

Dont copy a letter written by some other applicants.


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On the positive side, show confidenceand that should be reflected in your

application letter.


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INTERVIEWS


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What is an Interview?

An Interview can be defined as anoral tool to test a candidates traitsfor employment or admission in an

institution. It calls for ones skills of oral and

non-verbal communication to

support the performance before apanel of experts.


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Types of interviews

Panel Interview:

Telephonic Interview:

Lunch/ Dinner Interview:

Preliminary Interview: Sequential Interview:

Skill-Based Interview:

Academic Interview: Personality Interview:

Job Interviews.


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Types of interview and RequiredCommunication Skills.

Panel Interview: Be extra careful of your body language and eyecontact as each member on the panel is observing you. Give theimpression of speaking to all members through your eyemovement.

Telephonic Interview: Consider it as a face-to-face interview.Use proper modulation to reflect the way you feel. Keep your voiceclear, steady and audible.

Lunch/ Dinner Interview: Conducted in an informal

environment. Be careful about your body language and manners.

Preliminary Interview: Conducted as a screening test. It is anessential stage to be cleared for moving to final interview.


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Types of interview and RequiredCommunication Skills.

Sequential Interview: You have to report to several people oneby one. Be very careful in your behaviour, speech and manners aseach one is your prospective boss.

Skill-Based Interview: It requires you to demonstrate yourskills.

Academic Interview: Conducted in Q-A (Questions and Answers)environment. Demonstrate your skills of attentive listening, eyecontact and clarity of ideas and depth of knowledge.

Personality Interview: It evaluates you as an individual basedon your response to certain situations set before you. Here, how

you answer is important than what you answer. Make use of allcommunication skills to demonstrate oneself as an all roundpersonality.

Job Interviews..


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JOB INTERVIEWWhat does a Job Interview Assess?

Interviewers usually assess the followingattributes

Clarity:

Depth:

Personality:

Self-awareness:

General awareness:

Application of concepts to real-lifeproblems:

Communication Skills:


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Clarity: On previous academic subjects, career

objective, why a career in your concerned area, lifesgoals, national or global issues, environment and soon.

Depth: Depth of knowledge and understanding ondifferent subjects and issues. Clarity and depthtogether indicate your academic excellence.

Personality: Your self awareness. Have youreflected on your reactions and analyzed them?

Self-awareness: Sense of personal strengths whatyou value most?


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General awareness: The level of general awarenesson current issues of national and internationalconcerns.

Application of concepts to real-life problems:

Your power of initiative and problem solving ability isjudged by asking questions related to real-lifesituations.

Communication Skills: The power of communicationis supposed to be assessed at all interviews. Your

ability to express clearly, correctly and concisely isevaluated with your skill of listening andcomprehension. Your verbal, non-verbal and bodylanguage exhibit your personality as an individual.


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FOCUS OF JOB INTERVIEWS

Effective selection interviewfocuses on two issues:

Technical Competence

Motivation


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Technical Competence

Your Technical competence isassessed by examining your

academic background and jobprofile. The questions you areasked are related to your

specialization, essentially,application based questions


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Motivation

All employers wish to evaluateyour level of interest in doing a joband how strongly you feel withinyourself to move towards the

fulfillment of your goal.


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Strategies for Success at Interviews

The success of any interview depends on howwell you have prepared yourself for theinterview. One should know whatorganizations usually look for

Specific personality traits: prove that you aremotivated, mature, ambitious andtrustworthy.

Competence and realistic job expectations-prove that you know about the job or industryyou aspire to join.


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What you need to know beforeattending an Interview?

Know yourself

Know the Company.

Know your job profile:


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Know yourself How to know yourself?

Identify your skills- concentrate onwhat you can do well.

Determine what you value- thingsthose are important to you andinfluence your behaviour.

Be clear what motivates you- whatyou are looking for- status,security, power, expertise,creativity etc.

Describe your personality- yourbehaviour and mentalcharacteristics.

Find out how you think- logically

or intuitively.

Ask yourself- Whoam I? What are myachievements sofar? What are myskills and

strengths? Whatdo I plan to do fiveyears hence?

Be clear about

your goals andconsistent aboutachievements andfuture careerplans. Be realisticabout yourself.


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Know the Company

Collect information about thecompany you are applying for.

Reach the company before timeand have some idea about theculture and norms of the company

details.


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Know your job profile:

You should have the best career goal inmind.

You should not allow your job profile to be

weakened by accepting a job in a companythat does not suit your personal job profile.

You should not be carried away by the salary

or designation of the job. Consider in terms of job profile yourprofessional job and ambition.


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What to do when you do not knowthe Answer:

Own it. Say Sorry I do not know it.

Educated guess. Try to use intelligent guess and say

I guess / or I think or perhaps it could mean..

Think and then answer

Use the sixth sense- Communicate your positivestate of mind by eye contact, facial contact, facialexpression, tone and volume and speech. Presentyourself as an intelligent person who is suitable forthe job.


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PARTICIPATING INGROUP DISCUSSION


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What is a Group Discussion?

The group discussion is a

personality test to screencandidates, often after the writtentest.


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What does a GD evaluate?

It evaluates your ability to interact

in a group on a given topic. TheGD evaluators focus on groupdynamics rather than the content

of your views.


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Technique

The group usually consists of 8 to

10 candidates. No one isnominated as leader, coordinatoror chairman to conduct the

discussion. Normally, 20 to 30minutes are given as time tocomplete the discussion.


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Emerging Leadership

A group discussion starts without a

leader and a leader emerges graduallyduring the course of discussion. Noone is chosen as leader. But acandidate with his/her ability and

initiative gradually begins to direct thecourse of discussion and is recognizedby the candidates.


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Norms to be observed:

Language

Dresss

Body Language


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Language

Formal

Simple, correct spoken English

Not colloquial English

Not literary English


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Dress

Formal

Men in business suits

Ladies in sarees/ formal salwarkameez


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Body Language

Posture

Formal (straight back, hands together in thefront/ on the edge of the table)

Must reflect enthusiasm

Gestures and body movements

Shouldnt be threatening or restricting othermembers.

Avoid excessive use of hands

Be natural

Eye Contact

Establish eye contact with as many as you can whilespeaking.


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POINTS TO REMEMBER

Dont attempt to be a leader bytrying to sum up or conclude whenthe group has not clearly reachedany conclusion.

Remember that GD is to assess

your ability to interact in a groupeffectively.


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DiscussionTechniques-

Some Guidelines for GDparticipants

How to join the discussion

To support what some otherparticipant has said.

To oppose what one has said.

To make a point very strongly

To bring a discussion back tothe point

GD is not a debate inwhich you eitheroppose or support the

topic. There are noclear cut positions orstands to be taken.GD is a continuousdiscussion.


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Guidelines

How to join the discussion

I would like to raise the subject of.

What I think is. I think it is important to consider the

question of

If I could say a word about May I make a point about


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Guidelines

To support what some otherparticipant has said.

Remember that you should support theviews of the person, not the person.

I would like to support Mr.ABCs point ofview about..

That is just what I also think.

I agree fully with what Mr.ABC has justsaid.


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Guidelines

To oppose what one has said.

You are opposed to the idea and not the

person who holds it. Use politeexpressions instead of curt expressions.

Please allow me to differ..

I would like to differ..

I think differently on this issue that

I do not agree, in my opinion.


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Guidelines

To make a point very strongly

I am convinced that..

You cant deny that.. Anybody can see that...

It is quite clear to me that


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Guidelines

To bring a discussion back tothe point

Thats very interesting, but I think itis not indeed to the point.

Perhaps we could go back to thepoint.

I am afraid we are drifting from thesubject.


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Your analytical ability and your

critical arguments and yourverbal and non-verbal skills of

communication give youcompetitive edge over others.


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Listening

Know that in GD, listening too is a

participative act.

Listen to assimilate and analyze.Do not interrupt.

Instead try to join in the discussiontactfully.

_____________________________

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CV, Interview and Group Discussion

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