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CVES Board End‐of‐Year Strategic Plan Update June 12, 2019 Staff Presentation: 6/19 – 6/21/19 1
CVES Board End‐of‐YearStrategic Plan Update
June 12, 2019Staff Presentation: 6/19 – 6/21/19
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CVES 2018‐19 District Planning Team (DPT)Chairperson ‐ Teri Calabrese‐Gray
Arthur, Janet ‐ (new Special Education)Aubin, ThomasBell, Eric ‐ (new ASMS Central Admin & Mgt Serv.)Berry, Bonnie ‐ (interim Director of Spec. Ed)Bouyea, Shelley Dancoes, LauraDavey, MarkFisher, Travis ‐ (new O & M)) Friedman, MicheleHarriman, Sr. RichardLaClair, Jessica – (new Mgt Serv.)Landry, JaneLucia, Joelle ‐ (new Special Education)Marlow, Laura
Mayer, KimMcCartney, JimOsborne, Scott ‐ (new CSO)Parker, Jen ‐ (new CV‐TEC)Phillips, BrigitteRobinson, TonyaSaunders, Lori Smith, MatthewSnow, CathySt. Pierre, Alex Stay, GraceValenzuela, DanielWaldron, AngieWick, Cayla ‐ (new Special Education) Wimett, KimYelle, Stacey ‐ (new Special Education)
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CVES Mission Statement Champlain Valley Educational Services empowers students, schools and communities by providing exemplary education, training, support and shared services.
CVES Vision StatementWe aspire to be a nationally recognized, premier provider of dynamic and innovative programs and services, serving as a catalyst for personal and regional economic growth.
• Students are our first priority.• We value open and honest communication.• We embrace collaboration and shared decision‐making.• We promote creativity and innovation. • All students can learn and be successful.• We all lead by example. • We act with integrity, fostering respect for all.• Students, family and community are valued partners for
success.• We ensure a safe, supportive learning and work
environment.• We all impact the educational process and are dedicated to
perform at the highest possible levels.
CVES Core Beliefs
CVES 2018‐20 Strategic Plan
2018 CVES Strategic Profile & Interpretation
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Lead
Provide dynamic leadership• Attract, support and retain high quality employees.• Engage in and provide consistent, respectful, timely and supportive communications and services.• Continuously update our five‐year program, equipment, technology and facilities budgets and plans
through a transparent process.• Promote and market our programs and services both internally and externally.
DeliverEducate through innovative, high‐quality programs and services• Invest in all staff by providing professional learning opportunities.• Support, expand and develop existing and new Co‐Sers and shared services.
SupportEnsure a quality learning environment• Provide for the social, emotional and mental health needs of our educational community.• Support approval and implementation of the capital project.
CollaborateBuild and enhance partnerships• Expand and strengthen partnerships with business and industry, educational institutions, community
and government agencies.
1 Immediate priorities are bolded.
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District‐wide Initiatives
Capital Project• Successful vote – 72% yes• 17 Polling sites• CVES‐wide effort supported by components and business organizations
Supported CEWW Health Insurance & Workers’ Compensation Consortium Improvements• Advisory Board made permanent & Board of Directors now includes labor representatives
• Creating a website to provide members with information• Plan updates to encourage active members consumerism
6th Annual Strategic Plan Survey Updates & Administration• Updates focused on priorities and better results utilization
Assisted & Helped Lead ELCS & Westport CS Merger• Provided expertise, facilitated and led merger process• Served as Interim Supt for establishment of new district
& Board of Education• CVES team members have supported ELW Transition Teams
Superintendent SearchesWorking with Boards of Education to conduct statewide searches including advertising, vetting applicants, conducting candidate forums, and creating community surveys ‐ Saranac, Chazy and ELW now named Boquet Valley CSD
District‐wide Initiatives
CV‐TEC May 2019 DPT Updates Committee Charge: Market our programs to achieve enrollment targets. • Hosted over 1,500 student visits to CV‐TEC ranging from grades 5‐11• Open Houses on all campuses; Increased social media presence• Career Fair booth; home school visits
Committee Charge: Continuously update our five‐year program, equipment, technology and facilities budgets and plans through a transparent process.• Re‐surveyed staff regarding baseline equipment/technology needs and priorities• Submitted updated prioritization to Administration• Create a replacement and service plan for existing equipment• Committee work has been completed, and change is now part of divisional
procedures
Maintaining COE Accreditation and continuing Eligibility• Transition plan developed for 2019‐20 school year• Required annual report submitted• Hosted fall/spring advisory committee meetings
CV‐TEC May 2019 DPT Updates
Reinvigorating continuing education and job skills education training• New Adult/Continuing Education classes offered for Winter/Spring sessions• Kidnections, Ground School/Pilot
Provide for the social, emotional and mental health needs of our educational community
• Counselling team to develop a Social‐Emotional Learning (SEL) Professional Development
• Increasing time for staff and faculty collaboration• Continue to collaborate and communicate with component districts regarding
student progress, national assessment schedules, etc.
CTE Program Updates• Expansion of existing Animal Science Programs to two CTE Programs:
1. Animal Science/Large Animal Production2. Animal Science/Veterinary Assistant
• Tiny House Pilot Project underway & scheduled for completion in the Fall
Instructional Services Center
ISC continues to focus on the work outlined in our plan, as well as assist strategic planning committees across the organization. Progress in the areas to date include:
• Provided regular updates to CVES and component districts’ websites & social media sites.
• Delivered presentations to all CVES employees on what ISC has to offer.
• Offered technical assistance for the CVES capital project vote. • Analyzed cross contracts by our component districts to assess potential expansion of existing or new services/Co‐Sers.
• Highlighted student, staff and organizational achievements through print, video, photo, web, etc. on electronic informational displays
• Partnered with institutes of higher education on various internships and future early college high school opportunities.
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Instructional Services Center
• Scheduled and delivered School Climate/Culture training at staff meetings across the organization
What is appropriate, professional communication in the workplace?What is outlined in CVES Code of Conduct?What is harassment/bullying and how does someone report it? How do I access EAP services, restorative practices, health and wellness, best practices?
• Worked closely with component districts to ensure we aremeeting their needs through exceptional service. Revised, re‐administered and will analyze customer satisfaction survey by June 15.
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Central Administration & O&M• Capital Project
• Lead a successful capital project vote with polling sites in all 17 component districts• Trained about 60 election inspectors and did not have any major issues on the vote day• Successfully marketed the project with over 20 public presentations• Capital project vote passed with 72% of the voters saying YES.
• Attract, support and retain high‐quality employees• Created a “Job Flyer” to attract employees to apply for job openings
• Marketing the true benefits of our positions including paid time off, health benefits, and work schedule.
• Held a mid‐year new hire orientation with 14 employees in attendance.
• Better Communication with staff on Work Orders and Projects• Trained staff on how to effectively use the School Dude system and have consistency in communication with staff and administration
• Created a “Projects List” for the administrative team. Shows a list of projects that were requested through the school dude system, gives a timeline for completion as well as an estimated cost of the project.
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Special EducationSocial Emotional Learning Metrics:
Goals were set to reduce the number of physical restraints and out of school suspensions and to track PD and circle ups.
• Restraints ‐ A change in population affects this % therefore SPED will look at this measurement and how to adjust with the population at the end of the year.
• Out of School Suspensions are at 43% of 2018 total.
• % of staff receiving over 15 hours in social and emotional learning will be collected at the end of the year.
• Implementation of Restorative Justice is now across all grade levels.
• % of classes holding circle ups at least once a 6‐day cycle is being collected as well as staff holding circle ups per month.
Measures
• STAR ELA and Math assessments are being done on a regular basis for progress monitoring.
• % of Transition plans written meeting the quality checklist are at 74%
• % of IEPs written with goals and needs aligned – baseline this year is at 33%
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Providing for the social, emotional, and mental health needs or our educational community – staff and students. Presentations have been completed on the following:
• Presentation on Social Climate
• TCI Refreshers & Calm Training
• EAP service information and TELEMED
• Restorative Justice Training
• Mindfulness Training with Shannon Pitcher Boyer
• Suicide Safety for Schools with Bonnie Black of BHSN
• Helping Schools Become Healing Places with Dave Melnick of NFI
• PAX Training – Good Behavior Games for Elementary – Middle School Classes with a Clinton County Grant
• Mental Health Association in NYS presentation on Mental Health 101 & Self Care with Amy Malloy
• Wellness activities for staff – Including exercises, hikes, mindfulness & drumming
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Special Education
September 2018 – Confirm Committees, Timelines, Processes, and Share Plan Communication Strategy, etc. September 25 – 28, 2018: Update 2017-18 CVES Plan (3-year plan: 2017-2020) w/Sean Brady & DPT Sept. 25 – District Planning Team (DPT) Update Sept. 26 – Special Education Update Sept. 27 – CV-TEC Update (Evening) Board Retreat Sept. 28 - ISC/Central Admin & Management Services Update
October 10, 2018 – Presentation to Board/Strategic Plan Approval for 2018-2021 December 3, 2018 – DPT Check-In/Update and Planning Status Meetings January 30, 2019 – DPT Update and Planning Meetings (1/2-day session) February 13, 2019 – Mid-Year Update Presentation to CVES Board, Plattsburgh, NY March 11, 2019 – CVES Annual Strategic Plan Survey Planning/Divisional Updates April 8 - 24, 2019 - CVES Annual Strategic Plan Online Survey April 30, 2019 – Survey Results Review Meeting May 2 - 17, 2019 – Divisional 1/2-day session for End-of Year Wrap-up Discussions (Divisions to Schedule) May 8, 2019 –Strategic Plan Annual Survey Presentation to the CVES Board, Plattsburgh, NY May 20, 2019 - DPT End-of Year Meeting (1/2-day session)
June 12, 2019 - CVES Board Strategic Plan End-of-Year Presentation & CVES Update September 2019 – Confirm Committees, Timelines, Processes, and Share Plan Communication Strategy, etc.
Sept. 25 – 27 & Oct. 1, 2019: Update Plan for 2019-20 and beyond w/Sean Brady & DPT
Sept. 25 – District Planning Team (DPT) Update TBD - (Evening) Board Retreat at TBD p.m. Sept. 26 – CV-TEC Update Sept. 27 – Special Education Update Oct. 1 - ISC/Central Admin & Management Services Update
DPT Timeline
Thank you for everyone’s hard work throughout the year.
This has been a year of exceptional accomplishments, student achievement, and building a foundation for CVES that will serve our mission well into the future.
Excelsior!
Thanks
Detailed Divisional Reports
• Slides 17‐21 CV‐TEC• Slides 22‐23 Instructional Services Center• Slides 24‐28 Management Services• Slides 29‐33 Special Education
CV‐TEC Performance Targets
Performance Targets
Performance measures 2015 2016 2017 2018 2020 target Total CTE high school daytime enrollment (Co‐Ser 101 & 115)
584 608 620 588 625
Total CTE post‐secondary daytime enrollment (Co‐Ser 103)
45 65 82 70 85
Post‐secondary enrollment in job skills training or continuing education (non CTE daytime)
102 77 49 61 85
% CTE high school daytime completion rate: 95 96 97 95 98
‐ % eligible earning honors ‐ ‐ 49 40 60
‐ % eligible earning technical endorsement ‐ 54 68 51 75
‐ % eligible earning National Work Readiness Credential
‐ pilot 85 87 90
% CTE post‐secondary completion rate (CTE daytime): 90 86 94 88 97
‐ % eligible earning honors ‐ ‐ 65 76 80
‐ % eligible successfully completing a technical assessment at the state cut score
‐ 51 77 77 90
‐ % eligible earning National Work Readiness Credential
‐ pilot 88 88 90
CV‐TEC Activities & Action Steps
CV‐TEC Activities & Action Steps
CV‐TEC Activities & Action Steps
CV‐TEC Activities & Action Steps
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ISC Activities & Action StepsAction step Owner Due
Provide dynamic leadership
Promote and market our programs and services both internally and externally.
Maintain CVES website with content from all divisions. Monitor metrics. Matt Smith & Megan Manson
Ongoing
Disseminate brochure and present at all divisional staff meetings on what ISC has to offer. Susanne Ford‐Croghan & ISC subcommittee
5/31/19
Promote ISC services and professional development through multimedia (meetings, electronic boards, website, presentations, etc.)
ISC staff 6/30/19
Engage in and provide consistent, respectful, timely and supportive communications and services.
Improve CVES SharePoint user experience. Alex St. Pierre, Megan Manson
ongoing
Explore additional content creation for ISC SharePoint. Megan Manson, Alex St. Pierre
6/30/19
Educate through innovative, high‐quality programs and services
Support and expand existing and develop new Co‐Sers and shared services.
Conduct an analysis of cross contracts by our component districts to assess potential expansion of existing or new services/Co‐Sers.
ISC subcommittee Completed
Discuss with administrators at meetings district/building needs and align to potential Co‐Sers. ISC staff Ongoing
Invest in all staff by providing professional learning opportunities.
Survey and create professional learning opportunities for CVES staff. Matt Smith & Jane Landry
Completed
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Action step Owner Due
Ensure a quality learning environment
Support approval and implementation of the capital project.
Provide technical assistance to CVES capital project. ISC staff Completed
Provide for the social, emotional and mental health needs of our educational community.
Schedule and deliver training for all staff What is harassment/bullying among staff? How do we report incidents of bullying/harassment among staff? What is appropriate, professional communication within the workplace? How do I access EAP services?
Cabinet 6/30/19
Continue to highlight student, staff and organizational achievements through print, video, photo, web, etc. on electronic informational displays.
Tech & Com Departments
Ongoing
Build and enhance partnerships
Expand and strengthen partnerships with business and industry, educational institutions, community and government agencies
Revise, re‐administer and analyze customer satisfaction survey to component school districts. Jane Landry, ISC staff
6/15/19
Strengthen relationships with CVES and component school district personnel through one‐on‐one communications.
ISC staff Ongoing
Continue to partner with institutes of higher ed to create opportunities for student volunteers. ISC staff Ongoing
ISC Activities & Action Steps
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Performance Targets Measure 2017 2018 2020 target
% agreeing that “decisions made by the CVES Board are regularly communicated to employees”
71 84 90
% agreeing senior admin provide leadership and direction to CVES employees
‐ 80 90
% of new employees completing a CVES orientation program within first year of their start of employment at CVES
53 49 90
% of yearly O&M work order requests addressed or complete 80 86 90
% of District Office, Management Services and O&M employees attending >2 professional development sessions1 annually
0 0 75
Central Admin/O & M 2018‐20 Improvement Plan
1. The final metric in this table is new. 2018‐19 baseline data will be collected and added to next year’s plan.
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Central Admin/O & M 2018‐20 Improvement Plan2018 – 20 Activities Action step Owner DueProvide dynamic leadership
Engage in and provide consistent, respectful, timely and supportive communications and services.
Populate and maintain the Central Admin SharePoint pages:
Create a subcommittee. Eric Bell Completed
Identify and collect the information to include. Subcommittee & Eric Bell
Ongoing
Provide refresher training on the functionality of SharePoint. Alex St. Pierre Ongoing
Establish a process for submitting information and making changes. Subcommittee Ongoing
Implement a frequently asked question (FAQ) on SharePoint.
Identify which functions need to be on the FAQ. Eric Bell 6/2019
Draft the FAQ and answers to each: Central admin 6/2019
Review and revise if necessary and approve. Eric Bell & cabinet
Summer ‘19
Post FAQ on SharePoint and begin using. Central admin, Alex St. Pierre, Matt Smith
Fall 2019
Improve utilization of the School Dude O&M work order software program:
Create a line of communication between staff and O & M, including custodial staff. Provide a means (within SchoolDude or other means) to report more detailed work order status to
staff and admin.
Eric Bell & Jerry Brooks
Completed
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Central Admin/O & M 2018‐20 Improvement Plan2018 – 20 Activities Action step Owner Due
Provide dynamic leadership
Add questions to the Annual Strategic Planning Survey to measure “% viewing Central Admin and O&M as providing consistent & timely service” and “% viewing Central Admin and O&M as providing respectful & supportive service:”
Determine survey questions. Eric Bell, Jane Landry
Completed
Review results and determine next steps, including setting a target. Eric Bell, Dr. Davey
Ongoing
Attract, support and retain high quality employees.
Develop a process to conduct exit interviews. Cabinet Ongoing
Implement the process and track the data. Cabinet 6/2019
Analyze exit interview data to determine root cause of turnover. Cabinet 6/2020
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Central Admin/O & M 2018‐20 Improvement Plan2018 – 20 Activities
Action step Owner Due
Educate through innovative, high‐quality programs and services
Invest in staff by providing professional learning opportunities.
Implement a plan to ensure that District Office, Management Services and O&M employees attending > 2 professional development sessions annually:
Identify what professional development is needed. Eric Bell Ongoing
Research and communicate available training opportunities (Webinars, internal, Wincap, etc.) Staff
Schedule and attend training. Staff
Identify and share key learning and insights with staff. Eric Bell, staff
Based on what’s learned, implement changes to improve efficiencies and operations. Staff, Eric Bell
Maximize the CVES new employee orientation program:
Offer mid‐year new employee orientation. Employee SvcsEric BellCabinet
Scheduled
Administer informal orientation when new employees complete their initial paperwork: Review current new employee on‐board process. Tailor meeting to new employee type (e.g., 12‐month clerical, teacher, admin, etc.) Evaluate new employee packet and develop standardized packets.
Employee SvcsEric Bell
As needed
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Central Admin/O & M 2018‐20 Improvement Plan2018 – 20 Activities Action step Owner Due
Educate through innovative, high‐quality programs and services
Provide targeted training, informational meetings and materials to staff in all Management Services areas.
Create training opportunities. Management Services
Ongoing
Schedule dates and times of presentations. Dept reps collaborating
Evaluate the services available and provide regular updates to all CVES employees. Management Services
Ensure a quality learning environment
Provide for the social, emotional and mental health needs of our educational community.
Schedule and deliver training for all staff: What is harassment/bullying among staff? How do we report incidents of bullying/harassment among staff? What is appropriate, professional communication within the workplace? How do I access EAP services?
Cabinet Ongoing
Support approval and implementation of the capital project.
Educate CVES employees about key capital project points and provide regular status updates. Eric Bell Completed
Encourage staff to share information and promote the capital project. Eric Bell Completed
Encourage staff to assist with the administration of the BOCES‐wide vote. Eric Bell Completed
If project passes, create a design committee and support the development of the scope of the project. Eric Bell 1/2019 –5/2019
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Special Education 2018‐20 Improvement PlanPerformance Targets
Measure 2015 2016 2017 2018 2019 2020 target
STAR ELA assessment: % students maintaining or improving their average grade equivalent
72 72 62 70 * 80
STAR Math assessment: % students maintaining or improving their average grade equivalent
‐ ‐ 86 76 * 85
% of transition plans written that meet a quality check list 1 ‐ 0 41 74 9/19 90
% IEPs written with goals and needs aligned 2 ‐ ‐ ‐ 33% 10/19 90
Social and emotional learning metrics: 3
Physical restraints: Avg total restraints over 2015‐16 and 2016‐17 as baseline ‐ ‐ 604 225 191** < 200
Out of school suspensions: Avg total of days lost to OSS over 2015‐16 and 2016‐17 as baseline
‐ ‐ 184 167 72*** < 150
% staff receiving > 15 hours of PD in social & emotional learning 4 ‐ ‐ ‐ ‐ Baseline TBD
TBD
% classes holding “circle‐ups” > 1 time per six‐day cycle October to May
% of programs holding > 1 circle up per month with staff
‐
‐
‐
‐
‐
‐
‐
‐
Baseline TBD
Baseline TBD
TBD
TBD
1. A random sample of 25% of transition plans for students 14 or older for each teacher will be used to determine this measure.2. A random sample of 25% of IEPs for each teacher will be used to determine this measure.3. The planning team will explore identifying and administering a climate survey and including data from it in the performance table.4. The final three metrics in this table are new. 2018‐19 baseline data will be collected and added to next year’s plan.• ELA and Math were done in September and now rotating to ELA one month and Math the next. The % will be determined in June.** to January 18th, change of population has affected the number.*** to May 10
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Special Education 2018‐20 Improvement Plan2018 – 20 Activities Action steps Owner Due
Provide dynamic leadership
Attract, support and retain high quality employees.
Meet with the Assistant Superintendents to begin to formulate a plan to improve employee retention within the Special Ed Division.
Dir of Spec Ed &Members of strategic planning committee
By June 2019
Engage in and provide consistent, respectful, timely and supportive communications and services.
Update membership of communication committee. Analyze the communication survey results. Establish improvement goals and share with staff.
Grace/DanCommittee
Yearly in October Committee update, Survey is next step
Continue to develop an efficient method of communication with Mineville and with itinerant staff (e.g., Bulldog Bulletin).
Admins Ongoing Director/Admin weekly note, Newsletters (WAF/YD per 6 weeks)
Explore and implement appropriate use of the RACE chart. Committee/Admin
Ongoing
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Special Education 2018‐20 Improvement Plan2018 – 20 Activities Action steps Owner Due
Educate through innovative, high‐quality programs and services
Invest in all staff by providing professional learning opportunities.
IEP goal writing: Schedule and deliver training on effective IEP goal writing, transition planning and data collection
specific to each discipline.Admin/CurriculumCoor.
Ongoing
Schedule time in annual calendar to collaborate as a team to write concise IEP goals (e.g., classroom staff and related service providers).
SDM Completed
IEP plan measurement: Implement a review tool to assess alignment of goals and needs within CVES staff ‐written IEPs. Based
on the review, calculate and report “% IEPs written with goals and needs aligned.”
AdminCurriculum coordinator
Completed
IEP plan process: By last Friday in May, teachers submit a list of student IEPs that were written for the upcoming year. A master list of all IEPs written is created. A coordinator uses a random sampling tool to identify 25% of IEPs per teacher by 1st Friday in June. Coordinator notifies teachers by email of the selected IEPs to be printed and given to their
administrator. Administrators utilize the review tool to collect data and provide teacher feedback by the end of
September. Administrators report their data to the Director who calculated the overall “% IEPs written with goals
and needs aligned.” Feedback is shared with appropriate staff.
AdminCurriculum coordinator
Completed for 2018‐19year
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Special Education 2018‐20 Improvement Plan2018 – 20 Activities Action steps Owner DueEducate through innovative, high‐quality programs and services
Transition plan measurement:Utilize a quality review checklist of transition plans. Bases on quality review, calculate and report “% of transition plans written that meet the quality checklist (14 & older).
Coordinators 9.2018
Completed
Transition plan process: Generate a list all students enrolled that are 14 or older on Feb. 1. The curriculum coordinator uses a random sampling tool to identify 25% of plans to be reviewed per
teacher. Transition Coordinator uses the quality checklist to review plans by end of September. Share results with the Director in order to drive future PD.
Coordinators9.2018
Transition Coor. 9.2018
Completed
Completed
Ensure a quality learning environment
Provide for the social, emotional and mental health needs of our educational community.
Begin to track Special Ed division employee trend data related to bullying/harassment in the work place (questions 22, 23, 25, 26, 27 & 28) with Q. 27 disaggregated student‐to‐staff and student‐to‐student with the purpose of identifying specific areas ripe for intervention.
Committee & Data Coordinator
Spring 2019 to review and update survey
Schedule and deliver training for all staff What is harassment/bullying among staff? How do we report incidents of bullying/harassment among staff? What is appropriate, professional communication within the workplace? How do I access EAP services?
AdminHealth & safety Coordinator
Ongoing
Implement restorative justice in all special education programs. Implement monthly circle ups for all staff. By October 31, create and implement a system to track frequency of circle ups among staff and
programs.
CounselorsAdminStaff
9.2018‐6.2019
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Special Education 2018‐20 Improvement Plan2018 – 20 Activities Action steps Owner Due
Ensure a quality learning environment
Clarify the scope of work and resources available to the Wellness Committee: Seek grants from Excellus and Health Dept. to support wellness initiatives. Identify opportunities to combine wellness initiatives for students and for staff (e.g., drum circle for
kids during the day and presenter volunteering to do drumming with staff in the afternoon.) Collaborate with Professional Development Committee to identify PD for staff that focuses on
wellness (e.g., mindfulness.) Identify organic, staff driven wellness or morale activities (e.g., pot luck lunches, etc.) Develop in‐house strategies for therapeutic activities (e.g., gardening, meditation, dance, music, art.)
Wellness Committee
Ongoing
Continue structured student‐centered meetings weekly to include all providers working directly with students.
Admin Ongoing
Consider future implementation of the following: Continue to correlate SEL NYSED social emotional curriculum benchmarks/resources within the PBIS
framework. Increase staff and student community involvement
Strategic planning team & Admin.
Ongoing
Thank you
Questions?
