d Color Mf450 Mf550 User Guide (1)

Code 540403en

d-Color MF450 l MF550

REFERENCE GUIDE

PUBLICATION ISSUED BY:Olivetti S.p.A.Gruppo Telecom ItaliaVia Jervis, 77 - 10015 Ivrea (ITALY)www.olivetti.com

Copyright 2007, OlivettiAll rights reserved

The manufacturer reserves the right to carry out modifications to the product described in this manual at any timeand without any notice.

The ENERGY STAR program is an energy reduction plan introduced by theUnited States Environmental ProtectionAgency in response to environmental issues and for the purpose of advancing the development and utilization ofmore energy efficient office equipment.

ENERGY STAR is a U.S. registered mark.

The mark affixed to the product certifies thatthe product satisfies the basic qualityrequirements.

Your attention is drawn to the following actions which could compromise the conformity attested to above, as wellas the characteristics of the product:

incorrect electrical power supply; incorrect installation, incorrect or improper use or use not in compliance with the warnings provided in the

Users Manual supplied with the product; replacement of original components or accessories with others of a type not approved by the manufacturer, or

performed by unauthorised personnel.

All rights reserved. No part of this material may be reproduced or transmitted in anyform or by any means, electronic or mechanical, including photocopying, recording orby any information storage and retrieval system, without permission in writing fromthe Publisher.

This manual is also available in color PDF format on the CD-ROM provided.

Contents

1 Introduction1.1 Energy Star.................................................................................................................................... 1-3

What is an ENERGY STAR product? ............................................................................................. 1-3

1.2 Explanation of manual conventions .............................................................................................. 1-4Safety advices ................................................................................................................................... 1-4Sequence of action ........................................................................................................................... 1-4Tips.................................................................................................................................................... 1-4Special text markings........................................................................................................................ 1-4

1.3 Descriptions and symbols for originals and paper ...................................................................... 1-5"Width" and "Length"........................................................................................................................ 1-5Paper orientation............................................................................................................................... 1-5

1.4 Legal restrictions on copying......................................................................................................... 1-61.5 Safety information ........................................................................................................................... 1-7

Warning and precaution symbols...................................................................................................... 1-7Meaning of symbols .......................................................................................................................... 1-7Disassemble and modification .......................................................................................................... 1-7Power cord........................................................................................................................................ 1-8Power source .................................................................................................................................... 1-8Power plug ........................................................................................................................................ 1-9Grounding.......................................................................................................................................... 1-9Installation ....................................................................................................................................... 1-10Ventilation........................................................................................................................................ 1-10Actions in response to troubles....................................................................................................... 1-11Consumables .................................................................................................................................. 1-11When moving the machine.............................................................................................................. 1-12Before successive holidays............................................................................................................. 1-12

1.6 Regulation notices ........................................................................................................................ 1-13CE Marking (Declaration of Conformity) for users of the European Union (EU).............................. 1-13User Instructions FCC Part 15 - Radio Frequency Devices (for U.S.A. users)................................ 1-13Interference-Causing Equipment Standard (ICES-003 ISSUE 4) (for Canada users) ..................... 1-13For users in countries not subject to class B regulations ............................................................... 1-13Laser safety ..................................................................................................................................... 1-13Internal laser radiation ..................................................................................................................... 1-14CDRH regulations............................................................................................................................ 1-14For European users ......................................................................................................................... 1-15For Denmark users .......................................................................................................................... 1-15For Finland, Sweden users.............................................................................................................. 1-15For Norway users ............................................................................................................................ 1-16Laser safety label ............................................................................................................................ 1-16Ozone release.................................................................................................................................. 1-16Acoustic noise (for European users only) ........................................................................................ 1-17For EU member states only............................................................................................................. 1-17

1.7 Caution notations and labels ....................................................................................................... 1-181.8 Space requirements...................................................................................................................... 1-191.9 Operation precautions .................................................................................................................. 1-20

Power source .................................................................................................................................. 1-20Operating environment.................................................................................................................... 1-20Storage of copies ............................................................................................................................ 1-20

1.10 OpenSSL Statement...................................................................................................................... 1-21OpenSSL License............................................................................................................................ 1-21Original SSLeay License ................................................................................................................. 1-21

1.11 Software licence agreement ........................................................................................................ 1-23d-Color MF550/MF450 Contents-1

2 Copy Operations2.1 Control panel.................................................................................................................................... 2-32.2 Basic settings screens .................................................................................................................... 2-52.3 Icons that appear in the screen...................................................................................................... 2-82.4 Turning on the main power and the auxiliary power.................................................................... 2-9

Turning on the machine..................................................................................................................... 2-9Scanning during warm-up ............................................................................................................... 2-10Turning off the machine................................................................................................................... 2-11Manually conserving energy ............................................................................................................ 2-11Controlling each users use of this machine (User authentication) ................................................. 2-12Controlling each accounts use of this machine (Account track) .................................................... 2-15

2.5 Loading paper into tray 1 and tray 2 ............................................................................................ 2-182.6 Loading paper into tray 3.............................................................................................................. 2-202.7 Loading paper into tray 4.............................................................................................................. 2-212.8 Loading paper into the LCT .......................................................................................................... 2-222.9 Loading paper into the bypass tray ............................................................................................. 2-232.10 Feeding the document .................................................................................................................. 2-27

Loading the document into the ADF................................................................................................ 2-27Placing the document on the original glass .................................................................................... 2-28Scanning the document in separate batches ("Separate Scan" setting) ........................................ 2-29Scanning a multi-page document from the original glass............................................................... 2-32

2.11 Selecting a paper setting .............................................................................................................. 2-36Automatically selecting the paper size ("Auto" paper setting) ........................................................ 2-36Manually selecting the desired paper size ...................................................................................... 2-37

2.12 Specifying a zoom setting............................................................................................................. 2-38Automatically selecting the zoom ratio ("Auto" zoom setting) ........................................................ 2-38Specifying the zoom ratio of the document ("Full Size" setting) ..................................................... 2-39Slightly reducing the copy ("Minimal" setting)................................................................................. 2-40Selecting a preset zoom ratio ("Enlarge and Reduce" settings)...................................................... 2-41

2.13 Selecting an Original > Copy setting (Duplex/Combine)............................................................ 2-422.14 Selecting a combined copy setting.............................................................................................. 2-43

Copying multiple document pages onto a single page ("Combined Copy" settings) ..................... 2-44

2.15 Selecting the quality of the document......................................................................................... 2-46Loading documents with small print or photos ("Original Type" settings) ...................................... 2-46To select an original type setting..................................................................................................... 2-47

2.16 Selecting finishing settings........................................................................................................... 2-49Separating copies by sets ("Sort" setting)....................................................................................... 2-52Separating copies by pages ("Group" setting) ................................................................................ 2-53Selecting the output tray (d-Color MF450) ...................................................................................... 2-54Stapling copies ("Staple" settings) .................................................................................................. 2-55Punching holes in copies ("Punch" settings)................................................................................... 2-58

2.17 Selecting a folding setting ............................................................................................................ 2-61Folding copies in half ("Half-Fold" setting) ...................................................................................... 2-61Binding copies at the center ("Center Staple & Fold" setting)......................................................... 2-64To fold copies in three ("Tri-Fold" setting)....................................................................................... 2-67

2.18 Temporarily stopping scanning/printing ..................................................................................... 2-692.19 Interrupting a copy job (Interrupt mode) ..................................................................................... 2-702.20 Registering copy programs (Mode Memory) .............................................................................. 2-712.21 Copying with programmed copy settings (Mode Memory) ....................................................... 2-742.22 Displaying function descriptions (Help)....................................................................................... 2-76

Overview of help screens ................................................................................................................ 2-76Displaying main help screens .......................................................................................................... 2-78

2.23 Copy paper ..................................................................................................................................... 2-80Possible paper sizes........................................................................................................................ 2-80Paper types and paper capacities................................................................................................... 2-81Special paper................................................................................................................................... 2-82

2.24 Selecting the paper settings......................................................................................................... 2-84Automatically detecting the paper size ("Auto Detect" setting)....................................................... 2-84Selecting a paper size setting ("Size" setting) ................................................................................. 2-85Specifying a non-standard paper size ("Custom Size" settings)..................................................... 2-87Contents-2 d-Color MF550/MF450

Storing a non-standard paper size ("Custom Size" settings).......................................................... 2-88Selecting a setting for oversized paper ("Wide Paper" settings) .................................................... 2-91Specifying a setting for special paper............................................................................................. 2-93Printing double-sided copies manually ........................................................................................... 2-94

2.25 Original documents....................................................................................................................... 2-96Documents that can be loaded into the ADF.................................................................................. 2-96Precautions for loading documents into the ADF ........................................................................... 2-97Documents that can be placed on the original glass...................................................................... 2-97Precautions for positioning documents on the original glass ......................................................... 2-97

2.26 Inserting paper between OHP transparencies ("OHP Interleave" function) ............................ 2-982.27 Adding cover pages ("Cover Sheet" function).......................................................................... 2-1002.28 Inserting different paper into copies ("Insert Sheet" function)............................................... 2-1032.29 Inserting copies of a different document for a specified page

("Insert Image" function) ............................................................................................................ 2-1062.30 Specifying pages to be printed on the front side ("Chapters" function)................................ 2-1092.31 Scanning documents with different settings and printing copies all together

("Program Jobs" function).......................................................................................................... 2-1122.32 Producing separate copies of each page in a page spread ("Book Copy" function) ........... 2-1162.33 Tiling copy images ("Image Repeat" function) ......................................................................... 2-1202.34 Copying an enlarged image on multiple pages ("Poster Mode" function)............................. 2-1242.35 Copying booklets ("Booklet Original" function) ....................................................................... 2-1282.36 Adjusting the image to fit the paper ("Image Adjust" settings) .............................................. 2-1302.37 Copying with the page layout of a booklet ("Booklet" function) ............................................ 2-1332.38 Printing the date/time or page number on copies ("Stamp/Composition" functions) ......... 2-1352.39 Saving the scanned document in a user box ("Save in User Box" function) ......................... 2-1362.40 Overview of utility mode parameters ........................................................................................ 2-139

List of registration information and parameters ............................................................................ 2-139

3 Print Operations3.1 Setting up the PCL driver for Windows......................................................................................... 3-3

Common settings .............................................................................................................................. 3-3Basic tab ........................................................................................................................................... 3-4Layout tab ......................................................................................................................................... 3-4Finish tab........................................................................................................................................... 3-4Cover mode tab................................................................................................................................. 3-5Stamp/Composition tab .................................................................................................................... 3-5Quality tab ......................................................................................................................................... 3-5Other tab (d-Color MF450) ................................................................................................................ 3-5Configure tab..................................................................................................................................... 3-6Settings tab ....................................................................................................................................... 3-6

3.2 Specifying the basic tab settings (PCL driver for Windows) ....................................................... 3-7Printing to suit the paper size............................................................................................................ 3-7Specifying a custom size .................................................................................................................. 3-8Selecting the paper tray .................................................................................................................... 3-8Specifying the paper type for a paper tray........................................................................................ 3-9Selecting the output method........................................................................................................... 3-10Specifying the user authentication settings .................................................................................... 3-12Specifying the account track settings............................................................................................. 3-13

3.3 Specifying the layout tab settings (PCL driver for Windows).................................................... 3-14Printing multiple pages on one page (N in 1, Poster mode)............................................................ 3-14Chapter............................................................................................................................................ 3-15Specifying duplex/booklet printing ................................................................................................. 3-15Setting the binding margin .............................................................................................................. 3-15Shifting images................................................................................................................................ 3-16

3.4 Specifying the finish tab settings (PCL driver for Windows) ..................................................... 3-17Stapling ........................................................................................................................................... 3-17Specifying the saddle stitch setting ................................................................................................ 3-17Hole punching ................................................................................................................................. 3-18Folding............................................................................................................................................. 3-18Specifying the output tray ............................................................................................................... 3-18Specifying the procedure for adjusting the binding position .......................................................... 3-18d-Color MF550/MF450 Contents-3

3.5 Specifying the cover mode tab settings (PCL driver for Windows) .......................................... 3-19Printing documents with a front cover/back cover.......................................................................... 3-19Printing multiple pages .................................................................................................................... 3-19Printing with transparency interleaves............................................................................................. 3-20

3.6 Specifying the stamp/composition tab settings (PCL driver for Windows) ............................. 3-21Printing a watermark........................................................................................................................ 3-21Editing a watermark......................................................................................................................... 3-21Printing different original documents together (overlay).................................................................. 3-22Editing an overlay file....................................................................................................................... 3-24Creating an overlay file .................................................................................................................... 3-24Registering an overlay file................................................................................................................ 3-25Printing with copy protection........................................................................................................... 3-26Printing the date and page numbers ............................................................................................... 3-28

3.7 Specifying the quality tab settings (PCL driver for Windows) ................................................... 3-29Adjusting the color and quality ........................................................................................................ 3-29Font Settings ................................................................................................................................... 3-30

3.8 Setting up the PostScript driver for Windows............................................................................. 3-31Common settings ............................................................................................................................ 3-31Basic tab.......................................................................................................................................... 3-32Layout tab........................................................................................................................................ 3-32Finish tab ......................................................................................................................................... 3-32Cover mode tab............................................................................................................................... 3-33Stamp/Composition tab .................................................................................................................. 3-33Quality tab ....................................................................................................................................... 3-33Other tab (d-Color MF450) .............................................................................................................. 3-33Advanced tab .................................................................................................................................. 3-33Device settings tab .......................................................................................................................... 3-34Configure tab................................................................................................................................... 3-34Settings tab ..................................................................................................................................... 3-35

3.9 Setting up the PPD driver for Mac OS 9.2 ................................................................................... 3-36Page setup dialog box..................................................................................................................... 3-36Print dialog box................................................................................................................................ 3-37

3.10 Page Setup (PPD driver for Mac OS 9.2) ..................................................................................... 3-39Page attributes (basic settings) ....................................................................................................... 3-39Custom page sizes .......................................................................................................................... 3-40PostScript options ........................................................................................................................... 3-41

3.11 Printing (PPD driver for Mac OS 9.2)............................................................................................ 3-42General (basic settings) ................................................................................................................... 3-42Layout (printing multiple pages on one page) ................................................................................. 3-43Printer specific options (Finishing options 1 to 4)............................................................................ 3-43

3.12 Setting options (PPD driver for Mac OS 9.2) ............................................................................... 3-453.13 Setting up the PPD driver for Mac OS X...................................................................................... 3-46

Page setup dialog box..................................................................................................................... 3-46Print dialog box................................................................................................................................ 3-46Common settings in the print dialog box ........................................................................................ 3-49

3.14 Page setup (PPD driver for Mac OS X) ........................................................................................ 3-50Page attributes (basic settings) ....................................................................................................... 3-50Custom page sizes .......................................................................................................................... 3-51

3.15 Printing (PPD driver for Mac OS X) .............................................................................................. 3-52General settings............................................................................................................................... 3-52

3.16 Output Method (PPD driver for Mac OS X).................................................................................. 3-53Selecting the output method ........................................................................................................... 3-53Specifying the user authentication settings..................................................................................... 3-55Specifying the account track settings ............................................................................................. 3-56Checking the output method setting details ................................................................................... 3-57

3.17 Layout/Finish (PPD driver for Mac OS X) .................................................................................... 3-59Shifting images ................................................................................................................................ 3-60Chapter ............................................................................................................................................ 3-61Checking the layout/finish setting details........................................................................................ 3-62

3.18 Paper tray/output tray (PPD driver for Mac OS X)...................................................................... 3-63Specifying the paper type for a paper tray ...................................................................................... 3-64

3.19 Cover mode/transparency interleave (PPD driver for Mac OS X) ............................................. 3-65Contents-4 d-Color MF550/MF450

3.20 Per page setting (PPD driver for Mac OS X) ............................................................................... 3-67Adding and editing the settings in per page setting ....................................................................... 3-68

3.21 Stamp/Composition (PPD driver for Mac OS X) ......................................................................... 3-69Printing with copy protection .......................................................................................................... 3-70Printing the date and time ............................................................................................................... 3-72Printing the page numbers.............................................................................................................. 3-73

3.22 Quality (PPD driver for Mac OS X) ............................................................................................... 3-743.23 Sending a fax ................................................................................................................................. 3-75

Fax operations................................................................................................................................. 3-75Selecting a recipient from the phone book ..................................................................................... 3-77Specifying the transmission settings............................................................................................... 3-78Creating a fax cover sheet .............................................................................................................. 3-79

3.24 Setting up the fax driver for Windows......................................................................................... 3-82Common settings ............................................................................................................................ 3-82Fax tab ............................................................................................................................................ 3-83Basic tab ......................................................................................................................................... 3-83Layout tab ....................................................................................................................................... 3-83Stamp/Composition tab .................................................................................................................. 3-83Configure tab................................................................................................................................... 3-83Settings tab ..................................................................................................................................... 3-84

3.25 Using a phone book ...................................................................................................................... 3-85Adding a recipient to the phone book............................................................................................. 3-85Editing a phone book ...................................................................................................................... 3-87To change a registered recipient to a group ................................................................................... 3-88To change a group name ................................................................................................................ 3-88To create a folder ............................................................................................................................ 3-88To search the personal information................................................................................................. 3-88

4 Box Operations4.1 Saving copies in user boxes........................................................................................................... 4-3

Settings that can be saved and changed.......................................................................................... 4-3Saving copy documents.................................................................................................................... 4-3

4.2 Saving scans in user boxes............................................................................................................ 4-7Using a user box destination............................................................................................................. 4-7Entering destinations directly ............................................................................................................ 4-8Saving in user box mode................................................................................................................. 4-10

4.3 Saving printouts in user boxes..................................................................................................... 4-13Saving data in a user box................................................................................................................ 4-13Saving data in the secure print user box......................................................................................... 4-15Saving data in the encrypted PDF user box ................................................................................... 4-17

4.4 Overview of document organizing............................................................................................... 4-18Available operations in the file document screen ........................................................................... 4-18Checking documents saved in user boxes ..................................................................................... 4-18Description of file document screen ............................................................................................... 4-20Searching for a user box name ....................................................................................................... 4-21

4.5 Deleting a document..................................................................................................................... 4-234.6 Changing the document name..................................................................................................... 4-244.7 Moving a document....................................................................................................................... 4-264.8 Duplicating a document................................................................................................................ 4-284.9 Checking document details.......................................................................................................... 4-30

Check the details............................................................................................................................. 4-30Preview screen operations.............................................................................................................. 4-32

4.10 Overview of document printing.................................................................................................... 4-34Available operations in the use document screen .......................................................................... 4-34Checking documents saved in user boxes ..................................................................................... 4-34Description of use document screen .............................................................................................. 4-36Searching for a user box name ....................................................................................................... 4-36

4.11 Printing ........................................................................................................................................... 4-37Available print settings .................................................................................................................... 4-37To print a document ........................................................................................................................ 4-37Changing the number of copies...................................................................................................... 4-38d-Color MF550/MF450 Contents-5

Specifying single-sided/double-sided printing................................................................................ 4-38Specifying finishing settings ............................................................................................................ 4-39

4.12 Combined printing ......................................................................................................................... 4-44Available combined printing parameters ......................................................................................... 4-44To print a document ........................................................................................................................ 4-44

4.13 Overview of document transmissions ......................................................................................... 4-47Available document transmission operations.................................................................................. 4-47Transmission methods .................................................................................................................... 4-47Checking documents saved in user boxes ..................................................................................... 4-48Description of use document screen............................................................................................... 4-50Searching for a user box name ....................................................................................................... 4-50To send a document........................................................................................................................ 4-50

4.14 Secure print user box .................................................................................................................... 4-52Available printing parameters .......................................................................................................... 4-52To print a document (Mode 1) ......................................................................................................... 4-52To print a document (Mode 2) ......................................................................................................... 4-55

4.15 Encrypted PDF user box ............................................................................................................... 4-58Printing............................................................................................................................................. 4-58Deleting............................................................................................................................................ 4-60

5 Network Scanner Operations5.1 Using scan/fax programs................................................................................................................ 5-3

Recalling a scan/fax program............................................................................................................ 5-3Registering scan/fax programs ......................................................................................................... 5-6Editing and deleting scan/fax programs.......................................................................................... 5-10

5.2 Sending data in an e-mail message (Scan to e-mail) ................................................................. 5-12Scan to e-mail.................................................................................................................................. 5-12Selecting a destination from the address book............................................................................... 5-12Selecting a group destination.......................................................................................................... 5-13Entering addresses directly ............................................................................................................. 5-15Selecting a destination that was searched for ................................................................................ 5-16Selecting a destination with an address search .............................................................................. 5-18

5.3 Sending data to a computer on the network (Scan to SMB) ..................................................... 5-20Scan to SMB.................................................................................................................................... 5-20Scan to SMB operations with Windows File Sharing (Mac OS X)/Samba (Linux/Unix) .................. 5-20Scan to SMB operations with Windows 98 SE and Windows Me .................................................. 5-20Selecting a destination from the address book............................................................................... 5-21Entering addresses directly ............................................................................................................. 5-22

5.4 Sending data to a server (Scan to FTP) ....................................................................................... 5-24Scan to FTP..................................................................................................................................... 5-24Selecting a destination from the address book............................................................................... 5-24Entering addresses directly ............................................................................................................. 5-26

5.5 Specifying scan and transmission settings (Scan settings/original settings/communication settings)........................................................ 5-28Settings that can be specified ......................................................................................................... 5-28Original type..................................................................................................................................... 5-30Simplex/Duplex ............................................................................................................................... 5-31Resolution........................................................................................................................................ 5-32File type ........................................................................................................................................... 5-33Density............................................................................................................................................. 5-35Separate scan.................................................................................................................................. 5-36Color (Quality adjustment) ............................................................................................................... 5-36Background removal (Quality adjustment) ...................................................................................... 5-38Sharpness (Quality adjustment)....................................................................................................... 5-39Frame erase (Erase) ......................................................................................................................... 5-40Book copy (Book scan) ................................................................................................................... 5-41Scan size (Application) .................................................................................................................... 5-43Annotation (Application) .................................................................................................................. 5-45Date/Time (Application) ................................................................................................................... 5-45Page number (Application) .............................................................................................................. 5-48Contents-6 d-Color MF550/MF450

Stamp (Application) ......................................................................................................................... 5-51Header/Footer (Application) ............................................................................................................ 5-54Send & Print (Application) ............................................................................................................... 5-59Document name.............................................................................................................................. 5-60Original settings............................................................................................................................... 5-62E-Mail setting .................................................................................................................................. 5-64URL notification setting................................................................................................................... 5-65E-Mail encryption ............................................................................................................................ 5-66Digital signature............................................................................................................................... 5-66

5.6 Settings that can be specified from utility mode ....................................................................... 5-67Utility mode parameters .................................................................................................................. 5-67Other related parameters ................................................................................................................ 5-67Web Connection.............................................................................................................................. 5-67

5.7 Registering an address book destination ................................................................................... 5-68E-Mail destination............................................................................................................................ 5-68User box.......................................................................................................................................... 5-69PC (SMB)......................................................................................................................................... 5-71FTP .................................................................................................................................................. 5-74

5.8 Registering a group destination .................................................................................................. 5-77

6 Web Connection Operations6.1 Information tab ................................................................................................................................ 6-3

Device Information - Configuration Summary................................................................................... 6-3Device Information - Option .............................................................................................................. 6-4Device Information - Consumables................................................................................................... 6-5Device Information - Meter Count..................................................................................................... 6-6Online Assistance.............................................................................................................................. 6-7Change User Password .................................................................................................................... 6-7Function Permission Information ...................................................................................................... 6-8Network Setting Information ............................................................................................................. 6-9Print Setting Information ................................................................................................................... 6-9Print Information.............................................................................................................................. 6-10

6.2 Job tab............................................................................................................................................ 6-11Current Jobs.................................................................................................................................... 6-11Job History ...................................................................................................................................... 6-12Communication List ........................................................................................................................ 6-13

6.3 Box tab ........................................................................................................................................... 6-14Open User Box................................................................................................................................ 6-14Document operations...................................................................................................................... 6-16Changing user box settings ............................................................................................................ 6-18Create User Box.............................................................................................................................. 6-19Open System User Box................................................................................................................... 6-20Create System User Box................................................................................................................. 6-22

6.4 Direct Print tab .............................................................................................................................. 6-24Direct Print....................................................................................................................................... 6-24

6.5 Store Address tab.......................................................................................................................... 6-25Address Book.................................................................................................................................. 6-25Registering a destination................................................................................................................. 6-26Group .............................................................................................................................................. 6-29Registering a group destination ...................................................................................................... 6-30Program........................................................................................................................................... 6-31Registering a program destination .................................................................................................. 6-32Temporary One-Touch.................................................................................................................... 6-48Subject ............................................................................................................................................ 6-49Text.................................................................................................................................................. 6-50d-Color MF550/MF450 Contents-7

7 Fax Operations (Option)7.1 General fax operation...................................................................................................................... 7-3

Sending a fax..................................................................................................................................... 7-3

7.2 Loading the original......................................................................................................................... 7-6Loading the original in the ADF ......................................................................................................... 7-6Loading the original on the original glass.......................................................................................... 7-6Faxing a multi-page original using the original glass......................................................................... 7-7Sending the original using both the ADF and the original glass........................................................ 7-8

7.3 Specifying scanning conditions ..................................................................................................... 7-9Specifying scanning settings............................................................................................................. 7-9Original type....................................................................................................................................... 7-9Simplex/Duplex ............................................................................................................................... 7-10Resolution........................................................................................................................................ 7-10Density............................................................................................................................................. 7-11

7.4 Specifying only one destination ................................................................................................... 7-12Specifying from registered destinations .......................................................................................... 7-12Searching for a registered destination (Index button) ..................................................................... 7-13Searching for a registered destination (Address type) .................................................................... 7-13Searching for registered destinations (Detail search) ...................................................................... 7-14Specifying by direct input ................................................................................................................ 7-15Specifying from the job history........................................................................................................ 7-16

7.5 Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)........................................................................................................... 7-17Specifying multiple destinations (from registered destinations, direct input, job history) ............... 7-17Specifying multiple destinations (using the group button) .............................................................. 7-17

7.6 Sending a fax using a program destination ................................................................................ 7-19To send a fax after specifying a program destination ..................................................................... 7-19

7.7 Operations while scanning ........................................................................................................... 7-21If original size cannot be detected................................................................................................... 7-21When there is a memory overflow ................................................................................................... 7-21Original auto rotation ....................................................................................................................... 7-21

7.8 When unable to send..................................................................................................................... 7-22Redial............................................................................................................................................... 7-22Auto redial function.......................................................................................................................... 7-22Redial confirmation screen (d-Color MF550)................................................................................... 7-22Manual redial (Current jobs list) ....................................................................................................... 7-23Manual redial (Fax retransmit user box) .......................................................................................... 7-24

7.9 Reserving a transmission ............................................................................................................. 7-257.10 Aborting transmission ................................................................................................................... 7-26

Aborting a job during transmission.................................................................................................. 7-26Canceling timer transmission reserved jobs.................................................................................... 7-27

7.11 Sending a fax after specifying a time (Timer TX) ........................................................................ 7-28To conduct timer TX ........................................................................................................................ 7-28

8 Network Fax Operations (Option)8.1 General fax operation (Internet fax) ............................................................................................... 8-3

Sending an internet fax...................................................................................................................... 8-3

8.2 General fax operation (IP address fax) .......................................................................................... 8-7Sending an IP address fax................................................................................................................. 8-7

8.3 Specifying transmission color settings (IP address fax)............................................................ 8-10Specifying transmission color settings............................................................................................ 8-10

8.4 Specifying the scan conditions .................................................................................................... 8-11Specifying scan settings.................................................................................................................. 8-11Original type..................................................................................................................................... 8-11Simplex/Duplex ............................................................................................................................... 8-12Resolution........................................................................................................................................ 8-12Density............................................................................................................................................. 8-13Contents-8 d-Color MF550/MF450

8.5 Specifying only one destination................................................................................................... 8-14Specifying from registered destination ........................................................................................... 8-14Searching the registered destination (Search text button).............................................................. 8-15Searching the registered destination (Address type) ...................................................................... 8-15Searching the registered destination (Detail search)....................................................................... 8-16Specifying by direct input................................................................................................................ 8-17

8.6 Specifying multiple destinations (Broadcast transmission)...................................................... 8-19Specifying multiple destinations (by registered destination and direct input)................................. 8-19Specifying multiple destinations (by group button)......................................................................... 8-20

8.7 Send a fax with program destination .......................................................................................... 8-21Sending a fax after specifying program destination ....................................................................... 8-21

8.8 When unable to send .................................................................................................................... 8-23Redial .............................................................................................................................................. 8-23Auto redial function ......................................................................................................................... 8-23Redial confirmation screen.............................................................................................................. 8-23Manual redial (Current jobs list)....................................................................................................... 8-24

8.9 Reserving the transmission.......................................................................................................... 8-258.10 Stopping the transmission ........................................................................................................... 8-26

Stopping during transmission ......................................................................................................... 8-26

9 Appendix9.1 Entering text..................................................................................................................................... 9-3

Enlarging the keyboard ..................................................................................................................... 9-4To type text ....................................................................................................................................... 9-5List of available characters................................................................................................................ 9-5

10 Indexd-Color MF550/MF450 Contents-9

Contents-10 d-Color MF550/MF450

1 Introduction

Introduction 11 Introduction

Thank you for choosing this machine.

This manual contains details on the operation of the various functions of the machine, precautions on its use, and basic troubleshooting procedures. In order to ensure that this machine is used correctly and efficiently, carefully read this manual before using the machine.

The illustrations used in this manual may appear slightly different from views of the actual equipment.

1.1 Energy Star

As an ENERGY STAR Partner, we have determined that this machine meets the ENERGY STAR Guidelines for energy efficiency.

What is an ENERGY STAR product?

An ENERGY STAR product has a special feature that allows it to automatically switch to a "low-power mode" after a period of inactivity. An ENERGY STAR product uses energy more efficiently, saves you money on utility bills and helps protect the environment.

2Note The machine illustrations shown in this manual can vary and depend on the machine configuration.d-Color MF550/MF450 1-3

1 Introduction1.2 Explanation of manual conventionsThe marks and text formats used in this manual are described below.

Safety advices

6 DANGERFailure to observe instructions highlighted in this manner may result in fatal or critical injuries in fact of electrical power.% Observe all dangers in order to prevent injuries.

7 WARNINGFailure to observe instructions highlighted in this manner may result in serious injuries or property damage.% Observe all warnings in order to prevent injuries and to ensure safe use of the machine.

7 CAUTION Failure to observe instructions highlighted in this manner may result in slight injuries or property damage.% Observe all cautions in order to prevent injuries and to ensure safe use of the machine.

Sequence of action

1 The number 1 as formatted here indicates the first step of a sequence of actions.

2 Subsequent numbers as formatted here indicate subsequent steps of a sequence of actions.

? Text formatted in this style provides additional assistance.% Text formatted in this style describes the action that will

ensure the desired results are achieved.

Tips

2Note Text highlighted in this manner contains useful information and tips to ensure safe use of the machine.

2Reminder Text highlighted in this manner contains information that should be reminded.

!Detail Text highlighted in this manner contains references for more detailed information.

Special text markings

[Stop] keyThe names of keys on the control panel are written as shown above.

MACHINE SETTINGDisplay texts are written as shown above.

An illustration inserted here shows what operations

must be performed.1-4 d-Color MF550/MF450

Introduction 11.3 Descriptions and symbols for originals and paperThe use of words and symbols in this manual are explained below.

"Width" and "Length"

Whenever paper dimensions are mentioned in this manual, the first value always refers to the width of the paper (shown as "Y" in the illustration) and the second to the length (shown as "X").

Paper orientation

Lengthwise (w)If the width (Y) of the paper is shorter than the length (X), the paper has a vertical or portrait orientation, indicated by w.

Crosswise (v)If the width (Y) of the paper is longer than the length (X), the paper has a horizontal or landscape orientation, indicated by v.d-Color MF550/MF450 1-5

1 Introduction1.4 Legal restrictions on copyingCertain types of originals must never be copied with the purpose or intent to pass copies of such originals off as the originals.

The following is not a complete list, but is meant to be used as a guide to responsible copying.

Financial Instruments- Personal checks- Travelers checks- Money orders- Certificates of deposit- Bonds or other certificates of indebtedness- Stock certificates

Legal Originals- Food stamps- Postage stamps (canceled or uncanceled)- Checks or drafts drawn by government agencies- Internal revenue stamps (canceled or uncanceled)- Passports- Immigration papers- Motor vehicle licenses and titles- House and property titles and deeds

General- Identification cards, badges, or insignias- Copyrighted works without permission of the copyright owner

In addition, it is prohibited under any circumstances to copy domestic or foreign currencies, or works of art without permission of the copyright owner.

When in doubt about the nature of an original, consult with legal counsel.

!Detail In order to prohibit the illegal reproduction of certain originals, such as paper currency, this machine is equipped with a counterfeit prevention feature.

Due to the counterfeit prevention feature that this machine is equipped with, images may be distorted.1-6 d-Color MF550/MF450

Introduction 11.5 Safety informationThis section contains detailed instructions on the operation and maintenance of this machine. To achieve optimum utility of this device, all operators should carefully read and follow the instructions in this manual.

Please read the following section before connecting the machine to the supply. It contains important information related to user safety and preventing equipment problems.

Please keep this manual in a handy place near the machine.

Make sure you observe all of the precautions appear in each section of this manual.

KM_Ver.01E_C

2Note Some parts of the contents of this section may not correspond with the purchased product.

Warning and precaution symbols

The following indicators are used on the warning labels or in this manual to categorize the level of safety warnings.

7 WARNINGIgnoring these warnings could cause serious injury or even death.% Do not ignore these safety advices.

7 CAUTION Ignoring this cautions could cause injury or damage to property.% Do not ignore these safety advices.

Meaning of symbols

Disassemble and modification


Symbol Meaning Example Meaning

A triangle indicates a danger against which you should take precaution.

This symbol warns against possible causes of burns.

A diagonal line indicates a prohibited course of action.

This symbol warns against dismantling the device.

A black circle indicates an imperative course of action.

This symbol indicates you must unplug the device.

Warning Symbol

Do not attempt to remove the covers and panels which have been fixed to the product. Some products have a high-voltage part or a laser beam source inside that could cause an electrical shock or blindness.

Do not modify this product, as a fire, electrical shock, or breakdown could result. If the product employs a laser, the laser beam source could cause blindness.d-Color MF550/MF450 1-7

1 IntroductionPower cord


Power source



Warning Symbol

Use only the power cord supplied in the package. If a power cord is not supplied, only use the power cord and plug that is specified in POWER CORD INSTRUCTION. Failure to use this cord could result in a fire or electrical shock.

Use the power cord supplied in the package only for this machine and NEVER use it for any other product. Failure to observe this precaution could result in a fire or elec-trical shock.

Do not scratch, abrade, place a heavy object on, heat, twist, bend, pull on, or damage the power cord. Use of a damaged power cord (exposed core wire, broken wire, etc.) could result in a fire or breakdown.Should any of these conditions be found, immediately turn OFF the power switch, un-plug the power cord from the power outlet, and then call your authorized service rep-resentative.

Warning Symbol

Use only the specified power source voltage. Failure to do that could result in a fire or electrical shock.

Connect power plug directly into wall outlet having the same configuration as the plug. Use of an adapter leads to the product connecting to inadequate power supply (volt-age, current capacity, grounding), and may result in fire or shock. If proper wall outlet is not available, the customer shall ask qualified electrician for the installation.

Do not use a multiple outlet adapter nor an extension cord in principle. Use of an adapter or an extension cord could cause a fire or electrical shock. Contact your authorized service representative if an extension cord is required.

Consult your authorized service representative before connecting other equipment on the same wall outlet. Overload could result in a fire.

Caution Symbol

The outlet must be near the equipment and easily accessible. Otherwise you can not pull out the power plug when an emergency occurs.1-8 d-Color MF550/MF450

Introduction 1

Power plug



Grounding


Warning Symbol

Do not unplug and plug in the power cord with a wet hand, as an electrical shock could result.

Plug the power cord all the way into the power outlet. Failure to do this could result in a fire or electrical shock.

Caution Symbol

Do not tug the power cord when unplugging. Pulling on the power cord could damage the cord, resulting in a fire or electrical shock.

Remove the power plug from the outlet more than one time a year and clean the area between the plug terminals. Dust that accumulates between the plug terminals may cause a fire.

Warning Symbol

Connect the power cord to an electrical outlet that is equipped with a grounding ter-minal.d-Color MF550/MF450 1-9

1 IntroductionInstallation



Ventilation


Warning Symbol

Do not place a flower vase or other container that contains water, or metal clips or oth-er small metallic objects on this product. Spilled water or metallic objects dropped in-side the product could result in a fire, electrical shock, or breakdown.Should a piece of metal, water, or any other similar foreign matter get inside the prod-uct, immediately turn OFF the power switch, unplug the power cord from the power outlet, and then call your authorized service representative.

Caution Symbol

After installing this product, mount it on a secure base. If the unit moves or falls, it may cause personal injury.

Do not place the product in a dusty place, or a site exposed to soot or steam, near a kitchen table, bath, or a humidifier. A fire, electrical shock, or breakdown could result.

Do not place this product on an unstable or tilted bench, or in a location subject to a lot of vibration and shock. It could drop or fall, causing personal injury or mechanical breakdown.

Do not let any object plug the ventilation holes of this product. Heat could accumulate inside the product, resulting in a fire or malfunction.

Do not use flammable sprays, liquids, or gases near this product, as a fire could result.

Caution Symbol

Always use this product in a well ventilated location. Operating the product in a poorly ventilated room for an extended period of time could injure your health. Ventilate the room at regular intervals.1-10 d-Color MF550/MF450

Introduction 1

Actions in response to troubles



Consumables



Warning Symbol

Do not keep using this product, if this product becomes inordinately hot or emits smoke, or unusual odor or noise. Immediately turn OFF the power switch, unplug the power cord from the power outlet, and then call your authorized service representative. If you keep on using it as is, a fire or electrical shock could result.

Do not keep using this product, if this product has been dropped or its cover damaged. Immediately turn OFF the power switch, unplug the power cord from the power outlet, and then call your authorized service representative. If you keep on using it as is, a fire or electrical shock could result.

Caution Symbol

The inside of this product has areas subject to high temperature, which may cause burns.When checking the inside of the unit for malfunctions such as a paper misfeed, do not touch the locations (around the fusing unit, etc.) which are indicated by a "Caution HOT" caution label.

Warning Symbol

Do not throw the toner cartridge or toner into an open flame. The hot toner may scatter and cause burns or other damage.

Caution Symbol

Do not leave a toner unit or drum unit in a place within easy reach of children. Licking or ingesting any of these things could injure your health.

Do not store toner units and PC drum units near a floppy disk or watch that are sus-ceptible to magnetism. They could cause these products to malfunction.d-Color MF550/MF450 1-11

1 IntroductionWhen moving the machine


Before successive holidays

When the optional Fax Kit FK-502 is not installed:


Caution Symbol

Whenever moving this product, be sure to disconnect the power cord and other ca-bles. Failure to do this could damage the cord or cable, resulting in a fire, electrical shock, or breakdown.

When moving this product, always hold it by the locations specified in the user manual or other documents. If the unit falls it may cause severe personal injury. The product may also be damaged or malfunction.

Caution Symbol

Unplug the product when you will not use the product for long periods of time.1-12 d-Color MF550/MF450

Introduction 11.6 Regulation notices

CE Marking (Declaration of Conformity) for users of the European Union (EU)

This product complies with the following EU directives:89/336/EEC, 73/23/EEC and 93/68/EEC directives.

This declaration is valid for the area of the European Union.

This device must be used with a shielded network (10 Base-T/100 Base-TX) cable and a shielded parallel cable. The use of non-shielded cables is likely to result in interference with radio communications and is prohibited under CISPR rules and local rules.

User Instructions FCC Part 15 - Radio Frequency Devices (for U.S.A. users)

This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

7 WARNINGThe design and production of this unit conform to FCC regulations, and any changes or modifications must be registered with the FCC and are subject to FCC control.Any changes made by the purchaser or user without first contacting the manufacturer will be subject to penalty under FCC regulations.% This device must be used with a shielded network (10 Base-T/100 Base-TX) cable and a shielded

parallel cable. The use of non-shielded cables is likely to result in interference with radio communications and is prohibited under FCC rules.

Interference-Causing Equipment Standard (ICES-003 ISSUE 4) (for Canada users)

This Class A digital apparatus complies with Canadian ICES-003.

Cet appareil numrique de la classe A est conforme la norme NMB-003 du Canada.

For users in countries not subject to class B regulations

7 WARNINGInterference with radio communications:% This is a Class A product. In a domestic environment this product may cause radio interference in which

case the user may be required to take adequate measures.% This device must be used with a shielded network (10 Base-T/100 Base-TX) cable and a shielded

parallel cable. The use of non-shielded cables is likely to result in interference with radio communications and is prohibited under CISPR rules and local rules.

Laser safety

This is a digital machine which operates using a laser. There is no possibility of danger from the laser provided the machine is operated according to the instructions in this manual.

Since radiation emitted by the laser is completely confined within protective housing, the laser beam cannot escape from the machine during any phase of user operation.

This machine is certified as a Class 1 laser product: This means the machine does not produce hazardous laser radiation.d-Color MF550/MF450 1-13

1 IntroductionInternal laser radiation

7 WARNINGThis product employs a Class 3B laser diode that emits an invisible laser beam.% The laser diode and the scanning polygon mirror are incorporated in the print head unit.% The print head unit is NOT A FIELD SERVICE ITEM:

Therefore, the print head unit should not be opened under any circumstances.

CDRH regulations

This machine is certified as a Class 1 Laser product under Radiation Performance Standard according to the Food, Drug and Cosmetic Act of 1990. Compliance is mandatory for Laser products marketed in the United States and is reported to the Center for Devices and Radiological Health (CDRH) of the U.S. Food and Drug Administration of the U.S. Department of Health and Human Services (DHHS). This means that the device does not produce hazardous laser radiation.

The label shown on page 1-13 indicates compliance with the CDRH regulations and must be attached to laser products marketed in the United States.

7 CAUTION Use of controls, adjustments or performance of procedures other than those specified in this manual may result in hazardous radiation exposure.% This is a semiconductor laser. The maximum power of the laser diode is 30 mW and the wavelength is

775-800 nm.

Specification

Maximum average radiation pow-er

12.9 W at the laser aperture of the print head unit

Wavelength 775-800 nm

Laser Aperture of thePrint Head Unit

Print Head1-14 d-Color MF550/MF450

Introduction 1

For European users

7 CAUTION Use of controls, adjustments or performance of procedures o

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