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D. Data Entry & Analysis Plan Established
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Critical Element/Trainer Presentations
PBIS Implementation Goal WorkbookExamples and Tools
D. Data Entry and Analysis Plan Established
13.Data system is used to collect and analyze ODR data
a. The database can quickly output data in graph format and allows the team access to ALL of the following information: average referrals per day per month, by location, by problem behavior, by time of day, by student, and compare between years
Module D - Self-Assessment and Action Plan
www.swis.org WI Data Collection Tool
Wisconsin Aggregate Data Collection Tool
14.Additional data are collected (attendance, grades, faculty attendance, surveys) and used by SW-PBIS team
a. Team collects and considers data other than discipline data to help determine progress and successes (i.e. attendance, grades, faculty attendance, school surveys, etc.)
Wisconsin District Data Audit Tool
WI School Data Audit Tool
15.Data analyzed by team at least monthly
a. Data are printed, analyzed, and put into graph format or other easy to understand format by a member of the team monthly (minimum)
16.Data shared with team and faculty monthly (minimum)
a. Data are shared with the PBIS team and faculty at least once a month
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Do we have the data system needed for active decision-making?
• Are we collecting the right information?• What, when, where, who (why?)
• Is data collection efficient?• Less than 15 sec to fill out, less than 30 sec to enter
• Do we get data in the right format?• Graphic format
• Do we get the data at the right time?• Before and during meetings• Data no more than 24 hours old
• Are data used for decision-making by all?• Data presented to all faculty at least monthly• Data available for whole school, small group and individual student
evaluation• Data collected on FIDELITY (what we do) as well as IMPACT (student
behavior)
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Using Data• Do we have a problem?• Refine the description of the problem?
• What behavior, Who, Where, When, Why
• Test hypotheses• Build practical solutions• Define how to monitor if solution is effective
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Identifying problems/issues• What data to monitor
– ODR per day per month– OSS, ISS, Attendance, Teacher report– Team Implementation Checklist (are we doing what we planned to
do?)• What question to answer
– Do we have a problem?• What questions to ask of Level, Trend, Peaks
– How do our data compare with last year?– How do our data compare with national/regional norms?– How do our data compare with our preferred/expected status?
• If a problem is identified, then ask– What are the data we need to make a good decision?
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Elementary School with 150 Students
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Ave
Ref
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Sept Oct Nov Dec Jan Feb Mar Apr May Jun
School Months
Office Referrals per Day per MonthLast year
Compare with National Average150 / 100 = 1.50 1.50 X .34 = .51
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Ave
Ref
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Sept Oct Nov Dec Jan Feb Mar Apr May Jun
School Months
Office Referrals per Day per MonthLast Year and This Year
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The Big 5 +2Referrals per day per monthReason for referralLocationTime of dayStudent
Disaggregated by Race/
EthnicitySpecial
Ed. Status
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• More than 40% of students receive a referral?– Focus on SCHOOL-WIDE system
• More than 60% of referrals come from classroom?– Focus on CLASSROOM systems
• More than 35% of referral come from non-classroom setting?– Focus on NON-CLASSROOM systems
Focusing your Efforts
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Wisconsin Data Collection Options
School-Wide Information System•www.swis.org
Wisconsin Outcome Data Collection Tool•For schools not entering ODR data elsewhere
Aggregate Outcome Data Collection Tool•For schools entering ODR data elsewhere but in need of visual output (graphs)
Your district’s current Student Information System•Can you get big 5 + 2?•Considerations for Tier 2 Data Collection?
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•Efficiency• Data entry• Report creation• Data extraction
•Information• Big 5+2• Other data reports
•Sharing• Who• When
Discuss your current data system
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Complete Module D: Data Entry and Analysis Plan Established
Self Assessment and Action Plan
Activity