DANS is een instituut van KNAW en NWO

Data Archiving and Networked ServicesData Archiving and Networked Services

The Front Office-Back Office model: supporting research data management in the Netherlands

Ingrid Dillo, DANS (Data Archiving and Networked Services)

Conference Strengthening the Baltic-Nordic research collaboration, Tartu 23 May 2014

DANS is een instituut van KNAW en NWO

The Dutch case as best practice?

What is DANS?

Institute of the Royal

Netherlands Academy and

Research Funding Organisation

(KNAW & NWO) since 2005

Institute of the Royal

Netherlands Academy and

Research Funding Organisation

(KNAW & NWO) since 2005

First predecessor dates back to

1964 (Steinmetz Foundation),

Historical Data Archive 1989

First predecessor dates back to

1964 (Steinmetz Foundation),

Historical Data Archive 1989

Mission: promote and provide

permanent access to digital research

information

Mission: promote and provide

permanent access to digital research

information

EASY: Electronic Archiving System

NARCIS: Gateway to scholarly information In the Netherlands

Data Seal of Approval

Dutch Dataverse Network

DANS services

‘Who’ is DANS?

About 50 employees: IT-specialists, archivists, information experts, policy makers and communication advisors

Data is hot!

• Riding the Wave report: critical importance of sharing and preserving reliable data produced during the scientific process

• Executive Order President Obama: Making Open and Machine Readable the New Default for Government Information (data)

• EU Commissioner Neelie Kroes: “Data is the new gold”

Proliferation of data

Trend of data sharing/open data policies; recognition of the value of data; funder requirements

Advantages:• Transparency and replication

of research• Re-use of data

Challenges:• data management• preservation and access

RDM: research data life cycle

RDM: what to address in a DMP?

CostsCosts

Rights Rights

Version controlVersion control

InteroperabilityInteroperability

Confidentiality/ Ethics

Confidentiality/ Ethics

Metadata + documentation to be delivered

Metadata + documentation to be delivered

Data management

approach

Data management

approach

Storage+ archiving

Storage+ archiving

File formats

File formats

Preservation and access

• Local storage facilities during the research

• Network of trusted digital repositories for long-term preservation after the research is finished

• Certification of TDRs in order to establish trust

Data UsersData Users

Basic Technical Infrastructure:SURFsara, Target, …

Back Offices:DANS, 3TU.Datacentrum, …

The federated data infrastructure:a collaborative framework

Data GeneratorsData Generators

Front offices: •Local Data Facilities (University Libraries)•Domain-Specific Research Infrastructures

Community Support Services

Community Support Services

Common Data Services:

Archiving, Access, …

Common Data Services:

Archiving, Access, …

User functions: data capture and transfer

User functions: data capture and transfer

Common Data Services: Storage,

Backups, …

Common Data Services: Storage,

Backups, …

FO-BO Institutions

• Front offices– Universities (libraries, local data centers)– Disciplinary research infrastructures (ESFRI/NL-National

Roadmap)

• Back offices– DANS (humanities, social sciences)– 3TU.Datacentrum (technical sciences)– …SURFsara (big data)

-> Trusted digital repositories!

Data Archiving and Networked Services

DANS is an institute of KNAW en NWO

Services in the model

• Information and awareness raising

• Training (data librarians and researchers)

• Storage (during and after the research)

Roles and responsibilities: the Front Office

• Focus on information and awareness raising:– Information portal research community– Awareness raising, support and

training research community– Supporting VREs (research tools, data

storage during research; Sharepoint, Dataverse, etc.; transfer for long-term archiving in trusted digital repository)

– Liaising with back office– Data acquisition

Roles and responsibilities: the Back Office

• Focus on expertise and long term storage:• Expertise and innovation in the area of

permanent storage, data management and re-use of data

– Providing expertise to the research community: training courses

– Providing expertise to the front office: training courses for data experts, consultancy, contact persons

– Long term preservation of data in a trusted digital repository

Research Data Netherlands

• BO collaboration in order to serve the FO better and more efficient

• Existing collaboration DANS-3TU.Datacentrum (training data experts, Dutch Dataprize)

• Expanding areas of collaboration

• Open to other trusted digital repositories

Future challenges

•Expanding the model over all universities (institutional agreements)

•Developing a business model to cover the costs

•Creating one single back office “desk” (RDNL)

•Creating a technical infrastructure for automatic data ingest

Thank you for your attention!

ingrid.dillo@dans.knaw.nlwww.dans.knaw.nlhttp://www.researchdata.nl/

5 minute video: The what, why and how of data management planning https://www.youtube.com/watch?v=gYDb-GP1CA4