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Dashboard Reporting for Internal Audit
Jordan LloydSenior ManagerDeloitte & Touche LLP
A high level summary of status of planned auditsCAE Dashboard A high level unified view showing
risk ratings of the planned audits as derived from the risk assessment along with the status of the audits by completion, audit ratings, processes and location
Value- Consolidated view of all planned audits- Allows drill down by risk rating, status, audit rating, process and location- Eliminates the need for multiple reports
Ryan Woodward, Sr. Manager, Global Seller Trust
Risk Score Aggregation and 3rd Parties Audit Prioritization3rd Parties Risk AssessmentA set of over 80 risk metrics monitored across a portfolio of thousands of 3rd parties.
Weights and scores applied and aggregated at 3rd party level to identify target 3rd parties with the highest risk for audit prioritization.
Risks is further categorized to facilitate targeted review.
Value- Audit prioritization no longer assigned based on a fixed schedule or cycle- Insights along a spectrum of risk genres (financial, operational etc.)
Risk Score Aggregation and Site, Process Priority IdentificationLocation and Process Risk Assessment
A summarized view of risk scores by locations and business processed derived from survey results rolled out to different stakeholders to assess the risk posture associated with business processes
Value- Site visits are no longer assigned based on a fixed schedule or cycle- Insights along a spectrum of risk genres (cyber security, financial, etc.)
Integrated Audit Schedule Geographical Coverage
StatusCoveredNot Covered
Country % of Total Revenue
Bangladesh
Brunei
Bulgaria
CzechRepublic
Ecuador
Ivory Coast
Mozambiq..
Pakistan
Sri Lanka 0.014%
0.000%
0.000%
0.048%
0.018%
0.058%
0.088%
0.020%
0.000%
Countries Not Covered
99.75%
% of Total Revnue* (Countries Covered)
0.25%
% of Total Revenue(Countries not Covered)
Visualization to represent the audit universeAudit UniverseIn a global set-up, majority of the organizations have entities or set-ups across countries and cities. The complicated nature of local compliance needs followed by the need to provide assurance on internal controls across all locations and at the same time have a unified view of all audits across the organization is the driving theme for this visualization. It harnesses the data from different audit schedules across different time periods and presents a unified view of the audits completed across locations, processes and time.
Value- Consolidated view of all planned audits across locations and processes- Provides instant identification of location not audited over an extended period of time
Visualization to represent the audit universeAudit UniverseIn a global set-up, majority of the organizations have entities or set-ups across countries and cities. The complicated nature of local compliance needs followed by the need to provide assurance on internal controls across all locations and at the same time have a unified view of all audits across the organization is the driving theme for this visualization. It harnesses the data from different audit schedules across different time periods and presents a unified view of the audits completed across locations, processes and time.
Value- Consolidated view of all planned audits across locations and processes- Provides instant identification of location not audited over an extended period of time
Integrated Audit Schedule and Audit Findings Dashboard
Audit Schedule by Audit Type Audit Findings Summary by Audit Type
ComplianceDivisional
Facility InspectionsQuality - Health & Safety
QualityFraud Risk Assessment
ICFRLocation
66
Countries CoveredOrganization
Type
Audit Type
Compliance Divisional FacilityInspections
Fraud RiskAssessment ICFR Location Quality Quality -
Health & Safe.. Grand Total
CorporateOrg Type 1Org Type 2Grand Total 764
178
535
51
142
74
60
8
395
74
278
43
28
8
20
12
5
7
10
5
5
7
4
3
150
150
20
8
12
Internal / ExternalInternal
All
All
All
All
100%
% of Scheduled Audits
MonthAll
Audit Type
100%
% of Findings
2,555
# of Findings
1.0 546.0# of Findings
All
Analytics for continuous auditing across processesContinuous Auditing
Continuous Auditing & Monitoring is a set of Processes used to support business performance management and improve financial governance in an effort to minimize loss and preserve/improve overall value. It is designed to collect data from processes, transactions and accounts to support audit activities and continually improve business processes and activities while adhering to compliance standards
Value- Increase the cost-effectiveness of controls and monitoring through automated solution- Achieve timely, and inexpensive compliance to policies and regulations- Shift from periodic review with limited focus to continuous review
Cross-Industry
Multiple
Risk Assessment, Planning, & Fieldwork
Multiple
ContinuousAudit & Monitoring
Transactions
MultipleSystems
TimelyCompliance
Cost - effectiveness
Assess effectiveness of controls
Continuousreview
Dynamic and flexible audit plan
Process improvement
Processes
New SuppliersFeb
March April 2015 May 2015 June 2015 July 2015
August 2015
September 2015October 2015
November 2015 December 2015January 2016
$0K
$1,000K
$2,000K
Inv
0
100
200
Number of in$
$
$ $ $
$
$ $
$$
$ $
Invoices with new vendors
Americ.. Corpor.. Europe Middl.. Pacifi..0M
1M
2M
3M
4M
5M
Inv
0
200
400
600
800
Number o
$2.9M
$4.7M
$1.4M
$0.2M
$1.3M
Invoices by new vendors - by Region
Feb March
April 201 May 2015 June 2015 July 2015August 2015
September 2015October 2015
November 2015 December 2015January 2016
0
100
200
Num New vendors created
< 00-500
500-1000 1000-2000 2000-5000 5000-1000010000-100000
>100000
0
200
400
600
# V
234
134
248
532
120
235
6 9
Stratification of invoice amountfor new vendors
422470
162,773
418638
196,501
417438
184,949
415493
253,572
414462
205,516
412503
182,567
411650
945,197
406559
268,768
406500
840,613
404576
930,945
Invoices by vendor
Spend Type3rd Party Spend
All
# of invoices raised
$10,566,760.35
Invoice amount1,998
# of invoices1.94%
% of total amount1.73%
% of total invoices1,315
New Vendors with activity in creation month
3rd Party Spend
All
Employee hours - Daily analysis
January Februa.. March April May June July0
50
100
150
200
250
Num
176186
198 198
157 169
195
2436 36
2633 33 31
190
212
231 231 229
212
193
# of employees with more than 16 hours a day Frequ..1 to 150
Employees with frequent excess hours (more than 16 hours a day)
January February March April May June July0
100
200
300
400
500
600
104
528
367
107
412419
393
483 471
4867 5759 65
434452
576590
575
469484
Total instances with more than16 hours a day Employee NameAll
Jan 1 Feb 1 Mar 1 Apr 1 May 1 Jun 1 Jul 1 Aug 1
0
50
100
150
Tot
Daily hours by employee (more than 16 hours a day)
Threshold fordaily hours
16
631
# of employeesexceeding thresh-
old
80,383
Total hours (ex-ceeding thethreshold)
EmployeeContractor
All
All
All
All
All
Analytics for continuous auditing across processesContinuous Auditing
New Suppliers
Feb March
April 2015 May 2015 June 2015 July 2015August 2015
September 2015October 2015
November 2015 December 2015January 2016
$0K
$1,000K
$2,000K
Inv
0
100
200
Number of in
$
$
$ $ $
$
$ $
$$
$ $
Invoices with new vendors
Americ.. Corpor.. Europe Middl.. Pacifi..0M
1M
2M
3M
4M
5M
Inv
0
200
400
600
800
Number o
$2.9M
$4.7M
$1.4M
$0.2M
$1.3M
Invoices by new vendors - by Region
Feb March
April 201 May 2015 June 2015 July 2015August 2015
September 2015October 2015
November 2015 December 2015January 2016
0
100
200
Num
New vendors created
< 00-500
500-1000 1000-2000 2000-5000 5000-1000010000-100000
>100000
0
200
400
600
# V
234
134
248
532
120
235
6 9
Stratification of invoice amountfor new vendors
422470
162,773
418638
196,501
417438
184,949
415493
253,572
414462
205,516
412503
182,567
411650
945,197
406559
268,768
406500
840,613
404576
930,945
Invoices by vendor
Spend Type3rd Party Spend
All
# of invoices raised
$10,566,760.35
Invoice amount1,998
# of invoices1.94%
% of total amount1.73%
% of total invoices1,315
New Vendors with activity in creation month
3rd Party Spend
All
Analytics for continuous auditing across processesContinuous Auditing
Employee hours - Daily analysis
January Februa.. March April May June July0
50
100
150
200
250
Num
176186
198 198
157 169
195
2436 36
2633 33 31
190
212
231 231 229
212
193
# of employees with more than 16 hours a day Frequ..1 to 150
Employees with frequent excess hours (more than 16 hours a day)
January February March April May June July0
100
200
300
400
500
600
104
528
367
107
412419
393
483 471
4867 5759 65
434452
576590
575
469484
Total instances with more than16 hours a day Employee NameAll
Jan 1 Feb 1 Mar 1 Apr 1 May 1 Jun 1 Jul 1 Aug 1
0
50
100
150
Tot
Daily hours by employee (more than 16 hours a day)
Threshold fordaily hours
16
631
# of employeesexceeding thresh-
old
80,383
Total hours (ex-ceeding thethreshold)
EmployeeContractor
All
All
All
All
All
Risk Aggregation and Analytics for Procure to Pay AuditsProcure to Pay Review
Procure to Pay is a huge area with risks associated at multiple levels. Right from the Vendor Setup until Payments, there are interlinked sub-processes that can progressively add to the risk. The analysis performed aggregates many risk factors to create vendor level aggregations of risk scores based on triggers and behaviors observed in transactional data. The analysis also focuses on areas of potential opportunities by highlighting cases of missed discounts or potential recoveries
Value- Increased visibility of vendor spend and procurement process in it’s entirety- Quick identification of transactions that appear inaccurate/fraudulent- Risk aggregation to identify riskiest vendors and associated drivers
Cross-IndustryFinancial & Operation
Fieldwork
Accounts Payable
Analysis of Freight Spend and Risk ScoringFreight Analytics
Clients in the C&IP and E&R industries have a large volume of spend on Freight Movement. To add complexity to the process, there is usually a large ecosystem of carriers that transport materials and goods over different routes and transportation modes. A deep analysis of the freight spend helps bring risks across different factors like route, modes, carriers, plant etc. to the fore. The analysis also highlights areas of improvement via consolidation of freight, preferred carriers, cheapest carriers over routes etc.
Value- Increased visibility of freight spend over the entire spectrum of modes and routes- Quick identification of expensive carriers and routes with comparative view of relatively
cheaper carriers- Allows crisp data points for better negotiations with carriers and management of the
overall freight movement
Cross-Industry
Operations
Risk Assessment & Fieldwork
Freight
Analysis of Pricing within ProcurementPricing Analytics
Clients with major spend on purchase of materials generally rely on contractual terms for procurement of materials. However, there are risks associated with actual pricing that gets entered into the purchase orders. This analytic looks to analyze the variation in prices of materials over a period of time by vendors and buyers, and presents a risk ranked view to show instances of purchase with the maximum impact in terms of overages
Value- Increased visibility of prices at which materials have been procured- Quick identification of outliers in terms of expensive purchases compared to purchase of
same material at much lower price points- Shows outliers by vendors and buyers to allow for identification of trends of expensive
procurement
Cross-Industry
Operational and Financial
Fieldwork
Procurement
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Copyright © 2016 Deloitte Development LLC. All rights reserved.Member of Deloitte Touche Tohmatsu Limited
This presentation contains general information only and Deloitte is not, by means of this presentation, rendering accounting, business, financial, investment, legal, tax, or other professional advice or services. This presentation is not a substitute for such professional advice or services, nor should it be used as a basis for any decision or action that may affect your business. Before making any decision or taking any action that may affect your business, you should consult a qualified professional advisor.
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