15
Data Collection in Michigan Karen McCloskey, Arthritis Program Coordinator Michigan Department of Health and Human Services
Data Collection in Michigan Karen McCloskey, Arthrit is Program Coordinator
Michigan Department of Health and Human Services
Overview Self-Management Programs (CDSMP, DSMP, CPSMP, TCDSS)
◦ TeleForm Software
◦ MS Access Database
◦ Since 2007
EnhanceFitness ◦ Sound Generations Online Data Entry System (ODES)
◦ Data entry by hand
◦ Since 2012
Staff ◦ Data Analyst, .80 FTE
2
EnhanceFitness – What We Do All Data Collection for non-Y Affiliates (includes AAAs, community orgs, senior residences) Attendance Sheets
• Enter attendance for appropriate term
• Generate new attendance sheet for the next month, send to coordinators/instructors
EF Participant Information Forms
◦ Enter Participant Information, including contact and demographic info, and chronic conditions
Fitness Checks
◦ Includes fitness and health info, # of chair stands, # of arm curls, and # of seconds for each circuit of 8-foot up-and-go
Data Reports
◦ Upon Request
3
EF Data Report
4
Self-Management Programs – What We Do
Manage Data Collection for All Stanford Programs, for All Partners in Michigan
Create data forms and manage database
Process all data forms ◦ Includes Workshop Registration, Participant Information Forms, Evaluation Forms, DSMP Pre/Post
Survey (we collect, but do not process)
Manage Online Program Locator
Data Reports ◦ Statewide annual reports and upon request
See instructions and forms at http://www.mihealthyprograms.org/leader-path-forms.aspx
5
Using TeleForm Forms Processing Software
◦ Optical Recognition Software ◦ Recognizes marks, characters and bar codes
Scanning Process
1. Scan Forms (Participant Information Forms and Evaluation Forms)
2. TeleForm reads bar codes, evaluates forms, flags items that need review/correction
3. Reviewer makes needed corrections
4. Data is committed to designated database
6
TeleForm Designer – Creating Forms
“Check All That Apply” Each condition has a yes/no answer and its own field in the database. The value in the database is either 1 (yes) or 0 (no).
7
TeleForm Designer – Creating Forms (2)
“Choose Only One” This type of question allows for only one answer. Each choice is assigned a Value (Less than high school = 1, Some high school = 2).
8
TeleForm Verifier– Processing Forms
9
Teleform Verifier– Processing Forms (2)
Two choices marked, but only one allowed. The question is flagged for review.
Reviewer makes correction here.
10
TeleForm Verifier – Processing Forms (3)
TeleForm attempts to read written/typed alphanumeric characters. Entries will be flagged for review if writing is not clear.
11
PATH Database
12
PATH Workshops by Year
*As of 3/29/16
0
50
100
150
200
250
300
350
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016*
PATH Diabetes PATH Chronic Pain PATH Tomando
13
PATH - Chronic Conditions
NOTE: Only top 10 chronic conditions shown
45%
36% 33% 32%
30% 29%
18% 16% 15% 14%
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
50%
14
