DATA ENTRY

Training Manual – GTS DEVersion 1.5.2.6 – Created Nov 2009

Data Entry BLOG

• This is under construction but will be home

to:

• Links and downloads

• Payroll information

• Work availability

• Any important update with

regard to offsite data entry.

Data Entry BLOG

• Blog link:http://deremoteworkers.blogspot.com/

Coming Soon….

Overview

• Welcome to GradImages™, a division of Event

Photography Group

• Mission

• Tasks

• Off-Site work – 1099 CONTRACT WORK– Setup

– Logging In

– Actual Address Entry

Mission

• At a school ceremony, students fill out address cards.

• The students email address is the mostimportant piece of information.

• Must be thorough using the address cards as well as any verifying sources available.

Enter all Student Information into GTS as quickly, but accurately, as possible.

Data Entry Employee Schedule

• A season calendar with approximate times work is available will be posted on blog as well as emailed to each offsite associate.

• Evenings and weekends are typically busiest along with holidays, Mothers and Fathers Day in the Spring.

Off-Site Work - Setup

• Setting up your Computer

– GTS program will not work with MAC platform

– You should have installed Microsoft .Net Framework

– You should have installed GTS DE

(The information will be on the blog under ‘Links and downloads’)

• Make sure you keep up with the work calendar as it is subject to change. (The information will be on the blog under Data Entry

calendar)

• Don’t forget to provide a screen name. It is the quickest way to contact the office but you can always email also.

Logging Into the System• Click on GTS DE• Type in your email• Type in your password

This is your initials and the last 4 of your social security number.

Example: John Smith Password: JS####

Actual Address Entry

• Click Get Next Card

The office will alert everyone online when

cards are ready via instant message.

Actual Address EntryThis is the screen layout for typing each card

Card to be typed

Type name here

These are existing customers. The system will auto populate the entry area with the students address if found.

Save & Next will get you to the next

card

Notes from

the supervisor

VERY

IMPORTANT!

Actual Address Entry

• The information portion of the screen lets you see the progress of the school being typed.

• IMPORTANT!!!!

Be sure to constantly check the notes portion. It may be updated with vital information regarding your next card.

Actual Address Entry

• Toggles for cards (F1)

– Ctrl & R = Rotate Right

– Ctrl & L = Rotate Left

– Ctrl & T = Flip

– Ctrl & + = Zooms In

– Ctrl & - = Zooms Out

– Ctrl & N = Save and Next

Actual Address Entry#1 Basic Card Information

• Type in ALL CAPS

• You will start by entering the salutation and then typing the students first and last name. You will tab between fields

• Do not use Punctuation i.e. P.O. Box = PO Box; 171st ST= 171 ST

Actual Address Entry

#2) Matching Customer (possible)

Email:

If student is an

existing customer

Email will auto-

populate. If students

email address is only

on card: check ‘On

Card?’ box and type

in email address. If

there are multiple

addresses enter them

all tabbing after each

entry. The system

now performs an

email validation

check for typing or

domain errors. You

will not be allowed to

continue if the system

finds a format error.

Correct the error (i.e.

.om (type .com))

TAB to #3 Addresses

.

Actual Address Entry

#3) Addresses, con’t

If student is an

existing customer the

address will auto-

populate. If the

address on the

students card is the

same click ‘validate’

then save & next. If

the address on the

card is different add

the address making

sure to click the ‘On

Card?’ box. If the

address is a foreign

address make sure

the country is listed.

You must validate

every address line –

even if you only have

an email address.

Actual Address Entry

#3) Addresses, con’tIn this new system:

• If the address is valid

the entire address line

will turn GREEN and

add the +4. You will

click Save & Next.

• If the format of the

address is good but

‘StrikeIron’ couldn’t find

the address, the

address line will turn

YELLOW. You can run

the address through

USPS and see if you

can fix. If not, click

validate then save &

next.

•If the address line turns

PINK you have typed

something in the wrong

field and the system will

not let you continue. Fix

the address if you can –

if not delete the

information and then

validate. If this has left a

blank row you must

delete that row before

you save & next.

Actual Address Entry

This screen does not necessarily mean that there will not be any

more cards to type. You will just need to wait for them to be loaded.

Continue to click “Try Again”

Once all of the current cards have been typed you will see

this message.

You will be sent an Instant

Message when there are no

more cards and you can log out.