Data Integration, Computer Aided Dispatch with GIS, and Enterprise GIS Implementation in Sun Prairie

City of Sun Prairie

Presented by

Andy Swartz

AKA “The City That Swalloweda Fly”

There was an old lady who swallowed a fly. I don’t why she swallowed that fly,Perhaps she'll die.

City of Sun Prairie – Geography and Demographics

Fastest Growing Community in Wisconsin Expected Population Increase:

~ 20,000 to ~ 35,000 by 2020 Straddles 4 Townships 5% of Dane County Population, but Growing

Twice as Fast. Maintains a Public Safety Dispatch center

BUILDING PERMIT DATA

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1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003

Year

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SF Units Duplex Units MF Units Total

2003 – Sun Prairie Growth & Planning2003 – Sun Prairie Growth & Planning

(Projected)

2003 – Sun Prairie Growth & Planning2003 – Sun Prairie Growth & Planning

Trends

Economic Crunch – Leverage Technology Need to limit Property Tax Increase Residents Demand More or No Less Services Public Safety Data Demands – Post 9/11 Convergence of Police and Emergency

Services Fleet Management Demand for MORE Data

FOCUS - Three Major Areas

1. City Government Data Integration2. GIS Interface for Computer Aided

Dispatch3. Enterprise GIS Implementation

1. CITY DATA INTEGRATION

Data Integration

The

IDEA…

… Became a VISION

Data Integration Goals

Easier to Share Data Reduce Redundancy in Data

Collection & Storage Improve Accuracy of Data Increase Use of Data/Maps Internally –

Reference, Decisions, Analyses, Public Input

Increase Usability and Accessibility for public – Future Web Interface (manage calls/visits)

Data Systems Integration – Key Components

Existing MS Access Databases (Inspection, Assessor, Clerk) Hansen – City Management System

– SQL Database– GIS Viewer Function

AutoCAD – Drawings (Engineering, Water and Light) Global – Public Safety Applications Suite

– MapInfo Based Finance and Assessing Software Systems Enterprise GIS – Centrally Managed Data Source

City’s Data Needs – Three Types

Parcels– taxable – non-taxable

Property Addresses Contacts

– Occupant– Owner– Property Manager

Hansen Systems – City Management Software Suite

•MapObjects GIS Functions•Several dozen modules available•SQL database platform•Downfall = No CAMA for assessing (so far)

2003 Modules Purchased & Implemented•Building Inspection•Code Enforcement•Planning 2004 Modules•Stormwater•Public Works www.hansen.com

Hansen – Integrated GIS Viewer

Features are Linked to Hansen’s “Property Browser”

Example – Contractors Associated with a Specific Permit

Hansen Implementation Exposed Data Quality Issues

Timeliness– Hansen System = Real Time >>>> Users want data NOW– Historic lag in County assigning parcel #’s

Tabular Data Incompatibility– Different Standards– Street type suffix abbreviation mismatches (LN vs. LA)

Accuracy - Spatial– GPS errors– Ortho photo accuracy limitations– Projection issues– Typos in Attributes

Completeness– E.g. Parcel address but no BUILDING address– Condos handled differently – no local approvals

Parcel and Address Flow - Current

Parcel & Address Flow - Ideal

Need = Street Naming & Addressing Standard

Data Initiative – Proposed Ordinance Changes & Standards

Roadway Naming Standard– Significant Dispatch issue (Broome/Broom, Scheuerell Street)

Addressing standard– Consistency– Corrections– Annexed properties

Address Placard (passed) and Roadway Name Signage Standards (pending) E-submittal of plats/CSMs

– Required– Standards (DWG or ESRI, in Dane County Coordinate System)

Developer to Provide Tabular data for plats/CSMs– Avoids hand-assembling the data– Facilitates faster input to systems

Goals of Property Addressing and Roadway Naming Standards

Reduce ambiguity Speed Use of Computer

Aided Dispatch System Aid in Crime/Incident

Reporting and Crime Analyses

Minimize Data Maintenance Issues

Designate Address Authority

New Subdivision Information Requirements

Addressing Plan prior to Final Plat Approval Electronic copies of Final Plats and Certified Survey

Maps (CSMs) “Subdivision Information Spreadsheet”

– Lot Size– Intended Use– Current Zoning– Property Address/es– Etc.

New Property Addressing Systems

Creates Property Addressing Authority Signs to Indicate when Entering and Leaving

City Addressing Scheme Addressing to be Done Before Plat is Approved Annexations

– Change address to City system– Address EACH annexed parcel

Address Change Process

Three Major Areas

1. City Government Data Integration

2. GIS Interface for Computer Aided Dispatch

3. Enterprise GIS Implementation

2. COMPUTER AIDED DISPATCH – GIS INTERFACE

Global Software’s Computer Aided Dispatch with GIS

Computer Aided Dispatch (CAD) = Good GIS Functionality = Limited Map-based, uses MapInfo Problems with Orthophotos, etc. Conversions and Updates - Laborious http://globalsoftwarecorp.com/

TASKS - Street Centerline Map & Master Street Address Guide

Is a Street Segment Driveable? – Yes/No Correct Left/Right FROM – TO Numbers (e.g.

701 – 755 Elm Street) Reconcile with other MSAGs (e.g. Intrado) Add New Subdivisions – Timing Critical Add New Certified Survey Maps (CSMs) Add New Addresses

MSAG Analysis – Unnamed Roadways

Dispatch Discrepancy Management

Created Custom Dispatch Discrepancy Management Tool

Three Major Areas

1. City Government Data Integration2. GIS Interface for Computer Aided

Dispatch3. Enterprise GIS Implementation

3. ENTERPRISE GIS IMPLEMENTATION

2004 Projects

Base Layer Construction – e.g. Accuracy of Corporate Limits, address range grid

ArcSDE – DBMS/Geodatabase Implementation Convert Individual AutoCAD files and assemble to complete

layers (e.g. hydrants, “Knox boxes”) GPS Locate Additional Infrastructure – New Layers Site Plans for Fire Department

– Contracting for Data Collection– GIS/Data Software on Mobile Data Computers

Bring Several Departments Online with GIS– ArcExplorer (Free Client)– ArcView Floating– Hansen GIS Viewer

2004 Projects - Continued

Data Quality Control Roadway Sign Standards Hansen in wireless mobile environment ArcSDE Implementation Funding Approval for 2005 GIS Coordinator Position Roadway Name Corrections Property Address Corrections Property Number Display Standard Enforcement Central Address Database (Convert Hansen from

Building/Code Enforcement/Zoning only to repository for ALL City property addresses)

PROJECT - Map Subscription Service

Needs– Version Control– Efficient use of Staff Time– Convenience for End Users

Outcomes– Central Repository– Email Update Notices– Hard/Soft Copy distribution

Users– Assessor– Dane County 911 Center– Fire/Police/Emergency– Water and Light– Stormwater Utility– School District

PROJECT – Data Subscription Service

Needs– Version Control– Efficient use of Staff Time– Convenience for End Users

Outcomes– Central Repository– Email notices– Hard Copy distribution– Soft Copy distribution

Subscribers– County Property Listing– County 911 Center– Mapping Services– City Assessor

FUTURE STEPS – Routing and Automatic Vehicle Locator (AVL)

Make Street Centerline Map Routable

– One-way streets– Construction closings– Multiple Street Names– Acceptable Turns– Nodes correct

FUTURE STEPS – Site Locations

“Deluxe” Dispatch map would have site locations:– Driveway/street Centerline Intersections– Buildings– Outbuildings– Points-of-rescue– Etc.

FUTURE STEPS - Maintenance

Maintenance Maintenance Maintenance

Future GIS Uses

Push-pin for EMS Runs– Analysis of Trends, Staff Allocations, etc.

Crime Analysis Site Plans for Fire Department Public Works Route Planning Etc.

CONCLUSION: From the Vision,One Thing Led to Another

Data Integration & CAD Led to… City Management Software Suite … Enterprise GIS + Data Quality Initiatives + Data Model Initiatives … Need for GIS Data Base Management… Geodatabase via ArcSDE… Leads to…. ???

QUESTIONS?

CONTACTS - Andy Swartz

aswartz@cityofsunprairie.com608/837-2631300 East Main St, Sun Prairie,

53590www.cityofsunprairie.com