Data Migration & Information Management

with Royal Armouries Case Study

Ben SullivanHead of European Operations

KE Software an Axiell Group Company

What is Data Migration?

When does it occur?

Who’s responsible?

How is it done?

Why is it important?

Royal Armouries Case Study

(Better) Information Management

Overview

What is Data Migration?

• Not an automatic process• Not a data cleanup exercise

1/12/06

1 December 06

December 1, 2006

12/1/06

1 December

Next Thursday • A procedure to move data

Configure EMu Migrate Data

Train UsersConfigure SecurityConfigure Web

Customise EMu Develop Reports

Configure Connections

When does it occur?

Who’s responsible?

Museum

Data managers & owners

Technical staff

Users

Supplier (Technical team)

How is it done?

Analyse all data sources

Create a mapping

document

Agree on scope & price

Develop migration

scripts

Acceptance testing

Fixes Final load – Go Live!

Why is it important?

Save time & resources

User acceptance

Consistent data is useful ...

Reporting

Publishing

Sharing

Analysis

Why is it important?

Publishing

Why is it important?

Sharing

Structured data (successful data migration)means you can share and linkinformation for wider access & portability

Case study: Europeana Portal

Royal Armouries

• Large collections• Multiple sites• Web output • Lots of descriptive content• Two concurrent projects:

• WW1 commemorations• EMu implementation

Royal Armouries

• Data migrated from STAR• 150,000 records• Fields re-purposed• Data structures inconsistent

Royal Armouries

• Data is live

• Web roll-out underway

• EMu DAMS roll-out underway

• Final user training scheduled

• Planning for future collection projects

Royal Armouries

Royal Armouries

Better Info Mgt - WorkflowsCapture content through workflows

Promote the benefits to staff, Raise the profile with management,Ensure it is a day to day task - workflow, Prevent a future backlog

Photograph Organise DAMS

Case study: University Of St. Andrews Photographic Archive

Applications configured for the task

Better tools to reduce need for back capture

Different devices

Flexible technology

Case study: Natural History Museum, London

Better Info Mgt - TechnologyCapture content through new technologies

Ben SullivanBen.Sullivan@kesoftware.com