Keeping Important Data Safe and Secure Online

Norm Kaufman

Examples of Important Data• Passwords and Secret Answers

• Personal Documents (Licenses, Passports, Insurance Cards, Credit Cards)

• Social Security Numbers

• Health Proxy/Living Will

• Financial Data

• Tax Data

• Medical/Benefits

• Personal Requests

Storing Important Data Online

• Personal Documents Are Difficult To Replace

• Scan and Store Them Online In Case of Emergency e.g. Hurricane

• Already Doing It — iCloud Drive

• Retrieve Data Away From Home

• Share With Family/Trustee in an Emergency

• Less Information to Carry With You

Why Would You Want To Do It?

Agenda

• Password Managers

• File Hosting Services

• Encrypting Folders and Files Using Apple Tools

• What I Use

Password Managers

DashLane 1PasswordLastPass

Full Featured

Apple’s Keychain

Limited Features

–Anonymous

“Someone Stole My Password So I Changed The Name of My Dog.”

-Anonymous

“I needed a password eight characters and one capital. So, I picked Tallahassee, Snow White and the Seven Dwarves.”

Why Use A Password Manager• Avoid Using Weak Passwords (64%)

• Avoid Reusing Passwords (59%)

• Auto Create Long, Complex, Unique Passwords: 1H7FkP9pa!P$

• Passwords Stored Encrypted — Only You Have Crypto Key

• A Place To Store Secure Notes

• Only Need To Remember One Password — But Don’t Forget It

Apple’s Keychain• A Basic Password Manager By Apple

• Safari, Mail, iOS Apps, Routers (OS and iOS)

• Strong Security — 128 Bit AES

• Designed For Simplicity

• How to Access Passwords

• On Mac: Safari Preferences and also in Applications Folder>Utility Folder

• On Mobile Device: Settings>Accounts & Passwords

• Negatives: Doesn’t work on Chrome or non Apple Devices; not easy to share

For Tutorial: https://youtu.be/Og2RA10HW6U

For FAQ apple.co/2kd9UPf

• Strong Security — 256 Bit AES (cloud)

• 2 Factor Verification

• Auto Fill, Auto Password Create, Auto Password Change, Form Fill, Secure Notes

• Implemented as Browser Extensions on The Mac and as Apps On Mobile Devices

• Work on Apple, Windows, Linux

• Cloud Based

• Negatives: Targets of Hackers

Dashlane 1Password

Full Function Password Managers

Sample Vault Entree

LastPass Emergency AccessA Useful Side Feature

Agenda

• Password Managers

• File Hosting Services

• Encrypting Folders and Files Using Apple Tools

• What I Use

Many File Hosting Sites

File Hosting

Desirable Features: 1.Strong Security and Privacy 2.File Sharing/Collaboration Capability 3.Easy To Use 4.Service Has An iOS App 5.Some Backup Capability

iCloud Drive on Mac• iCloud Drive is Contained in Apple’s

iCloud — 128 Bit AES

• Stores User Created Folders/Files

• Mac Apps

• iOS Apps Data

• Syncs Data; Not a Backup Service

• Negatives: File Sharing is Limited & Only Can Be Used On Apple Devices

iCloud Drive On iOS• Tap The Files App

Dropbox• Popular, Versatile, Easy To Use File Storage For All File Types

• Easy Collaboration

• AES Encryption But a Few Employees Can Access Your Files For Legal Reasons

• Has 2 Factor Authentication

• Syncs With All Devices

• Has iOS App That Interfaces With Other iOS Apps

• Negative: Dropbox Hacked in 2012

Google Drive• Popular; Provides Substantial Free Storage

• Converts File Types To Its Own Preferences

• Integrated With Docs, Sheets, Draw, Slides, Forms, and Sites

• Collaboration

• AES Encryption But Employees Can Access Your Files

• Syncs With All Devices

• Has iOS App That Works With Other iOS Apps

SpiderOak• High Security (AES Encryption) — No Knowledge; Employs Cannot Access Data

• Uses a Combination of 2048-Bit RSA and AES 256 Bit Encryption

• All File Types

• Collaboration & File Sharing

• File Backup Capability

• iOS App — Limited Features

• Syncs Across Devices

• Negative: Somewhat Confusing to Use

File Hosting SummaryiCloud Drive Dropbox Google Drive SpiderOak

Strong Security

Yes Employees Can Access

Employees Can Access & Ad Driven

CompanyYes

Sharing Collaboration

No Yes YesYes - Each Shared Folder Has Unique

Encryption

Easy To Use Yes Yes Somewhat Confusing

iOS App Yes Yes Yes Yes - Not Feature Rich

Backup No Limited Backup Limited Backup Backup

Biggest Vulnerability is Poor Password Practices

Agenda

• Password Managers

• File Hosting Services

• Encrypting Files and Folders Using Apple Tools

• What I Use

Use “Print to PDF” to Encrypt Files

• Open Apple Document • Select Print • Click PDF Button • Select Save as PDF…

• Enter Password and Save • Results in PDF Requiring Password

• Name Your File • Select Security Options

Features of Encrypted PDF Files

• Uses 128-bit RC4 Algorithm

• Not As Good As AES But Good For Day to Day Use

• Readable on iOS devices and On Most PDF Viewers

• Can Be Stored On Line e.g. Dropbox

• Can Be Sent Via Email

Use Disk Utility to Encrypt Folders1. Create Folder on Desktop 2. Open Disk Utility 3. File>New Image>Image from Folder

4. Select Folder and Choose Encryption

5. Enter Passwords

6. Select Read/Write and Save

Features of Encrypted Folder

• Places Encrypted 10 Mb Disk Image on Computer

• Opening Disk Image Decrypts Disk

• Files Can Be Moved In and Out of Disk

• Ejecting Disk Encrypts All Contents

• Can Be Stored on Dropbox, etc.

Agenda

• Password Managers

• File Hosting Services

• Encrypting Folders and Files Using Apple Tools

• What I Use

What I Use• Lastpass Provides A Way For My Daughter To Have Password Access In

An Emergency; I use Keychain for iOS apps

• SpiderOak Provides Super Secure On Line Storage of Sensitive Data

• iCloud Drive Is Used For All Apple Needs

• Dropbox and Google Drive for Mundane Storage

• “Export to PDF” Used to Send Sensitive Information Over Email

• Haven’t Used Folder Encryption

Questions

Keychain Links

For Tutorial: https://youtu.be/Og2RA10HW6U

For FAQ apple.co/2kd9UPf