36
Page : 1
Proc Folder :
Solicitation Description :
Proc Type :
Date issued Solicitation Closes Solicitation Response Version
Solicitation Response
Purchasing Division2019 Washington Street East
Charleston, WV 25305-0130Post Office Box 50130
State of West Virginia
314308
FIBERGLASS BRINE STORAGE TANKS
Central Master Agreement
2017-07-19
13:30:00
SR 0803 ESR07061700000000058 1
VENDOR
VS0000010612
KBK Industries LLC
Comments:
Total Bid : Response Date: Response Time:Total Bid :
Solicitation Number: CRFQ 0803 DOT1800000001
$0.00 2017-07-06 12:21:37
Larger discount is available if Full loads are ordered.
FOR INFORMATION CONTACT THE BUYER
Signature on File FEIN # DATE
All offers subject to all terms and conditions contained in this solicitation
FORM ID : WV-PRC-SR-001
Mark A Atkins
(304) [email protected]
Page : 2
Line Comm Ln Desc Qty Unit Issue Unit Price Ln Total Or Contract Amount
Comm Code Manufacturer Specification Model #
Extended Description :
1 Vendor shall use Exhibit_A PricingPage(s) for bid pricing
0.00000 EA $0.000000 $0.00
25102001
FIBERGLASS BRINE STORAGE TANKS - PER EXHIBIT A PRICING PAGE:
Note: Vendor shall use Exhibit_A Pricing Page(s) for bid pricing.
If vendor is submitting a bid online, Vendor should enter $0.00 in the Oasis commodity line. Vendor shall enter pricing
CRFQ 0803 DOT1800000001
REQUEST FOR QUOTATION
Fiberglass Brine Storage Tanks
Revised 10/27/2014
SPECIFICATIONS
1. PURPOSE AND SCOPE: The West Virginia Purchasing Division is soliciting bids on
behalf of the West Virginia Division of Highways (WVDOH), to establish an open-end
contract to provide Vertical Fiberglass Brine Storage Tanks for use at locations
throughout the State of West Virginia by the West Virginia Division of Highways.
2. DEFINITIONS: The terms listed below shall have the meanings assigned to them
below. Additional definitions can be found in section 2 of the General Terms and
Conditions.
2.1 “Contract Item” or “Contract Items” means the list of items identified in
Section 3.1.
2.2 “Pricing Pages” means the schedule of prices, estimated order quantity and totals
contained in wvOASIS or attached hereto as Exhibit A, and used to evaluate the
Solicitation.
2.3 “Solicitation” means the official notice of an opportunity to supply the State with
goods or services that is published by the Purchasing Division.
2.4 “WVDOH” used throughout this Solicitation means the West Virginia Division of
Highways.
2.5 “ASTM” used throughout this Solicitation means the American Society for Testing
and Materials. Reference www.astm.org.
2.6 “ASME” used throughout this Solicitation means the American Society of
Mechanical Engineers. Reference www.asme.org.
2.7 “API” used throughout this Solicitation means the American Petroleum Institute.
Reference www.api.org.
2.8 “ISO” used throughout this Solicitation means the International Organization for
Standards. Reference www.iso.org.
2.9 “Contractor” or “Vendor” used throughout this Solicitation and in any cited
sections of the West Virginia Department of Transportation, Division of Highways
Standard Specifications, Roads and Bridges, adopted latest Standard Specs edition,
as modified by all subsequent annual Supplemental Specifications, are
interchangeable.
CRFQ 0803 DOT1800000001
REQUEST FOR QUOTATION
Fiberglass Brine Storage Tanks
Revised 10/27/2014
3. GENERAL REQUIREMENTS:
3.1 Contract Items and Mandatory Requirements: Vendor shall provide Agency
with the Contract Items listed below on an open-end and continuing basis.
Contract Items must meet or exceed the mandatory requirements as shown below.
All tanks shall be vertical fiberglass flat bottom dished-style-top tanks and shall
include tie-down slots, built-in graduated gallon indicators, offset fill-opening and
self-vented slosh proof lid. No ladders or handrail required.
The Vendor shall deliver each tank with fittings, connections and hoses, in-place,
as shown on the attached “Figure 1 – Brine Tank Connections Diagram”.
At no additional cost to the WVDOH, the Vendor shall be available to provide
technical assistance and to answer any questions regarding the delivered tank.
The Vendor shall schedule with the WVDOH for the availability of a WVDOH
provided crane and operator for offloading the tanks from the Vendor’s delivery
truck which will set on grade, on a reinforced concrete slab with reinforced
concrete containment walls by the WVDOH. Tanks will be installed/located
outside and no insulation or heating required.
3.1.1 Contract Items – Vertical Fiberglass Brine Storage Tanks
3.1.1.1 2,500 Gallon Brine Storage Tank, 8’ diameter by 8’ sidewall
height.
3.1.1.2 6,100 Gallon Brine Storage Tank, 10’ diameter by 10’-6” sidewall
height.
3.1.1.3 10,000 Gallon Brine Storage Tank, 12’ diameter by 12’ sidewall
height.
3.1.2 Requirements for each size Vertical Fiberglass Brine Storage Tank
3.1.2.1 All tank sizes shall meet the requested diameter and sidewall
height as described in Section 3.1.1. New tanks may replace
current tanks already in use. New tanks replacing current tanks
must occupy the same footprint, height and fittings. It is critical
that tanks have the same dimensions and identical plumbing
fittings as those tanks replaced. Proposed tank sizes greater than or
less than the requested sizes will be disqualified.
CRFQ 0803 DOT1800000001
REQUEST FOR QUOTATION
Fiberglass Brine Storage Tanks
Revised 10/27/2014
3.1.2.2 Tanks shall meet or exceed the following specifications:
ASTM D3299 – Standard
ASTM D4097 – Standard
ASME RTP-1 – Code
ASME X – Code
API–12P – Code
ISO 9001-2008 Certified
Design should be that of a 10:1 Safety Factor
3.1.2.3 Tanks shall meet or exceed the following product specifications:
• Tanks shall be in new condition and unused.
• Tanks shall be manufactured to have an exterior corrosion layer
and an interior corrosion layer to support the storing of Salt Brine.
• Flanges must be installed with conical gussets and have standard
150# bolt pattern sealed on both internal and external portion of
the sidewall. Reinforcements around cutouts shall be applied in
accordance with ASTM D4097 and D3299. Bulkhead flanges are
NOT acceptable.
• 24” bolted manways shall be equipped with stainless steel nuts
bolts and washers.
• A sight gauge with wind guard and gallon strip shall be installed
on the outside of the tank. The tubing shall be 1” clear vinyl, no
other type of tubing is acceptable. The sight gauge shall be
equipped with stainless steel plumbing to allow the bottom outlet
to be closed in the case of replacing the tubing.
• Tanks shall be coated on the exterior with a UV protective gel
coat.
• Tanks shall be properly vented with J-Style vents or “equal to”
vents equipped with SS screens or “equal to” screens.
• Tanks shall have stainless steel lifting eyes for offloading/setting
of the tanks.
• Tanks shall be equipped with a minimum of three stainless steel
brackets for a guy-wire anchoring system. WVDOH shall supply
all guy wire anchoring cable/clamps/etc.
• Tanks shall be equipped with a minimum of four stainless steel
brackets installed near the bottom of the tank for the purpose of
anchor bolting the tank to the concrete pad. WVDOH shall supply
all anchoring bolts and hardware.
• Brine to be stored shall be at ambient temperature range.
• Tanks will not require any instrumentation.
CRFQ 0803 DOT1800000001
REQUEST FOR QUOTATION
Fiberglass Brine Storage Tanks
Revised 10/27/2014
• Tanks will not require a high purity water system.
3.1.3 Connections for Tanks – The Fiberglass Brine Storage Tank shall be
filled and emptied utilizing the connections as shown on “Figure 1 –
Brine Tank Connection diagram”.
3.1.4 The awarded Vendor shall provide a detailed drawing of each size tank to
the WVDOH Maintenance Division Engineer within three weeks of the
receipt of the contract/agreement. The WVDOH Maintenance Division
Engineer shall approve the detailed drawings before any delivery order is
filled.
4. CONTRACT AWARD:
4.1 Contract Award: The Contract is intended to provide Agencies with a purchase
price on all Contract Items. The Contract shall be awarded to the Vendor that
provides the Contract Items meeting the required specifications for the lowest
overall total cost as shown on the Pricing Pages.
4.2 Pricing Pages: Vendor shall complete the Exhibit A Pricing Page by providing a
Unit Cost per each Contract Item. The pricing page has been provided in Excel
and is formatted to calculate the total bid cost when the Unit Cost is entered. It is
the vendor’s responsibility to ensure the calculations for their bid is correct. The
Purchasing Division will not be responsible for incorrect bid calculations. Vendor
shall complete the Pricing Page in its entirety as failure to do so may result in
vendor’s bid being disqualified. Vendors must provide pricing for each item.
Pricing shall be considered for delivery, F.O.B. to any location within the state of
West Virginia. Actual location for delivery will be provided on the Delivery Order
upon the need by any WVDOH District.
The Vendor shall provide the brand name and model number for each contract item.
Failure to provide the brand name and model number for each contract item may
result in the Vendor’s bid being disqualified. Vendor shall provide this information
in the space provided on the Pricing Page. The WVDOH will not assume any brand
name or model number.
The Vendor should provide documentation such as brochures, equipment
specifications of the proposed tanks and drawings with their bid.
The Pricing Pages contain a list of the Contract Items with no guarantee that any
contract Item will be purchased throughout the life of this Contract. The estimated
CRFQ 0803 DOT1800000001
REQUEST FOR QUOTATION
Fiberglass Brine Storage Tanks
Revised 10/27/2014
purchase volume for each item represents the approximate volume of anticipated
purchases only. No future use of the Contract or any individual item is guaranteed
or implied. There SHALL be no minimum order quantity.
Vendor should electronically enter the information into the Pricing Pages through
wvOASIS, if available, or as an electronic document. In most cases, the Vendor
can request an electronic copy of the Pricing Pages for bid purposes by sending an
email request to the following address: [email protected]
5. ORDERING AND PAYMENT:
5.1 Ordering: Vendor shall accept orders through wvOASIS, regular mail, facsimile,
e-mail, or any other written forms of communication. Vendor may, but is not
required to, accept on-line orders through a secure internet ordering portal/website.
If Vendor has the ability to accept on-line orders, it should include in its response a
brief description of how Agencies may utilize the on-line ordering system. Vendor
shall ensure that its on-line ordering system is properly secured prior to processing
Agency orders on-line.
5.2 Payment: Vendor shall accept payment in accordance with the payment
procedures of the State of West Virginia. The State of West Virginia currently
utilizes a Purchasing Card program, administered under contract by a banking
institution, to process payment for goods and services. The Vendor must accept the
State of West Virginia’s Purchasing Card for payment of all orders under this
Contract.
6. DELIVERY AND RETURN:
6.1 Delivery Time: Vendor shall deliver standard orders within forty-five (45)
working days after orders are received. Vendor shall deliver emergency orders
within the accepted alternative timeframe as agreed upon by the WVDOH and the
Vendor after orders are received. Vendor shall ship all orders in accordance with
the above schedule and shall not hold orders until a minimum delivery quantity is
met.
6.2 Late Delivery: The Agency placing the order under this Contract must be notified
in writing if orders will be delayed for any reason. Any delay in delivery that could
cause harm to an Agency will be grounds for cancellation of the delayed order,
and/or obtaining the items ordered from a third party.
Any Agency seeking to obtain items from a third party under this provision must
CRFQ 0803 DOT1800000001
REQUEST FOR QUOTATION
Fiberglass Brine Storage Tanks
Revised 10/27/2014
first obtain approval of the Purchasing Division.
6.3 Delivery Payment/Risk of Loss: Standard order delivery shall be F.O.B.
destination to the Agency’s location. Vendor shall include the cost of standard
order delivery charges in its bid pricing/discount and is not permitted to charge the
Agency separately for such delivery. The Agency will pay delivery charges on all
emergency orders provided that Vendor invoices those delivery costs as a separate
charge with the original freight bill attached to the invoice.
6.4 Return of Unacceptable Items: If the Agency deems the Contract Items to be
unacceptable, the Contract Items shall be returned to Vendor at Vendor’s expense
and with no restocking charge. Vendor shall either make arrangements for the
return within five (5) days of being notified that items are unacceptable, or permit
the Agency to arrange for the return and reimburse Agency for delivery expenses.
If the original packaging cannot be utilized for the return, Vendor will supply the
Agency with appropriate return packaging upon request. All returns of
unacceptable items shall be F.O.B. the Agency’s location. The returned product
shall either be replaced, or the Agency shall receive a full credit or refund for the
purchase price, at the Agency’s discretion.
6.5 Return Due to Agency Error: Items ordered in error by the Agency will be
returned for credit within 30 days of receipt, F.O.B. Vendor’s location. Vendor
shall not charge a restocking fee if returned products are in a resalable condition.
Items shall be deemed to be in a resalable condition if they are unused and in the
original packaging. Any restocking fee for items not in a resalable condition shall
be the lower of the Vendor’s customary restocking fee or 5% of the total invoiced
value of the returned items.
7. VENDOR DEFAULT:
7.1 The following shall be considered a vendor default under this Contract.
7.1.1 Failure to provide Contract Items in accordance with the requirements
contained herein.
7.1.2 Failure to comply with other specifications and requirements contained
herein.
7.1.3 Failure to comply with any laws, rules and ordinances applicable to the
contract Services provided under this Contract.
7.1.4 Failure to remedy deficient performance upon request.
CRFQ 0803 DOT1800000001
REQUEST FOR QUOTATION
Fiberglass Brine Storage Tanks
Revised 10/27/2014
7.2 The following remedies shall be available to Agency upon default.
7.2.1 Immediate cancellation of the Contract.
7.2.2 Immediate cancellation of one or more delivery orders issued under this
Contract.
7.2.3 Any other remedies available in law or equity.
8. MISCELLANEOUS:
8.1 No Substitutions: The Vendor shall supply only Contract Items submitted in
response to the Solicitation unless a contract modification is approved in
accordance with the provisions contained in this Contract.
8.2 Vendor Supply: The Vendor must carry sufficient inventory of the Contract
Items being offered to fulfill its obligations under this Contract. By signing its
bid, the Vendor certifies that it can supply the Contract Items contained in its bid
response.
8.3 Reports: Vendor shall provide quarterly reports and annual summaries to the
Agency showing the Agency’s items purchased, quantities of items purchased and
total dollar value of the items purchased. Vendor shall also provide reports, upon
request, showing the items purchased during the term of this Contract, the
quantity purchased for each of those items and the total value of purchases for
each of those items. Failure to supply such reports may be grounds for
cancellation of this Contract.
8.4 Contract Manager: During its performance of this Contract, the Vendor must
designate and maintain a primary contract manager responsible for overseeing the
Vendor’s responsibilities under this Contract. The Contract manager must be
available during normal business hours to address any customer service or other
issues related to this Contract. The Vendor should list its Contract manager and
his or her contact information below.
Contract Manager: _____________________________
Telephone Number: _____________________________
Fax Number: ___________________________________
Email Address: _________________________________
Kevin Baalmann785-372-4331
Pricing Page Fiberglass Brine Storage TanksExhibit A CRFQ 0803 DOT1800000001
Vendor shall complete the Pricing Page by providing a Unit Cost per each Contract Item.Vendor shall complete the Pricing Page in its entirety as failure to do so may result in theVendor's bid being disqualified. Vendors must provide pricing for each item. Pricingshall be considered for delivery, F.O.B., to any location within the state of WestVirginia. Vendor SHALL provide the brand name and model number for each contract item in the space provided after each Contract Item. Failure to provide the brand name and modelnumber for each contract item may result in the Vendor's bid being disqualified.
Contract Estimated Unit of ExtendedItem # Quantity* Description Measure Unit Cost Cost
2500 Gallon Tank with Connections each 8,950.00$ 8,950.00$ 8' diameter by 8' sidewall height
Brand Name: Model #:
6100 Gallon Tank with Connections each 10,450.00$ 10,450.00$ 10' diameter by 10'-6" sidewall height
Brand Name: Model #:
10,000 Gallon Tank with Connections each 13,266.00$ 13,266.00$ 12' diameter by 12' sidewall height
Brand Name: Model #:
32,666.00$
* The Pricing Page contains a list of Contract Items withno guarantee that any Contract Item will be purchasedthroughout the life of this Contract.
13.1.1.3
TOTAL OVERALL COST →
3.1.1.1 1
3.1.1.2 1
