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defense-acquisition-university @daunow @daunow

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DAU WestSupporting the Workforce

DEFENSE

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DAU.MIL

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DEFENSE

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defense-acquisition-university @daunow @daunow

Provision & Clause Matrix Tool• Contains instructions for the use of all 1,534 provisions and clauses

prescribed in—

– FAR

– DFARS

– DoD class deviations

– Army FAR Supplement

– Navy-Marine Corps FAR Supplement

– Defense Logistics Agency Supplement

– VA & DOE FAR Supplements

• Assists contract specialists in developingcompliant solicitation documents

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Provision & Clause Matrix Tool

• Each entry contains—– Code of Federal Regulations (CFR) citation of provision or clause

– Title and date of provision/clause

– CFR citation and text of provision/clauseprescription

– Guidance on incorporation by referenceand placement within the uniform contractformat

– Applicability to commercial itemacquisitions and simplified acquisitions

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Provision & Clause Matrix Tool

• Advantages over existing FAR Matrix (FAR subpart 52.3)—– More accurate

– Contains more than just FAR provisions/clauses (e.g., DFARS)

– Contains actual text of prescriptions(no need to look them up)

– Contains DoD-unique instructionson the use of FAR clauses

– Permits filtering of content (Developedusing MS Excel)

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Provision & Clause Matrix Tool• Activity

– ~6,000 downloads from ACC Oct 2016-Jan 2017

– Launch page has 204 page views in the last 30 days

– #4 tool landing page behind the DAG (3,751), LCSP Outline (436) and the CPRG (256)

– 4.2 out of 5 stars (5 user ratings)

• SSC Pacific adopted DAU matrix for use as a matter of policy– Replaced home-grown clause matrix

https://www.dau.mil/tools/t/FAR,-DFARS,-VAAR,-DEAR-Provision-and-Clause-Matrix

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Husbanding Support Provider (HSP) Fall 2014: PACFLT solicited DAU’s help to develop and

deploy 3 overarching classes that satisfy training requirements

for ship and shore personnel partly attributable to HSP corruption fallout.

Spring 2016: DAU met w/ OPNAV N41, PACFLT and NAVSUP to present two

part strategy to address issue that could also result in training solutions.

May 2016: OPNAV N41 assumed lead role for Navy and signed 1144 w/

$12K for survey/competency assessment (Opinio)

Dec 2016: DAU deployed HSP competency assessment to selected Navy

personnel

March 2017: DAU provided assessment results to OPNAV

OPNAV waiting Navy Health Assessment of HSP prior to making decision to

move from Phase 1 to Phase II

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Husbanding Support Provider (HSP) MA Strategy

OPNAV and DAU agreed to a Two Part Strategy in July 2016:

• Part I (Completed): Thinking Partner and Requirements Assessment

Interviewed key stakeholders who build and train HSP content

Built and deployed “competency assessment” survey

Analyzed data; and presented results to OPNAV N41 on 16 Mar 2017

• Part II (awaiting direction from OPNAV N41): Course Development, Deployment and

Administration

Confirm training audience

Develop and Validate Learning Objectives

Determine training length and various medium options

Price the cost of training method selected

Execute contract and develop detailed development schedule

Conduct training pilot and formally deploy training US Navy-wide to appropriate personnel

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Deep Dive with OPNAV N41 in Motion

SECRETARY STACKLEY: …“Proper levels of staffing need be assigned and training in the administration and oversight of contracts conducted throughout every level of the chain of command entrusted with this authority.”

11 Mar 2014

Review USFFs and PACFLTs implementation

of existing Navy HSP acquisition policies &

training

Develop & deploy competency-based HSP Assessment to

select US Navy personnel

17-19 Aug

Determine competencies

at NSCS & SWOS

8-12 Aug 25 Jul 15 Aug – 20 Jan 30 Jan – 15 Mar

Analyze and brief results and recommendations to

OPNAV N41

Awaiting Navy decision

to move to Part II

Part 1 Ends

Part 2Begins

DD 1144signed

6201Q & MIPR

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Part I Assessment Summary

521Open Text

Comments

Respondents answered correctly 61% of the time

THE QUANTITATIVERESULTS

THE QUALITATIVERESULTS

THE GAME PLAN

• Online assessment

• Pulse key positions

• Verify knowledge levels

• Solicit feedback

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Part I: DAU Recommendations to OPNAVGenerate message to affected community who responded to survey:• Summarize survey findings and provide feedback to fleet

• Describe [high-level] near, mid, and far-term actions that will be pursued

Near term (< 1 year): • Host meeting with HSP community to review survey findings and develop

action plan

• Review and correct HSP guidance

• Develop rapid deployment training (RDT) for all HSP personnel - Reaffirms ethics expectations and HSP responsibilities

Mid Term (1-2 years):• Update HSP curriculum at all applicable Navy school houses

• Incorporate HSP-specific content for pre-deployment training and applicable command/ISIC training

• Develop and deploy on-line HSP course

Far Term (3-5 years):• Redeploy survey to determine HSP knowledge levels and

solicit feedback

• Update on-line HSP course