Davenport Universityglacurh.nacurh.org/docs/bids/2011/nf_2011_NoFrills_DU.pdf · 2015. 12. 16. ·...

Davenport University

Bid for No Frills 2012 2

Table of Contents

Letter of Introduction ............................................................................................................................................................. 3

Conference Committee ........................................................................................................................................................... 4

Conference Planning Schedule ............................................................................................................................................... 5

Tentative Conference Schedule .............................................................................................................................................. 6

Conference Registration ......................................................................................................................................................... 7

Conference Theme .................................................................................................................................................................. 7

Budget Review ........................................................................................................................................................................ 7

Proposed Budget ..................................................................................................................................................................... 8

Facilities................................................................................................................................................................................... 9

Accessibility ........................................................................................................................................................................... 10

Technology Access ................................................................................................................................................................ 10

Dining .................................................................................................................................................................................... 11

Hospitality ............................................................................................................................................................................. 13

Transportation ...................................................................................................................................................................... 13

The Davenport Campus ......................................................................................................................................................... 14

The Grand Rapids Area ......................................................................................................................................................... 15

Directions .............................................................................................................................................................................. 16



Letter of Introduction

March 7, 2011

Great Lakes Affiliate of College and University Residence Halls

Regional Board of Directors and National Communication Coordinators

Dear Regional Board Members and National Communication Coordinators:

It is my pleasure write to introduce the proposal for No Frills 2012 being submitted to GLACURH by our Residence Hall

Association at Davenport University.

Here at Davenport we learn to make the best of any situation. As a school that is still new to GLACURH, Davenport offers

a meeting place and resources that are new. Our school features new buildings including the Robert W. Sneden Center

and the more recently built South Residence Hall.

With the support of our professional staff and Housing and Residence Life, Davenport is able to put on one of the best

No Frills ever.

Sincerely,

Brandon Redmond

Brandon Redmond

Michigan Organization Communications Coordinator and Conference Chair Hall Advisory Team MOCC



Conference Committee

The Davenport University conference planning committee incorporates a cross-spectrum of highly motivated, involved,

and creative students from a variety of disciplines.

Brandon Redmond: Conference Chair

RHA Exec, MOCC

Alan Herriman: Food & Accommodation Chair

NRHH Vice President, Resident Assistant

Erinn McCullick: Registration & Volunteer Chair

Resident Assistant

Sarah Gombar: Hospitality Chair

Past RHA President

Shane Britz: Transportation and Logistics Chair

Davenport Student

Jason Lheureux: Conference Advisor

Residence Hall Coordinator



Conference Planning Schedule

Bid Process Start Committee Chair Selection

March 11-13, 2011

Present Bid at WMU

March 23, 2011 Confirm Reservation and Contract

September – October 2011 Volunteer Recruitment

GLACURH 2011

Registration Reminder and Update

December 18, 2011 Registration Begins

February 17, 2012 Registration Deadline

February 21, 2012 Late Registration Due ($5 fee/per delegate)

February 23, 2012 Registration Confirmations Sent*

Wrap-Up Report

*Monthly Progress Reports 15th of each month



Tentative Conference Schedule

Davenport University would like to propose two tentative dates for No Frills 2012. Either the

weekend of:

March 16, 2012 – March 18, 2012,

or

March 23, 2012 – March 25, 2012.

Friday March 16 / Friday March 23

Time Event Location 4:00pm – 7:00pm Registration Hotel Lobby

Arrival-7:00pm Dinner on your own See map for available locations

7:00pm-1:00am Call to Order Sneden Center

Saturday March 17 / Saturday March 24

Time Event Location 9:00am-10:00am Continental

Breakfast Sneden Center

10:00am-12:00pm Business Sneden Center

12:00pm-1:00pm Lunch South Hall Dining Hall

1:00pm-5:30pm Business Sneden Center

5:30pm-7:00pm Dinner South Hall Dining Hall

7:00pm-1:00am Business Sneden Center

Sunday March 18 / March 25

Time Event Location 7:00am - 9:00am Continental Breakfast Hotel Lobby

Before Noon Hotel Checkout Hotel Lobby



Conference Registration

In order to save costs, registration will be online. The only paper resources we will accept will be checks and the completed waiver forms found on the registration site submitted via US Post Office. We will open registration December 18, 2011 and registration will be due February 17, 2012. Delegates may cancel at anytime but after February 6, delegates will still be responsible for paying any and all per delegate conference costs. Late registration will be accepted until February 21 at a cost of $5.00 per late registrant.

The registration cap is 3 per school, but may be extended to 6 if a school is bringing a bid team. The hotel can fit a maximum of 4people, per room with 2 roll in beds per room. The hotel will also provide us with as many rooms a necessary. The registration form will be nested on the Davenport University Housing Website located at: www2.davenport.edu/housing-and-residence-life/student-groups/no-frills

Conference Theme

With the opening of the Majors right around the corner from No Frills 2012, our conference theme will be

Major League Baseball. We plan on using incorporating the theme into the conference by using different

baseball themed decorations. We will also use the theme to separate transportation groups for easier shuttle

service. By using different teams from each region we will be able to separate groups for smoother check-ins

and check-outs as well as using the team on conference name tags in the form of ‘baseball cards.’ There may

even be some ‘major league’ competitions and activities!

Budget Review

The proposed Davenport University budget for No Frills 2012 features some great savings. Every effort has

been made to create a cost effective budget which incorporates the lowest possible cost to individual

delegates. The price of housing was offset by reducing unneeded allocations to dining and printing services.

Final Cost per Delegate:

$113.98 per delegate (For a 100 Delegate Conference)

Room rates can be further cut if delegates are willing to ‘double up’ in queen beds. This will

create a $37 reduction in delegate cost. We will provide a checkbox on application stating

willingness to increase to a quad occupancy room. This will make the ‘doubled up’ rate

$76.98 per delegate.

http://www2.davenport.edu/housing-and-residence-life/student-groups/no-frills



Proposed Budget



Facilities

The Davenport University new Sneden center

features an extremely large meeting room called

only meeting rooms 1 through 3. This room will be

reserved and available for the main business

meeting.

This room is configurable with long tables and chairs

which will allow for adequate workspace including

laptop access, lcd projectors and A/V access.

This beautiful space will be available to us for the NRHH

meeting. More effective for this type of meeting this brand

new facility features beautiful seating with an over 200

person capacity.

Room also includes 2 drop down projection screens equipped

with LCD projectors and A/V access. Wired for microphones

and with a variety of lighting options, pull out desks and

power outlets this room will showcase the Davenport quality.

*Technology assistance will be available for both areas.

Davenport University is proud to bid to host this conference. Should

the need for other spaces arrive rooms in the Sneden center and in

the adjacent academic building will be reserved including storage,

meeting spaces and a coat room.

Snack Time: Downstairs in the academic building just a very short

walk from the meeting spaces is the Panther Den which offers

juices, soda, snacks and grill items a-la-carte which will be open to

delegates to purchase items.



Accessibility The Fairfield Inn which is providing accommodations for this event offers ADA compliant housing

options including service animals and wheelchair access.

Room assignments will be made by delegate request and options for GLBT friendly housing and gender

– neutral housing will be made available.

Davenport University’s campus is fully ADA compliant and features wheelchair access ramps,

elevators, and special seating options for those with special considerations.

Davenport University dining is pleased to accommodate dietary restrictions such as food allegories

and vegetarian options.

Delegates will have the option to provide special needs or considerations on the conference

registration.

Davenport University is committed to recycling and will provide appropriate receptacles for paper and

bottle recycling for the duration of the event.

Technology Access

Davenport University’s campus is almost fully wireless accessible. Information regarding accessing the

Davenport computer network and wireless internet system will be provided in registration materials

and it will of course be expected that these services are used appropriately.

The Fairfield Inn advertises in-suite wireless internet for use by hotel guests.

Any needs of the No Frills 2012 conference can be met by Davenport University’s technology support.

All meeting rooms are internet accessible and incorporate LCD projectors with internet capable PC

computers and A / V features.

All possible accommodations will be made in regard to technology including as much access to device

charging locations in the Sneden center.



Dining

Davenport University is pleased to offer

delegates arriving on campus between the

hours of 5:00pm and 7:00pm dinner in the

dining hall at a cost of $7 dollars per

delegate.

Maps will also be available to many area restaurants within 10 miles of campus including:

Applebee's Neighborhood Grill Arby's

Big O Smokehouse Biggby Coffee

Blue Dragon Restaurant Buffalo Wild Wings

Cabana Tres Amigos Restaurant Cobblestone Restaurant &

Banquet Essential Bean LLC

Fortune Chef Hungry Howie's Pizza

Jet's Pizza Kava House

Krispy Kreme Doughnuts Logan's Roadhouse

Mc Donald's Mike's Pizza & Subs of Alto

Monterey Grill New Beginnings

P J's Gourmet Pizza Palermo Pizza

Pizza Hut Pizza Hut

Qdoba Mexican Grill Quiznos

Romano's Macaroni Grill Sam's Joint Restaurants Sam's Joint Restaurants

Shanghai Ichiban Chinese Starbucks

Steak 'n Shake Subway

Suki Hana of Woodland Taco Bell

Uccello's Pizza Restaurant



The Fair Field Inn, Grand Rapids MI

Air-conditioned

This room is non-smoking

Hi Speed Internet Access

Free Parking

Cable Television

Luxury Queen Sized Beds

This room type offers ADA accessible rooms Service

Animals allowed

Coffee in lobby

Coffee/tea in-room

Continental breakfast

Housekeeping service daily

Local restaurant dinner delivery

Vending machines

Check-in available at 3:00pm

Check-out by 12:00pm

Conference Hotel Rates:

$74 per night per room (Anticipated)

Each room features 2 queen size beds with for

an occupancy of two persons per suite. Cost

saving ‘double up’ options will be provided

which can decrease the per delegate cost by

$37 if option is taken. Each delegation will

submit room requests as needed.

A cancelation fee will apply.



Hospitality

A staffed table in the lobby of the hotel will be staffed on the morning of each conference day

as well as in the evenings. This table will be available to provide information and assistance as well as:

Registration and check-in

Late night snacks on Friday and Saturday

Shuttle information (if applicable)

Driving directions to campus

Maps of local area and attractions

Games and fun!

General information and assistance

A staffed table will be provided on campus in the Sneden center for each day of the conference

during business. This table will be available to provide information and assistance as well as:

Registration and check-in

Coat check

Snacks and goodies

Shuttle information (if applicable)

Driving directions to hotel

Maps of local area and attractions

Fun!

General information and assistance

Davenport University Housing and Residence Life will be offering all delegates a FREE DU

flash drive which will contain pre-loaded conference information to help go GREEN and it also makes a great gift item!

Transportation

between the Fairfield Inn and Davenport University will be handled via delegation. Free

parking is available at both the hotel and on campus. A more detailed driving direction will be given to delegations in

registration packets and signs will direct delegations to parking locations.

As needed Davenport University will offer a shuttle bus to transport delegates from the hotel to campus. This bus will be

made available following an assessment of delegate requests and needs. The registration paperwork will include a

checkbox indicating the desire for transportation in which case the bus will be reserved.

Should the decision be made to incorporate the shuttle into the transportation plan information will be distributed to

delegates and a sign up will be made available at registration and the hospitality tables.

The additional cost for this service will be negligible to the overall cost per delegate.



The Davenport Campus

The Davenport Campus offers ample space for this conference.

Nestled quietly outside Grand Rapids, Michigan the Lettinga Campus of Davenport University

offers the main academic building, 3 on campus residence halls, a Student Activity Center, 3

dining areas, as well as the brand new Robert W. Sneden Center which will feature the

meeting spaces for the No Frills 2012 conference.

The Davenport campus, while compact, offers all the amenities of larger campuses. With a

walkway between the main academic building and the Sneden Center walking times are

drastically reduced. Even the walk to the dining hall is less than a 2 minute transition time.



The Grand Rapids Area



Directions

Kent County International- Turn right/north on Paterson Road to 28th Street. Turn left/west on 28th Street and proceed

to East Paris. Turn right/north onto East Paris from 28th Street, just around the corner is Stahl Dr. only goes to left.

From US 131-South: Follow US 131-South towards Grand Rapids. At exit 89A, take ramp on right for I-96 East/M-

37 South toward Lansing. Stay on this to exit 40A, then take ramp on right and follow signs for Cascade Road West. Bear

right onto Cascade Road SE, and then immediately turn left onto East Paris Ave SE. Follow this for 2.4 miles, then turn

right onto Stahl Drive SE.

From I-96 East: follow I-96 East/M-37 South toward Lansing. Continue to exit 40A, then take ramp on right and

follow signs for Cascade Road West. Bear right onto Cascade Road SE, and then immediately turn left onto East Paris Ave

SE. Follow this for 2.4 miles, then turn right onto Stahl Drive SE.

From I-196 East: Follow I-196 East/Gerald R Ford Freeway towards Grand Rapids. At exit 70A, take ramp on right for

M-11 East toward Wyoming/28th Street. Continue on M-11/28th for 10.1 miles. Turn left onto East Paris SE. Turn left onto

Stahl Drive SE.

From US-131 North: Follow US-131 North to exit 81, take ramp on right for M-11/28th Street toward Wyoming.

Turn right onto M-11/28th Street SW, continue 5.5 miles. Turn left onto East Paris Ave SE. Turn left onto Stahl Dr SE.

From I-96 West: Continue on I-96 West towards Grand Rapids to exit 43A. Take exit ramp 43A on right and follow

signs for 28th Street. Bear right onto M-11/28th Street SE and continue 1.5 miles. Turn right onto East Paris Ave SE, turn

left onto Stahl Drive SE.

Gerald R. Ford International Airport: The Airport in Grand Rapids is conveniently located 7 miles from campus

just off of Patterson Avenue. The airport code is GRR and airline rates are available online.



Appendices







Date post:	11-Sep-2020
Category:	Documents
Upload:	others
View:	0 times
Download:	0 times

Davenport Universityglacurh.nacurh.org/docs/bids/2011/nf_2011_NoFrills_DU.pdf · 2015. 12. 16. ·...

Documents