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David W. Carmicheal Director, The Georgia Archives Chair, IPER Advisory Board
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David W. CarmichealDirector, The Georgia ArchivesChair, IPER Advisory Board
Some background…
September 7, 2005
CoSA Response (1):Assistance
September 21, 2005
Visit to Mississippi
September 21, 2005
Visit to Mississippi
November 9-10, 2005
Visit to New Orleans
November 9-10, 2005
Visit to New Orleans
Records Destruction: Immediate
Records Destruction: Gradual
CoSA Response (2): Hurricane Conference
CoSA Response (3): Self-Assessment Tool
•Assessing relationships with EMAs, CIOs, etc.•Assessing roles of state archives•Assessing readiness of state archives to assist state & local governments
CoSA Response (4): Report
Records at Risk
Records at Risk
Records at Risk
Records at Risk
Records at Risk
Government Records at Risk
Family and Community Records at Risk
Paper Records at Risk
Electronic Records at Risk
Why Does it Matter?
• Records needed to respond to disasters• Records needed to recover from disasters
• Across levels of government
Federal – state – local partnerships
• Across state linesMutual aid through EMACRegional cooperation & planning
• Across agencies within a state Archives and records management Emergency management Information technology
• Identify those records• Safeguard them
What is IPER?
for Essential Records
PreparednessIntergovernmental
Who is conducting IPER?
PRINCIPAL PARTNERS
Council of State ArchivistsFederal Emergency
Management AgencyNational Archives and
Records Administration
Who is conducting IPER?
•ARMA International•International City/County Management Assn•International Institute of Municipal Clerks•National Association of Counties /
National Assn of County Recorders and Clerks•National Association of Government Archives and
Records Administrators•National Assn of Public Health Statistics and Information Systems•National Association of Secretaries of State•National Assn of State Chief Information Officers•National Emergency Management Association•National Governors Association •National League of Cities
OTHER PARTNERS
IPER will train officials to
• Identify essential recordso response recordso recovery records• Include them in COOP plans• Protect them from disaster
How will IPER work?
• Archivist/RM• CIO• Emergency
Manager
• Organized by state or territory
• 4 or 5 members each
• Conduct training for state & local officials
• Online• CD/DVD• FEMA EMI Site
State Leadership
TeamsInstructional
Teams
WebinarsSelf-
Directed Study
Training to be offered
For State Instructional Teams• “Train-the-Trainer” instruction will familiarize them with the
content and delivery mechanisms of the webinars.• One “Train-the-Trainer” institute to be held in each of ten FEMA
regions
Webinars (Instructor-led online courses)• Essential Records• Records Emergency Planning and Response
Self-Directed Study (CD/Online)• Introduction to Records Management• The two webinars will also be made available as self-directed
modules
What is your role?
As a member of a State Leadership Team• Attend the IPER Summit and help finalize the needs
assessment. • Assist your state archivist/records manager with their self-
assessment. • Help develop your State Instructional Team.• Encourage your state’s full participation to maximize benefit
from IPER.
What is your role?
Members of your State Instructional Team• Attend a “Train-the-Trainer” institute during 2009.• Work with other members of your state’s Instructional Team
to • customize the webinar content for your state.• master the content and delivery mechanisms of the webinar.
• Recruit state and local government officials to participate in webinars.• Conduct at least two webinars (one for each course) in your
state.
What is your role?
State or local government officials• Participate in a webinar offered by your State Instructional
Team.• Take advantage of the self-directed web-based or CD-based
instruction available through IPER and FEMA.
Goals of the Summit
1. To become a team• state-by-state, territory-by-territory, regionally, nationally
2. To understand what essential records are and why they matter to• records professionals, • CIOs, and • Emergency Managers.
3. To understand what strengths each group brings to the table and how we can leverage those strengths together.
4. To prepare to bring IPER training to state, territorial, and local governments across the nation.
Goals of the Summit
Our goal is NOT to imply thatrecords are the only thing
Records are an essential consideration in a disaster.
Julie Framingham, IPER Project Manager
c/o The Georgia Archives5800 Jonesboro RdMorrow, GA [email protected]
KEY PEOPLE
Verna Edwards, Curriculum Coordinator
c/o The Georgia Archives5800 Jonesboro RdMorrow, GA [email protected]
Joan Griggs, Education ConsultantLinda Ross, C2 Technologies
KEY PEOPLE
Vicki Walch, CoSA Executive Director
Council of State Archivists308 East Burlington Street, #189Iowa City, IA [email protected]
KEY PEOPLE
Jenifer Burlis-Freilich, CoSA Program Officer
Council of State Archivists308 East Burlington Street, #189Iowa City, IA [email protected]
KEY PEOPLE
Advisory Board Members• Susan McKinney, ARMA• Albert Roder, ICMA• Tracey Covert, IIMC• Charles Hardester, NAPHSIS• Diana Bradrick, NACo/NACRC• Mary Beth Herkert, NAGARA• Jay Dardenne, NASS• Doug Robinson, NASCIO• Charley English, NEMA• David Henry, NGA• James Weed, Sr., NLC• Howard Lowell, NARA• Rex Wamsley, FEMA KEY PEOPLE
Our Sponsors:
DIAMOND• Lockheed Martin
KEY PEOPLE
Our Sponsors:
PLATINUM• Ancestry.com
KEY PEOPLE
Our Sponsors:
GOLD• Ancestry.com• Belfor
KEY PEOPLE
Our Sponsors:
SILVER• C2 Technologies• Tower Software/HP
KEY PEOPLE
Our Sponsors:
BRONZE• Eloquent Systems• Iron Mountain• Microsoft
KEY PEOPLE
YOU!
KEY PEOPLE
