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Employee Empowerment Naturally:Payroll What If s on the Webhttp://www.uark.edu/basis/UAWEB/SimulatedES.html
David WimberlyUniversity of [email protected]
Presentation Overview
• University of Arkansas Background
• Why Net Pay• Web Demonstration
- Future Pay- Simulated Earnings Statement
• Natural Components and Design• Efficiency Techniques
Background• Natural/ADABAS shop since 1986
– All non-student systems developed in house (BASIS)
– Payroll developed/implemented in 1999
• Web enablement began in 2001– Com-Plete HTTP Server/Natural as the CGI
• Browse/Select web architecture– Programs generated via a Natural ISPF
macro
Why Net Pay• Previous web development included
– Access and display of most BASIS information
– Some employee self service maintenance
• Payroll did net pay calculations using – A PC product Paybreeze – A 3270 Payroll screen
(Both methods were labor intensive for Payroll and inconvenient for the employee)
Why Net Pay (continued)
• Its a great service to employees, empowering them to make better financial decisions
• It saves the Payroll office time• It was not that difficult due to the
modular design of the Payroll application
Web Design
The task split naturally into two pieces -- two web pages
• Future Pay – Presentation of future payrolls and
associated gross
• Simulated Earnings Statement– Calculation and presentation of taxes,
deductions, and net pay
Web Demonstration
• Future Pay– Gross pay for upcoming payrolls
(which is a benefit of its own)– Pay sources: appointment, hourly, OT,
summer (teaching & research), extra comp, and Supplemental
– Issues: pay categorization, true supplemental pay (look-back method), & student status
Web Demonstration
Future Pay
Web Demonstration
• Simulated Earnings Statement– Simulation options
• Income tax (W4)• Select deductions’ tax basis• Tax deferred/exempt changes• Gross earnings change
– Simulated Earnings Statement Current
• After What If– Disabled simulation options– ES What If Scenario vs As Currently Defined
W4 Options
Changes to the employee’s federal and state income tax withholding options are allowed
Switch pre/after tax basis for:• Medical insurance• Vision insurance• Cancer insurance• Dental insurance• Parking permit
Tax Deferred/Exempt DeductionsHere you can increase or decrease
your tax deferred (retirement) or tax exempt (flex spending plus medical, vision, cancer, dental, and parking) deductions
Gross Earnings Change
• Gross pay can be adjusted (up or down) to see the impact on net pay
• To see the result, press What If
Simulated ES – Before What If
After What IF
Options are displayed along with previous values (yellowshading) at thetop of the page
After What IF
At the bottomof the page isthe ES with What If andAs Currently Definedcolumns
After What IF
Bottomportion of theSimulatedEarningsStatement
Natural Components & Design• Batch Payroll
– Generation (EPBBPG)– Load– Interface– Report
• Web Future Pay• Web Simulated Earnings
Statement
Batch Payroll - Generation 1 P:EPBBPG 1 ---------2 ---------3 ---------4 ---------5 ---------6 ---------N:EPNBPCBG N:EPNCBGTN N:EPNCBSO N:EPNCBENE N:EPNCEBDO N:EPNCEBDS N:EPNFFGBT N:EPNCDNTN N:EPNCARSI N:EPNCTWSB N:EPNFFGBT N:EPNCARSW N:EPNCEFIT N:EPNCTWSB N:EPNFFGBT N:EPNCEIC N:EPNCOMED N:EPNSORTG N:EPNFFGBT N:EPNBPHTO N:EPNBPHTR N:EPNBPPD N:EPNFFGBT N:EPNBPPOS N:PBNLCTLG N:PBNPCALC N:EPNBPST N:EPNSUMT
Web Future Pay 1 P:EPOBFP
1 ---------2 ---------3 ---------
P:UWOFIN P:UWOPTSWA ?:USR2014N
N:EPNBFP-I N:PBNLCTLG
N:EPNFPHTO
N:EPNFPHTR
N:EPNFPPD
N:EPNFPPOS N:PBNPCALC
N:EPNFPST N:EPNSUMT
Web Simulated Earnings Stmt
1 P:EPOGTNSW 1 ---------2 ---------3 ---------4 ---------N:EPNCBGTI N:EPNCBSO N:EPNCBENE N:EPNCEBDO N:EPNCEBDS N:EPNFFGBT N:EPNCDNTN N:EPNCARSI N:EPNCTWSB N:EPNFFGBT N:EPNCARSW N:EPNCEFIT N:EPNCTWSB N:EPNFFGBT N:EPNCEIC N:EPNCOMED N:EPNSORTG N:EPNFFGBT N:EPNFFGBI N:EPNGTNSE N:EPNFFGBT
Efficiency Techniques
• What was our goal and approach?• What results did we obtain?• Analysis of the techniques
employed for:– Future Pay (EPNBFP-I)– BDOE Table (EPNFFGBI)– Tax & Benefit Rates (EPNCBGTI)
Goal and Approach• Goal
– Minimize ADABAS Calls• How
– Buffer ADABAS I/O (GDA/LDA for 3270/Batch)
• How on the Web (when executing under a shared Server ID)– Save and Restore Buffers using the
ESS In-Core Data Base
Adabas Savings using In-Core DB
Process In-Core ADABAS Savings
Future Pay (1st use) 8 30
Future Pay (subsequent) 5 15 15
Simulated ES (1st use) 37 195
Simulated ES (subsequent) 32 22 173
What If with Same Gross 32 22 173
What If with Gross Change 32 38 173+
Future PayComponent EPNBFP-I• Reads In-Core table• If In-Core data created today
– Return future payrolls and pay calculation parameters
• If non-existent or not built today– Read future payrolls and pay
parameters from ADABAS– Save to In-Core – Return data
BDOE (1) TableComponent EPNFFGBI• Get
– Read In-Core and Populates LDA• Set (if BDOE count changed)
– Reads LDA and Populates In-Core• Application invokes copycode (&
subprogram) to manage LDA(1) BDOE = Benefit, Deduction, Other Earning, or
EIC
BDOE Copycode EPCFFGBTApplications pass EPCFFGBT the
desired BDOE code and are returned an index entry into the internal array structure
/* This tax or deduct exceeds the remaining net
INCLUDE EPCFFGBT 'IOF.BDOE-CD(#J)' '#CAF-X'
IF CAF.ALL-OR-NONE-CD(#CAF-X) = 'Y'
/* Since we couldn't take all the deduction, don't take any
IOF.DEDUCTION-NOT-TAKEN-AMT(#J) := IOF.BDOE-AMT(#J)
RESET IOF.BDOE-AMT(#J)
ELSE
Tax and Benefit RatesComponent EPNCBGTI• Get
– Read the In-Core data base and return all tax and benefit rates and tables (2700+ bytes) if for the desired pay date
• Set– Save these payroll parameters to the
In-Core data base
Tax & Benefit Calculations
• Various subprograms perform specific calculations (i.e. EPNCFIT for federal income tax)
• Calling program passes a data block (buffer) to subprogram
• Subprogram tests for existence of rates/tables within the block, if not present it reads ADABAS and returns them
In Summary
Due to a modular design where a main program buffers parameters and tables, we are able to efficiently make complex payroll calculations available to all employees – empowering them to better manage their individual finances.
Thank You