DAY 6:MICROSOFT EXCEL – CHAPTER 3

Sravanthi Lakkimsetty

salakkimsetty@mix.wvu.edu

September 2, 2015.

MICROSOFT EXCEL – CHAPTER 3

CHART

• “A picture is worth a thousand words…”

• Chart gives visual representation of Excel sheet workbook

• They allow us to interpret large amount of data easily and quickly.

CHART COMPONENTS

• Data Points - A data point is a numeric value that describes a single value on a chart i.e. each cell value

• Data Series - A data series is a group of related data points.

• Category Labels - A category label is text that describes a collection of data points in a chart.

• These are generally the row and column labels

• The chart area contains the entire chart and all of its elements. The plot area contains the graphical representation of values in the data series. The X-axis (Category axis) is a horizontal line. The Y-axis (Value axis) is a vertical line.

CHART COMPONENTS

BASIC CHART TYPES

• Pie – Compares parts with the whole• Bar Chart – Displays values in horizontal bars where the

width represents the values• Column – Shows/compares values across different

categories• Line charts – Shows trends over time• X-Y Scatter chart – compares pair of values, usually

looking for a trend• Other types: Area chart, Stock chart, Surface chart,

Doughnut chart, Bubble chart, Radar chart, Pie Chart

WHAT THEY LOOK LIKE

Pie Column chart

WHAT THEY LOOK LIKE..

0

10

20

30

40

50

60

1 2 3 4

Tota

l Sol

d

Quarter

Instrument Sales 2005

Drum Set Sales

Guitar Sales

Line Chart

Growth

0

5000

10000

15000

20000

25000

30000

35000

40000

45000

1965 1970 1975 1980 1985 1990 1995 2000 2005

Year

Qu

anti

ty

X-Y Scatter plot

CHOOSING THE CORRECT CHART TYPE

• Choose the chart type that best fits the data• For comparing values from different categories, use

– Column, Bar, or Line Chart

• For comparing individual values to a whole collection, use– Pie or Doughnut Chart

CREATING A CHART

• Three main steps to create a chart – Select the Data Source that is the range of cells to chart– Select the chart type– Position and size the chart

• You can change the properties of chart using several options available in the LAYOUT ribbon.

COLUMN CHART

• A column chart displays data vertically, with each data series forming a column.

• Go to my lecture notes page, download the ‘majors’ Excel file and open it.

• Select the cells A4:A11 and E4:E11• Insert Tab -> Column chart in Charts section

CLUSTERED COLUMN CHART

• Groups or clusters similar data in columns to compare values across categories.

• Select the cells A4:E11• Insert Tab -> Column chart in Charts section (Clustered

column chart)• Legend is a key that identifies color, gradient, picture,

texture, or pattern fill assigned to each data series in a chart

STACKED COLUMN CHART

• Places stacks of data in segments on top of each other in one column, with each category in the data series represented by a different color.

• Select the cells A4:E11• Insert Tab -> Column chart in Charts section (Stacked

column chart)• Right click on the chart and select “Select Data” and click

“ Switch row/columns ”

100% STACKED COLUMN CHART

• Compares the percentage that each data point contributes to the total for each category.

• Select the cells A4:E11• Insert Tab -> Column chart in Charts section (100%

Stacked column chart)• Right click on the chart and select “Select Data” and click

“ Switch row/columns ”

BAR CHART

• Bar chart compares values across categories using horizontal bars.

• Width of the bar indicates its value.• Create a Bar Chart for the given Majors work sheet

LINE CHART

• Line chart uses a line to connect data points in order to show trends over a period of time.

• Different color for each data series.• Create a Line Chart for the given Majors work sheet.

PIE CHART

• Pie chart shows each data point in proportion to the whole data series as a slice in a circular pie.

• To create a pie chart for 2012, Select the cells A4:A11 and E4:E11

• Insert Tab -> Pie chart in Charts section

SEPARATING PARTS OF PIE (EXPLODING PIE)

• Single Part Separation/Explosion– Make two slow clicks on one of the pieces– Left click and drag it outward

• Full chart explosion/Separation– Make sure nothing is selected– Hold down the left button on one of the pieces and drag it

outward

CHANGING THE CHART TYPE

– Click the Design tab– Click Change Chart Type in the Type section– Select the desired chart type and click OK– For example you can change a stacked column chart

to 100% stacked column chart

CHANGING THE DATA SOURCE

MOVING A CHART

• To move a chart:– Click the Design tab– Click Move Chart under the Location group

PRINTING A CHART

• To print an embedded chart:– Select the chart– Click the File tab– Click Print to display the Backstage view– Use the Print Selected Chart option

• To print a chart sheet:– Use the Print Active Sheet option

CREATING A SPARKLINE

• A Sparkline is a miniature chart displayed in a single cell • To create a sparkline― Click the Insert Tab― Click Line, Column, or Win/Loss in the Sparklines group.

CHART LAYOUT

• The Layout tab offers many ways to enhance a chart visually by selecting specific chart elements, inserting objects, displaying or removing chart elements, customizing the axes and formatting background.

FORMATTING CHART ELEMENTS

• Formatting a chart element:– Right-click the element and select the Format element command– The element portion will change depending on the selection

CUSTOMIZING CHART LABELS

• A chart title is the label that describes the entire chart• An axis title is a label that describes either the category

or value axis• A legend is used to distinguish data points in a pie chart

or data series in a multiple series chart• A data label is the value or name of a data point• A data table is a grid that contains the data source

values and labels.

AXES AND GRIDLINES

• Based on the data source values, Excel computes starting, ending, and incremental values for display on the value axis.

• A gridline is a horizontal or vertical line through the plot area.

ADDING A TRENDLINE

• A trendline is a line used to depict trends and forecast future data.

TRENDLINES

• Trend Types– Linear– Exponential– Logarithmic– Polynomial– Power etc.,.

• Forecast• R-Squared Value

Thank You!