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DISTRICT OF COLUMBIA WATER AND SEWER AUTHORITY

DEPARTMENT OF PROCUREMENT

REQUEST FOR PROPOSALS (RFP)

FOR

JANITORIAL SERVICES

RFP NUMBER: 14-PR-DFS-08 ISSUE DATE: JULY 18, 2014 MANDATORY SITE VISIT: July 29, 2014 at 9:00 AM DEADLINE FOR QUESTIONS: JULY 31, 2014 at 2:00 PM CLOSING DATE: AUGUST 18, 2014 at 2:00 PM EDT

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TABLE OF CONTENTS

Page(s)

SECTION A: EXECUTIVE SUMMARY AND BACKGROUND 4-5

SECTION B: SCOPE OF WORK 5-19

SECTION C: EVALUATION OF PROPOSALS 20-23

SECTION D: PROPOSAL PREPARATION AND SUBMISSION 23-27

SECTION E: GENERAL CONDITIONS 27-34

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INCORPORATED DOCUMENTS

Attachment B* Pricing Schedule

Attachment C- General Provisions, Goods and Service Contracts

Attachment E* - Representations, Certifications and Acknowledgements

Attachment F* Vendor Information and W9 Forms

Attachment G* - Local Small Business Enterprise Program

Attachment H* EEO Information and Forms

Attachment I* DC Water Works Employment Program

Attachment K - Performance Bond

Attachment L* Mid-Atlantic Purchasing Team Rider Clause

Attachment M U.S Department of Labor Wage Determination No. 2005-2103 (Rev 13) dated June 19, 2013

Attachment N Janitorial Services Contract Adjustment Table

Attachment O Hand Sanitizer Dispensers

The Attachments identified with an asterisk (*) must be completed, signed by the appropriate

representative of the company, and submitted with the proposal.

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SECTION A: EXECUTIVE SUMMARY AND BACKGROUND

A.1 Executive Summary

The District of Columbia Water and Sewer Authority (DC Water) is seeking proposals from a

qualified and experienced contractor to provide management, labor, materials, supplies, and

equipment necessary to provide janitorial services.

A.2 BACKGROUND OF AUTHORITY

Until 1996, the District of Columbia Water and Sewer Authority, now referred to as DC Water,

was part of the District of Columbia government. In 1996, the District government initiated the

creation of the District of Columbia Water and Sewer Authority (DC WASA), an independent

authority of the District of Columbia providing services to the region. Although DC Water

maintains some ties with District government, its finances and operations are separate. DC Water

develops its own budget which is incorporated into the Districts budget and then forwarded to Congress. All funding for operations, improvements, and debt financing is derived through

usage fees, EPA grants, and sale of bonds.

DC Waters daily operations are managed by the general manager who reports to an 11-member Board of Directors. Six board members represent the District and five represent the adjoining

jurisdictions. Two members each are from Prince Georges and Montgomery counties in Maryland, and one from Fairfax County in Virginia.

DC Water provides retail water and wastewater services to its residential and commercial

customers in the District. Wholesale wastewater treatment is provided to portions of

Montgomery and Prince Georges counties in Maryland and Fairfax and Loudoun counties in Virginia. DC Water buys its drinking water from the Washington Aqueduct, a division of the

U.S. Army Corps of Engineers. The Aqueduct treats the water and DC Water distributes it

throughout the District of Columbia. DC Waters Blue Plains Advanced Wastewater Treatment Plant, located at 5000 Overlook Avenue SW, is the worlds largest advanced wastewater treatment facility.

A.3 DC Water Facts

Multi-jurisdictional regional utility that provides drinking water to the Districts 600,000 residents.

Collects and treats wastewater for 1.6 million customers in adjacent jurisdictions.

Approximately 1,000 employees work at various facilities throughout the District of Columbia.

DC Waters service area covers approximately 725 square miles.

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To distribute water, DC Water operates nearly 1,300 miles of pipes, five pumping stations, five reservoirs, four elevated water storage tanks, 36,000 valves and 8,700

hydrants.

To collect wastewater, DC Water operates 1,800 miles of sanitary sewers, 22 flow metering stations, nine off-site pumping stations and 16 storm water pumping stations

within the District.

DC Water operates Blue Plains that covers 153 acres with a capacity of 370 million gallons per day and a peak capacity of 1.07 billion gallons per day.

SECTION B: SCOPE OF WORK

The contractor shall furnish the management, labor, materials, supplies, and equipment

necessary to provide janitorial services for office spaces, locker and lunch rooms, the fleet

building, trailers, the boat house, welding shops, pumping stations, and blower buildings at the

following DC Water locations:

The Advance Blue Plains Wastewater Treatment Plant 5000 Overlook Avenue, SW

Washington, DC 20032

O Street Pumping Station 125 O Street, NW

Washington, DC 20003

Bryant Street Pumping Station 301 Bryant Street, NW

Washington, DC 20001

The contractor is not responsible for cleaning the following areas:

Mechanical equipment rooms;

Electrical distribution rooms and closets;

Telephone distribution rooms and closets; and

Elevator equipment rooms.

The Contractor Officers Technical Representative (COTR) will determine the when as needed

cleaning is required. The contractor shall propose cleaning schedules and inspection times that

will be approved by the Contractor Officers Representative (COR) and COTR.

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B.1 Cleaning Specifications

A. Room Cleaning (Daily)

Each room in the buildings, including offices, waiting rooms, sleeping area,

conference rooms, hearing rooms, libraries, storage rooms, etc., shall be cleaned in

the manner described herein each morning, afternoon and each night, as specified.

The contents of each wastebasket shall be emptied; the wastebasket shall be damped

wiped clean if needed, lined with a suitable sized plastic bag of sufficient durability

and thickness to prevent liquids from leaking through the bag and replaced in its

original position. This is to be done twice a day or as needed. The contents of the

wastebasket shall be dumped into a mobile trash container.

The mobile trash container shall be a rubber or plastic container or a similar container

approved by the COR. The mobile trash container shall be brought into the room and

each wastebasket shall empty directly into it. Do not transport the wastebasket to the

mobile trash container.

Building occupants shall be notified by the COR that anything being placed in a

wastebasket shall be considered trash and shall be the responsibility of the contractor

to remove.

The contractor shall instruct its personnel that all items left in waste receptacles and

ashtrays are to be removed as trash. Boxes and other containers will not be removed

unless clearly labeled "trash." The only exception to this shall be newspapers and magazines left in lounges, and other clearly defined public waiting areas.

All horizontal surfaces shall be dusted with a dust free treated dust cloth. This service

shall be performed after regular business hours.

All mirrors, windowsills, bookcases, glass, glass tops, door and partition glass,

doorsills, wooden furniture, and telephones shall be cleaned and wiped dry.

All walls, doors and door frames shall be spot cleaned.

Dust, dirt and debris shall be removed from tile floor areas with dust mops. Floors

shall be damp mopped with a neutral cleaner.

Conference rooms and executive space identified by the COR shall be inspected and

serviced twice a day or as needed.

Sinks and kitchenette units shall be washed, cleaned with a sponge and detergent

solution; metal surfaces shall be wiped dry.

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Contractor shall report to the COTR, any obvious deficiencies; such as broken lights

and exit signs, and any items falling from walls.

B. Computer Rooms Cleaning (Daily)

1.0 Floor Surface Cleaning

Remove dust and debris from open floor space with dust mops that are specially

treated with antistatic spray.

Vacuum all other hard to reach places, corners and crevices. Remove dust and

debris from underneath equipment wherever possible with equipment designed

for that purpose.

Floors shall be stripped with a minimal amount of water and non-ionic emulsifiers

to remove old dirt and wax.

2.0 Above Floor Cleaning

All entrance doors and partition glass shall be cleaned from the ground level.

Clean and vacuum all air and heating vents in ceiling, walls and floors.

Clean all metal, plastic and glass surfaces such as, drivers, CPU, tape racks, disk

pack drawers and shelves, light switches, tops of door frames, chairs, desks,

telephones, any wall or ceiling mounted devices, etc.,

All doors and walls shall be cleaned and/or spotted for dirt, grime and dust.

C. Bathroom Maintenance (Daily)

All bathrooms shall be cleaned prior to the start of the work day.

Each soap, towel, bathroom tissue, lotion, hand sanitizer, seat cover and sanitary

napkin dispenser shall be checked and filled as necessary. In bathrooms with a

missing or malfunctioning dispenser, the contractor shall notify the COR who shall

arrange for replacement or repair.

Each ledge, grill, heater, etc shall be dusted.

All floors shall be swept clean and all foreign substance shall be removed.

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All ceramic or brick floors in restrooms shall be mopped each night using a

germicidal detergent/disinfectant. Each Friday night, the floor shall be machine

scrubbed using a sequestering agent with at least five percent (5%) Ethylene Diamine

Tetraacetic Acid Sodium Salt (EDTA). No sealer or finish shall be applied.

Each wastepaper container shall be emptied and all paper and trash removed from the

floor. Paper towel waste receptacles shall be emptied each night and the contents

disposed of as burnable trash in receptacles provided by DC Water.

Each washbasin shall be cleaned thoroughly using a germicidal cleanser to remove

stubborn stains. Chromium fixtures shall be dried and polished with a wiping cloth.

The contents of each sanitary napkin receptacle shall be emptied. Each receptacle

shall be cleaned with a germicidal solution and shall be wiped dry. The complete

interior surfaces (to include crevices of each commode and urinal) shall be thoroughly

cleaned using a toilet brush and germicidal solution. Each fixture shall then be

flushed and a cup of germicidal solution shall be poured into each fixture and left

standing. Walls and floors adjacent to urinals shall be cleaned using a germicidal

solution to eliminate stains, odor and encrustation.

Each commode seat shall be washed with a sponge and germicidal solution, rinsed

with clean water, wiped dry and left in a raised position. All exterior porcelain shall

be damp wiped with germicidal solution. Chromium fixtures shall be damp wiped

clean, dried and polished with a wiping cloth.

All walls, partitions and doors shall be washed, rinsed and damp wiped, as necessary,

to remove stains and graffiti. Scouring powder shall not be used on chromium or

stainless steel fixtures. Traps shall be maintained free from odors at all times.

The contractor's personnel shall obtain water for the cleaning and servicing of

bathrooms only from specifically designated janitor's closets. The purpose for this is

to ensure that water is transported a minimum distance across carpeted areas. Only

when it is absolutely necessary should water be transported across the carpet. The

contractor shall be held responsible for the cleaning or replacement of carpet that is

damaged due to spillage of water or cleaning agents.

All private bathrooms shall be cleaned thoroughly in the manner detailed above.

All bathrooms shall be inspected and serviced two (2) times a day. The inspection

time(s) shall be approved by the COR or COTR.

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It shall be the contractor's responsibility to maintain a stock of sanitary napkins in each

bathroom that contains a sanitary napkin dispenser.

The contractor shall refill hand sanitizers as necessary with sanitizer furnished by DC

Water. At their discretion, the COR or COTR may modify or delete this practice by

giving written notice to the contractor.

D. Floor Maintenance

1.0 Carpet Care

Carpet Vacuuming (Daily)

All carpeted floors shall be vacuumed each morning and night as specified herein. The contractor shall use such equipment as necessary to vacuum carpeted areas,

including corners, and underneath low furniture and equipment. All carpeting

shall be vacuumed in such a manner as to leave the pile lying in the same

direction. During the day, the contractor shall perform light vacuuming only.

2.0 Carpet Spotting

Carpet Shampooing (Quarterly)

Carpeting shall be shampooed quarterly on a schedule to be determined by the

COR. The contractor shall follow the schedule and provide the services required

during the time and in the manner specified. The contractor shall use its own

personnel or a sub-contractor experienced in the cleaning of carpet to perform this

work. The method of carpet cleaning shall be approved by the COR. The

contractor shall guarantee that the shampooing of carpet will not discolor or

damage the carpet and shall be responsible for correction of such damage should

it occur. The contractor shall be required to shampoo carpets between scheduled

cleaning in order to remove major spills or stains. All carpet shampooing, other

than removing major spills or stains, will be performed after 5:00 PM. All

furniture moved during the shampoo operation shall be replaced in its original

position

DC Water will provide all walk-off mats.

3.0 Vinyl Floors

In keeping with the schedule for periodic cleaning (schedule to be provided at orientation), the contractor shall strip all vinyl floors of old finish, dirt and foreign

materials and shall apply four (4) coats of floor finish. The finish shall be applied

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evenly and sufficiently in order to withstand normal day-to-day traffic. The

contractor shall use a skid free buffable floor finish with a 20% to 26% solid

content. The contractor shall perform this task quarterly.

When wet mopping an area, the contractor shall ensure that all dirt, stains and

foreign matter are removed from the floor. The floors shall be free of streaks/mop

strands and shall then be machine buffed to a bright even luster. Walls,

baseboards and other surfaces shall be free of film and marks from the equipment.

Mops shall be cleaned to avoid offensive odors and to reduce leaving streaks on

mopped surfaces. The floor maintenance program shall include frequencies as

indicated below:

Spray buff floors in the hallways and food service areas once a week. Floors shall

be damp mopped with a neutral cleaner and polished with a floor-polishing

machine to maintain a consistent high luster.

Tile floors shall be wet mopped daily and machine buffed once a week. DC Water

shall provide the contractor a schedule by which each area in the facility shall be

treated.

Once a quarter, all tile floors shall be stripped of old finish and shall be refinished

using a finish with a 20% to 26% solid content.

All wet mopping; buffing, stripping and refinishing shall be performed after 5:00

PM and completed before 10:00 PM, Monday - Thursday.

All furniture moved during the above operation shall be replaced in its original

position.

If approved by the COR, the contractor may employ the use of a scrubbing

machine to accomplish the task of wet mopping. Before such approval shall be

granted, the contractor shall demonstrate to the CORs satisfaction that the use of such a machine shall cause no damage to carpet and walls. When wet mopping an

area, the contractor shall ensure that all dirt, stains and foreign matter are removed

from the floor. The floors shall be free of streaks mop strands and shall then be

machine buffed to a bright even luster. Walls, baseboard and other surfaces shall

be free of film residue and marks from the equipment.

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E. Corridor and Lobby Maintenance (Daily)

All corridors and lobbies shall be cleaned each day as follows:

Tile floors shall be cleaned of litter and dirt using a treated sweeping cloth and spray

buffed each night to maintain a consistent high luster. Spots, such as liquid spills, and

foreign matter, such as chewing gum and tar shall be removed from all floors. Trash

receptacles shall be emptied, wiped clean, if needed and lined with a suitable sized

clean plastic bag of sufficient durability and thickness to prevent liquids from leaking

through the bag. The exterior surface of the receptacle shall be washed clean.

Walls shall be spot cleaned to remove smudges, stains, spots and graffiti.

All rails, cabinets and directory boards shall be dusted.

All telephones shall be washed clean.

Glass in cabinets, directory boards, telephone boards, doors, railings and partitions

shall be cleaned free of smudges, stains and streaks; including glass doors and walls

at each of the pedestrian entrances.

Mats at each entrance shall be vacuumed. This includes both carpet and rubber mats.

All drinking fountains shall be thoroughly washed daily with a germicidal solution.

Corridors within a suite of offices shall be cleaned as part of the office space.

All corridors and lobbies shall be inspected and serviced three (3) times a day as

follows:

All litter and trash shall be removed from the floor.

The glass entrance doors at each pedestrian entrance shall be cleaned free of

smudges, Spots, stains or streaks.

Glass door panels shall be cleaned daily.

Carpeted floors shall be vacuumed and hard floors shall be spray buffed and

thoroughly swept.

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F. Trash Collection and Removal (Daily)

Following the collection of trash by the trash removal company, the contractor shall

sweep the loading dock and trash rooms. Each Friday the contractor shall wash down

the loading dock including trash rooms and all dumpsters. After a thorough cleaning

of the trash room, the contractor shall fumigate to rid the trash rooms of rodents,

insects and offensive odors.

G. Recyclable Materials (Daily)

The contractor shall collect newspapers from tie racks daily, tie them in

bundles and deposit them in the recycling container;

The contractor is responsible for recycling plastic bottles, glass, cans and

cardboard daily.

The contractor shall collect mixed quality office wastepaper from centralized

box containers located throughout the facility each day. Once collected, the

paper shall be deposited in the recycling container. Hampers or carts, which are

used to collect recyclable paper, shall be kept clean at all times. Additionally, if

necessary, the contractor is required to empty centralized containers in between

scheduled pick-ups.

H. Stairwell Cleaning: (Daily)

Each day, the stairwells shall be swept clean of all litter and dirt. Each handrail

and fixture shall be dusted and all walls and doors spot cleaned. Foreign matter,

such as gum, shall be removed.

Every Friday, all stairwells shall be thoroughly cleaned and wet mopped. Steps and

landings shall be stripped and refinished every ninety (90) day. A non-skid finish

shall be applied.

Walls, baseboards and other surfaces adjacent to the stairwells shall be cleaned free

of film and marks from equipment used to mop, strip or refinish the stairwell.

I. Window Cleaning (Semi-annually)

Interior Glass Maintenance: All interior glass entrance door panels, mail chutes,

desks, conference tables, covers and directory boards shall be washed daily and as

necessary.

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J. Cafeteria and Kitchen Cleaning (Semi-Annually)

The contractor shall steam clean all kitchen floors, walls and equipment semi-

annually.

The contractor shall sanitize all surfaces after cleaning.

The contractor shall wipe all wall, equipment and floors after steam cleaning.

K. Hand Sanitizer Replacement Plan

The contractor is responsible for the inspection, supply and replacement of all DC

Water hand sanitizer dispensers listed in Attachment O. When replacing hand

sanitizer dispensers, the contractor shall use the exact model and manufacturer of

existing dispensers.

L. Venetian Blind Maintenance

Dusting due to poor ventilation and high dust levels generated by old building

structures, venetian blinds and window sills require daily maintenance.

M. High Cleaning (Monthly)

Once each month all vertical surfaces, drapes, window blinds and upholstery shall

be vacuumed using proper attachments for such work.

All fluorescent light fixtures, louvers or lenses shall be removed, washed

clean, dried and replaced.

All exposed pipes shall be dusted and washed clean.

All heating, ventilation and air conditioning grills shall be washed clean.

All surfaces and/or objects in the building requiring dusting and/or vacuuming

shall be cleaned approximately 70" or more from the floor. This includes the wall

and ceiling area adjacent to ventilating and air conditioning outlets.

N. Elevator Cleaning

Elevators shall be cleaned daily in the following manner:

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Each elevator to be cleaned shall be taken out of automatic mode prior to cleaning

and returned to the automatic mode when cleaning is completed. At no time shall

elevators doors be wedged open.

Elevators are to be spot cleaned during normal duty hours and full cleaning shall

be performed in the evening after 6:00 P.M.

All horizontal and vertical surfaces and louvers shall be dusted with a treated dust

cloth.

Carpets shall be vacuumed and spot cleaned.

Non-carpeted floors shall be damp mopped and spray buffed.

Walls shall be spot cleaned and metal shall be polished.

All light fixtures shall be damp wiped.

Tracks and grooves shall be cleaned, removing all grit, and other debris.

B.2 Contractor's Space

DC Water will provide the contractor adequate storage space for supplies and equipment.

The contractor shall provide necessary shelving.

B.3 Time Restraints

Time restraints for day and night cleaning at each location are as listed on the Attachment

B. Monthly, quarterly semiannual and annual cleaning shall be scheduled by and coordinated with the COR.

B.4 Supervision

The contractor shall include, with the technical proposal, resumes of key personnel, such

as supervisors, project managers and foremen to the COR for approval. Key personnel

must possess at least five (5) years experience in professional cleaning. DC Water

reserves the right to reject any key personnel whose qualifications and experience are

deemed to be insufficient or unsuitable to perform satisfactorily. The contractor shall

maintain a principal supervisor on the work site during all times that work is being

performed under this contract. The contractor shall ensure that the onsite supervisor is

readily available to the COR during the contractors work hours and shall report daily to the COR/COTR for regular activities. If summoned, the onsite supervisor shall report,

in person, to the COR or COTR within fifteen (15) minutes.

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B.5 Contractor Personnel

It is of the utmost importance that the contractor utilizes skilled and productive personnel

to satisfactorily furnish the required level of service specified in the contract. Failure on

the part of the contractor to utilize skilled and productive manpower may produce

unsatisfactory results which may cause DC Water to make adjustments to the contractor's

monthly invoice for unsatisfactory or omitted work.

Personnel employed by the contractor shall be screened, and be required to obtain a

police clearance. Within ten (10) calendar days after contract award the contractor must

submit a listing of all persons employed under this contract with individual tours of duty

and a schedule of work assignments. The contractor must obtain written approval from

the COR prior to effecting any changes in the workforce.

The contractor shall supply to each employee a DC Water badge, which is to be

prominently displayed at all times while they are on the work site.

The contractor shall instruct and ensure that all persons employed under this contract

shall only engage in activities related to the performance of their duties as described in

these specifications.

The contractors personnel shall be supervised at all times while performing work under this contract. The contractors personnel shall be instructed to check windows and turn off all lights when night cleaning is finished; they shall not disturb papers on desks, open

drawers or cabinets, use telephones, televisions, radios, drink alcohol, smoke or gamble

while on duty. The contractor shall also make sure that cleaning equipment and tools are

not left unattended in corridors or office areas.

DC Water reserves the right to remove any contractor personnel from any of its facility

(ies), whose conduct DC Water determines to be unacceptable.

DC Water Security personnel are authorized to inspect the contents of pocketbooks,

handbags or other containers of contractors employees when they are entering and exiting DC Water facilities.

The contractor shall be required to make full restitution to DC Water for acts of thefts or

vandalism when sufficient evidence indicates that employee(s) of the contractor

committed such acts.

B.6 Records, Schedules, and Reports

Records: The contractor shall maintain daily records of personnel and their work assignments. These records shall be submitted with each monthly invoice.

Schedules: During the contractor orientation, DC Water shall provide the contractor with

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all schedules required by this contract for periodic and special cleaning.

Reports: Reports on all cleaning requirements must be submitted to the COR within five (5) days after completion of the cleaning tasks.

Within two (2) weeks before periodic cleaning is performed, the contractor shall prepare

and submit a work plan to the COR for approval.

Should the contractor fail to submit a work plan to the COR within two (2) weeks before

commencement of periodic cleaning, DC Water will assume that the periodic cleaning

tasks were not performed and accordingly, the contractor shall be required to perform the

periodic cleaning again. Failure to comply after adequate notice will subject the

contractor to cleaning adjustments as provided for in cleaning adjustment table; or, DC

Water may procure services for periodic cleaning from another contractor. All costs

associated with procuring services for periodic cleaning from another contractor will be

paid for by the incumbent contractor.

B.7 Monthly Payroll Summary

The contractor shall provide DC Water with a monthly payroll summary for each of its

employees covered under this contract, listed by location at each DC Water facility. The

payroll summary must include the name, social security number and number of hours

worked for each employee. This information shall accompany the contractor's invoice for

monthly payment. The payroll summary shall consist of two (2) parts, one for

supervisory personnel, and one for laboring personnel. All invoices submitted without

the payroll summary and reports shall be returned to the contractor and shall not be

processed for payment until such time as the payroll summary is submitted.

B.8 Safety Requirements

In order to mitigate the risk of accidents, the contractor is required to employ the

following safety measures when cleaning:

Prominently display "caution/wet-floor" signs when damp mopping and/or stripping/refinishing hard floors.

Prominently display "caution/wet-floor" signs when restroom floors are being scrubbed and/or mopped.

Utilize anti-skid/slip resistant floor finish to refinish floors.

Roll out walk-off mats at all entrances and exits during inclement weather.

Comply with OSHA regulations

The contractor is also required to submit safety plan to the COR for the approval of DC

Water Department of Occupational Safety and Health before the start of work on this

contract. Contractor shall comply with DC Water Department of Occupational Safety and

Health regulations.

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B.9 Additional Sites

At any time during the contract period, DC Water reserves the right to include additional

sites for which janitorial services may be required. DC Water will give the contractor a

bilateral modification prior to requiring service at additional sites.

B.10 Required Cleaning Equipment

The contractor shall supply all equipment necessary for the completion of all tasks

outlined in the Scope of Work. Equipment shall include, but not be limited to, cleaning

machines with scrubber and buffer, vacuum cleaners with necessary attachments, two (2)

heavy-duty wet dry vacuums with attachments especially for water suction, and an eight

(8) foot ladder.

B.11 Start-up Period

The contractor shall be allowed a minimum of fifteen (15) calendar days from date of award to commence performance under this contract. The contractor is expected to utilize

the fifteen (15) days to organize his work force, equipment, materials and supplies.

B.12 Reduction of Space

Janitorial services will not be required when blocks of space totaling 3,000 square feet or

more are expected to remain unoccupied for thirty (30) calendar days or longer.

Therefore, the contractor shall not bill DC Water for said space. The COR will provide

written notification to the contractor, within three (3) business days of the effective date

for discontinuing service. When service is again required for that space, the contractor

shall be given written notification within three (3) business days of service being

continued for that space.

The 3,000 square feet may be made up of small blocks of space. Subsequent blocks

of space under 3,000 square feet may be added after the initial 3,000 square feet

threshold is met.

B.13 Method of Computing Cost

The total number of square feet unoccupied shall be multiplied by the cost per square foot

at the facility. The cost per square foot shall be determined by dividing the total footage

into the total annual contract cost.

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B.14 Quality Assurance/Orientation for Contractors

Each facility owned by or under the jurisdiction of DC Water, Department of Facilities

Services (DFS) shall be inspected quarterly by DC Water inspectors to ensure that

adequate services are being provided in DC Water owned and leased facilities.

Within ten (10) calendar days of award of this contract, the DFS shall invite the

contractor to an orientation meeting during which keys will be given to the contractor

and the COR will fully explain the essential aspects of the work to be performed under

the contract. If necessary, the contractor may request another walk through of the

facility (ies).

B.15 Return of Keys to DC Water

In cases where the contractor has keys to DC Water facilities, the contractor shall return

all keys to the COR at a time specified by the COR. A $50.00 penalty shall be imposed

for each unreturned key.

B.16 Contractors Performance

On or about the 15th

of each month, DFS shall evaluate the contractor's performance. If the

quality of janitorial services being performed is assessed at a marginal or unacceptable

level, the department shall issue a Letter of Warning to the contractor, identifying the

deficiencies.

If after having received a Letter of Warning, the contractor fails to substantially improve

the quality of janitorial services; a "Cure Letter" will be issued to the contractor,

requiring the contractor to correct all deficiencies within ten (10) calendar days or be

determined to be in default, and the contract terminated. Failure to improve the quality of

services may also be subject to payment deductions.

B.17 Product Specification

The contractor is required to comply with product specification provisions that will be

provided by DC Water at the contractors orientation.

B.18 Protection of Property

The contractor will be held responsible for any damages to the Authoritys property caused by the contractor during performance of this contract.

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B.19 Reduction of Workdays(s)

In the event DC Water is closed due to furlough day(s), inclement weather or other

unforeseen instances, the COR will make deductions from the monthly payment due to

the contractor.

B.20 Building Cleaning Contract Adjustments

It is the goal of DC Water to provide clean and well-maintained buildings; and while the

adjustment provision for work omitted or improperly performed is designed to protect

the DC Waters interest, it is not ordinarily a desirable substitute for getting the job

accomplished through normal processes.

The Janitorial Services Contract Adjustment Table (Attachment N) will be used by DC

Water in determining adjustments for non-performance of work under this contract or for

deficiencies in the work performed.

The Adjustment Table shall be used in all cases of non-performance, as distinguished

from any estimates based on the contractor's quoted price cost had the performed the

work.

It is the objective of DC Water to obtain full cleaning performance in accordance with

the terms and Scope of Work and quality of work requirements in this contract. To this

end, DC Water is contracting for the complete performance of each cleaning job as

identified in the Scope of Work and adjustments will therefore be made as stipulated in

criteria for Janitorial Services Contract Adjustment Table.

B.21 Criteria for Cleaning Adjustments

A. Bathroom Cleaning

In instances where bathrooms are not satisfactorily cleaned or inspected and services

not satisfactorily performed as determined by the COR, adjustments will be made for

the entire room at the rate indicated in the Janitorial Services Contract Adjustment

Table multiplied by the number of fixtures in the bathrooms, such as water closets,

urinals and washbowls.

B. Room Cleaning

In instances where room cleaning has not been satisfactorily performed or portions

of work have been omitted or improperly performed, a deduction for the entire room

area will be made at a rate indicated in the Janitorial Services Contract Adjustment

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Table (Attachment N).

C. Daily, Weekly or Bi-weekly Cleaning

If any work required daily, weekly or bi-weekly is omitted or unsatisfactorily

performed, the matter shall be brought to the attention of the contractor who will be

cited for his failure to perform or omission of its duties, and an adjustment will be

made from any monies due to or to become due the contractor. Costs to be adjusted

under this paragraph will be determined by using item unit cost in the Janitorial

Services Contract Adjustment Table, Attachment N.

D. Monthly, Infrequent or Unscheduled Cleaning

In case of failure by the contractor to comply with the frequency of those items

scheduled for monthly or less frequent performance, the attention of the contractor

will be called to this failure or omission and will be requested in writing by the COR

to perform the omitted operation.

If the contractor does not comply with the request within such time as the COR

deems reasonable, the work will be performed by other means, and the cost thereof

will be adjusted from any money due or to become due the contractor. If this omitted

or unsatisfactory work cannot be rescheduled or accomplished by other means, an

adjustment covering the cost of service omitted or not satisfactorily performed will be

made from monies due or to become due the contractor. Costs to be adjusted under

this paragraph will be determined by using the unit costs show in the Janitorial

Services Contract Adjustment Table.

E. All Other Work (Miscellaneous)

Any other omitted or unsatisfactory work not specifically listed above or which does

not clearly fall into one of the above categories will be adjusted for the hourly rate,

indicated on the adjustment table, multiplied by the hours required to perform the

omitted or unsatisfactory work.

SECTION C EVALUATION OF PROPOSALS

C.1 General

The contract will be awarded to the responsive and responsible offeror(s) whose offer is

most advantageous to DC Water, based upon the evaluation criteria specified below.

Thus, while the points in the evaluation criteria indicate their relative importance, the total

scores will not necessarily be determinative of award. Rather, the total scores shall guide

DC Water in making an intelligent award decision based upon the evaluation criteria. DC

Water reserves the right to reject any and all proposals determined to be inadequate or

unacceptable. DC Water may award a contract on the basis of initial offers received,

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without interviews or discussions. Therefore, each initial offer should contain the

offerors best terms from a cost and technical standpoint.

C.2 Evaluation Criteria

The selection committee will consider all proposals based on the technical merit of the

proposal; the offerors approach to the project; the experience, qualifications and responsiveness of the offeror; and the capability of the offeror to complete the obligations

of the assignment and the project price. The criteria for evaluating each proposal their

respective points are as follows:

Evaluation Criteria Maximum Points

Technical Approach & Reporting 25 points

Qualification of Key Personnel 20 points

Experience and Past Performance 20 points

Capacity/Organization and Management Approach 20 points

Cost 15 points

Total 100 points

Preferences:

Local Business Enterprise (LBE) 5 points

Local Small Business Enterprise (LSBE) 5 points

Preferences Total 10 points

Total Maximum Points 110 points

C.3 Requirements for Evaluation Factors

Proposals will be evaluated to determine their acceptability in accordance with the

criteria set forth. DC Water reserves the right to reject any and all proposals determined

to be inadequate or unacceptable. Award will be based on best value to DC Water. The

proposal must address the four criteria areas as listed below. The proposal sections must

be externally tabbed in the order of the evaluation criteria. An executive summary stating

the offerors overview of the project shall precede the beginning of the tabbed proposal sections.

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The Offeror must address all five (5) criteria, a. through e., listed below:

a. Technical Approach & Reporting 25 points

The proposal must outline the quality, completeness and methodology of the

technical approach envisioned for the project in response to Section B Scope of Work. Sufficient detail must be provided to demonstrate the respondent

understands of the required services; how the project will be structured; and how

the work will be performed.

Reports: The respondent shall provide a detailed plan for meeting the reporting

requirements of this contract.

b. Qualifications of Key Personnel 20 points

The respondent shall identify and describe the key personnel and team members

assigned to this project, including their qualifications, expected project

assignments, and the extent of their participation. The respondent shall include

resumes of all key personnel in an Appendix to the proposal. The respondent

shall demonstrate the capability and relevant experience of key personnel.

c. Experience and Past Performance 20 points

The respondent shall describe the most recent project(s) which best illustrates

their teams most relevant experience, ability and expertise in providing janitorial services.

The respondent shall provide three (3) references that show work of similar size

and scope in the janitorial services industry, a brief description of the work

completed and a contract number (if relevant). Contact information shall include

the name of the contact person, telephone number, email, and location where they

performed satisfactorily, on similar contracts, in scope and size, for public or

private projects in the last three (3) years. The respondent shall include past

performance and contact information for all contracts it performed on.

d. Capacity/Organization and Management Approach 20 points

The respondent shall demonstrate their capacity (labor, equipment, material and

financial resources) to successfully apply and commit it to this contract. The

respondent shall identify all major on-going projects or anticipated projects that

may conflict with their performance under this contract. The respondent shall

provide, if applicable, a detailed description of how they intend to mitigate these

conflicts and establish service continuity for this contract. The respondent shall

outline a management approach that successfully manages this project and

provides DC Water with desired results.

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In addition, respondents must provide sufficient evidence of the following:

(1) Ability to obtain and maintain all necessary permits and certifications required for

this project;

(2) Ability to meet project schedules, delivery dates and specific monitoring and

reporting requirements; and

(3) Adequate financial resources, credit and/or the ability to obtain such resources for

performance of this project.

e. Cost 15 points

Respondents shall submit their best estimate of total costs to provide the services

described in this RFP. The cost should be broken down per square footage. The

prices set forth in the cost proposal shall be used for evaluation purposes and for

establishing contract price.

DC Water anticipates that the contract will be a firm-fixed price contract. Price

shall be fully burdened to include compensation for all labor, equipment,

materials, insurance, bonds and incidentals required to perform the services

outlined in Section B.

Respondents shall provide relevant information necessary to support the

appropriateness, reasonableness and competitiveness of all unit prices included in

the proposal.

The lowest proposal price of the proposals found to be technically acceptable will

be divided by the price of the cost proposal being evaluated, and the resulting

quotient will then be multiplied by the maximum points possible.

Lowest proposal price x 25 points maximum = (score)

Price in proposal of Respondent being evaluated.

The resulting score will be the points assigned for the Cost Proposal.

The cost proposal shall reflect the cost for the base year and all option years.

Failure to submit pricing for the base contract year and four (4) option years shall

be cause for rejection of the respondents proposal.

f. LBE and LSBE Preferences (10 points maximum)

DC Water encourages the use of certified Local / Small Business Enterprise

program, See Attachment G.

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C.4 Evaluations of options

DC Water shall evaluate proposed fixed-fee prices for award purposes by adding the total

price for all options to the total price for the base term requirement. Evaluation of

options shall not obligate DC Water to exercise the option(s).

C.5 Rejection of Proposals

DC Water reserves the right, at its own discretion:

To cancel this solicitation or reject all proposals in accordance with DC Waters procurement regulations;

To reject proposals that contain conditions and/or contingencies which in DC Waters judgment make the proposal indefinite or incomplete;

To waive minor irregularities in any proposal provided such waiver does not result in an

unfair advantage to any Respondent; or

To take any action within the applicable procurement regulations or law.

C.6 Competitive Negotiation

The Contracting Officer may procure goods and services through competitive negotiation

when a solicitation has failed to produce acceptable proposals.

SECTION D - PROPOSAL PREPARATION AND SUBMISSION

D.1 Proposal Identification

The original of the proposal and pricing schedule should each be clearly marked Original, and bear all required original signatures, RFP Number 14-PR-DFS-08 and should be delivered to the

location stated in the RFP, Section D.2, Hand Delivery or Mailing of Proposals, and Section D.3,

Proposal Submission Date and Time, by no later than the time and date specified in the RFP.

Respondents are to submit one (1) original and five (5) copies of the proposal, including the

pricing schedule. The cost proposal (pricing schedule) shall be submitted in a separate, sealed

envelope. The proposal should be in a sealed carton or envelope, clearly marked and labeled

RFP 14-PR-DFS-08- Janitorial Services.

NOTE: Nothing stated herein shall preclude DC Water from requesting additional information

and/or clarification and/or additional documentation in support of any assertion made by any

Respondent. By submission of a proposal, the offeror agrees to provide such additional

clarification in a timely manner. In some instances, DC Water may be unable to make a

determination of the responsiveness of a proposal in the absence of such information. A

proposal cannot be evaluated for technical merit unless it is determined to be responsive.

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D.2 Hand Delivery or Mailing of Proposals:

Deliver or Mail to:

Ms. DeNerika Johnson, Manager, Construction Contracting District of Columbia Water and Sewer Authority

Department of Procurement

5000 Overlook Avenue, SW, Room 200

Washington, DC 20032

Telephone number: (202)787-2113

D.3 Proposal Submission Date and Time

Proposals must be submitted no later than 2:00 p.m. EDT, Friday, August 18, 2014. Hand-

delivered proposals received later than the closing date and time indicated above will not

be accepted. Mailed proposals received later than the closing date and time indicated above

will not be eligible for consideration and then retained with unsuccessful offers.

D.4 Late Proposals and Modifications and Withdrawals of Proposals

Any proposal received at the office designated in the solicitation after the exact time

specified for receipt is "late" and will not be eligible for consideration and then retained

with unsuccessful offers.

Any modification of a proposal including a modification resulting from the Contracting

Officers request for best and final offer is subject to the same conditions as the original proposal.

ONLY THOSE RESPONSES RECEIVED IN DC WATERS OFFICES BY THE PROPOSAL DEADLINE WILL BE CONSIDERED. FAX OR E-MAIL RESPONSES WILL NOT BE ACCEPTED.

D.5 Proposal Size, Content, and Organization

Each proposal shall be prepared on 8 x 11 size paper, tabbed to point to each section as specified below:

D.5.1 The original proposal shall contain the following:

The proposal shall represent the best efforts of the offeror and will be evaluated as

such. It must set forth full, accurate, and complete information as required by this

section, other applicable sections, and Attachments B through N. Telephonic,

telegraphic, facsimile, or email proposals will not be accepted. Unnecessarily

elaborate brochures, elaborate artwork, expensive paper and bindings, and other

presentation aids are neither necessary nor desired.

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D.5.2 Experience and Qualification of the Firm

This section of the proposal shall consist of the following:

Experience and Qualification of the Firm

This section of the proposal shall consist of the following:

a. A brief description of the firm including ownership structure and financial

viability;

b. An Audited Financial report for the past two (2) fiscal years;

c. The name of the offeror and whether it is a corporation, joint venture,

partnership (also show type of partnership) or a sole proprietorship;

d. If the offeror is a partnership or joint venture, names of general partners or joint

ventures;

e. State of incorporation or registration;

f. State in which the offeror pays or would be liable for income taxes;

g. Copy of any current license, registration, or certification to transact business in

the District of Columbia, if required by law to obtain such. If the offeror is a

corporation or limited partnership and does not provide a copy of license,

registration, or certification to transact business in the applicable jurisdiction for

which it submits a bid, the offeror shall certify its intent to obtain the necessary

license, registration, or certification prior to contract award;

h. The name, title, telephone number, and address of the person authorized to

negotiate on behalf of the offeror and contractually bind the offeror, if other

than the person signing the proposal; and

i. Other changes must be initialed by the person signing the offer. Offers signed

by an agent shall be accompanied by evidence of that agents authority, unless that evidence has been previously furnished to the Contracting Officer.

j. Respondents shall provide the following information for at least three (3)

contracts the Contractor has performed duties similar to those described herein.

Evidence of the three (3) contracts shall include:

1. Date(s) of contracts

2. Name of client; and

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3. Volume of transactions or financial value of project and any other

relevant statistics

k. Provide a minimum of three (3) references from prior and similar contracts with

utility-operating (preferably water and/or sewer) clients to include:

1. Name of client organization

2. Name, address, current phone number of staff members who administered the

contract for the referenced client.

l. The same information as above for any contracts in the past three (3) years that

were terminated prior to the expiration date, and the reason for termination.

Experience and Qualifications of Key Personnel

This section of the proposal shall contain the resumes for the managerial or supervisory

personnel who will be assigned to work on the contract and identify all key personnel.

Provide the resumes of all managerial or supervisory personnel including subcontractor(s)

managerial and supervisory staff employed by or under contract with the firm as of the date of

proposal submission who are expected to work in performance of the contract. Each resume

shall contain the following information:

1. Full name; 2. Title and area(s) of specialty; 3. Affiliation (i.e., staff of offeror or subcontractor) 4. Experience directly related to the proposed contract; and 5. Education/training of the individual.

This section of the proposal shall consist of a description of the proposed organizational structure

which shows how the staff and any subcontractors will be managed and the reporting relationships. List the name of each proposed employee and subcontractor employed for the

project and the percentage of time that each will devote to the performance of the contract. The

offeror may not change the names of these personnel before or after contract award without

written permission from DC Water.

At a minimum this section shall include the following:

1. Location of headquarters;

A chart of the offerors internal organization which shows the number of full-time personnel, contract staff members, and their level of responsibility within that organization;

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Prior and pending litigation/liens and debts (the offeror shall list and summarize any civil

litigation and criminal prosecutions involving it and any litigation between it and any party

involving discrimination complaints and anti-trust suits within the last five (5) years. This

information shall also be submitted for the offerors parent or subsidiary organization or any of its subcontractors previously mentioned, shall list all existing debts owed to participating

jurisdictions and any liens placed on property of the offeror within the last three (3) years); and

Respondents must also submit a letter of agreement for each subcontractor and a detailed

subcontracting plan which describes the functions and tasks to be performed by each

subcontractor.

2. Approach to Statement of Work;

This section of the proposal shall consist of the offeror's detailed explanation of how the offeror

intends to perform the requirements as specified in the Scope of Work, Section B of this RFP.

D.5.4 Price Evaluation Cost

This section of the proposal shall consist of the following:

Offerors are to submit prices for each item identified in the Schedule. Responses for services

other than those specified will not be considered. The prices set forth in the schedule will be

used for evaluation purposes (see Attachment B: Pricing Schedule) and for establishing a

contract price.

Offerors shall submit cost and pricing data and certification that, to the best of the contractors knowledge and belief, the cost or pricing data submitted is accurate, complete, and current as the

date submitted with the proposal.

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SECTION E - GENERAL TERMS AND CONDITIONS

E.1 Contact Person

For procurement information regarding this RFP, Contact:

Ms. DeNerika Johnson District of Columbia Water and Sewer Authority

Department of Procurement

5000 Overlook Avenue, SW, Room 200

Washington, DC 20032

Telephone number: (202)787-7021

Fax number: (202)787-2042

Email: denerika.johnson@dcwater.com

E.2 Explanations to respective respondents

Any prospective respondent desiring an explanation or interpretation of this RFP must request it

in writing. Requests must be directed to the Contact Person at the address listed in Section E.1 by no later than 2:00 p.m., on Thursday, July 31, 2014. Questions may be faxed. Oral explanations or instructions given before the award of the contract will not be binding.

Any information given to a prospective Respondent concerning a solicitation will be furnished

promptly to all other prospective Respondents as an amendment to the RFP, if that information is

necessary in submitting offers or if the lack of it would be prejudicial to any other prospective

Respondents.

E.3 Acceptance Period

The Respondent agrees, if its offer is accepted within ninety (90) days from the date specified in

the RFP for the submission of proposals, to furnish any or all items on which prices are offered

at the price stated in the Cost Proposal.

E.4 Type of Contract

This is a firm-fixed price contract. Contract award will be made to only one (1) firm for the

services specified.

E.5 Term of Contract

E.5.a The term of the contract shall be for a period of one (1) year from the award date specified on page 1 of the contract, with four (4) one (1) year option periods. The options

are subject to DC Waters option to extend the term of the contract in accordance with paragraphs below.

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E.5.b Option Period

If DC Water determines it to be advantageous, it may extend the term of this contract for

four (4) successive one (1) year periods or a fraction of a year.

E.5.c Option to Extend the Term of the Contract

DC Water may extend the term of this contract by written notice to the Contractor before

the expiration of the contract, provided, that DC Water shall give the Contractor a

preliminary written notice of its intent to extend at least thirty (30) days before the

contract expires. The preliminary notice does not commit DC Water to an extension.

The exercise of this option is also subject to the availability of funds at the time of the

exercise of the option.

The total duration of this contract including the exercise of any options under this

provision shall not exceed five (5) years.

E.6 COMMENCEMENT OF OPERATIONS

Commencement of operations and receipt of deliverables shall follow the work plan as

negotiated and accepted in the contract resulting from this solicitation.

E.7 Price Adjustment

Prices quoted in respondents proposals shall be firm fixed prices upon award of a contract. A

request for a price adjustment is subject to approval or rejection by the Contracting Officer.

E.8 Payment and Invoices

DC Water shall reimburse the contractor for all services performed under Section B Scope of

Work. Invoice(s) shall be submitted on a monthly basis (unless otherwise agreed by DC Water)

and shall reflect, at a minimum, the following information: contract number; period of services;

purchase order number; description of services provided in relation to each of the task

components; and authorized signatures.

Invoices shall be mailed in duplicate to the address below:

The District of Columbia Water and Sewer Authority

Accounts Payable

5000 Overlook Avenue, SW, Fourth Floor

Washington, DC 20032

Invoices can also be emailed to Accounts.Payable@dcwater.com .

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Payments will be processed when all deliveries under this order have been made and/or services

rendered. All payments are processed Net 30 days from the receipt of a certified invoice. In

cases where partial payments are authorized, the invoices or billing should clearly indicate

partial payment requested. The invoices must state what has been rendered or received.

The contractor shall prepare verification data of any items questioned for the amount claimed

and provide complete cooperation during such investigation. Invoices shall include calculations

of estimated or actual operating charges as well as backup documentation for any reimbursable

items.

E.9 Disclosure of Information

No information regarding the Contractors performance of the contract shall be disclosed by the contractor to anyone, unless written approval is obtained in advance from the Contracting

Officer.

E.10 Applicability of Contract Provisions

The terms and conditions set forth in the below list shall apply to and be incorporated by

reference to any contract awarded as a result of this RFP. The terms and conditions appear as

Attachments B through M to this RFP.

Attachment B - Pricing Schedule

Attachment C - General Provisions, Goods and Service Contracts

Attachment E - Representations, Certifications, Acknowledgements and Affidavits

Attachment F Vendor Information and W9 Forms

Attachment G Local Small Business Enterprise Program

Attachment H EEO Information and Forms

Attachment I DC Water Works Employment Program

Attachment K Performance Bond

Attachment L Mid-Atlantic Purchasing Team Rider Clause

Attachment M U.S Department of Labor Wage Determination No. 2005-2103 (Rev 13) dated June 19, 2013.

Attachment N Janitorial Services Contract Adjustment Table

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Attachment O Hand Sanitizer Dispensers

E.11 Licenses and Permits

The contractor shall obtain at its expense any licenses, permits, registration necessary for the

performance of the contract.

E.12 Insurance

All insurance provided by the contractor shall be in accordance with Attachment C, General

Provisions, Goods and Services Contracts; Part 13, Insurance Requirements.

E.13 Key Personnel

The personnel specified for project(s) will be considered to be essential. If these individuals are

unavailable for assignment for work under the contract, the contractor shall immediately notify

DC Water and shall submit justifications (including proposed substitutions) in sufficient detail to

permit evaluation of the impact of the project. Prior to the substitution of key personnel, the

contractor shall obtain the written consent of DC Water as to the acceptability of the succeeding

personnel; provided that DC Water may ratify in writing such substitution. The new personnels qualifications shall not be less than replaced personnel. Key personnel must be replaced within

five (5) days of notification of separation from the company.

E.14 Standard of Performance

In entering into a contract with the contractor, DC Water is relying on the Contractors expressed credentials, expertise, and experience, regarding the services. The Contractor represents and

warrants that the services provided by the contractor and its subcontractors shall be consistent

therewith and with the professional standards of diligence, care, and skill currently recognized in

Contractors profession, and shall comply with all applicable Federal, state, and local laws, regulations, codes, and ordinances.

E.15 Performance Bond

A. The Respondent shall furnish a performance bond for the full amount of a particular

contract, in the form contained herein, and naming the District of Columbia Water and

Sewer Authority as oblige, and of a Surety Company qualified to do business under the

laws of the District of Columbia, and acceptable to DC Water. The premium for such

bond is to be included in the contract sum and paid by the Respondent.

B. The Performance bond shall remain in effect for the duration of the contract and any time

extension(s) thereto. The Performance bond is required for option years, for the contract

sum for that period.

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C. The Performance bond shall be executed and submitted to DC Water, for insertion in the

Contract Documents, prior to the execution of the contract.

D. Failure to provide and/or maintain the performance bond, as required by the contract, will

result in disqualification of a respondent or termination of the contract.

E.16 Contract Administration

E.16.a Contracting Officer:

The Contracting Officer is the only person authorized to contractually bind DC Water. The

Contracting Officer shall be the General Manager or his designee, District of Columbia Water

and Sewer Authority, 5000 Overlook Avenue, SW, 3rd floor, Washington, DC 20032.

E.16.b Contracting Officer Representative (COR):

The Contracting Officer Representative (COR) is responsible for general administration of the

contract, day-to-day operations and advising the Contracting Officer as to the Contractors compliance or noncompliance with the contract. The COR shall be Carlos Almeida, Acting

Director, Department of Facilities, District of Columbia Water and Sewer Authority, 5000

Overlook Avenue, SW, Central Operations Facility (COF) 2nd floor, Washington, DC 20032,

telephone number (202) 787-2307.

E.16.c. Contracting Officer Technical Representative:

The technical representative is responsible for the daily coordination of operating procedures

between DC Water and the Contractor, and for monitoring contract compliance. The technical

representative shall be Forrest Ricketts, Facilities Services Manager, Department of Facilities,

District of Columbia Water and Sewer Authority, 5000 Overlook Avenue, SW., Central

Operations Facility (COF) 2nd floor, Washington, DC 20032, telephone number (202) 787-2596.

E.17 Drug-Free Work Place (July 1990) AND EEO INFORMATION

Reference Attachment E - Representations, Certifications, Acknowledgements, Page 5, regarding

Drug-Free Workplace. Reference Attachment H - EEO Information regarding EEO requirements

and forms that must be submitted with the proposal.

E.18 Disputes

DC Water shall attempt to resolve all contract disputes arising under, or relating to, contracts by

mutual agreement after informal discussions have taken place between the Contractor and the

DC Water.

E.19. Protests

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Protests directed to the terms, conditions, or form of a proposed procurement action, must be

received by the Contracting Officer in writing not later than ten (10) calendar days prior to the

date established for opening of bids or receipt of proposals, except that an initial protest that

arises under an amendment to a solicitation may be filed up to four (4) calendar days after the

date the amendment was issued but in no case after the time established for opening of bids or

receipt of proposals.

Protests of an award decision shall be filed in writing with the Contracting Officer within five (5)

calendar days of when the protester knew or should have known of the facts and circumstances

upon which the protest is based. Only bidders /proposers may protest an award decision. Protest

must be received by 5:00 p.m. according to local time in the District of Columbia. Any protests

received after that time will be considered to be filed on the next day.

The Contracting Officer shall issue a decision within thirty (30) calendar days after the protest is

filed, subject to any extension approved by the General Manager.

The decision of the Contracting Officer shall be final and conclusive. No further administrative

remedies will be available to the protester.

The aggrieved party shall deliver the protest to the General Manager at:

DC Water

5000 Overlook Avenue, SW

Third Floor

Washington, DC 20032

A copy of the protest shall be delivered to the Procurement Director. It shall be delivered to:

DC Water

Department of Procurement

5000 Overlook Avenue, SW

Washington, DC 20032

E.20 Appeals

The right to appeal a decision of the Contracting Officer must be filed with a court of competent

jurisdiction.

E.21 Funding Limitation

The obligations of the Authority to fulfill financial obligations pursuant to this Contract

(including any indemnity obligation) are and shall remain subject to the provisions of (1) the

federal Anti-Deficiency Act, 31 U.S.C. 1341, 1342, 1349-1351, 1511-1519 (2004), and D.C.

Official Code 1-206.03(e) and 47-105 (2001); (2) the District of Columbia Anti-Deficiency

Act, D.C. Official Code 47-355.01-355.08 (2006 Repl.) ((1) and (2) collectively, as amended

35

from time to time, the Anti-Deficiency Acts); and (3) Section 446 of the District of Columbia Home Rule Act, D.C. Official Code 1-204.46 (2001). Pursuant to the Anti- Deficiency Acts,

nothing in this Contract shall create an obligation of the Authority in anticipation of an

appropriation by Congress for such purpose, and Authority legal liability for the payment of any

amounts under this Contract shall not arise or obtain in advance of the lawful availability of

funds for such purpose. No Authority official or employee is authorized to obligate or expend

any amount under this Contract unless such amount has been appropriated by act of Congress or

is otherwise lawfully available. This Contract is subject to termination by the Authority at any

time if sufficient appropriations are not made available by act of Congress; provided, however,

that the determination of whether sufficient appropriations are available shall be made by the

Authority in its sole discretion. Any termination of this Contract pursuant to this Section shall be

a Termination for Convenience by the Authority, subject to the respective terms and conditions

therein.

E.22 Changes

The Contracting Officer may, at any time, and without notice to any surety or guarantor, by a

written order signed by the Contracting Officer, make changes in the work and services to be

performed under the agreement and within the general scope thereof. If any such change causes

an increase or decrease in the cost of performing the work and services under the agreement or in

the time required for the performance thereof, an equitable adjustment shall be made and the

agreement shall be modified in writing accordingly. Any claim for adjustment under this section

must be made in writing to the Contracting Officer within twenty (20) days from the dated the

change is ordered. If the parties fail to agree upon the adjustment to be made, the dispute shall be

determined as provided in Part 9 of the General Provisions. Nothing provided in this section

shall excuse the Contractor from proceeding with the execution of the work so changed.

(b) No services for which an additional compensation will be charged by the Contractor shall be

furnished without express written authorization of the Contracting officer.

E.23 Termination

The performance of work under the contract may be terminated by DC Water for default or for

convenience in accordance with Part 6 of the District of Columbia Water and Sewer Authority

General Provisions for Goods and Services Contracts, Attachment C, incorporated herein.

E.24 Mandatory Pre-proposal Site Visit

A mandatory pre-proposal site visit for this RFP will be held on Tuesday, July 29, 2014 at 9:00

AM in the DC Waters Blue Plains Facility (5000 Overlook Avenue, SW Room 201, Washington, DC 20032). This Site Visit will be conducted to view the sites for the work under

this Request for Proposal (RFP) and discuss the contents of this RFP and other matters pertinent

to this procurement. Each business entity interested in having its representative(s) attend the

Pre-proposal site visit walkthrough must register no later than 4:00 PM July 25, 2014 with Ms.

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Alexis McMillan by giving notice of intention to attend by email to alexis.mcmillan

@dcwater.com: Sign-in will be required at the door.

Bidders are cautioned to visit the site to inspect and familiarize themselves with the extent of

work and existing conditions. Failure to comply with this caution or to investigate this location

will not be accepted as a proper basis for considering an alleged error in bid, for withdrawal of

bid or for payment of extras under or revision of the contract.