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EMPLOYEE BENEFIT SYSTEMS, INC.
Please watch this demo once through.Then you may click on any heading to jump to that chapter:
7: System Layout and Navigation
1: Plan Level Screens2: Source Level Screens3: Employee Level Screens4: Investments and Transactions5: Reports6: Import & Export
Proceed
EMPLOYEE BENEFIT SYSTEMS, INC.
Part 1: Plan Level Screens
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The DC/401(k) System has five main levels.
Information for each Level is organized on screens accessed by horizontal tabs…
with subcategories for each on vertical tabs.
We will start at the Plans levelwith the
Plan/Sponsor – Plan/Trust screen.
This screen hasbasic identifying information.
One of many drop-down
boxes
ThePlan/Sponsor – Dates
screen
Plan/Sponsor – Datesscreen
Dates roll forward when the plan is calculated and “Update To Next Period” is selected.
Tracks years when
Plan was Top Heavy.
ThePlan/Sponsor – Sponsor
screen
Plan/Sponsor – Sponsorscreen
You may attach multiple plans to the same sponsor. Then the census data is shared by all plans under that sponsor.
TheProvisions – Eligibility
screen
Provisions – Eligibilityscreen
The Advanced buttonoffers full flexibility indefining eligible groups.
Set up plan eligibility including:• Computation period• Included and excluded classes • Determination of Years of Service
Provisions – Compscreen
Here you define the compensation period, and the component parts of comp that will be excluded.
Compensation is source-specific.Elect to recognize comp from
Entry Date.
TheProvisions – Limits/TH
screen
Provisions – Limits/THscreen
Defines annual dollar limits and adjustments for Top Heavy plans. You may override them for nonqualified plans.
“Activate” Top Heavy here.
Provisions – Vestingscreen
Provisions – Vestingscreen
Here we have requirements for vesting service and the exceptions resulting in immediate vesting… also forfeiture handling. Note: These are not the vesting schedules. We’ll find them on the Sources Level.
Provisions – Retscreen
Provisions – Retscreen
Setting the criteria for Normal and Early Retirement. Also defines the start date for Minimum Distributions.
Assumptions – 410b/401a4screen
This screen sets the plan provisions fornon-discrimination and coverage testing.
Assumptions – 410(k)/mscreen
Here we have the ADP and ACP test parameters.
Language to print on test results explaining why failed test is deemed to pass.
EMPLOYEE BENEFIT SYSTEMS, INC.
Part 2: Source Level Screens
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You may define an unlimited number of sources: each with its own eligibility, vesting provisions, and allocation method.
A great variety of DC source types have been pre-defined.
TheEligibility -- Participation
screen
Eligibility -- Participationscreen
The entry requirements to become a participant in this source
Entry date options
Service crediting
TheEligibility -- Participation
screen
Eligibility -- Contributionscreen
The requirements to receive a contribution and forfeiture allocation
Current employees
Former
employees
Vesting – Regular/Top Heavyscreen
Vesting schedules (regular and Top Heavy) are defined on this screen. As we already saw, the vesting service definitions and exclusions are defined at the Plans|Provisions|Vesting screen.
If your plan had a prior vesting schedule, enter
the date here…and click here:
to complete the prior schedule.
Allocation – Contributionscreen
from simple Salary Proportion
(dollar or percent),
to Graded for any class-tiered formula. Define the
formula for each class using the many fields and
operators.
Virtually any
allocation formula can be
designed:
EMPLOYEE BENEFIT SYSTEMS, INC.
Part 3: Employee Level Screens
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Census – Employeescreen
The employee census information may be entered on this screen, or imported. Social Security Number and Employee Number are not required unless you import census data. Note that system will determine HCE status.
Census – Servicescreen
Years of Service and hours worked for various purposes are calculated. For participants receiving distributions, details of the payout schedule and amount may be entered.
Census – Addr, etc.screen
Participant address and beneficiary information
Code to identify family members for attribution rules
For RMD Calcs
Step 1.Use the Add button to move field definitions
from Available to Selected.
Step 2.Use the Up and Down
buttons to position fields.
This screen is a powerful and friendly utility that lets you quickly create spreadsheets, employee listings, data entry forms, and export files.
Census – Editscreen
Instantly re-sort the listing by clicking on any column header.
Drag this barto freeze columnsto its left.
Enter information for selected employees.
Export grid as either an Excel file or a .csv file.
Use the Right Click function to change blocks of fields easily.
The system lets you input, import, and override payroll data in a variety of ways. Because the employee data is held at the Sponsor level, you only need to import once for multiple plans.
The compensation definitions at the Plan level will automatically calculate the correct comp for each plan for testing and valuation purposes.
The Employee Sources screens let you view and modify financial information for each employee.
Accounts – Loansscreen
Set up and edit participant loans for automated loan processing.
Make sure that loansare enabled:1. At the Plan Level
(Misc – Loans)2. At the Source
Level (Type/Name – Detail)
Click “New Loan.”
Select Loan Source.
Click “Amort Loan.”
Set up and edit participant loans for automated loan processing.
Complete loan
parameters.
Click “Apply.”
Print the schedule.
Set up and edit participant loans for automated loan processing.
Many of the fields are completed from the Amortization Schedule.
Testing – Top-Heavyscreenthe 415 Limits screen to
understand why any limitations have been imposed on the Sources – Detailed screen.
Testing – 415 Limitsscreen
You will want to refer to both the Top-Heavy screen and…
EMPLOYEE BENEFIT SYSTEMS, INC.
Part 4: Investments and Transactions
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You may define and attach to this plan an unlimited number of investment types using either dollar or share accounting.
If loans are allowed, you will set up a loan investment here.
On these screens you set up the parameters for allocating gain/loss, expense, adjustments, and transfers.
Let’s look at gain/loss.
Select the type of gain/loss.Select the
allocation definition.
Select the allocation basis.
The Transactions | Allocations | Results tab displays how transactions will be
allocated among the participants.
EMPLOYEE BENEFIT SYSTEMS, INC.
Part 5: Reports
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We will briefly describe how to access, modify, and print reports.
The standard
and custom
reports are grouped into the seven
vertical tabs on the left side of the Report Scheduler.
Click on Report Setup to globally modify the
appearance of your standard reports.
Choose the printer (including .rtf and .pdf); selection and sorting criteria; font types, sizes & colors; borders; logos; and much more!
Click the box to the left of each report title for one or more
reports.
The tabs on the right side
let you control the printing
and appearance of
the reports.
The Select tab lets you display
or suppress certain
information.
Some reports let you specify certain employees.
The Sort tab provides multiple criteria and levels for sorting employees.
The Printer tab lets you further customize the reportand then choose to print or
save it as a .pdf or word processing file.
Remember: you can preview all reports before printing!
EMPLOYEE BENEFIT SYSTEMS, INC.
Part 6: Import & Export
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Transfer 5500 & 1099R data from DC/401(k) to Pension Reporter System.
1.Export to other
DATAIR Systems.
2.Import from Daily Val
fund Companies.
Pick a fund companyconversion interface.
Choose the import file.
Downloads from Daily Val Providers American Funds, AXA Equitable, FasCore, Great West Life, Guardian, Hartford, ING, Lincoln National Life, John Hancock, MassMutual, MetLife, MFS, Minnesota Life, Nationwide, Oppenheimer, Principal, and Transamerica
Find detailed instructions for each fund company link at our “F1” Help.
3.Data Import Assistant
for customizedimport/export routines
Here you can click on field names within categories to easily
build or modify a template to import or export data.
You can even view your data file above your work screen.
EMPLOYEE BENEFIT SYSTEMS, INC.
Part 7: System Layout and Navigation
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There are three ways to accomplish any task in the DC/401(k) System.The choice is yours!
Click on any screen name on the Folder View “tree”
to go directly to that screen.
Folder View
PE/Win List Bar
Or use any of the three List Bars for easy
access to the screens for setting up plans,
sources, investments, and allocations.
Activities List Bar
Access to the screens for data handling:copying plans in and out, and importing & exporting data files.
Calculations List Bar
The Calculator Tool lets you process any data entered
and determine eligibility and
vesting for each employee.
It will also update the plan
to the next period or year.
Reports List Bar
Set up, select, preview and print all standard reports. Or, select Report Designer for the optional Report Writer program.
You can also use the Command line.
Just a few of the commands:File,
Build data handling templates with user-friendly
Import/Export utility.
Instantly retrieve recently accessed plans.
Gotakes you directly
to screens.
Hey, Hot Key fans:Did you notice our hot keys?
Besides letting you “Calc the Plan,” Calculations includes…
Loan Amortization program &Rate of Return calculator.
Choose from dozens of reports in the followingcategories: Proposals Valuation Discrimination Testing Participant Statements and more.
Or use the optional Report Writer to create your own!
If you are at the Plan Level, the “Search” tool helps you find a plan.
Search by Sponsor, Plan, or Plan ID.
Find a sponsor.
Select a plan.
Select a Plan Year.
Use the Tool Bar to speed access to commonly-used functions.
If you are at the Employee Level, the “Search” tool
helps you find an employee.
Search by SSN, Name, or EE Number.
In the same way, the “New” tool will help you add a new
plan or a new employee.
Need help? Roll your cursor over a field for a useful “Tool Tip.”
Need more help?Press the F1 key for detailed Help on the screen you are viewing.
Click Help | Contents.
How about a tutorial?
Now click the + signs in front of “Defined Contribution” and “How do I…”
You’ll find easy to read instructions on a wide range of DC/401(k) System topics.
For more information about
The DC/401(k) System
call DATAIR at
(888) 328-2474
For more information about
The DC/401(k) System
call DATAIR at
(888) 328-2474
