DCPT The Danish Centre of Particle Therapy

DCPTThe Danish Centre of

Particle TherapyInformation meeting – November 26, 2014

The Danish Centre of Particle Therapy – Information meeting

Agenda– Welcome and introduction– The project from a clinical view– Information about the equipment tender– Information about the building tender– The prequalification round– Any other business

26-11-2014 DCPT - Information meeting - November 26, 2014 2


The project from a clinical view - by professor, chief physician Cai Grau,Aarhus University/Aarhus University Hospital



Information about the equipment tender– General time schedule– Status as per today– Anticipated plan of activities


Building:Time from contract to start ofinstallation of equipment:15 months

Equipment:Time from contract to deliveryon the site and start ofinstallation: 20 months



Information about the building tender– Time schedule for prequalification, dialogue and the tendering process– Expectations of:

– The dialogue process– The contractor– The advisors– The design phase– User involvement– Cooperation




– Time schedule for prequalification, dialogue and the tendering process


What are we building?

– Site area approx. 5000 m2 (64m x 78m)– Floor area approx. 8000 m2

– Located in the south-west corner of The New UniversityHospital (DNU)

– As an extension of the oncological research centre– Next to the existing oncological functions

– Overall economy approx. DKK 800 mill.– construction economics approx. DKK 330 mill.

– First patient expected at the beginning of 2018



Where are we building?











Expectations for the dialogue process– The dialogue material will include (incomplete):

– BID (Building Information Document) from the equipment supplier– Functional requirements on the building– Room data programme with requirements on each room with

reference to size, function, content etc.– Interfaces and requirements on proximity to other rooms in DCPT– Interfaces and requirements on proximity to other functions at DNU– Descriptions of patient cases and logistics flow– Technical requirements– General conditions– And other matters



Expectations for the dialogue process– The turnkey contractor must challenge the technical requirements of

BID so that it is optimised as much as possible with regard to:– Radiation protection / optimisation / execution– Technical supplies– Construction schedule– Incentive schemes

– Suggestions of the turnkey contractor of how to solve critical issues fromthe room data programme to general discussions with users

– Interfaces and risk areas– Constructability– The cooperation with the equipment supplier and the builder in general– Quality assurance



Expectations for the turnkey contractor– Qualifications

– Competencies of management of complex building projects,technically as well as timewise

– Competencies of cooperation with major external suppliers– Competencies of communication in other languages – primarily

English – and with people with different cultural backgrounds– Extensive professional knowledge of execution of complex concrete

constructions– Competencies of radiation protection– Experience of user involvement– The wish and the will to cooperation



Expectations for the advisors– Qualifications

– Extensive professional knowledge and competencies of– Radiation protection– Complex concrete constructions– Complex technical installations– Building of hospitals– User involvement– Communication in other languages – primarily English – and with

people with different cultural backgrounds– Necessary focus and capacity– Compliance with the stages and benchmarks of the project– The wish and the will to cooperation



The prequalification round– Formal requirements– Number of prequalified turnkey contractor teams– Submission of prequalification material– Announcement of selected prequalified turnkey contractor teams– Fee



The prequalification round– Formal requirements

– Prequalification document on the internet as a help– The contract notice, item III.2.1)

• Company name etc.• Presentation of turnkey contract team• Declaration regarding compliance of §45 and unsettled due debt

– The contract notice, item III.2.2)• Economic information - turnover, result before tax, equity and

solvency ratio in schematized form for the most recent 3 years,supplemented with the corresponding annual accounts

• Statement from the management declaring no importantchanges since the latest published accounts



The prequalification round– Formal requirements

– The contract notice, III.2.3)• Project references from the latest 5 years from corresponding or

comparable projects with emphasis on radiation protection,concrete technology, building of hospitals, technically complexbuildings etc. A maximum of 15 references in total and aminimum of 3 references from each member of the team

• Danish companies must submit key figures• Information of technical capacity• Overall description of quality assurance system• Overall description of safety and health system



The prequalification round– Number of prequalified turnkey contractor teams

• A minimum number of 3 and a maximum number of 5 turnkeycontractor teams are anticipated to be selected on the basis of theobjective criteria stated in III.2.2 and III.2.3

– Submission of prequalification material• December 16, 2014, at 12.00 - 1 USB stick as well as 1 original and 5

copies in ”hard copy”.• Announcement of selected prequalified turnkey contractor teams

on January 12, 2015• Sending out of dialogue material, January 21, 2015

– Fee• Each prequalified turnkey contract team, which submits a

conditional tender will receive a fee corresponding to EUR 40.000,-26-11-2014 DCPT - Information meeting - November 26, 2014 21


– Any other business


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DCPT The Danish Centre of Particle Therapy

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