DDO Role Personal Claims - Bharat Sanchar Nigam...

Chapter-1

DDO Role – Personal Claims

TRAVELLING ALLOWANCE

LEARNING GOALS

After reading this section, you will be conversant with

Categories of personal claims

Eligibility and Regulations.

Salient features

Pay for determining the entitlements of TA/DA means the basic pay, Non-practicing

Allowance and Stagnation Increment.

Determination of Grade: The Government Servant‟s Grade is determined by his basic pay of the post actually held by him, whether permanent, temporary or officiating.

When officers are promoted or reverted or granted increased rates of pay

retrospectively, T.A claims settled in the meantime will not be revised, unless there is actual

change of duties. Retrospective effects of promotion may, however, be recognised in case of bills not already presented or audited.

Increment accruing while on tour can be taken into account for determining grade and entitlement of daily allowance from the date of increment.

In transit between two Posts: An employee in transit from one post to another rank in the

lower of the two. SR.19.

Gradation of re employed pensioners:

i) If he ceased to draw pension, the grade depends on the actual pay received from time to time.

ii) If pension is drawn in addition to pay in the re employed post and if the pay in the re employed post is reduced by full pension, the grade will be on the basis

of the total pension and pay. If such total exceeds the maximum of the time

scale of the re employed post, the grade will be on the basis of the maximum

of the scale. The amount of pension taken into account will be the amount sanctioned before commutation, if any.

iii) The grade will be decided on the basis of pay alone in the case of re employed civil and military pensioners whose previous pension was ignored while fixing

pay on re employment.

TA/DA Rules, 2002 for BSNL

1. Short title and commencement:

i) In pursuance of the approval of the Board of Directors of BSNL in their 41st meeting held

on 25-9-2002, the following rules regulating the TA/DA in BSNL are hereby made

namely: ii) These rules may be called the TA/DA rules, 2002 for BSNL

iii) These rules shall come in to effect from 25-9-2002

iv. These rules shall apply to BSNL employees

2. Definitions:- In these rules, unless the context otherwise requires

i) Company: means Bharat Sanchar Nigam Ltd. (A Govt. of India enterprise) having its

registered office at B-148, Statesman House, Barakhamba road, New Delhi-110001.

ii) Board: means the Board of Directors of the company and includes in relation to the exercise of powers any committee of the Board/management or any officer of the undertaking

to whom the Board delegates any of its power.

iii) Competent authority: in relation of the exercising of any power means, the Chairman-

cum-Managing Director of BSNL or any authority to which the power is delegated by or under these rules.

iv) Employee: means an employee of the company executive as well non-executive or/and a

Government Servant of Government of India working in the company on deemed deputation

or any other employee working in the company on deputation basis or otherwise. v) Normal DA: the rates of daily allowance mentioned in these rules shall be treated as

normal DA rates on CDA pay scales. On implementation of IDA pay scales the equivalent of

pay scales in IDA will be the limit.

(A). Classification of cities [four categories] (Refer para 4 of order dated 22-10-2002 read

with an endorsement to BSNL "TA/DA Rules, 2002" vide even no.7-612004-EF dated 06.07

.2005). The classification of cities is as under :( As per SR-51) 1. A.I, A Class and its expensive localities.

2. B.I, Class cities and its expensive localities,

3. State/UT Capital cities which are not categorized under A1. A, B1 & its expensive

localities, and 4. Localities other than mentioned in (1) (2) and (3) above.

(B) Classification of employees indicates the Revised IDA Pay Scales of absorbed employees

corresponding to Pre-revised IDA Pay Scales.

Previous CDA Pay Scale

Previous IDA Pay Scale

Revised IDA Pay Scale as per 1-

50/2009-PAT(BSNL)

dated 5-3-2009

6th CPC CDA grade pay

CMD 27750-31500 80000-125000 -

Director 25750-30950 75000-100000 -

#HAG scale 25000-30200 #E9A (62000-80000) Rs. 67000-79000

18400-22400 CDA 23750-28550 E9 (62000-80000) With grade pay

Rs.10000/-


Rs.8700

14300-18300CDA 17500-22300 E6 (36600-62000) With grade pay Rs.8700/-


Rs.7600


Rs.6600/-

8000-13500 13000-18250 E3 (24900-50500) With grade pay Rs.

5400/-

- 11875-17525# #E2A (20600-46500) With grade pay

Rs.4800/-

- 9850-14600# #E1A (16400-40500) With grade pay

Rs.4200/-

6500-200-10500 8570-245-12245 NE11 (16370-30630) With grade pay

Rs.4200/-

5500-175-9000 7800-225-11175 NE10 (14900-27850) With grade pay Rs.4200/-

5000-150-8000 7100-200-10100 NE9 (13600-25420) With grade pay

Rs.4200/-

4500-125-7000 6550-185-9325 NE8 (12520-23440) With grade pay Rs.2800/-

4000-100-6000 5700-160-8100 NE7 (10900-20400) With grade pay Rs.

2400/-

3200-85-4900 4720-150-6970 NE6(9020-17430) With grade pay Rs.2000/-

3050-75-3950-80-

4590

4550-140-6650 NE5 (8700-16840) With grade pay

Rs.1900/-

2750-70-3800-75-4400

4250-130-6200 NE4 (8150-15340) With grade pay Rs.1800/-

2650-65-3300-70-

4000

4100-125-5975 NE3 (7900-14880) With grade pay

Rs.1650/-

2610-60-3150-65-

3540

4060-125-5935 NE2 (7840-14700) With grade pay

Rs.1400/-

2550-55-2660-60-

3200

4000-120-5800 NE1 (7760-13320) With grade pay

Rs.1300/-

BSNL TA/DA Entitlements in Revised IDA Basic Pay (IInd PRC) & CDA 6th CPC

[BSNL HQ No.7-6/2006-EF/Vol.II(Pt) dt. 8-9-2010, 21-9-2010 & 15-11-2010]

T.A on Tour

Entitlement

T.A on tour is from duty point/ resident at headquarters to duty point at the distant

station and vice versa.

It comprises of -

1. Fare for journeys by rail/ road/ air/ sea;

2. Road mileage for road journey otherwise than by bus;

3. D.A for the entire period of absence from headquarters including journey period.

MILEAGE ALLOWNACES FOR JOURNEY BY ROADS

Pay range Entitled mode of Conveyance

CMD, Functional Directors of the Board and

EDs Basic pay of revised IDA pay Rs.436701

Full Taxi including air-conditioned taxi(Subject to production of receipt)

Basic pay of revised IDA pay Rs.436701- and above (Pre revised IDA pay of

Rs.19900/- and above / Pre 6'n CPC basic

pay of Rs.16400land above) / Officers

drawing grade pay of Rs.8700/- and above

Full Taxi (Subject to production of receipt)

Executives and Non-Executives (NE10 and

above) Revised IDA Basic pay Rs.23110/-

and above but less than revised IDA pay

Rs.43670/-(Rs. 10530/- and above but less than Rs.19900/- pre revised IDA pay / Basic

pay of Rs.8000/- and above but less than

Rs.16400/- pre 6th CRC; / Officers drawing

grade pay of Rs.5400/-, Rs.6600/-, Rs.7600/- and Rs.8700/-

Full Taxi (Subject to production of receipt)

Basic pay of revised IDA pay Rs.18810/- and

above but less than Rs. 23110/- ( Rs.8570/-

and above but less than Rs.10530/-Pre revised IDA pay / Basic pay of Rs.6500/- and

above but less than Rs.8000/- pre 6th CRC) /

Officers drawing grade pay of Rs.4200/- and

Rs.4800/-

Rs.8/- per Km (subject to production of

receipt)

Basic pay of revised IDA pay Rs. 12860/-

and above but less than Rs.18810/- ( Rs.5860/- and above but less than Rs.8570/-

Pre revised IDA pay / Basic pay of Rs.4100/-

and above but less than Rs.6500/- pre 6th

CPC) / Officers drawing grade pay of Rs.2400/- and Rs.2800

Mileage allowance is restricted to Rs.6/- per

km irrespective of mode of conveyance

Basic pay of revised IDA pay below

Rs.12860/- ( below Rs.5860/- Pre revised

IDA pay / Basic pay below Rs.4100/- pre 6th CPC) / Officers drawing grade pay of

Rs.2000/- and below

Mileage allowance is restricted to Rs.5/- per

km irrespective of mode of conveyance

For journeys by Auto/ Rickshaw/Taxi, TA claims are to be settled on the basis of rates

prescribed by concerned State Transport Authorities. In case, where rates are not

notified /prescribed by the Transport Authorities, TA will be settled as per OM dated

22"d October 2002 read with OM dated 20th July'2005, and relevant SR.

In Metropolitan cities mileage on tours will be at the rate approved by the competent

local authority of such Metropolitan cities. If own car is used, mileage allowance will

be limited to one trip each only at the time of arrival/departure but at the rate

approved for taxis prescribed by the competent local authority. For allowing

reimbursement for such journeys, a certificate by the officer concerned should be

deemed to be sufficient.

Mileage allowance may be granted at the rate of Rs.6/- per km., if the

Executive/officer does not produce the receipt for entitlement at the higher rate as

mentioned in OM dated 22"d Oct 2002 read with OM dated 20th July'2005, and

relevant SR.

The term 'Basic pay' in revised pay structure in case of un-absorbed officers who are

working on deemed deputation/deputation basis, includes pay drawn in the prescribed

pay band plus the applicable grade pay but does not include any other type of pay like

special pay, etc. However, in respect of pay scale of HAG and above, the basic pay

means the pay in the prescribed scale.

Those who are on Pre-Revised IDA pay, Basic pay means pre-revised basic pay plus

DP

(1)Entitlement by AIR:

Pre-revised Pay Revised Pay Range Entitlement

CDA IDA CDA IDA

Rs.16400 Rs.19900 CDA Pay with Grade Rs.51610 /-and Fully Entitled and above and above Pay of Rs.8700/-and above (Economic Class)

above

Rs.12300 Rs.17200 CDA Pay with Grade Rs.37750 /-and Entitled provided the and above and Pay of Rs.5400/-and above distance involved is

but below above but above but below more than 500 kms and

Rs.16400 below Rs.8700/- the journey could not be Rs.19900 performed overnight by

any direct train

Authority: BSNL Estt.Finance Section No.7-6/2006-EF/Vol.II (Pt) dated 08-09-2010

(2)Entitlement by RAIL:

Pre-Revised Pay Range Revised Pay Range Shatabdi Rajdhani Other Trains

Express Express

CDA IDA CDA IDA

Rs.16400/- Rs.19900/- CDA Pay with Rs.43670/- Executive AC 1st

AC 1st

Class and above and above Grade Pay of and above Class Class

Rs.8700/- and

above

Rs.8000/- Rs.10530/- CDA Pay with Rs.23110/- AC Chair AC II Tier AC II Tier and above and above Grade Pay of and above Car

but below but below Rs.5400/- and but below

Rs.16400/- Rs.19900/- above but Rs.43670/- below

Rs.8700/-

Rs.6500/- Rs.8570/- CDA Pay with Rs.18810/- AC Chair AC III AC Chair and above and above Grade Pay of and above Car Tier Car/AC III but below but below Rs.4200/- and but below Tier/

Rs.8000/- Rs.10530/- above but Rs.23110/- 1st

Class below

Rs.5400/-

Rs.4100/- Rs.5860/- CDA Pay with Rs.12860/- AC Chair AC III AC Chair and above and above Grade Pay of and above Car Tier Car/AC 3 Tier/

but below but below Rs.2400/- and but below 1st

Class

Rs.6500/- Rs.8570/- above but Rs.18810/-

below

Rs.4200/-

Below Below CDA Pay with Below Do Do Sleeper Class Rs.4100/- Rs.5860/- Grade Pay Rs.12860/-

below

Rs.2400/-


(3) Entitlement by Road:

Pre-Revised Pay Range Revised Pay Range Entitlement

CDA IDA CDA IDA

CMD/Functional Directors of BSNL /Executive Directors Full Taxi(Including AC) Rs.16400/- and Rs.19900/-and CDA Pay with Rs.43670/- Full Taxi subject to above above Grade Pay of and above production of receipt.

Rs.8700/- and

above

Rs.8000/- and Rs.10530/-and CDA Pay with Rs.23110/- Do

above but below above but Grade Pay of and above but

Rs.16400/- below Rs.5400/- and below Rs.19900 above but below Rs.43670/-

Rs.8700/-

Rs.6500/- and Rs.8570/- and CDA Pay with Rs.18810/- @Rs.8/-per(Subject to above but below above but Grade Pay of and above but production of receipt)

Rs.8000/- below Rs.4200/- and below

Rs.10530/- above but below Rs.23110/-

Rs.5400/-

Rs.4100/- and Rs.5860/- and CDA Pay with Rs.12860/- @Rs.6/-per km above but below above but Grade Pay of and above but irrespective of any mode

Rs.6500/- below Rs.2400/- and below of conveyance.

Rs.8570/- above but below Rs.18810/-

Rs.4200/-

Below Rs.4100/- Below CDA Pay with Below @Rs.5/-per km Rs.5860/- Grade Pay below Rs.12860/- irrespective of any mode

Rs.2400/- of conveyance.


E1-E2 Core Rev. Date: 31-03-2016

©BSNL, India For Internal Circulation Only 9

Mileage Allowance for journeys by Sea or by River Steamer.

The General entitlements for journeys by sea or by river under S.R 40 are revised as

indicated below:

Entitlement by Ship between A& N Islands and Mainland

by Shipping Corporation of India Ship:

Pre-Revised Pay Range Corresponding Revised Pay Range Entitlement

CDA IDA CDA IDA

Rs.8000 Rs.13000 and CDA Pay with Rs.23110/- and Deluxe Class & above Grade Pay of above

above Rs.5400/- and

above

Rs.6500 Rs.8570 and CDA Pay with Rs.18810/- and First Class/A Class Cabin & above but Grade Pay of above but below above below Rs.4200/- and Rs.23110/-

but Rs.13000 above but below

below Rs.5400/-

Rs.8000

Rs.4100 Rs.5860 and CDA Pay with Rs.12860/- and 2nd

Class/B Class Cabin and above but Grade Pay of above but below

above below Rs.2400/- and Rs.18810/-

but Rs.5860 above but below below Rs.4200/-

Rs.6500

Below Below CDA Pay with Below Rs.12860/- Bunk Class Rs.4100 Rs.5860 Grade Pay below

Rs.2400/-

Authority: (1) GID (2) below SR 40 of FRSR Part-II-2006 Edition)

(2) BSNL Estt.Finance Section No.7-6/2006-EF/Vol.II (Pt) dated 08-09-2010

Mileage Allowance for journeys on foot and bicycle: Rs.1.20 per K.M

Service Charges for booking tickets through recognized Traveler‟s Service Agents

reimbursable, for journey on tour and transfer.

Reimbursement of service charges levied by the Traveler‟s Service Agents recognized by the Zonal Railways is allowed to be reimbursed to the Government Servants

performing journeys in public interest on tour or transfer.

Reimbursement of service charges paid to the recognized Traveler Service Agents for

booking of tickets on Leave Travel Concession shall not, however, be allowed.



Fixed Conveyance Allowance, under SR. 25, enhanced from 1.9.2008

Consequent upon the acceptance of the recommendation of the Sixth Central Pay

Commission and in modifications of the Department of Expenditure‟s OM No.19039/3/98-E.IV, dated 18th September, 1998 the President is pleased to revise the rates of Fixed

Conveyance Allowance admissible under SR-25 as indicated below:

Fixed Conveyance Allowance per month.

Average monthly travel on official duty For journeys by own Motor Car

For journeys by other modes of conveyance

Rs Rs

201 – 300 Km 1120 370

301 – 450 Km 1680 480

451 – 600 Km 2070 640

601 – 800 Km 2430 750

Above 800 Km 3000 850

Admissibility of Conveyance Charges, in the context of Transport Allowance

The undersigned is directed to refer to the instructions regarding reimbursement of

conveyance charges contained in Sl.No. 3 (Column 4) of Annexure to Schedule V of DFPRs

and to state that in the context of this Ministry‟s O.M.No.21 (1)-E.II (B)/ 97 dtd. 3.10.97.,

relating to grant of transport allowance to Central Government employees, clarifications have

been sought by the some Departments/ Offices as to whether the above provisions of the DFPRs would undergo any change/ become redundant.

The matter has been considered in this Department and it is clarified that transport

allowance has been given to Government Employees for meeting expenses incurred on

commuting between the place of duty and the place of residence, whereas conveyance

charges are reimbursed, subject to the conditions specified in Column (4) Item 3 of Annexure to Schedule V of DFPRs, mainly for the following reasons:

a) When a non gazetted employee is deputed on duty to a place at some distance from his office within the municipal limits of the city in which his office is

situated or when a gazetted employee performs a journey in the public interest,

b) Within the municipal limits of the city in which his headquarters is situated, in

a conveyance when a staff car is not available.

c) For attending office on Saturdays, Sundays and closed holidays.

d) When an employee is summoned to office outside the ordinary hours of duty

or is detained in office beyond 2000 hrs and has return home between 2000

hrs and 0600 hrs.

With the issue of orders for transport allowance, while (a) and (b) would continue to hold good, (c) above would require to be deleted since the commutation of the employees to

and from office is taken care of by the payment of transport allowance. Accordingly , an



amendment deleting paragraph 6(vi) in Column(4) against item 3 of Annexure to Schedule V

of DFPRs is being issued.

Daily Allowance

Daily Allowance is a uniform allowance for each day of absence from headquarters on duty at a place beyond a radius of 8 kilometers, which is intended to cover the ordinary

daily charges incurred by a Government Servant in consequence of such absence while on

tour.

D.A is admissible for halts during tour and for holidays occurring during tour if such holidays are spent in camp actually and not merely constructively.

D.A is not admissible for days of casual leave, if any, taken during tour. Where half day‟s casual leave is availed of, half D.A for that calendar day will be deducted. No D.A is

admissible for restricted holiday availed of while on tour.

If on account of holidays at either end of the tour, a Government Servant starts from

the headquarters earlier than it is otherwise necessary or returns to headquarters later than otherwise necessary, the controlling officer can make such deductions from the total number

of daily allowance as are excessive in his opinion.

If the second tour commence on the same day on which a Government Servant returns

from the first tour, the two tours may be treated separately for the purpose of calculation of daily allowance subject to the condition that daily allowance so calculated should not exceed

one (1/2 for local journeys) for any calendar day.

D.A with reference to place of Duty

D.A is admissible with reference to place of duty. For example, if an official is on

tour to an expensive locality but stays in an ordinary locality and proceeds to duty point daily,

D.A at the higher rate admissible for the locality will be paid. For holidays or Sundays when the official does not attend duties at the tour station, no daily allowance will be allowed as the

period will be treated as not spent in camp.

The admissibility of Daily Allowance for continuous halt at places outside the

Government Servant headquarters during tour/ training, temporary transfer will be as follows:

a. First 180 days Full DA

b. Beyond 180 days No DA

Any period of leave including casual leave for which no DA is admissible, availed by

a Govt. Servant does not constitute a break in continuity of a halt.

If a Government Servant returns to headquarters on the same day from tour to an expensive locality he will draw daily allowance at the ordinary rates only.

Daily Allowance is related to the classification of the cities/ towns on population basis

for the purpose of CCA:



The rates of daily allowance for different cities/ towns shall be related to the

classification of the cities/ towns for purpose of grant of Compensatory (City) Allowance. For the purpose of Compensatory (City) Allowance, the limits of the locality shall be those of the

Urban Agglomeration adopted for the population census or, if the named place is not an

Urban Agglomeration, the named Corporation/ Municipality.

For halts at places where drawal of Compensatory(City) Allowance is sanctioned for

special reasons at the rates applicable to higher class cities, the daily allowance is to be regulated with reference to the original classification of such cities/ towns.

( G.I. M.F., O.M No. 19030/1/76-E.IV(B) dated the 30th January 1978 and Note 2 in paragraph 1 of G.I. M.F, O.M No. F.2(37)-E.II(B)/64 dated the 27th November 1965, as

amended from time to time and O.M. No. F.19043/2/82-E.IV dated the 25th November 1983)

Definition of Day : For the purpose of T.A Rules, day means a full calendar day of 24 hours reckoned from midnight to midnight. For absence from headquarters for broken periods, daily

allowance is regulated as follows:

i) Absence not exceeding 6 hours Nil.

ii) Absence exceeding 6 hours but not exceeding 12 hours. 70 %

iii) Absence exceeding 12 hours Full.

In case one period of absence from headquarters falls on two calendar days, it is

reckoned as two separate days and daily allowance is calculated for each broken periods as above. Similarly daily allowance for days of departure from and arrival at headquarters will

also be regulated accordingly.

How to reckon period of absence from headquarters

a) Journeys by rail : The entire absence from headquarters will be reckoned with

reference to the scheduled departure/ arrival time of the train from/ to the Railway station. If the train is late by more than 15 minutes , actual arrival time

will be taken into account.

b) Journeys by Bus : The entire absence will be reckoned with reference to the

actual departure/ arrival time from / at the bus station.

c) Journeys by Air.: The entire absence from headquarters will be reckoned with

reference to scheduled reporting / arrival time from/ at the airport. If the

plane is late by more than 15 minutes , the actual time will be taken into

account.



The DA Rates when an employee makes his/her own arrangements while on tour on the

basis of classification of cities in three categories are:

A-I, A

cities and expensive

localities

Rs.

B-I cities

and expensive

localities

Rs.

State/UT Capital cities which are

not categorized under A1, A, B1 & its expensive localities and

other localities

Rs.

CMD & Director of Board 1500 1200 1000

Executive Directors 1000 800 600

Officers in the HAG Scale 700 500 400

Revised IDA

Basic Pay

(IInd PRC)

Grade Pay

(CDA 6th

CPC)

Rs.48940 and

above but not

in HAG Scale

Rs.10000 and

not in HAG

Scale

450 270 250

Rs.44771 to Rs.48939

Rs.8700 400 250 225

Rs.28530 to

Rs.44770

Rs.5400,

Rs.6600 and

Rs.7600

350 200 180

Rs.18810 to

Rs.28529

(NE 11 and

above)

Rs.4200 and

Rs.4800

300 175 150

Rs.12860 to

Rs.18809

(up to NE 10)

Rs.2400,

Rs.2800 and

Rs.4200

275 150 125

Below Rs.12860

Below Rs.2400

200 100 80

For entitlement of hotels/ for stay of BSNL Executives and Non-Executives the limit of

amount to be reimbursed to various categories are as under:

Pay Range Entilement A-I, A cities

and expensive

localities Rs.

B-I cities and

expensive

localities Rs.

State /UT

Capital cities

which are not A1, A, B1 &

Expensive

localities

Other

localities

Rs.

CMD/Director of Board

Five Star (Executive

suite)

Five Star Hotel (Executive

suite/ if no five

star (Ex. Suite)

then actual

Five Star Hotel

(Executive

suite/ if no

five star (Ex. Suite) then

actual

Five Star Hotel (Executive

suite/ if no five

star (Ex. Suite)

then actual

if no five star (Ex.

Suite) then

actual

Executive Five star 7000 5000 3500 2500



Directors

Officers in

HAG

Four Star 5000 3000 2500 2000

Officers in

SAG

Four Star 3000 1500 1350 950

Officers in

JAG

Three star 2200 1100 825 550

Officers in

STS

75% of

Three star

1650 825 615 410

Sr.SDE/SDE/Sr.AO/AO

and equivalents

550 400 375 300

JTO and equivalents and Non-executives in NE 11

revised IDA pay scale

400 300 275 250

Pay Range Entitlement A-I, A cities

and

expensive

localities Rs.

B-I cities

and

expensive

localities Rs.

State /UT Capital

cities which are

not A1, A, B1 &

Expensive localities

Other

localities

Rs.

Revised

IDA Basic

Pay (IInd

PRC)

Grade Pay

(CDA 6th

CPC)

Rs.12860

and above

Rs.2400,

Rs.2800 and

Rs.4200

300 250 225 200

Below

Rs.12860

Below

Rs.2400

175 125 120 100

Tour to ordinary and expensive locality: If tour involves halt at an expensive locality as

well as ordinary locality, the period of halt at the expensive locality should be calculated and

deducted from the total period of absence. Higher rate of D.A will be allowed for the period of halt at the expensive station while ordinary D.A is admissible for the remaining period,

which includes period of stay in ordinary locality and journey period.

However, if calculation of D.A in the above manner result in hardship to the employee in any

case, D.A may be drawn either with reference to the period spent on journey first and

thereafter for the period spent in expensive locality or the other way round, whichever is more beneficial to the touring official.

Luxury Tax: Luxury Tax if charged and shown separately by hotels will be reimbursed in full subject to the overall limits of entitlements of D.A included in the claim for hotel stay.

Local Journeys

Local journeys mean journeys on duty on any day beyond 8 km from the duty point at

Headquarters and with in the limits of suburban or other Municipalities, Notified Areas or

Cantonments contiguous to the Municipality/corporation of the town or City in which the



duty point is located. Journeys performed within the limits of an Urban Agglomeration within

which the employee's headquarter is located will also be treated as 'local journeys'.

Entitlement: For local journeys mileage allowance for the journey involved plus 50% of the

D.A admissible at ordinary rate for ordinary locality will be allowed. ( For absence not

exceeding 6 hours no D.A is admissible; for absence exceeding 6 hours and below 12 hours

35% of D.A and for absence exceeding 12 hours 50% of D.A will be allowed)

Free Conveyance: If free conveyance is provided for the local journey, only D.A as above

will be allowed and no mileage allowance.

Restrictions : Local journeys are to be performed only by public conveyances, viz., bus, train, etc., or by own conveyance. Journeys by taxi, auto rickshaw etc., requires previous

permission of the superior authority. If more than one official are deputed, they should share

such conveyance. The mileage in all cases will be restricted to the actual distance travelled.

Admissible for all days: If such local journeys are performed for a number of days mileage allowances as above will be allowed for all days.

Maximum limit for D.A: The maximum limit of 180 days will be applicable for local journeys also. If one assignment at a temporary duty point is performed in two or more spells,

total of such periods should be taken into account for this purpose.

Option to claim conveyance charges: A Government Servant can choose to claim conveyance charges even for local journeys beyond 8 Kms as in the case of journeys within 8

Kms.

Additional clauses to be implemented: (Refer O.M.No.I9-27 12002-L&A dated 22-10-

2002 read with O.M.No.7- 6/2004-EF dated 6-9-2004 and dated 6-7-2005)

1. Local TA/DA is applicable beyond eight kms.

2. Hotel rates limits are exclusive of all taxes and surcharge, if any, but shall include breakfast/ morning tea.

3. If an employee is provided free lodging and free boarding, 25o/o of DA will be admissible

in case of Training Centers, which issue certificates to this effect.

4. Stay in hotel is permitted in exceptional cases i.e.; if Inspection Qtr. is already occupied by other officers or not available. The officer has to give a declaration to this effect, The

CMD/ Directors of the Board/Executive Directors will be out of purview of this clause.

5. Hotel charges will be reimbursed subject to production of receipt. The CMD/ Directors of

the Board and EDs will be out of purview of this clause. 6. The mileage allowance by Road and other entitlements of rail and air etc., to the Executive

Directors will be at par with the entitlements of Board of Directors.

7. The Circles with the respective hotels may explore corporate Concession, off peak

days/season rates at the time of fixation of rates. 8. DA when an employee stays in Public Sector Guest House: DA will be paid as per normal

DA rate applicable at that locality .In addition to that reimbursement of actual expenses of

lodging charges for staying in Central/State/PSU/Local Self Govt.Guest House on production

of receipts.(Authority:BSNL Corporate Office, Loans and Advances Section OM dated 22-

10-2002) (9)For staying in Hotel (subject to some conditions as mentioned above):DA will be paid as



per Normal DA on Own Arrangement in addition to reimbursement of hotel expenses as

entitled.(Authority: BSNL Corporate Office, Loans and Advances Section OM dated 22-10-

2002) (10)Definition of Family (vide SR2 (8) of FRSR -Part-II-2009 Edition): Family includes

husband/wife as the case may be, Children including Major sons, married/widowed

daughters, parents, step mother, un married sisters, minor brothers/widowed sisters provided

they are wholly dependent upon the govt.servant and residing with the govt.servant. (Herein

BSNL employee).The criteria for dependency is whose income from all sources is below

Rs.3500/-including pension/family pension but excluding dearness relief on pension/family

pension. (11)Regulation of DA (SR71 of FR SR-Part-II 2009 Edition): DA is eligible for absence from

Headquarters for any day beyond 8 km.radial distance from the normal duty point as per rates

mentioned below:- (i)For absence exceeding not exceeding 6 hours: No DA

(ii)For absence exceeding 6 hours but not exceeding 12 hours: 70%of

Normal DA (iii)For absence exceeding 12 hours: Full DA (12)Local Journey: (i) For absence exceeding 6 hours but not exceeding 12 hours from the

headquarters: Mileage Allowance plus DA is admissible @35% of DA applicable to ordinary

locality.

(ii)For absence exceeding 12 hours from the headquarters: Mileage Allowance plus DA is admissible @50% of DA applicable to ordinary locality.

(iii) Definition of Local Journeys: Journeys within same city or same municipality in which

duty point is located. It also includes journeys performed within the limits of suburban or

other municipalities or notified areas or cantonments contiguous to the municipality or corporation in which the duty point is located.(Pl.refer to GID(2)below Rule SR 71 of FRSR

Part-II 2006 Edition)In such cases mileage allowances shall be regulated as follows:-

(a)For Local journeys within 8 km.radial distance of duty point: No DA is admissible.

Only fares by public conveyances like local trains/ buses/trams/ferries should be allowed.

Fares by Taxi/auto should be disallowed. (b)For Local Journeys beyond 8kms radial distance of duty point: In such cases also

journeys should be performed by public conveyances like local trains/buses/trams/ferries .In

such cases journeys by taxi/auto could be performed with the prior approval of the controlling

officer. (13)No DA is admissible on Sundays/Holidays unless the officer is in camp. Vide GID (1)

SR-72 of FRSR-Part-II 2009 Edition) (14)No DA is admissible on C/L or on R/H. Vide GID (1) below SR-72 of FRSR-Part-II

2009 Edition)

(15)Tour ends when the employee returns to headquarters. Vide GID (2) below SR-73 of FRSR-Part-II 2009 Edition).

(16)Countersignature of TA Bills: No bill should be made for payment unless the same is

countersigned by the controlling officer except some special cases. (In case of Head of the

Circle the officer himself is the countersigning authority) vide SR-192 of FRSR-Part-II 2009 Edition.

(17)No TA for Training at Headquarters irrespective of any distance between normal duty

point and training centres vide GID (1) below SR 164 of FRSR-Part-II 2009 Edition.

(18)Forfeiture of TA claims: The right of TA including DA will be forfeited unless the same



is presented to the controlling officer within one year from the date on which it became due.

Vide SR 194A of FRSR-Part-II 2009 Edition. (19)Adjustment of TA advance: The amount of advance granted shall be adjusted within 15 days from the completion of tour or the date on which the govt.servant (Herein, BSNL employee)resumes duty after completion of tour whichever is earlier(Rule 15 of GFR-Part-II 2008 Edition and Rule 410 of FHB Vol-I). (20)Second Advance: A second advance should not be granted until account of the 1

st

advance is submitted.Note-3 below Rule 410 of FHB Vol-I

TRAVELLING ALLOWANCE ON TRANSFER.

„Transfer‟ means the movement of a Government Servant from one headquarters station to

another such station to take up the duty of a new post or due to change of headquarters. T.A

is admissible only if the transfer is in public interest. It is not allowed if transfer is made on own request.

In the absence of a clear indication in the transfer order that the transfer is on the request of the official, it should be taken as in public interest and T.A allowed.

Definition of Family: Family includes

(1) Husband – residing with Government Servant (need not be dependent)

(2) Wife

and the following members provided they are residing with and dependent on the Government Servant ( income not exceeding Rs.1,500 excluding dearness

relief on Pension);

(3) legitimate children, step children/ adopted children/ wards, including (a) major

sons, (b) unmarried daughters and (c) married daughters if wholly dependent

on the official due to divorce, abandonment or separation from husband;

(4) unmarried sisters;

(5) widowed sisters if their father is either not alive or himself dependent on the

Government Servant;

(6) minor brothers; and

(7) parents including step mother.

Children studying away at the time of transfer who come later to spend the vacation may be considered as members of family.

Transfer T.A., is allowed to family members existing on the date of transfer and not

for any member added to the family thereafter. The number of fares admissible will be as on the date of journey.

Entitlements:

The following are the entitlements:

1) Composite Transfer Grant.



2) Furnishing Allowance

3) Actual fare for journey by rail/ steamer/ air/ road for self and family;

4) Cost of transport of personal effects;

5) Cost of transport of conveyance; and

6) One additional fare to and fro for the Govt. Servant if he has to leave the

family / house articles behind, due to non availability of Govt. accommodation at the new station.

Furnishing Allowance: The executives of the company on transfer shall be paid Furnishing Allowance as below on completion of prescribed conditions w.e.f 27-2-2009.

Distance Rates

Transfer in the geographical boundary of the same

territorial circle but in

different SSA

More than 100 KM 25% of one month revised Basic Pay

Transfer outside the

geographical boundary of the

same territorial circle

More than 100 KM but less

than 500 KM

37.5% of one month revised

Basic Pay

Transfer outside the

geographical boundary of the same territorial circle

More than 500KM 50% of one month revised

Basic Pay

The said allowance is admissible subject to the following conditions (pl.refer to BSNL

Corporate Office, PAT Section Office Order No.15-8/2006PAT (BSNL) dated 23-08-

2006):-(1)The furnishing allowance will be paid once in every three years in case of transfer in the interest of service. (2)The furnishing allowance will be paid to those executives who join within the prescribed

joining time after being relieved from the old headquarters.

(3)For executives working in non-territorial circle (for example, Inspection Circle) the

geographical boundary of the territorial circle will be considered for determining the

amount. (4)In case of officers posted in tenure circle the amount will be paid on completion

of tenure posting.

(5)Prescribed Joining Time (pl.refer to CCS (JT) Rules):

Distance between old and new Joining time Joining Time admissible where transfer headquarters admissible involves by road for more than 200

K.M.

1000 K.M or less 10 days 10 days More than 1000 K.M and up 12 days 15 days

to 2000 K.M

Beyond 2000 K.M. 15 days* 15 days

*In case of travel by Air maximum Joining time admissible is 12 days.

(1)Entitlement by AIR: As applicable in case of TA on Tour:



(2)Entitlement by RAIL: As applicable in case of TA on Tour

(2)Composite Transfer TA Grant: One month‟s revised basic pay for transfer involving

change of residence at a distance of more than 20 km from each other w.e.f.the dates as

mentioned below: (a)From 01-09-2008 in respect of un-absorbed employees on

deputation/deemed deputation in BSNL. (b)From 27-02-2009 in respect of absorbed or directly recruited executive employees of

BSNL. © From 07-05-2010 in respect of absorbed or directly recruited non-executive employees of BSNL.

In case of transfer within same station or at a distance of not more than 20 km only one

third of composite grant is admissible provided change of residence is involved (Authority: BSNL PAT Section Letter No.1-10/2010-PAT (BSNL)/Comp.Trans.Grant

dated 01-07-2010 Note: if no change of residence is involved the composite transfer grant is not

admissible.Pl.refer to GID (16) below SR 116 of FRSR-Part-II 2009 Edition.

(3)Daily Allowance: It is not admissible as the same has been subsumed in the Composite

Transfer Grant. Pl.see GID below SR 116 of FRSR-Part-II 2006 Edition.

(4)Road Mileage: Road Mileage from between Residence and nearest Rly.Stn/Bus

Stand/Airport at the old as well as new headquarters: It is not admissible. (Pl.see GID below SR 116 of FRSR-Part-II 2006 Edition).

T.A for the family:

Traveling allowance for family members will be admissible if they accompany him, or follow him within six months from the date of relief, or precede him by not more than

one month before the date of taking over at the new station. Extension of these time

limits may be sanctioned by the Head of Departments in exceptional cases. The Govt. Servant has to apply before the expiry of six months/ immediately on transfer, as the case may be, for

sanction for extension of time limit.

Travel by family members from / to other stations : T.A is admissible if family

members travel to the new station from a place other than the old headquarters, or from the old headquarters to a place other than the new station; but the claim will be limited to the

entitlement as for journey from old to the new headquarters and by the class actually

travelled.

Transport of Personal Effects

(a)By Rail:

Pre-Revised Pay Range Corresponding Revised Pay Range Personal effects

that can be carried

CDA IDA CDA IDA

Rs.16400 and above Rs.19900 CDA Pay with Rs.43670/- and Full four wheeler and above Grade Pay of above wagon or 6000 kg

Rs.8700/- and by goods train or

above one Double

Container

Rs.8000 and above Rs.10530/- CDA Pay with Rs.23110/- and Full four wheeler



but below and above Grade Pay of above but below wagon or 6000 kg

Rs.16400/- but below Rs.5400/- and Rs.43670/- by goods train or

Rs.19900/- above but one Single below Container

Rs.8700/-

Rs.6500/- and above Rs.8570/- CDA Pay with Rs.18810/- and 3000 Kg.by

but below Rs.8000/- and above Grade Pay of above but below goods train but below Rs.4200/- and Rs.23110/-

Rs.10530/- above but below

Rs.5400/-

Rs.4100/- and above Rs.5860/- CDA Pay with Rs.12860/- and 1500 Kg.by but below Rs.6500/- and above Grade Pay of above but below goods train

but below Rs.2400/- and Rs.18810/-

Rs.8570/- above but below

Rs.4200/-

Below Rs.4100/- Below CDA Pay with Below Rs.12860/- 1000 Kg.by Rs.5860/- Grade Pay goods train

below

Rs.2400/-

Authority :( 1) GID (1) below SR 116 of FRSR Part-II 2006 Edition (2) BSNL Estt.Finance Section No.7-6/2006-EF/Vol.II (Pt) dated 08-09-2010

(b)By Road (Between places connected by rail): Actual expenditure limited to

maximum admissible quantity by goods train and an addl.amounrt of not more than 25 percent thereof. (In case of classification of house goods 150 class of Railway Goods Tariff

will be applied).Pl.Consult latest goods tariff rates. (Authority: SR 116 of FRSR Part -II

2006 edition)

Trasporation of Conveyance :( SR 116 of FRSR-Part-II 2006 Edition)

Pre-Revised Pay Range Corresponding Revised Pay Range Entitlements

CDA IDA CDA IDA

Rs.6500/- Rs.8570/- CDA Pay with Rs.18810/- and One motor car/motor and above and above Grade Pay above cycle/scooter/horse

Rs.4200/- and

above

Below Below CDA Pay with Below Rs.18810/- One motor Rs.6500/- Rs.8570/- Grade Pay cycle/scooter/horse/bicycle

below

Rs.4200/-



Re-imbursement will be allowed as follows:

(i)If transported by train: Actual freight charged by Railway Authorities. (ii)If transported by goods train: If transported by goods train freight charged by goods

train plus cost of packing, transportation from/to goods shed/residence, handling charges are

also reimbursable .However, the amount will be limited to freight charged by passenger

train only.

Transfer Within the Same Station/ Short Distance

1) Same Station: A Government Servant transferred to another office within the same station i.e., within the city including sub urban Municipalities, Cantonments, etc.,

contiguous to the city, will be entitled to T.A as under.

a) If no change of residence is involved, no T.A is allowed.

b) If change of residence is involved, the composite transfer grant will be restricted to

one third of the basic pay. Transport of Personal Effects will be allowed at the rates

applicable for regular transfer.( Change of Residence is obligatory and necessitated solely on account of transfer).

2) Nearby Station: If the new place of posting is outside the city but within 20 Kms by road as also by rail , no TA is allowed if there is no change of residence. If there is change of

residence, the entitlement will be as per Para (I) (b) stated above.

Entitlement for journeys on tour/transfer:- A

Revised IDA Grade pay in

CDA

Travel entitlement

CMD and functional

Directors of the Board and

EDs and Executives

drawing Revised pay scale i.e. Rs.62000-80000 and

above

Rs.10000 and

above and

those in pay scale

of HAG + and above

AC first class by train/Executive class in

shatabdi train/AC first class by

Rajadhani/Dooranta

Officers/Executives in the

revised IDA pay Rs.43670 and above in E5 & above

Rs.10000 and

Rs.8700

AC first class by train/Executive class in

shatabdi train/AC first class by Rajadhani/Dooranta

(A)Revised IDA pay

Rs.23110 and above, in all

categories up to E4 (B)Revised IDA pay up to

Rs.43669 in E5 and above

categories

Rs.5400,

Rs.6600, Rs.7600

and

AC chair car by Shatabdi/ ACII tier by

Rajdhani, Dooranta/AC II tier by other train

Revised IDA pay Rs.18810 to Rs.23109

Rs.4200 and Rs.4800

AC III tier by Rajdhani, Dooranta/AC chair car by Shatabdi, Jan Shatabdi train/First

class/AC III tier/ AC chair car by other train/

Revised IDA pay

Rs.12860 to Rs.18809

Rs.2400 and

Rs.2800

AC III tier by Rajdhani, Dooranta/AC chair

car by Shatabdi, Jan Shatabdi train/First class/AC III tier/ AC chair car by other train/

Revised IDA pay below

Rs.12860

Rs.2000 and

below

AC III tier by Rajdhani/ Sleeper Class by

Dooranta/AC chair car by Shatabdi / IInd



class by Jan Shatbdi/Sleeper class by other

train

Any employee is allowed to travel below his/her entitled class of travel.

The minimum pay eligibility for travel by AC II Tier in train is fixed at Rs.23110/- in

revised IDA Pay scales on tour/transfer/LTC.

As regards AC III Tier /First class IAC Chair Car, the minimum pay eligibility is

Rs.12860/- in revised IDA Pay scales.

For travel in Shatabdi / Rajdhani / Dooranta and Jan-Shatabdi, the above revised IDA

equivalent may be adopted i.e.5th CPC CDA Pay is Rs.8000/- equivalent to IDA Pay

Rs.10530/- equivalent to revised IDA Pay Rs.23l10/-

5tn CPC CDA Pay Rs.4100/- equivalent to IDA Pay Rs.5860/-(prerevised) is

equivalent to Revised IDA pay Rs.12850l-.

The above equivalents of pay are meant for the purpose of determination of eligibility

for travel in train only and not for any other purpose.

B Air Entitlement

i. Executives in E3 and above (i.e. JTS & above) Revised IDA pay Rs.37750

(6th CPC revised pay Rs.23730 with grade pay Rs.5400 & above)

ii. Executives in E6 and above (6th CPC CDA pay with grade pay Rs.8700 and

above in NFSG JAG and above) Revised IDA Pay Rs.51610

Note: On tour or on transfer in the case of officers who are in receipt of pay of

Rs.51610 (Revised IDA pay) and above at their discretion, provided that officers

drawing pay between Rs.37750 (Revised IDA pay) and Rs.51610 (Revised IDA pay)

may also travel by air at their discretion, if the distance involved is more than 500 km

and the journey cannot be performed overnight by a direct train service/direct slip

coach service.

When train journey can take the officer from one station to another without loss of

best part of a working day, the places are deemed to be accessible overnight by rail.

Ordinarily, journeys which can be covered between 6 p.m. and 8 a.m. fall under this

category. However, the controlling Officer can decide such cases at his discretion.

iii. Executives in E9 pay scale and above (6th CPC CDA SAG & above with grade pay Rs.10000/- & above) with CDA Pay Rs.18400/- (Pre 6th CPC ) equivalent to IDA Pay

Rs.22300/- (Pre-revised) equivalent to minimum of the Revised IDA pay scale starting with

Rs.62000/-

iv. LTC will be as per the relevant provisions of BSNL TA rules & FR / SR.



T.A on Retirement

Traveling Allowance as per entitlement for regular transfer including Composite

Transfer Grant, transport of personal effects, transport of conveyance etc., is admissible to an employee on retirement, for proceeding to the place where he proposes to settle, either during

LPR or within one year of retirement. Furnishing allowance is not admissible.

The journey by the family members as also the transport of personal effects can take

place within one month before or within six months after the date of journey by the

Government Servant. Extension of time limits may be sanctioned in exception cases by the Head of the Department.

The concession is admissible to the permanent employees retiring on superannuation / retiring / invalid / compensation pension but not those who resign or are retired compulsorily,

or who are dismissed/ removed from service. Temporary employees retiring on superannuation after a minimum of 10 years service are also entitled to the concession.The

concession will be admissible by the shortest route.

Controlling Officers have to satisfy themselves that the journey was actually

performed to the place of settlement as per claim and may insist on the production of proof

viz., original vouchers for transport of personal effects, etc. The claims of officers will be countersigned by their superior officers.

Advance of T.A: Advance of T.A for journeys after retirement will not be admissible. The claim has to be preferred after completion of the journey. The advance will, however, be

given for journey during LPR.

T.A for the Family of the Deceased Government Servant

T.A as per entitlements for retirement will be admissible to the family members of the deceased Government Servant for journeys to the place of settlement within one year of death

of the official. If any family member perform journey from or to a place other than the last

headquarters or the place of settlement, the T.A is allowed subject to the overall limit as for

journey from last headquarters to the place of settlement. The concession is not admissible to the families of temporary Employees who have not rendered 3 years of service.

Payment: The amount of T.A will be paid in the orders of precedence to the eldest surviving widow, husband, eldest surviving dependent major child, a legal guardian, or to any other

person fit to receive the payment subject to the production of a bond duly signed by two

sureties.

Advance : T.A advance for the journeys may be paid up to 3/4th of the probable amount of reimbursement admissible and adjustment watched. Only one advance is allowed even if the

family members perform journeys separately.

Claim : The final T.A claim should be submitted within one month of the completion of the

journeys or within one month of the completion of the journey by the last member. In any case, the journeys should be completed within one year of death of the official.



For local or nearby place of settlement : As in the case of T.A on retirement, if the family

wishes to settle at the same place or nearby place at relatively short distance, the admissibility of T.A will be as for T.A on transfer.

Advance on Tour:In all cases of journeys in respect of which travelling allowance as for a journey on tour is admissible, an advance may be granted:-

To a Govt. Servant, proceeding on tour, of an amount sufficient to cover his personal

travelling expenses for a month. ( Rule. 410)

If the Government Servant, who has drawn T.A advance, does not submit the T.A claim immediately after completion of tour ( i.e. within a reasonable period of 15 days), the

T.A advance should be recovered in one installment from the next payment of salary,

irrespective of the fact whether the T.A bill has been submitted or not. However, if he

submits his T.A claim within one year but after recovery of T.A advance as stated above, there would be no bar for entertaining the claim.

In cases where a Government Servant is required to proceed on tour frequently at short notice and under emergent circumstances, necessitating the undertaking of journey soon

after completion of earlier one, thus leaving little time for the official to prefer his T.A bill, a

second T.A advance may be sanctioned by the competent authority subject to the following conditions being fulfilled.

i) the second journey is required to be undertaken soon after the first one i.e. within a week after completion of the first tour.

ii) the bills for the advances drawn should be submitted latest within a week after

completion of the second journey.

iii) in any case, not more than two advances should be allowed to remain outstanding

at a time.

Advance of Pay and T.A. on Transfer

Amount

1. One month‟s pay in case of normal transfer.

2. Two month‟s pay if the transfer is due to shift of headquarters as a result of Govt.

policy. Advance of pay can be taken at the new station, if so desired.

3. In addition to 1 or 2 above, advance of T.A as admissible under the rules, for self and

family. This can be drawn either in one installment or separately for self and family

in two installments.

Eligibility : Employees under orders of transfer, including those on leave.

Employees proceeding on Foreign Service in India or on reversion from such service.

Not admissible when the transfer is at official‟s request and not in public interest.

Not admissible when the transfer is within the same station.



Recovery:

Advance of pay of one month – In not more than 3 installments.

Advance of pay of two months – In not more than 24 installments.

Monthly rate of recovery should be in whole rupees, the balance being recovered in

the last installment.

Should commence from the month in which the official draws a full month‟s pay and / or leave salary after joining the new appointment.

Advance of T.A should be recovered in full from the T.A bill.

Advance to meet the travelling expenses of the families and conveyance of the personal effects of Government Servants who die while in service, may be granted, provided

the security of a permanent Central Government Servant is obtained in the form (prescribed

under Rule 394) in each case before the advance is allowed. (Note. 2 below Rule 394 of FHB Vol.I)

A Govt. Servant without a substantive appointment or a quasi permanent employee, may be granted by the competent authority, short term advances, viz., advances of pay

recoverable in not more than three installments and advances of Traveling Allowances, Festival Advances, Advances in lieu of leave salary and advance for the purchase of bicycles,

warm clothing and table fan without the production of surety, provided that such authority is

satisfied that the same could be fully recovered or adjusted during the period of temporary

employment of the Government Servant concerned.

( G.I.O(3) below Rule 394)

TA/DA Rules for foreign travel

The BSNL has been formed w.e.f. 1-10-2000. BSNL, the following TA/DA rules as per the existing govt. of India regulations on the subject has been considered and decided by

competent authority.

(i) The maximum daily entitlement in respect of each category of officers would be as follows:

Category DA

US $

Total

US $

CMD MEA Rates * 500

Directors(Board) MEA Rates * 450

CGMs/PGMs MEA Rates * 375

GMs & below MEA Rates * 350

(Note: * subject to economy instructions of MOF)



(ii) The consolidated amount of Daily allowance includes per diem as per MEA Rates,

Hotel accommodation and other incidentals like telephone bills, local journey, etc.

(iii)For all the officers, the incidentals would by payable as per MEA rules. In addition,

taxi charges to and fro from the airport to hotel would be reimbursed.

(iv) In addition to the above, CMD would also be entitled to entertainment allowance and

Directors could also be permitted entertainment allowance as approved by the CMD. Vouchers/Bills would have to be produced for the entertainment expenditure.

The officers after return shall submit accounts within 30 days as prescribed below:

(a) Bill/vouchers should be submitted for hotel accommodation. In case of not staying in the hotel and making own arrangement, only per diem as admissible under

MEA rules would be paid. No additions/extra amount would be admissible over

and above per diem as per the MEA rates.

(b) No receipts will be required for daily allowance for boarding as prescribed by

MEA for the relevant country.

(c) Telephone, Conveyance, incidental and misc. expenses as actual, will be accepted

on the basis of the bills/vouchers/certification regarding the amount of expenditure incurred.

(d) The balance exchange after meeting the expenditure as indicated above shall be surrendered to the company.

Officers of the rank of GM and above may travel by the Executive class during foreign travel.

(BSNL HQ no.100-52/2000-STG-I(BSNL) dt. 23.11.2000 & 18-12-2001)

DA rates when the employee stays in PSU Guest House etc.

DA shall be paid as per the normal DA rates as in Para 5.1 of these rules in addition to full reimbursement of the actual expenses for lodging in Central/State/PSU/Local Self Govt.

Guest House on production of receipts.

(Provision made vide No.400-3/2001-Pers.I dt. 18-6-2001)

Notes on BSNL TA/DA

(a) All service charges and taxes charged by the Hotels/Guest Houses etc. shall be fully

reimbursable.

(b) Improvised accommodation provided free of charge will not be treated as free lodging

and casual hospitality such as occasional meals as an invited guest or free luncheon or tea during working hours shall not be treated as free boarding for the purpose of

granting of daily allowance.

(c) Reimbursement of hotel/lodging charges will be made only on production of receipts.



Power to relax:

Power to relax any provision of these rules vests with CMD, BSNL. CMD may

further delegate these powers to designated Head of the Organization in corporate Office i.e. Sr.DDG(Pers) as well s field formations.

(BSNL HQ No.19-27/2002-L&A, dt. 22-10-2002 & 7-6/2004-EF dt. 6-9-2004)

Payment of daily allowance in the cities downgraded for the purpose of CCA:Payment of CCA in such places has been allowed to be made on the basis of the old classification.

(M.O.F. Dept. of Revenue F.No.18042/1/2002-E-IV dt. 6/6/2002)

9. Grant of TA/DA to the representatives of the NFTE BSNL for attending the

meetings of the National Council, Circle Council and Local Council : Payment may be paid TA/DA as per the following rates for attending the format meetings at

the National council, Circle Council and Local Council:

1. DA

Principal Cities: Rs.300/- per day for self staying arrangement and Rs.550/- per day for

staying in hotel. Other Cities: Rs.175/- per day for self staying arrangement of Rs.400/- per day for staying in

hotel.

2. T.A.

AC Chair Car: for travel by Shatabadi Express

AC 2 –tier: for travel by other trains including Rajdhani Express

The classification of cities for daily allowance purpose shall be as per letter no.19-

27/2002-L&A dated 22.10.2002 of Personal Branch, BSNL HQs on TA/DA Rules, 2003 of

BSNL (BSNL HQ No.BSNL/22-3/SR/2001, dt. 5-2-2003)

10. Corporate House Scheme of Indian Airlines-Participation of BSNL

BSNL has signed a cooperate Deal with Indian Airlines valid for a period of one year valid up to October, 2004, extendable on mutually agreed terms and conditions. Under this

scheme the following incentives will be available to BSNL:

i) Incentives in the form of free tickets, on achieving the Minimum Net Billing

ii) Offer of free frequent flyer programme (FFP) Membership to Senior Officers.

iii) Out of turn confirmation of waitlisted tickets, subject to availability of seats.

iv) Special discounts of holding conferences/Events etc. (This is at the discretion of IA)



v) Up gradation of class of travel of CEO and No.2 of the company subject to availability of seats.

vi) Airport facilitation by special corporate House Help Desk at all Metros.

BSNL has been allotted IA Deal code D-151. It is requested that this Deal code may be got

mentioned in all air tickets booked by BSNL officers through out India with immediate

effect. Any clarification required may be obtained from the Protocol In charge, BSNL

corporate office (Tele no.2373-4053/2303-7126; FaxNo.2373-4049)

(BSNL HQ No.5-5/2002-Protocol, dt. 28-1-2003)

11. Clarification on TA/DA for Auditors (All categories of Auditors)

It has been decided that the TA/DA entitlements for all categories of Auditors will be

applicable uniformly with effect from 1-1-2004.

It has been decided by the competent authority of BSNL that the revised TA/DA

entitlement for Statutory and Branch Auditors would be applicable as per the table below:

Mode of

Conveyance /

Stay

Group

Remark

Partner Qualified

Assistants

(CA,

ICWA, CS)

Other Than

Qualified

Assistants

Taxi (for

distances

beyond 8

Kms)

Rs. 12/-

per Km.

Rs. 12/- per

Km.

Rs. 12/- per

Km.

Subject to

production of

receipt

Own Car (for

distances

beyond 8

Kms)

Rs. 9/- per

Km.

Rs. 9/- per

Km.

Rs. 6/- per

Km.

In case one or

more audit staff is

going to same

destination on

same day only

one Taxi/Own

Car fare will be

admissible.



Train Equivalent

to JAG

Officers

Equivalent

to STS

Officers

Equivalent

to Sr A.O.

On production of

Railway

Tickets/PNR No.

Travel by Air If the

distance

involved is

more than

500 Kms

and the

journey

can not be

performed

overnight

Not Entitled Not Entitled On production of

Air Tickets

DA, if stay in

Hotel

Equivalent

to JAG

Officers

Equivalent

to STS

Officers

Equivalent

to Sr. AO

Subject to

production of

receipt

DA on

making own

Arrangement

s

Equivalent

to JAG

Officers

Equivalent

to STS

Officers

Equivalent

to Sr A.O.

All other terms and conditions will remain the same as applicable to BSNL staff as

per TA/DA rules. These orders shall be applicable only for Statutory and Branch Auditors for

auditing of BSNL Accounts from the date of issue.

Payment of TA/DA to the external woman member from NGO of Sexual harassment of

Women Committee

The revised TA/DA for the external NGO member of the Sexual Harassment Committee are as follows:- i) Flat DA @ (i) Rs. 450/- per day at A1/A cities and expensive localities, (ii) Rs.

270 per day at B1 cities and expensive localities, and (iii) Rs.250 per day at other localities

irrespective of the duration of meeting, may be allowed. ln this regard, classification of cities

/ localities may be as per SR- 51 (prior to 6th CPC). ii) Actual taxi fare from residence to venue of meeting and back on production of receipt,

othenruise @ Rs. 8 per km. from residence to place of meeting and back may be paid. lf the

member is from outstation or member visit to outstation for enquiry, entitlement to be

restricted to AC-ll Tier Train fare/Economy class Air fare at lowest available fare.



Retention of quarter on transfer to Rural areas Difficulties were being faced by non-executive employees who are transferred to rural areas

in the interest of service, but had to leave their family at their old station of posting, for which

the quarter occupied at the old station of posting had to be retained. A case received from the

Punjab Circle on this issue was examined and the approval of BSNL Corporate Office is hereby conveyed for permitting retention of quarter to all the non-executive employees

BSNL, transferred to rural areas in the interest of service. The request for such retention may

be accepted by the field units on the following terms and conditions:

1. Retention of quarter may be permitted @ double the license fee +departmental charges for entire period of posting in rural area (beyond the permitted period of 2-month normal License

fee).

2. Composite Transfer grant may not be paid to the officials as per rule, since they are being

allowed to retain the quarter at their last place of posting and as there is no change of residence. 3. On their transfer back to the old place of posting after completion of tenure

period, they would not be entitled for composite transfer grant, as again there will be no

change of residence.

4. Request for retention of quarter may be permitted with the condition that retention of quarter at a station different from station of posting of the employee will not be a hindrance

in performing his duty.

5. HRA, for the entire period of posting in rural area, may also not be paid to the official

during retention of quarter at old station. 6. Retention of quarter at previous station is allowed only for the bona-fide use of the

dependant family members of the official on his/her transfer to rural area. For ensuring the

same , the official is required to furnish a certificate at the time of seeking retention & also on

1st July & 1st January, of every year stating that his/her dependant family members are actually residing in the departmental accommodation at the last place of his/her posting. In

case the official failed to submit the certificate by 31st January and 31st July, of every year,

the occupation may be declared as unauthorized and necessary action as per prevailing rules

may be initiated so as to avoid misuse of this facility.

Allotment of residential accommodation at a nearby station on transfer to rural Areas

Difficulties were being faced by non-executive employees who are transferred to rural areas

in the interest of service, where BSNL quarters were not available. The matter was taken up in National Council for allotment of quarters, available at a nearby station to such employees.

Accordingly approval of BSNL Corporate Office is hereby conveyed for permitting allotment

of quarter at a nearby station on the following terms and Conditions: .

I. The transfer benefits including composite Transfer grant may be calculated with reference to the station where the quarter is allotted.

II. Allotment in nearby station may be made on usual terms & condition of allotment of

quarter. III. Request for allotment of quarter may be made with the condition that allotment

of quarter at a station different from station of posting of the employee will not be a hindrance in performing his duty.

IV. HRA, for the entire period of posting in rural area, may also not be paid to the official

during allotment of quarter at a nearby station.

V. Allotment of quarter at a nearby station is allowed only for the bona-fide use of the official/dependant family members of the official on his/her transfer to rural area.



Leave Travel Concession

L.T.C is admissible only on completion of one year‟s service. L.T.C to visit Home Town is allowed once in a two-year blocks.The present block years are 2014-15,2015-16.

L.T.C to visit any place in India once in four year is in lieu of one of the two Home

Town LTCs available in that block.

Against the particular 4 year block, one can avail the concession to visit (a) Home Town during each of the two year blocks or (b) Home Town during one block and All India

LTC during the other block.

Grace Period

L.T.C of either type of not availed till the end of the particular 2 year block can be availed during the succeeding year. The date of commencement of outward journey only is

taken into account for this purpose.

Declaration of Home Town.

The Government Servant should declare his Home Town to the Controlling Officer in

the prescribed form as soon as he joins service. Such declaration duly accepted by the

controlling officer should be kept in Part-II of the Service Book and the receipt of the declaration entered in Part-I ., under the relevant column.

Change of Home Town

The “Home Town” once declared can be changed once during the service and

accepted by the Head of the Department. The following criteria, one after another, may be applied before the change is accepted:-

1) Whether the place declared is the one, which requires his/her physical presence at intervals and whether he/she had been visiting that place frequently.

2) Whether the official owns residential property in that place or whether he/she is a member of a joint family having property there.

3) Whether his/her near relations are residents in the place.

4) Whether prior to his/her service he/she was residing there.

Prior Intimation



Before availing the LTC for Home Town or All India Visit, prior intimation to the

controlling officer is necessary.

Commencement of the Journey.

Journeys for both the types of LTCs can commence from a place other than Head Quarters and also terminate at that place but the concession will be limited to the journey

from Head Quarters to the place of visit.

Visit to the declared place

Visit to the declared Home Town or to the declared place of visit for All India LTC is

an essential condition. LTC claim will not be allowed if the place declared is not visited.

Change in the declared place of visit for All India L.T.C

In the case of All India L.T.C, the change in the declared place which could not be intimated before the commencement of the journey and which is beyond the control of the

Govt.Servant (e.g., due to dislocation of traffic, illness of family members etc.) can be

permitted by the Head of the Department in exceptional cases.

Admissibility

The concession is admissible for the journey during any leave including Casual Leave

or Special Casual Leave. But it is not admissible if the journey is performed during holidays only. LTC during LPR is permissible if the journey is completed before retirement.

LTC to a person resigning from service without returning from leave is not

admissible. For persons under suspension, LTC is allowed for the family members only.

LTC for one way only

1) Member(s) of family after performing the outward journey does not propose to return to Headquarters.

2) Member(s) of family staying at Home Town coming to Head Quarters.

3) The Government Servant getting married during leave for bringing his/her spouse.

4) A child legally adopted during leave for the journey to Headquarters.

5) If the LTC is combined with tour/transfer from Home Town. In such cases, LTC for visit to Home Town is admissible and tour/transfer T.A allowed for the journey from

Home Town as admissible under T.A rules. Similarly, if the official is permitted to

proceed on leave to Home Town from a tour station, tour TA is admissible from headquarters to the tour station and LTC for the journeys from tour station to Home

Town and back to Headquarters (subject to the limit allowed as from Headquarters to

Hometown and back).

Every Year LTC



A Government Servant leaving his/hr family at his/her previous Headquarters or

Home Town can avail LTC every year to visit his/her Home Town by foregoing All India LTC for self and Home Town/All India LTC for family.

Family Members may travel separately

Journey by the family members separately in different groups to Home Town is

permissible. Similarly family members may travel to different places for All India LTC.

During one block, some members may travel to Home Town, while some may avail All India

LTC.

Children studying away

A child studying away from the Government Servant is entitled to the concession for

travel to Home Town or to any place in India subject to the limit as for journey from Headquarters to Home Town/ any place in India.

When both the Husband and Wife are Central Government Employees

If both the husband and wife are Central Government Employees even when they are

staying together, they can choose to declare separate Home Towns. They can avail LTC

independently as per their separate declarations or together as one family. The advantage in

this concession is (I) each of them can avail the concession for their respective dependants viz., parents, brothers, sisters etc., and (II) some of the children can visit the Home Town of

the mother while some can visit the Home Town of father. However, the concession can be

availed only once in a block either by the spouse or by the children. For example, if the

husband avails LTC for the wife and children to visit Home Town, the wife and children cannot avail the concession again in that block to visit her Home Town.

When the Spouse is employed in PSU/Corporation/Autonomous Body

If the spouse is employed in Publics Sector Undertaking/Corporation/ Autonomous

Body where LTC facilities are available, the claimant should certify that the concession has not been availed by the Spouse.

(DOT Lr. No. 1-1(7)/97-PAT dtd. 19.11.97)

The employees and spouses of the employees of Indian Railways and National Airlines shall continue to be debarred for LTC facility as they are entitled for “free Pass”.

(Dept.of Per.Trg.O.M.No.31011/7/97-Estt(A) dt. 20-10-97)



Family means -

i) the Government servant‟s wife or husband, as the case may be, and two surviving

unmarried children or step children wholly dependent on the Government Servant, irrespective of whether they are residing with the Government Servant or not;

ii) married daughter who have been divorced, abandoned or separated from their husbands (and widowed daughters vide DOPT No.No.31011/10/2000-Estt,(A) dt.

11-1-2002)and are residing with the Government servant and are wholly

dependent on the Government Servant;

iii) parents and/or step mother residing with and wholly dependent on the Government servant;

iv) unmarried minor brothers as well as unmarried, divorced, abandoned, separated from their husbands or widowed sisters residing with and wholly dependent on the

Govt.Servant, provided their parents are either not alive or are themselves wholly dependent on the Government Servant.

Explanations

1. The restriction of the concession to only two surviving children or step children shall

not be applicable in respect of (i) those employees who already have more than two children prior to the coming into force of this restriction, i.e., 20.10.1997; (ii) children

born within one year of the coming into force of this restriction; (iii) where the

number of children exceeds two as a result of second child birth resulting in multiple

births.

2. Not more than one wife is included in the term “Family” for the purpose of these

Rules. However, if a Government servant has two legally wedded wives and the second marriage is with the specific permission of the Government, the second wife

shall also be included in the definition of “Family”.

3. Though it is not necessary for the spouse and children to reside with the Government Servant so as to be eligible for the Leave Travel Concession, the concession in their

cases shall, however, be restricted to the actual distance travelled or the distance

between the headquarters/place of posting of the Government Servant and the home town/place of visit, whichever is less.

4. Children of divorced, abandoned, separated from their husbands or widowed sisters are not included in the term “Family”.

5. A member of the family whose income from all sources, including pension, temporary increase in pension excluding dearness relief on pension or stipend, etc., does not

exceed Rs.3,500 p.m. is deemed to be wholly dependent on the Government Servant.

–Rule 4 (d) Explanations and OM dated23.09.2008.



Regulation of LTC claim when journeys performed by a longer route in different

classes / modes of transport.

The cases where a Government Servant performs journey by a longer route in

different modes of transport, the reimbursement may be made proportionately in respect of the journey performed by the railways and he may be allowed the reimbursement for the

remaining shortest distance, as per his entitlement by railway or the actual fare paid by the

individual for journeys by road, whichever is less. While settling, the claim has to be worked

out on proportional basis for each/actual mode of journey/distance covered with reference to distance by the shortest route.

( C.&A.G of India, No.188-Audit.I/78-90/III-92(34), dated. 20.5.1992)

Rail Journeys - Journey by different classes

If the journey is performed partly by the entitled class and partly by the lower class by

the shortest direct route, actual expenses will be reimbursed. If the journey is by longer route, the reimbursement will be of the proportionate distance by the shortest direct route. For

example, if the shortest distance by direct route is 1200 Kms and the route trvelled by an

official entitled to I class is 1500 Kms (800 Kms by I class and 700 Kms by II class) the

reimbursement will be:

I class fare for 800/1500 X 1200 == 640 KMs and

II class fare for the remaining distance = 560 KMs

Journey by Circular Tour Tickets

If the journey on All India LTC is performed by circular tour ticket offered by

Railways, the reimbursement will be restricted to the fare of the entitled class or class actually travelled by shortest route between Head Quarters and the declared place of visit.

Such journeys if operated by private travelling agencies are not allowed for LTC.

Special Concession

Government Servants posted at places in N.E Region, Lakshsdweep and Andaman and Nicobar Islands, are entitled to the following concessions if they leave their family at

their old stations or other places and have not availed Transfer TA for them.

1) They can avail the normal LTC facilities available i.e., Home Town/All India LTC for self & families or for self only for visit every year to the place where family resides,

in lieu of other LTC facilities and in addition,

2) LTC may be availed for the family members to visit, the Govt.Servants headquarters once in a year from the place where they reside.

Allowances and Special facilities for Civilian Employees of the Central Government serving in the States and UTs of the NE region and in the Andaman and Nicobar and Lakshadweep Groups of Islands with effect from 1-12-2004:



Central Government employees and their families posted in the NE region, A&N and Lakshadweep Islands are entitled to avail of the Leave Travel Concession, in emergencies, on two additional occasions during their entire service career. This facility is termed as „Emergency Passage concession‟ and is intended to enable the Central Government employees and / or their families (spouse and two dependent children) to travel either to the home town or the station of posting in an emergency. On a reference received from MHA, it has now been

decided that the Central Government employees posted in these areas may avail the „Emergency Passage Concession‟ to travel ei ther to the home town or to the last place of duty from the station of posting or vice versa subject to all other existing conditions.

LTC Advance

The amount of LTC advance to be sanctioned is limited to 90% of the estimated amount of reimbursement for journeys both ways. In case where the period of leave exceeds

90 days or the return journey is not proposed to be performed within 90 days, advance will be

sanctioned for one way only. If the advance has been drawn for both ways and the return

journey is not likely to be performed within 90 days, one-half of the advance is to be refunded. Where the initial journey is proposed to be performed by rail, the advance may be

paid 65 days in advance to facilitate booking of rail tickets. The Govt. Servant is required to

submit proof of booking the tickets within 10 days of payment of advance. If the outward

journey is not commenced within 65 days, the advance is to be refunded.

Time Limit

In cases where advance has been drawn, the final bill should be submitted within one month of the date of completion of journey, failing which the entire advance will be

recovered in one installment with interest. In cases where advance has not been drawn or

where advance paid has been, recovered in full due to Govt.Servants failure to submit

adjustment bill within one month, the final LTC claim should be submitted within 3 months of completion of journey as otherwise the claim will be treated as forfeited.

All Government Servants should indicate the PNR No. in their LTC claims in addition

to ticket No. (M.O.Per.&Trg.O.M.No.31011/11/2000-Estt.(A), dt. 23-4-2001)

Revised eligibility of CDA/IDA pay for availing LTC by BSNL employees-regarding

The issue of revising the eligibility of CDA/IDA pay for availing LTC by BSNL employees has been examined in this office as per existing provisions applicable for employees of BSNL

before revision of their scales on CDA &IDA pay and revised eligibility of CDA/IDA pay for

TA/DA notified by EF Branch vide their OM No.7-6/2006-EF/Vol.II(Pt.) dated 8-9-2010 and

it corrigendum dated 21-9-2010

2. Accordingly, the eligibility of IDA/CDA pay of BSNL employees for regulating their

claims of LTC Bills is given in the Annexure I & II

3. However, the regulatory conditions will remain the same as applicable to BSNL employees

before revision of CDA/IDA pay scales

4. This will take effect from the date of issue of this letter. (i.e. the rates/eligibility criteria shown in the letter are applicable for the journeys performed on or after the date of issue

of this letter). LTC cases already settled prior to this date need not be re-opened

Annexure-I

Entitlement of Journey performed by train on availing LTC

Sl. Revised IDA Pay Grade CDA Pay LTC entitlement



No.

1 CMD and Functional

Directors and EDs and Executives drawing

Revised pay scale i.e.

Rs.62000-80000 and

above

Officers drawing

grade pay of Rs.10000 and above

and

those in pay scale of

HAG + and above

AC first class by train/Executive

class in shatabdi train/AC first class by Rajadhani/Dooranta

2 Officers/Executives in the

revised IDA pay Rs.43670

and above in E5 & above

(pre-revised IDA pay Rs.19900 and above)

Officers drawing

grade pay of

Rs.10000 and

Rs.8700

AC first class by train/Executive

class in shatabdi train/AC first

class by Rajadhani/Dooranta

3 i. Revised IDA pay up to

Rs.43669 in E -5 and

above scales ii. Revised IDA pay

Rs.23110 and above in

scales up to E-4 (Pre-

revised IDA pay Rs.10530 to Rs.19899)

Officers drawing

grade pay of

Rs.5400, Rs.6600 and Rs.7600

AC chair car by Shatabdi/ ACII

tier by Rajdhani, Dooranta/ AC

II tier by other train

4 Revised IDA pay

Rs.18810 to Rs.23109 (Pre

revised IDA pay Rs.8570 to Rs.10529)

Officers drawing

grade pay of Rs.4200

and Rs.4800

AC III tier by Rajdhani,

Dooranta/AC chair car by

Shatabdi, Jan Shatabdi train/First class/AC III tier/ AC chair car

by other train/

5 Revised IDA pay

Rs.12860 to Rs.18809 (Pre revised IDA pay Rs.5860

to Rs.8569)

Officers drawing

grade pay of Rs.2400 and Rs.2800

AC III tier by Rajdhani,

Dooranta /AC chair car by Shatabdi, Jan Shatabdi train/First

class/AC III tier/ AC chair car

by other train.

6 Revised IDA pay below Rs.12860 (Pre revised

IDA pay below Rs.5860)

Officers drawing grade pay of Rs.2000

and below

Sleeper class in Mail, Express and other ordinary Trains

Annexure-II

Entitlement of Journey performed by Air on availing LTC

Sl. No. Revised IDA Pay Grade CDA Pay LTC Entitlement

1 Executives in E-9 and above (i.e. SAG & above in CDA

scale) equivalent to minimum

revised IDA Pay scale of

Rs.62000-80000 and above

Grade pay of Rs.10000 and above

Air economy (Y) class

2 For employees serving in remote areas the provisions as per Appendix-9 to

FR & SR Part I will continue as amended from time to time. However their

eligibility for Air travel will be as under:-

i) Executives /Officers with grade pay of Rs.6600 & above ii) Executives in E4 and above with revised IDA pay Rs.44500 &

above



Entitlement of Journey performed by SEA on availing LTC

Sl. No.

Revised IDA pay Grade CDA LTC entitlement A&N Islands,

Lakshadweep

Islands (Shipping

corp. of India)

LTC Entitlement other places (Shipping corp. of

India)

1 Rs.23110 and

above

Grade Pay of

Rs.5400 and

above

Deluxe class Highest class

2 Rs.18810 to 23109 Grade pay of Rs.4200 and

Rs.4800

First/‟A‟ cabin class

If there be two classes only on the steamer, the

lower class

3 Rs.12860 to 18809 Grade pay of

Rs.2400 and 2800 and

above

2nd „B‟ cabin class If there be three classes,

the middle or 2nd class. If there be four classes the

3rd class

4 Below Rs.12860 Grade pay of

Rs.2000 and below

Bunk class The lowest class

Entitlement of Journey performed by Road on availing LTC

Sl. No. Revised IDA Pay Grade CDA Pay LTC Entitlement

1 Rs.23110 and above Grade pay of Rs.5400 and above

Actual fare by any type of public bus,

including air-

conditioned bus

2 Rs.12860 to 23109 Grade pay of Rs.2400 and above

but below grade pay

of Rs.5400

Actual fare by non-AC any type of

public bus

3 Below Rs.12860 Grade pay Rs.2000 and below

Ordinary public bus

(BSNL HQ No.13-4/2008 PAT(BSNL)Pt. I dt. 1-11-2010 & 10-12-2010)

Note: In all cases of travel by AC Taxi, Taxi or Auto-rickshaw production of fare receipt will be necessary.



BSNL EMPLOYEES MEDICAL REIMBURSEMENT SCHEME (BSMRS)

1.0 Commencement and scope: This scheme shall come into force from 24th February, 2003

1.1 Interpretation:

Management shall be the sole authority for the interpretation of all or any of the

provisions of this scheme and its decision thereon shall be final and binding on all. 1.2 Alteration/relaxation of the provisions under this scheme:

The management shall at any time be entitled to replace, alter, amend or/and add to this

scheme. The management shall have full authority to consider relaxation of the scheme

on case to case basis on merits. 1.3 Definitions:

i) Board means Board of Directors of the Company.

ii) “The company” means Bharat Sanchar Nigam Limited, (BSNL) having its

registered office at Sanchar Bhawan, New Delhi. iii) “Dependent” means and includes members of family as defined under Civil

Service (Medical Attendance) Rules as amended by the Central Government from

time to time.

iv) “Employee” means any person employed by the company. v) “Management” means the Board of Directors of the Company, Managing Director

or any other officer of the company nominated by the Board for this purpose.

vi) “Scheme” means BSNL employees “Medical Reimbursement Scheme”.

vii) “Salary” means Basic Pay and Dearness Allowance. viii) “Pension” means basic pension and dearness allowance.

ix) “Retired Employee” means an employee who has retired on superannuation while

serving in BSNL, who was either directly recruited by BSNL, or absorbed from

DOT/DTS in BSNL, or served on deemed deputation to BSNL. 1.4 Eligibility:

All serving and retired employees of BSNL including deputationists will be eligible for

this scheme. However, the employees in order to avail of this scheme have to opt for this

scheme whereby they will not be allowed the facility under CGHS Scheme. The employees opting for this scheme, can avail of domiciliary treatment either from P&T

dispensaries or from any Registered Medical Practitioners (RMPs) depending on their

option to be exercised while registering for this scheme. The employees opting for this

scheme will be eligible for Indoor treatment as per this scheme. 1.5 Taxability:

All medical benefits will be subject to Income Tax rules as applicable from time to time.

2.0 Benefits under BSMRS scheme:

2.1.0 Outdoor/domicillary treatment from RMPs: Reimbursement against vouchers: The employee and his dependants shall be entitled to the reimbursement of actual

expenses not exceeding the limits prescribed under this scheme incurred for domicillary

treatment and medical attendance by any Registered Medical Practitioner, including cost of

medicines, appliance, diagnostic & pathological tests. The treatment would include treatment for immunizing and prophylactic purposes also. The registered medical practitioner can be of

any branch of health care e.g. Allopathic, Homeopathic, Ayurvedic, Naturopathy, Yogic etc.

The total annual limit for reimbursement of expenses for such treatment (including that under

2.2.0 excepting hospitalization) for self and dependant family members would be one month salary (i.e. Basic + DA). The annual limit will be fixed for a financial year and salary for the

first month of the financial year will be considered. For the retired employee this will be

limited to last month‟s salary drawn before retirement (Basic + DA) per annum.



2.1.1 Outdoor/Domicillary treatment: Entitlement without voucher:

Alternatively, 50% of the admissible amount (as mentioned in para 2.1.0 above, i.e. one month‟s basic + DA) will be paid to the working employees without production of any

vouchers. Such payment limited to 50% of one month‟s salary will be paid in four equal

instalments at the end of each quarter. This amount would be taxable. Similar facility for

payment without voucher will be available to the retired employees also.

2.1.2 Outdoor/domicillary treatment from P&T dispensaries:

The employees (including retired employees) and their dependants shall have the

option to get their outdoor/domicillary treatment from P&T dispensaries. The option, once exercised, cannot be changed in favour of domicillary treatment from any RMP.

The beneficiaries shall be entitled to get the reimbursement of cost of such medicines

as prescribed by P&T dispensaries and not available there. Similarly, cost of

diagnostic and pathological tests as prescribed by the P&T dispensaries shall also be reimbursed to the beneficiaries. Unlike the case of outdoor/domicillary treatment from

RMPs ( as per 2.1.0), there shall be no upper limit on the amount of reimbursement on

such accounts.

2.2.0 Treatment in recognized hospitals/nursing homes etc.:

An employee (including retired employee) and his/her dependants shall be entitled to

the reimbursement of expenses at the approved rates at all hospitals recognized from

time to time by the management. Till such time as approved rates in recognized hospitals are not notified by BSNL management, the reimbursement will be as per

actual expenses basis. Entitlement under this clause will be separate and distinct from

the ceiling amount prescribed in para 2.1.0 and 2.1.1 under domicillary/ out door

treatment. All expenditure incurred in connection with the treatment will be reimbursable subject to a limit on the room rent which will be as per Annexure-I.

2.2.1 List of recognized hospitals nursing homes etc.:

List of recognized hospitals/nursing homes will be notified by the management from time to time. For Delhi this will be done by BSNL C.O. the CGMs of territorial

circles in consultation with BSNL C.O. will notify list of recognized hospitals/nursing

homes in places under their jurisdiction. Employees of Project/Maintenance/T&D/QA

circles etc. will follow lists so prepared by the territorial circles. Until such lists are prepared and notified, all hospitals recognized under CGHS and CS(MA) rules or by

state governments will be deemed to have been recognized for the purpose of this

scheme. List of such hospitals etc. will be notified by BSNL C.O./all CGMs of

territorial circles immediately on commencement of this scheme by suitable administrative order.

2.2.2 Treatment in non-recognised hospitals:

In emergency cases, the reimbursement will be allowed for treatment in non-recognised hospitals with the approval of CGM for field office employees and

concerned Director of BSNL Board for C.O. employees. The amount will be

restricted to rates applicable for a particular recognized hospital to be notified by

CGM/BSNL CO.

2.2.3 Advance for medical treatment in hospital:

Working Employees may be allowed advance towards expenses on hospitalization

where long duration treatment or major operation becomes necessary. Advance shall



be paid to the employees, based on estimates to be obtained from the hospitals as per

CGHS scheme of Central Government. 3.0 Procedure for reimbursement of claim:

All claims for reimbursement of medical expenses shall be made in prescribed

proforma supported by necessary bills, vouchers, certificates and prescriptions etc.

and shall be subject to the procedure laid down by the management from time to time. 4.0 Direct payment to the Hospitals:

Arrangement, will be made with the recognized Hospitals so that individual

employees (including retired employees) does not require to make any payment to the

hospitals for their treatment. Instead, on proper establishment of their identify, they will be provided all necessary indoor treatment by the recognized Hospitals at

approved rates and Bill will be forwarded to BSNL for releasing the payment. Till

such arrangement is made, payment will be made as per pare 2.2.0

ANNEXURE-I

Entitlement of Room/Bed for Indoor Treatment

S. No. EMPLOYEES GROUP ELIGIBILITY

1 Group D General Ward

2 Group C Semi-Pvt. Ward

3 Grp B & Grp A (upto STS) Pvt. Ward (Non A.C.)

4 Grp. A JAG and above Pvt. Ward with A.C.

5 CMD & Board Directors (Full

Time)

Delux room with A.C.

# Further classification of Employees group in PSU will be added as and when the same are

notified.

Note: ICU/ICCU as per the empanelled hospitals‟ rates.

Notification of Room Rent for indoor treatment under BSNLMRS

The Management Committee has approved the room rent as per the entitlement of the various

categories of BSNLMRS beneficiaries as below:

S.

No.

Employee Group/Category Entitlement Rate of rent per day

1 Group D General ward Rs.1000

2 Group C Semi Private Ward Rs.2000

3 Group B & A(upto STS) Pvt. Ward Rs.3000

4 Group A JAG & above Pvt. Ward (AC) Rs.4000 *

5 CMD & Board of Directors, EDs Deluxe room (AC) Rs.5000

*In big cities, majority of the hospitals have centralized AC. Separate rate of Rs.4000 shall be

applicable only to those hospitals which have both the categories of room i.e. Pvt. Wards with AC and Pvt. Ward without AC.

(BSNL HQ No.BSNL/Admn.I/15-20/11 dt. 20-3-2012)

Ref: No.BSNL/Admn/1 dated 28th February 2003

The BSNL Board has revised the perks and allowances to all executives (absorbed, or

directly recruited including un-absorbed officers who are working in BSNL on

deputation/deemed deputation basis) subsequent to the revision of Pay Scales of the executives. Accordingly, the limit for reimbursement of expenditure on outdoor treatment is

revised as under:



i) Limit of reimbursement of expenditure on outdoor treatment from one month‟s basic + DP

+ DA of unrevised basic pay to 25 days of revised pay + DA ii) Medical allowance from half month‟s basic+DP+DA of unrevised basic pay to 121/2 days

of revised basic pay+DA

The provisions under clause 2.1.0 and 2.1.1 of the above referred order may be

suitably replaced and the limits revised accordingly for all the executives (absorbed, or directly recruited including un-absorbed officers who are working in BSNL on

deputation/deemed deputation basis.) The orders are effective from 27-2-09

(BSNL HQ No.BSNL/Admn.I/14-15/09 dt. 20/24 Aug-09 & dt 16/30 September, 2009)

Ref:- 1.No.BSNL/Admn./1 dated 28th February 2003

2.OM No.BSNL/Admn.I/14-15/09 dated 24th August 2009

3.Corrigendum to OM dated 30th September 2009

The Management Committee of BSNL has revised the perks and allowances to all non executives (absorbed, or directly recruited including un-absorbed officials who are working

in BSNL on deputation/deemed deputation basis), subsequent to the revision of pay scales of

the non-executives. Accordingly, the limit of reimbursement of expenditure on outdoor

treatment is revised as under:

i) Outdoor treatment: Reimbursement against vouchers:

Limit of reimbursement of expenditure on outdoor treatment against voucher has been revised from one month‟s Basic Pa y+ DA of unrevised pay to 25 days of revised Basic

pay + DA

ii) Outdoor treatment: Entitlement without Voucher:

Medical allowance (without voucher) has been revised from half month‟s Basic Pay +

DA of unrevised pay to 121/2 days of revised Basic Pay + DA

The provisions under Clause 2.1.0 and 2.1.1 of the above referred order may be suitably

replaced and the limits revised accordingly for all the non-executives. The revised limits

are effective from the financial year 2011-12.


Ref: No.BSNL/Admn/1 dated 28th February 2003

The BSNL Board has revised the perks and allowances to all executives (absorbed, or

directly recruited including un-absorbed officers who are working in BSNL on

deputation/deemed deputation basis) subsequent to the revision of Pay Scales of the executives. Accordingly, the limit for reimbursement of expenditure on outdoor treatment for

the retired BSNL employees are revised as under:

1. For the employees retired prior to 1-1-2007 (i.e. in the pre-revised scales) status quo is to be maintained the annual ceiling i.e. one month salary last drawn for reimbursement with

voucher and in case of payment without voucher it will be 50% of one month‟s salary last

drawn (i.e. 15 days of last drawn salary)

2. For employees retired after 1-1-2007 and whose pay has been revised as per the

recommendations of 2nd CPSU the annual ceiling is revised as under:



i) Limit of reimbursement of expenditure on outdoor treatment shall be equivalent to 25 days

of last drawn salary before retirement (revised basic pay + DA) ii) Medical allowance shall be equivalent to 121/2 days of last drawn salary before retirement

(revised basic pay + DA)

The provisions under clause 2.1.0 and 2.1.1 of the above referred order may be suitably replaced and the limits revised accordingly. The revised orders will be effective

from 27-2-09

(BSNL HQ No.BSNL/Admn.I/14-15/09 dt. October 22, 2009)

The BSNL Board has revised the outdoor ceiling for its retired employees as under:

For employees retired after 1-1-07:

i .For employees who have opted for reimbursement with voucher it is revised as the amount equivalent to 25 days of last Basic pay drawn (remain unchanged) +DA applicable in the

month of April for the financial year for which the claim pertains to

ii.For employees who have opted for reimbursement without voucher it remains unchanged as the amount equivalent to 121/2 days of last Basic pay and DA drawn by the retired

employee at the time of retirement and shall be paid in four equal quarterly installments.

For employees retired prior to 1-1-07:

i.For employees who have opted for reimbursement with voucher can exercise option from

the following two options. The option once exercised cannot be changed later.

Option 1: The amount reimbursable shall be limited to an amount equivalent to 25 days of the

basic pay (Which will be freezed at the minimum of the revised pay scale) +DA as applicable

in the month of April of the financial year for which the claim pertains to

Option 2: Alternatively, option can be exercised to claim an amount equivalent to 25 days of

Basic pay drawn at the time of retirement and DA as applicable for the month of April of the financial year for which the claim pertains to, in the pre revised scale

ii.For employees who have opted for reimbursement without voucher it remains unchanged as the amount equivalent to 15 days of Basic pay + DP +DA as applicable, drawn by the

retired employee at the time of retirement and is being paid in four equal quarterly

installments.

The new scheme is applicable with effect from the Financial Year 2010-11

(BSNL HQ No.BSNL/Admn.I/14-2/09 dt. September 8, 2010)



Expenditure control in BSNL

Keeping in view the financial condition of BSNL, the competent authority has decided to

modify the eligibility criteria for items mentioned hereunder

1)Medical Expenditure: All outdoor treatment facilities under BSNLMRS will be with

vouchers only. The facility of „without voucher‟ is withdrawn w.e.f. 1st October 2011. Those

who have opted for „without vouchers‟ during the financial year 2011-12, can avail the

benefit for „with voucher‟ for 6 months proportionately. The number of bills for outdoor treatment may increase and the units should make arrangement for payment of these bills

without delay. This applies to BSNL pensioners also.

The indoor facility under BSNLMRS will continue without any change

(BSNL HQ No.7-8/2010/EF/Part/1 dt. 5-9-2011)

The Management Committee has approved the introduction of reimbursement of

medical expenses from two sources for BSNLMRS beneficiaries i.e. from insurance

agencies and BSNL under BSNLMRS Scheme as allowed to CGHS beneficiaries.

Under this scheme,

i. The BSNL MRS beneficiaries can subscribe to medi claim policy

and prefer his claims from both the sources i.e. insurance agency

and the BSNL. ii. Under this arrangement the beneficiary shall prefer claim against

the original vouchers/bills first on the insurance company, which

would issue a certificate indicating the amount reimbursed to the

BSNL employee. The insurance company concerned will retain the original vouchers/bills in such cases.

iii. The beneficiary then prefer his/her medical claim along with

photocopies of the vouchers/bills duly certified in ink, along with

stamp of the insurance company on reverse of the vouchers/bills to BSNL

iv. Reimbursement from BSNL will be restricted only to the

admissible amount as per approved package rates subject to the

condition that the total amount reimbursed by the two organizations does not exceed the total expenditure incurred by

the beneficiary

It is a voluntary scheme and employees who are interested can avail the benefit of the

scheme.

The OM should be widely circulated for information of all the employees

(BSNL HQ No.BSNL/Admn.I/14-14/09 dt. September 2, 2009)



The Executive Health Check up schemes now available are as under:

1.Executive Health Check up:

The details of the schemes are:

(a)Executive Health Check up would be admissible to officers of SAG level and above and their spouses

(b)The officers in 50-55 age group would be entitled for this facility once in a year, while the officers above 55 years of age could avail this facility twice a year.

©The approved list of tests and associated consultation under this scheme is given in Annexure-I

d)The cost of this check up for each occasion should not exceed Rs.3500/-.

2.Executive Cardiac & Health Screening Plus:

The details of the scheme are:

a)The executive cardiac & Health Screening Plus would be admissible to CMD, Board of Directors, CGMs/PGMs and their spouses.

b)The scheme can be availed once in a year in lieu of one of the existing normal two health check up scheme applicable to Sr. Executives (of 55 years and above age) indicated at S.

No.1

c)The approved list of Tests and associated consultation under this scheme is given in

Annexure-II

d)The cost of this check up for each occasion should not exceed Rs.10000/-

The test under both schemes can be under taken in any BSNL approved hospital at the same or actual rates whichever are lower

The Executive Health Check up Schemes are now extended for a further period of one year i.e. up to 31-12-2009.

Annexure-I

EXECUTIVE HEALTH CHECK UP SCHEME (Rate Rs.3500/-)

HAEMOGRAM

Haemoglobin

MCHC, MCV, MCH

Differential count (DLC)

Platelet Count

ESR, PCV

Total WBC (TLC)

Peripheral smear

BIOCHEMICAL PARAMETERS

Blood Sugar (Fasting & Post Prandial)

Uric Acid



Lipid Profile

Total Cholesterol, HDL, LDL

Triglycerides screening, Ratio of Cholesterol/HDL

KIDNEY ASSESSMENT

S.Urea, S. Creatinine

Complete Urine Analysis

LEVER FUNCTION TEST

Total Protein

Globulln

SGOT & SGPT

SGGTP

Albumin

A/G Ratio

Alkaline Phosphate

S.Bilirubin (Total & Direct)

GENERAL TESTS

Blood Grouping & RH Typing

Complete Urine Analysis

ECG (resting)

Pulmonary Function Test (PFT)

Echocardiography

(Stool) Faces Examination

X-ray Chest

Pap smear (for women)

Tread Mill Test (TMT)

Ultrasound screening of the whole abdomen

Clinical examination, Medical Summary and advice by Senior consultant, Internet Medicine.

Genital/Rectal examination by a General surgeon (for men)

Gyneocologist consultation (for women)

Diet counseling

Consultation with Senior Cardiologist Post Check up consultation by Senior consultant, Internet Medicine

Annexure-II

EXECUTIVE CARDIAC & Health Screening Plus

Doctor‟s Consultation and Full Medical Examination

Blood Tests: Complete Haemogram

(Hb, TLC, ESR, Haematocrit, Peripheral Smear)



Blood Group (ABO, RH)

Blood Sugar (Fasting and Post Prandial)

Blood Urea

Serum Uric Acid

Serum Creatinine

Lipid Profile

VDRL

Lpa

Hbs Ag

G6PD

Serum electrolytes

Liver function Test

Urine Examination

Stool Examination

X-Ray Chest PA

ECG

PSA Test*

Gynae Consultation & Pap Smear**

Eye Examination

ENT consultation

Dental consultation

TMT

PFT

Ultrasound-Whole abdomen

ECHO

Calcium CT Scoring

Post Check-up consultation

Rate for undertaking all these tests-Rs.10000/-

*For men

**For women


Sub:-Executive Health Check up scheme for Sr. Executives of BSNL

Ref:- OM No.BSNL/Admn.I/15-1/07 dated 15th January 2010

It is clarified that the Executive Cardiac & Health Screening Plus check ups are admissible to

only CMD, Board of Directors, CGMs/PGMs level officers and their spouses. For officers of

SAG level, Executive Health Check up Scheme of Rs.3500 is admissible.

(BSNL HQ No.BSNL/Admn.I/15-1/07 dt. 29/30 -3 2010)



Sub:-Executive Health Check up scheme for Sr. Executives of BSNL

Ref;_ OM No.BSNL/Admn-I/15-1/07 dated 15th January 2010

The Executive Health Check Schemes viz. Executive Health Check up; scheme (for Rs.3500) and Executive Cardiac & Health Screening Plus (for Rs.10000) extended to senior officers

vide OM No. dated 15th January 2010 up to 31-12-2010 are withheld with immediate effect

till further orders as part of austerity measures.


The decision conveyed vide OM of even No. dt. 24-2-2011 with holding the Executive health check up scheme for Sr. Executives has been reviewed and has now decided to extend

the scheme for a period of one year w.e.f. 1-4-2011.


The Executive Health checkup schemes extended to senior officers vide OM of even no.

dated 5th April 2011 referred above are further extended for a period of one year i.e.

from 1-4-2012 to 31-3-2013. The details of the Executive Health check up schemes

available are as under:

1. Executive Health check up:

a) The Executive Health Checkup scheme is admissible to officers of SAG level and above

and their spouses.

b) The officers in 50-55 years age group would be entitled for this facility once in a year,

while the officers above 55 years of age could avail this facility twice a year

c) The approved list of tests and associated consultation under this scheme is given in

Annexure I.

d) The cost of this checkup for each occasion should not exceed Rs.3500

2. Executive cardiac & Health Screening Plus:

a) The Executive cardiac & Health screening Plus scheme is admissible only to CMD, Board

of Directors, CGMs/PGMs and their spouses.

b) The scheme can be availed once in a year in lieu of one of the Executive Health Check up

(Rs.3500) allowed as above as a Sr. Executive (of 55 years and above age) indicated at S.

No.1

c) The approved list of tests and associated consultation under this scheme is given in

Annexure II

d) The cost of this check up for each occasion should not exceed Rs.10000

The tests under both the schemes can be undertaken in any BSNL approved hospital at the

same or actual rates whichever are lower.




Sub: BSNL Employees Medical Reimbursement Scheme – Instructions for operation

of the scheme.

Pursuant to the „BSNL Employees Medical Reimbursement Scheme‟ (BSMRS)

issued vide this office letter of even no. dated 28.2.2003, the following instructions are issued for operation of the scheme:

1. The abbreviated form of the scheme will be known as „BSNLMRS‟ in place of „BSMRS‟.

2. All serving and retired employees of BSNL will be required to exercise their option for either CGHS or BSNLMRS by filling up the prescribed proforma appended at

„Annexure A‟. Option, once exercised, can not be changed. It may be noted in this

connection that CGHS facility which is, in general, not available for PSU employees, has

been extended to BSNL employees who have come en masse on deputation from DOT as a special case. The continuance of this facility is entirely under discretion of the Ministry

of Health, and can not be guaranteed by BSNL Management. However, in case the

CGHS facility is subsequently withdrawn by the Ministry of Health, the optees of CGHS

will automatically have to switch over to BSNLMRS.

3. All serving and retired employees, who opt for BSNLMRS as per para 2 above, are

required to fill up a „Registration Form‟ for „BSNLMRS‟ as appended at „Annexure B‟. While registering for this scheme, the option regarding outdoor treatment, viz. entitlement

with voucher/without voucher/treatment from P&T dispensary has to be exercised.

Suitable Registration No. and Card will be issued to all the beneficiaries under

BSNLMRS.

4. All serving and retired employees registered under BSNLMRS must present their

claim for reimbursement of Medical Expenses in the prescribed format which is appended

herewith at „Annexure C‟ (for outdoor/domiciliary treatment) and „Annexure D‟ (for Indoor treatment involving hospitalization). It may be noted that claim for outdoor

treatment can be availed only under one of the three options mentioned at paras 2.1.0,

2.1.1 & 2.1.2 of the „BSNLMRS‟. These options are also indicated in the Registration

Form. Blank forms will be made available by concerned sections of BSNL. The option regarding mode of outdoor treatment once exercised cannot be changed during the

financial year.

5. The Claim Form shall be supported by the copies of prescriptions along with original vouchers ( in duplicate) towards the expenses incurred.

6. The Claim Form along with supporting documents shall be submitted to the sections

dealing with Medical Claim. The competent authority for passing the claims in the field units may be fixed up by the CGM concerned. In the Corporate Office, Sr.DDG(Pers)

will be the competent authority.

7. A register (preferably computerized) showing the employee-wise detail of claim will be maintained by the section handling such claims. In case of transfer of an

employee, the amount claimed towards medical-reimbursement and the balance of

entitlement as on date of transfer will be communicated to the new office through LPC.



8. The claim papers duly checked and passed shall be sent to Accounts Branch for

payment.

9. Claim for outdoor treatment may be preferred once in a month..

10. List of recognized hospitals shall be notified immediately by all the Heads of

Territorial Circles, as outlined in the BSNLMRS, taking into consideration the infrastructure available, quality of service, standard rate of various treatments vis-à-vis

the CGHS approved rates etc. The guidelines for this purpose have already been issued

vide this office letter of even No. dated 27.2.2002. A further detailed guideline for

empanelling of hospitals is enclosed (Annexure-G).

11. As per para 2.2.3 of BSNLMRS, working employees may be allowed advance

towards expenses on hospitalization where long duration treatment or major operation

becomes necessary. A Performa for „Application for Medical Advance‟ is appended at „Annexure E‟.

12. As per para 2.2.2 of BSNLMRS, the reimbursement will be allowed for treatment in

non-recognized hospitals in emergency cases with the approval of CGM for field office employee and concerned Director for C.O. employees. The amount of reimbursement

will be restricted to the CGHS rates applicable at Delhi.

13. As per para 4.0 of BSNLMRS, the facility for Direct payment to the Hospitals by the company (i.e. BSNL) has to be arranged. All CGMs of Territorial Circles may make

suitable arrangement with approved hospitals accordingly and notify to their employees

& C.O. In C.O. this is presently being negotiated with approved hospitals.

14. An Employee should intimate regarding his/her serious illness needing

hospitalization to the sections dealing with Medical Policy implementation. A letter of

authorization shall be issued to the hospital concerned so that necessary

help is extended by the hospital. A sample of such authorization letter is enclosed for

guidance (Annexure-F).

15. All claims for reimbursement should be submitted latest by six months from the

completion of the treatment. Claims submitted beyond this period are liable to be

rejected.

16. The existing arrangement of AMA will be discontinued henceforth.



17. In case of any doubt regarding any provision of the BSNLMRS, the matter may be

referred to Corporate Office for clarification.

18. In case the spouse of any BSNL employee is employed in any other organization, and

the BSNL employee concerned wants to avail of BSNLMRS facility for his/her spouse of

other dependent family members, a certificate has to be submitted by the spouse regarding non-availing of any medical facility for self/family from his/her organization.

19. Any misuse of the BSNLMRS facility would attract stringent action against

employee(s) under the CCS(CCA) Rules or the rules notified by BSNL from time to time..

20. CGMs in circle office are their own controlling officer for the purpose of BSNLMRS.

21. The retired employees have the option to choose the Circle/SSA of their choice for

availing the facility under BSNLMRS. Any change in the Circle/SSA subsequently will

be changed on a request from the retired employee by this office.

(BSNL HQ NO. BSNL/ADMN/1 Dated: 22.4.2003 )

Subject: Empanelment of Hospitals for treatment of BSNL employees

BSNL Board is pleased to approve that the CGMs are authorized to enter into

negotiations with reputed hospitals for empanelment under BSNL for their areas.

The broad guidelines on the subject are given at page 2.

Broad guidelines for empanelment of hospitals

1. Whether the hospitals already available in the area for the BSNL employees are inadequate.

2. Whether the facilities/services available in the Private hospital are of high standard

and schedule of rate comparable with the other recognized hospitals in the area.

3. If required the facilities available in the hospital may be verified through a visit to the hospital by an inspection team constituted by CGM.

4. An opinion about the Private hospital may be obtained from the Medical Supdt. of the

concerned District Hospital.

5. Whether the hospital has been recognized for treatment by any other PSU located in the area. If so, the standard of service of the hospital may be ascertained from them.

6. Any other relevant aspect which the CGM may deem fit to ascertain about the

hospital.

(BSNL HQ No.BSNL/ADMN/1/2 dt. 27-2-2002)

Empanelment of hospitals by CGMs of Territorial Circles within their jurisdiction:

In continuation to this office letter No.BSNL/ADMN/1 dated 22-4-2003, the following

guideline is further issued:-

CGMs may empanel the hospitals subject to the condition that the rates of the indoor

treatment applicable to BSNL shall be limited to the CGHS rates for that particular city or

any city of concerned circle. In absence of CGHS rates approved for any city in circle, it shall



be limited to CGHS rates applicable at Delhi. For hospitals requiring higher rates than the

CGHS rates, the case for approval of empanelment may be sent to Corporate office with specific recommendations of CGM concerned depending on the merits. Hospitals shall not be

recognized for indoor treatment till the rates for indoor treatment in that particular hospital

are not approved.

(BSNL HQ No.BSNL/ADMN/1 dt. 4-12-2003)

Clarification regarding requirement of Income Tax exemption certificate for

empanelment of Hospitals

Clarifications have been sought from circles whether empanel only those hospitals which have income Tax exemption certificate from the respective Chief Commissioner of

Income Tax under the provisions of Rule 3(a) 2 of Income Tax Rules.

It is, therefore, clarified that Exemption Certificate from the Income Tax

Commissioner is not a prerequisite condition for empanelment of hospitals, however, it may

be preferred. The said exemption certificate is relevant in respect of medical treatment of

prescribed diseases or ailments given in rule 3 (a) 2 of Income Tax Rules. To comply with the rule the officer availing the medical facility for the treatment of the prescribed disease shall

have to attach with the return of the Income Tax, certificate from the hospital specifying the

medical treatment of prescribed diseases and receipt amount paid to the hospital.

The compliance of the Income Tax Rule is mandatory, however, in case where the

certificate is applied for and issue of the certificate is under process, DDO may wait for a

reasonable period, before deducting the perquisite tax on medical facility extended for the prescribed diseases. For any further guidance they may approach taxation branch of BSNL

Corporate Office.


Department of Posts has decided to discontinue medical facility through P&T

dispensary, being availed by serving/retired employees of BSNL w.e.f. 1-1-2004.

Therefore, all the field units may make necessary arrangement immediately for

providing alternative arrangement of outdoor treatment under BSNLMRS to the employees who are presently taking benefits from P&T Dispensary and who are fulfilling eligibility

conditions as per Para 1.5 of BSNLMRS

(BSNL HQ No. BSNL/ADMN/1(Pt.) dt. 28-11-2003)

Change over option from CGHS to BSNL MRS

It has been decided by the competent authority to allow all serving and eligible retired

employees of BSNL, who are currently taking medical benefit under CGHS, to exercise their

option to move over to BSNL MRS. The option must be exercised latest by 31-3-2005. The facility of BSNLMRS shall be available to such optees from 1-4-2005 onwards.

All CGMs may take appropriate action in this regard.

(BSNL HQ No.BSNL/admn-I/15-11/04 dt. 24-2-2005)



Extension of CGHS benefits to PSU absorbees

Department of Health and Family Welfare have extended CGHS benefits to PSU absorbees

vide their OM no.C-14012/11/2003-CGHS-Desk I dated 18th August 2009. Copy of the OM

enclosed for reference. As per the directions in the OM, the contributions to be made will be decided by the Grade Pay that they would now have drawn in the Government in the post

held by them but for their absorption in the PSU. The instructions shall be followed in the

cases of CGHS optees.

(BSNL HQ No. BSNL/admn.I/15-5/07 dt. 22/28-10-2009)

Subject:- Extension of CGHS benefits to PSU absorbees

The Government of India, as per its‟ policy, created many CPSUs to cater to the needs of

various sectors of the economy and industry. Officials working in different Ministries were permitted to proceed to CPSUs on deputation basis initially and according to their option

either got absorbed in the CPSU or returned back to the Ministry/ Department from where

they proceeded on deputation. In respect of Government servants who opted to get absorbed

in CPSUs, were allowed to commute 100% of their pension, as per the provisions contained in the then Rule 37-A of CCS (Pension) Rules, 1972

2. After receipt of the lump sum commuted amount, the pensioner stood to loose 1/3rd portion

of his pension for his entire life. Aggrieved by the lapsing of 1/3rd portion of the pension for life. Common cause, a Society in the field of social service, filed a Petition in the Hon;ble

Supreme Court of India, which vide its judgement dated 9th December, 1986, in writ Petition

Nos.3958-61 of 1983 ordered that Central Government Pensioners governed by CCS

(Commutation of Pension) Rules, 1981, and other corresponding commutation rules and who had commuted the admissible portion of the pension were entitled to have the commuted

portion restored on the expiry of 15 years from the date of retirement. By way of

implementing the judgement of the Hon‟ble Suprement Court, Department of Pensions and

Pensioners‟ Welfare issued an Office Memorandum No.34-2/86-P&W on 23rd June, 1987. Para 4 of the Office Memorandum mentioned that the restoration of the commuted amount

will not be applicable to those CPSU absorbees who had commuted 100% of their pension as

they were not pensioners‟ because they were not receiving any pension from the Government.

3. Aggrieved, again, by the denial of the restoration of pension by the Department of

Pensions and Pensioners‟ a group of PSU absorbees approached the Hon‟ble Supreme Court

for restoration of full pension, medical facility, etc. After going through the rule position, the

Hon‟ble Supreme court held that PSU absorbees who had commuted 100% of the pension stood on a different pedestal when it came to the balance portion of pension left after the

commutation of 1/3rd portion of the pension in as much as they have surrendered their fight to

draw 2/3rd portion of the pension in lieu of receipt of a lump sum amount. Based on the order

of Hon‟ble Supreme Court, the Department of Pensions and Pensioners‟ Welfare issued orders for restoration of 1/3rd portion of commuted pension PSU absorbees. The Hon‟ble

Suprement Court vide its order dated the 1sr May 1998, ordered that PSU absorbees along

with the restoration of 1/3rd portion of the pension were entitled to other attendant benefits.



4. In the case of PSU absorbees, who had commuted 100% of their pension, they do not draw

any pension for fifteen years and start getting 1/3rd portion of their pension with dearness relief on 100% of their notionally fixed pension. PSU absorbees who had commuted 100% of

their pension were not extended CGHS facility, as they were not availing CGHS facility at

the time of their retirement from the PSUs. Shri G.Jayaraman, a PSU absorbee, filed an OA,

No.628/2004, in the Central Administrative Tribunal, Chennai, requesting for the extension of CGHS facility to him. CAT, Chennai Bench, vide its order dated the 15th September, 2005,

ordered that since the applicant has become a pensioner after the restoration of 1/3rd portion

of his pension, he is entitled to CGHS facility. The decision of Chennai Bench of CAT was

first challenged by the Government, first in the High Court of Judicature in Chennai and then in the Hon.ble Supreme Court. The Hon‟ble Supreme Court dismissed the SLP

no.21225/2007 by its order dated the 9th February, 2009.

5. The matter has been examined in consultation with the Ministry of Law & Justice and IFD in the Ministry of Health & Family Welfare and it has been decided with the approval of the

competent authority that CGHS facility may be extended to those PSU absorbees who had

commuted 100% of their pension and they have been restored 1/3rd portion of their pension

after 15 years in terms of the order of the Hon‟ble Supreme court of India dated the 1st May, 1998, referred to above. The contributions to be made will be decided by the Grade Pay that

they would now have drawn in the Government in the post held by them but for their

absorption in the PSU.

6. This issues with concurrence of IFD (health), vide Dy. No.892/AS&FA dated the 26th

May, 2009

(Dept. of Health & Family Welfare OM no.C-14012/11/2003-CGHS-Desk I dated 18th

August 2009)

BSNL MRS –Review of BSNL MRS policy

The management committee has reviewed the recommendations of BSNL MRS Review

Committee and approved following modification in the BSN MRS policy.

1.Empanelment of reputed Hospitals:

Competent Authorities in BSNL may continue to empanel those hospitals who agree to

provide medical facilities at CGHS rate \s on continuous basis as per the current practice. In

addition, other reputed hospitals can also be empanelled for providing medical services to the

employees of BSNL at special discounted rates to be arrived by mutual negotiations between the competent authority in BSNL and Hospital Management, which may not necessarily be

CGHS rates, subject to the condition that the charges for medical facilities shall be

reimbursed by BSNL as per CGHS rates and the excess charges if any, shall be borne by the

employee.

1. No. of dependents under BSNL MRS

The dependent as defined under clause 1.4(iii) of orders No. BSNL/ADMN/1 dated 28-2-2003 is modified and replaced as under:



For serving and retired employees, dependent means and includes self, spouse, two

dependent children and dependent parents. Criteria of dependency shall be as defined under CGHS and CS(MA) Rules and as amended by the Central Government from time to time.

2. Grant of advance for treatment in hospital not extending credit facility: A. Treatment undertaken in Govt. Hospitals

For undertaking treatment in Government Hospitals, AIIMS or any such Government institutions which are not extending credit facility, an advance can be granted up to 80% of

the estimated expenditure and paid directly to the Hospital.

B. Treatment undertaken in empanelled hospitals not extending credit facility:

i. For undertaking treatment in empanelled hospitals which are extending CGHS rates but not

extending credit facility, an advance can be granted up to 80% of the cost of treatment as per the CGHS rates and paid directly to the Hospital. However, the administration should try to

get credit facility from the hospital as far as possible.

ii. For undertaking treatment in empanelled reputed/specialized hospital not extending CGHS rate facility, an advance can be granted up to 80%of the cost of treatment on furnishing the

estimates which should clearly indicate that the amount is estimated strictly as per CGHS

rates only and in the absence of such comments the advance will be restricted to 60% only

and paid to the hospital.

3. Treatment in life threatening cases:

A. In life threatening diseases for which CGHS rates are not available, if the treatment is undertaken in any Government hospitals including AIIMS payment may be made as

per actuals.

B. If such treatments are undertaken in any empanelled hospitals the reimbursement may

be restricted to AIIMS rates or actuals whichever is lower.

The orders shall be effective from the date of issue of the order


Ref:- OM No.BSNL/Admn.I/15-10/07 dt. 16-4-2010

With reference to the OM referred above, clarifications from various quarters wee sought on the cut off date for excluding the third child from extending the medical facility. The issue

was examined and the clarifications are issued as under:

The number of children is restricted to two for the children of BSNLMRS beneficiaries who

are born after the date of the order i.e. 16th April 2010. The restriction is not applicable to the

children born prior to 16th April 2010. It is further clarified that the third child will be allowed

in cases where twins are born in the second delivery. The other provisions in the order shall continue to apply

(BSNL HQ No.BSNL/Admn.I/15-10/07 dt. 26/27-8-2010)



Dependent family members eligibility under BSNLMRS

Please refer to your letter no.BSNL/MRS-Rulings/2011-12 dated 4th May 2012 wherein you

had sought clarification on whether the parents-in-law of women employees are eligible as

dependent family members for availing BSNLMRS medical facility. The dependency criteria under BSNLMRS are as defined under CGHS and CS (MA) Rules. Accordingly, the

provisions of CS (MA) Rules as reproduced are applicable in BSNL MRS

“Female Government servants are given choice to include either her parents or her parents-in-

law, for the purpose of availing of the benefits of the medical concessions under CS (MA)

Rules and orders subject to the conditions of dependency and residence stipulated”.

The above provisions may also be followed under BSNLMRS.


Clarification regarding consideration of claims of cataract surgery with IOL

The issue of consideration of claims of cataract surgery with IOL was considered in

Corporate Office and it has been decided that the claims of cataract surgery with IOL may be

considered as Indoor treatment

(BSNL HQ NO. BSNL/Admn.I/14-2/09 dt. 25-3-2010)

Sub: BSNL Medical Reimbursement Scheme –Guideline for the reimbursement of cost

of appliances

Cost of appliances is reimbursable within the annual limit of outdoor treatment i.e. one

months‟ salary, as per Para 2.1.0 of BSNLMRS. Appliances covered under CGHS rules shall

only be considered for the reimbursement within the limit of outdoor treatment.

(BSNL HQ No.BSNL/ADMN/1 dt. 23-12-2003)

Sub:-BSNL MRS-guidelines for reimbursement of cost of appliances-Reimbursement of cost of Hearing Aids

Ref:-Order No.BSNL/admn./1 dated 23rd December 2003

Reimbursement of cost of Hearing Aids under outdoor treatment was under consideration.

The competent Authority has now decided that the reimbursement of Hearing Aids may be allowed subject to following conditions:

Cost of Hearing Aids:-

1. One-sided Hearing Aid-Rs.10000

2. Bilateral Hearing Aid- Rs.20000 3. Digital Hearing Aid- Rs.30000

a)Cost of Hearing Aids mentioned at sl. No. 1 & 2 above may be reimbursed within the

annual ceiling of outdoor limit under BSNLMRS.

b)Cost of Digital Hearing Aid is reimbursable on the basis of recommendation from three

ENT experts. Out of three ENT experts, there should be one ENT specialist from a Govt.

Hospital/BSNL Empanelled Hospital.



c)Regarding Digital Hearing Aid, 50% of the cost of the machine shall be borne by the

employee and 50% by BSNL

d)50% cost borne by the employee can be claimed as part of annual outdoor ceiling limit to

the extent it is available.

e)50% of the cost borne by BSNL will be as per the rates prescribed by CGHS for such

appliances

f)Replacement of Hearing Aid shall be allowed after the average life of 5 (five) years on the

basis of a condemnation certificate from a technical expert and on approval of a ENT specialist.

g)In case of child below 12 years Hearing Aid may be replaced, if damaged after 3 (three) years of its purchase on the basis of a condemnation certificate from technical expert and on

approval of a ENT specialist of a Govt. Hospital.

h)The benefit is not extendable to the optees without voucher as it is a case of reimbursement

under BSNLMRS outdoor treatment

(BSNL HQ No.BSNL/Admn.I/14-7/09 dt.7/9-7-2010)







Admn.I Section Corporate Office Bharat Sanchar Bhawan New Delhi



Sub:-BSNL MRS-guidelines for reimbursement of cost of appliances-Reimbursement of

cost of Oxygen Concentrator

Ref:-Order No.BSNL/Admn./1 dated 23rd December 2003

Reimbursement of cost of Oxygen Concentrator under outdoor treatment was under

consideration. The Competent Authority has now decided that the reimbursement of Oxygen

concentrator may be allowed subject to following conditions:

a) Recommendations of oxygen concentrator is required from two Pulmonology Specialists.

Out of the two one should be from existing BSNL empanelled Hospital/Govt. Hospital

b) The maximum cost of the appliance is fixed as Rs.40000 (inclusive of all taxes)

c) 50% of the actual cost of appliance or Rs.20000 (inclusive of all taxes) whichever is less

shall be borne by BSNL

d) The appliance shall be provided once in a lifetime to the beneficiary

e) Cost of maintenance of machine shall be borne by the beneficiary

f) 50% of the actual cost of appliance or Rs.20000 whichever is less can be claimed as the

part of annual outdoor ceiling limit to the extent it is available

(BSNL HQ No.BSNL/Admn.I/15-19/11 dt.22 /23-2-2012)

Reimbursement of cost of CPAP/BPIP Machine

Reimbursement of cost of CPAP/BPIP machine under outdoor treatment was under consideration. The competent Authority has now decided that the reimbursement of

CPAP/BIPAP Machine may be allowed subject to following conditions:

a) 50% of the cost of machine shall be borne by the

employee and 50% by NSNL.

b) 50% cost borne by the employee can be claimed as part

of annual outdoor ceiling limit to the extent it is available

c) 50% of the cost borne by BSNL will be as per the rates

prescribed by CGHS for such appliances

d) Requests should be accompanied by copies of Steep lab Reports and all basic investigation reports.

e) The machine shall be provided once in a life time to the

beneficiary

f) The responsibility of maintenance of machine shall be of the beneficiary and expenditure incurred in this

regard shall be borne by the beneficiary.

(BSNL HQ No.BSNL/admn.I/14-7/09 dt. December 18, 2009)

Clarification on BSNLMRS

Please refer to your letter no.TF/Bill/SKB/09-10 dated 18th November 2009 on the subject mentioned above. Clarification to your queries raised in your letter no. TF/Bill/SKB/09-10

dated 17-8-2009 are as follows:-



4. For undertaking outdoor treatment outside the place of posting/State,

permission of Competent Authority is not required. Reimbursement of the expenditure is governed by the limit/ceiling prescribed for outdoor treatments.

No TA/DA is allowed for such journeys. However, outstation permission has

to be sought as per administrative procedure in the case of employee.

5. There is no limit prescribed for consultation with follow-up check ups except the ceiling prescribed for outdoor treatment.

Reimbursement of outdoor expenses should be entertained for those employees only

who have opted for reimbursement with vouchers

(BSNL HQ No.BSNL/Admn.I/14-2/09 dt. 30-12-2009 addressed to TF, Jabalpur with copy to

all circles)

Sub: BSNLMRS-Guidelines for implementation and monitoring

The following guidelines are issued with immediate effect to monitor and control the expenditure under BSNLMRS

1.Guidelines to monitor the expenditure on indoor treatment:

i) In case the cumulative expenditure in any financial year claimed for

reimbursement under indoor treatment is more than two months basic pay +DA of the employee concerned, the reimbursement shall have to be

approved by the respective CGM.

ii) In case it exceeds five times of the Basic Pay + DA of the employee, the

approval of the Corporate Office shall be needed before making the reimbursement.

2.Guidelines to monitor overall expenditure

ii) All the Circles shall submit a quarterly report indicating the expenditure

during the quarter as per proforma given in Annexure I. The report shall

positively be sent to Jt.DDG (Admn.) in BSNL corporate office by 15th

July/October/January/April. iii) Expenditure per employee for all SSAs within a Circle may be monitored

at the Circle level. A team from the circle office may check the procedure

for sanction of Medical expenses in respect of 15% of the constituent units

subject to a minimum of one unit, whose average expenditure per employee is the highest in the circle. This exercise must be done at least

once a year and a detailed report indicating misuse, if any detected, along

with corrective action and suggestion for improvement may be sent to

corporate Office, positively before end of 1st quarter of the financial year. iv) Each month, SSA Head should get 1% of the paid bills (subject to min. of

5 & max. of 10) with the highest expenditure in respect of indoor treatment

specially checked and send a detailed Report of such checking to the circle

office. Similarly, action may also be taken for 1% of the highest cumulative accepted claims in the six-monthly periods ending 30th

September and 31st March each year (subject to min. of 2 and max. of 5)

This issues with the approval of the Competent Authority



Annexure-I

Medical Expenses for quarter ending…………………..

1. Name of the circle

2. Total No. of employees

3. (i) No. of employees opting for BSNLMRS

(ii) No. of employees opting for CGHS

4. Details of Expenditure under BSNLMRS

Qtr/

Month

Outdoor treatment Exp. on

Indoor Treatment

Total

Medical exp.

Under para 2.1.0 Under para 2.1.1 Total

O/D

Exp. No. of

Beneficiary

Exp. No. of

Beneficiary

Exp.

Total

Signature

Name & Designation

Date

(BSNL HQ NO. BSNL/Admn.I/1 dt.3-6-2004)

Guidelines to monitor the expenditure on Indoor treatment-reg

It was decided by the competent authority that the cases of Indoor treatment wherein

the cumulative expenditure in any financial Year exceeds five times of the Basic Pay + DA of the concerned employee shall be sent to Corporate Office for the expenditure approval of the

Competent Authority. Instructions in this regard was issued vide Order No.BSNL/AdmnI/1

dated 3-6-2004.

It is observed that sufficient information required for taking decision in such cases is

not being sent along with the cases, causing delay in getting the approval of Competent

Authority. Therefore, it is decided that the details of the such cases of indoor treatment shall be sent in enclosed proforma to avoid the delay in processing of such cases for getting the

approval of Competent Authority.

CASES FOR EXPENDITURE APPROVAL OF INDOOR TREATMENT FROM C.O.

(Case for expenditure exceeding five times of the basic pay + DA)



Ref.No. Date:

To

The Assistant Director General (Admn.)

Bharat Sanchar Nigam Limited,

Corporate Office, Statesman House,

New Delhi

The expenditure of indoor treatment as detailed below may kindly be approved.

1. Name of Circle & SSA

2. Name of Employee & Desgn.

3. Basic Pay + DA as on 01.04……………

4. BSNL MRS Reg. No.

5. Name of Patient

5(a). Relationship with employee

6. Name of disease/illness

7. Period of treatment

8. Name of Hospital

9. Whether hospital is BSNL approved YES/NO

10. If not, copy of CGM‟s approval *

Copy of the approval of CGM allowing to undertake treatment in non recognized

hospital/copy of the approval for taking treatment outside the HQ if any.

11. Summary of expenditure:

Details Voucher No. Amount

Consultation

Disgnostics/Tests

Medicines

Surgery/other procedure

charges

Appliances

Room Rent

Charges for Nurses

Others

Total



It is certified that all the bills have been verified and the claims admitted are as per

CGHS/BSNL agreed rates

The case has been recommended by CGM (………………)

Encl: As per attached list

Signature

Name:

Designation:

Phone No.:

List of Enclosures

1. Copy of all Bills & vouchers duly attested by the officer forwarding the claim

to Corporate Office 2. Copy of BSNLMRS Photo I-card, identifying the patient therein by signature

of the concerned doctor

3. Copy of approval of CGM, in case of treatment in non-recognized hospital or

hospitals not covering the place of duty. (BSNL HQNo.BSNL/Admn.I/1 dt. 5-11-2004)

BSNL MRS-Guidelines for regulation of expenditure on Indoor treatment

The issue of restoration of powers to field units for sanctioning of Indoor medical expenditure beyond five times Basic + DA of the employee was in consideration at Corporate

Office for some time. The following decision has been taken by the competent authority for

streamlining the process of sanction of indoor expenditure:

1.CGMs shall have full powers to approve the expenditure incurred on the treatment taken in Govt. hospitals.

2.In respect of Indoor treatment, taken in empanelled hospitals, CGMs shall have full powers

to settle the claims, where at least 90% of the total expenditure are covered under the rate list

prescribed by CGHS for specialized and general purpose treatment and diagnostic procedure. 3.In case of treatment taken in non-empanelled hospitals in emergency condition with

approval of competent authority, CGMs shall have full powers to settle the claim by

restricting it to CGHS rates.

4.The financial powers shall not be sub-delegated by CGM. 5.In all cases involving hospitalization of two or more than two days, a designated officer of

BSNL shall visit the hospital and give a certificate as per enclosed format. The certificate

shall be attached to the claim while forwarding the same to CGM‟s office for approval.

6.The instruction regarding attaching a certificate by the concerned doctor identifying the

patient in the copy of the BSNLMRS Card as conveyed by this office

O.M.No.BSNL/Admn.I/15-4/04(pt.) dated 15-10-2004 should be strictly followed.

Certificate of visit of BSNL Officer

As per the instructions of ----------------------------------------------I visited the ------------------hospital at -------A.M./P.M. on--------------(date) and found that



---------------------------(name of the patient) is undergoing treatment under Dr.

-----------------------------, under Registration No.--------------------in ward No. ----------------------- and observed the following particulars of the patient.

Date of admission:--------------------------

Name of disease:------------------------------- Name of Employee:-------------------------

Relationship with the employee”--------------------

BSNLMRS Card No.--------------------

The patient/ the employee is satisfied with the treatment being given. As per the documents

available with him/her, he is found to be the authorized beneficiary to take treatment under

BSNLMRS.

Signature

Name of the officer:---------------

Date:----------

Place-------------- To

--------------

(BSNL HQ No.BSNL/Admn.I/15-2/05(pt.) dt. 8-8-2005)

I am directed to refer to the letter no.BSNL/Admn./15-2/05(pt) dated 8th August, 2005 and to

say that certain clarifications are sought from various Telecom Circles. This is to clarify that

the CGM concerned shall settle the medical claim prior to the date 8-8-2005 in accordance

with the office order mentioned above. Also it is informed that the CGM has the power to give permission for taking treatment from outside the geographical jurisdiction of the State

after getting a Certificate from CGHS wing/Empannelled hospital of the place that such

medical facilities are not available in that State in which the official is posted or residing or

the place of residence of the family. In such cases the verification should be invariable done by a Class-I officer of DE Rank of the Circle/SSA where the treatment is taking place.

(BSNL HQ No.Misc./L&A/04-05 dt. 26-8-2005)

Sub: BSNL MRS-Guidelines for regulation of expenditure on indoor treatment

In continuation of this office orders of even No. dated 8th August 2005 on the subject

cited above, it is further clarified that in case an employee or his dependent has to be hospitalized in emergency at a place other than his/her place of posting, parent office will

advise an officer posted at the place of hospitalization to visit the hospital and certify the

hospitalization. However, if such visit and certification is not found feasible due to some

practical difficulty then the CGM, in respect of the field staff and the concerned Director, in respect of the Corporate Office staff, may exempt the requirement of aforesaid certification.

In all other cases the certification by an officer of the parent office of an employee or

by an officer posted at the place of hospitalization will be invariably required. In case the

family of any employee permanently stays at a place other than the place of posting of the employee, an arrangement may be made in advance such that a BSNL officer posted at the

place of residence of the family is asked to visit the hospital and certify the hospitalization.

(BSNL HQ No.BSNL/Admn.I/15-2/05(pt.) dt. 24-3-2006)



The following amendments/clarifications in BSNLMRS are issued with immediate

effect.

1.Eligibility of employees taking voluntary retirement:

Employees who have taken voluntary retirement from BSNL shall be treated at par with the

retired employees, as defined in clause 1.4 (ix) of BSNLMRS, for taking benefit under

BSNLMRS.

2.Waiver of outdoor treatment limit for specified chronic diseases:

Limit of expenditure on outdoor treatment has been fixed as one month‟s salary i.e. Basic + DA. In case of chronic diseases as listed below, Circle heads are hereby, empowered to waive

of this limit in deserving cases.

List of chronic diseases

i. Cancer ii. Renal failure

iii. Poliomyelitis, Cerebral Palsy & Spastics

iv. T.B.

v. Thalassaemia Major 3.Treatement from hospitals outside the jurisdiction of the circle:

i) In general, employee and his/her dependant family members shall be allowed to take indoor treatment at hospital as applicable for his/her place of posting and as applicable for the

place of residence of his/her family.

ii) Taking indoor treatment in any hospitals other than those as above, shall be permissible

only for taking specialized treatment, for which a certificate from the local hospital stating

that such facility is not available in the place of posting or the headquarter of the employee or

the place of residence of the facility, as the case may be.

This issues with the approval of the competent authority.

(BSNL HQ NO. BSNL/Admn.I/1 dt.3-6-2004)

Guidelines for the implementation of BSNLMRS

The following additional guidelines are issued for the implementation of BSNLMRS.

1.Eligibility of family dependents of expired employees:

on the death of BSNL employee who was availing BSNLMRS facilities, spouse/children who

become family pensioners shall continue to avail the same facility, as was being availed by

the employee prior to his/her death. However, the dependents shall not be entitled to change

any option.

2.Claim of reimbursement, if both husband and wife are BSNL employees

In case where both husband and wife are BSNL employees, only one of them may be allowed

to avail of the medical benefit according to his/her status. For this purpose, they should

furnish to their respective authorities a joint declaration as to who will prefer the claim for reimbursement of medical expenses incurred on the medical attendance and the treatment in

respect of spouse and children. The above declaration should be submitted in duplicate and



copy shall be recorded in the personal file of each of them in their respective offices. This

declaration shall remain in force till such time as it is revised on the express request in writing by both the husband and the wife e.g. in the event of promotion, transfer, resignation

etc. of either of the two. In the absence of such a joint declaration, the medical benefits shall

be availed of by the wife and the children according to the status of husband.

3.Provision of TA for outstation treatment

Travelling allowance may be allowed for the journeys undertaken (both sides) for medical treatment taken with the approval of competent authority to the station other than the place of

posting as per Rules. The persons covered shall be as follows:-

i)Travelling Allowance may be allowed to the patient for the journeys undertaken for taking

medical treatment at the outstation.

ii)Attendant or escort who is required to travel along with the patient, if the Medical

Authority attending the patient has certified in writing that it is unsafe for the patient to travel

alone and an attendant/escort is necessary to accompany him.

iii)Donor of Kidney who is required to travel for donating kidney to BSNL employee of his

family member.

The TA is admissible as per the entitlement of the employee.

4.Correcting of deformity-Cosmetic surgery

Cosmetic surgery shall not be allowed.

(BSNL HQ No.BSNL/Admn.I/1(Pt.) dt. 24-9-2004)

Supply of information under RTI Act 2005-Disposal of appeal

Please refer to you letter no.ES/98-33/RTI-Appeal/2008/17 dated 19th August 2010 on the subject mentioned above. Copy of guidelines issued regarding extension of BSNLMRS

facility to dependents of expired employees is enclosed for your reference. The orders are

clear that on the death of BSNL employee who was availing BSNLMRS facilities,

spouse/children who become family pensioners shall continue to avail the same facility, as was being availed by the employee prior to his/her death. However, the dependents shall not

be entitled to change any option.

The Family Pensioner includes those getting family pension on death of serving and retired

employees both.

This has the approval of the competent authority

(BSNL HQ No.BSNL/Admn.I/142/09 dt.20-8-2010 addressed CGMT, Kerala Circle with copy to all CGMS)

Applicability of scale of pay w.r.t. entitlement under BSNL MRS- case of absorbed

Group ‘B’ Executives.

Approval of the Management committee is hereby conveyed that the medical benefits

admissible under BSNLMRS to Executives (Group B) of BSNL absorbed from DOT/DTO/DTS shall be as per the IDA scales instead of being regulated as per presumptive

pay in corresponding CDA pay scale with effect from the financial year 2004-05



(BSNL HQ No.BSNL/Admn.I/1(Pt.) dt. 27-9-2004)

Implementation of guidelines reg indoor treatment under BSNLMRS

Following further guidelines on indoor treatment under BSNLMRS are issued:

1.A Medical Card containing photographs of all the family members and dependents of

concerned employee shall be issued to all BSNLMRS optees immediately. The medical/hospitalization claim should be duly certified by the doctor along with photograph of

the person given indoor treatment.

2.In all cases of extreme emergencies, the employee concerned shall have to inform the SSA

Head or his Controlling officer soon after hospitalization for indoor treatment. In order to

ensure that the facility is used by the employees and his dependent family members only, a

designated officer of BSNL may visit the hospital and verify the authenticity of the beneficiary.

(BSNL HQ no.BSNL/Admn.I/15-4/04(Pt.) dt. 15-10-2004)

BSNL MRS-Guidelines for nomination of officers to visit hospitals for certifying the

hospitalization of BSNLMRS beneficiary

As per the existing policy, in all cases involving hospitalization of two or more days, a designated officer of BSNL not below the rank of STS Grade shall visit the hospital and

give a certificate as per the prescribed format.

In all the cases of hospitalization in Delhi by visiting officers of field units the cases

for certification were being referred corporate office. It has been decided by the competent authority that all such cases shall be referred to NTR. NTR shall nominate /depute an officer

of not below the rank of STS to visit the hospital and forward his report directly to the

requesting office.

For all future nomination the above instruction may kindly be followed. (BSNL HQ No.BSNL/Amn.I/15-5/07(ii) dt. 8-1-2008)

Guidelines for various Coronary Stents for BSNLMRS beneficiaries

It is learnt that claims of reimbursement in respect of coronary stents are withheld for various reasons. I am directed to forward a copy of CGHS OM No.Misc./1002/2006 /CGHS(R&H)

/CGHS(P) dated 12th September 2007 issuing guidelines for various Coronary stents. These

guidelines maximum of three coronary stents are permitted. Under BSNLMRS CGMs may

permit reimbursement of the cost of the third stent.

(BSNL HQ No.BSNL/admn.I/15-6/06 dt. 9-1-2009)

Revision of Rates and guidelines for various coronary stents for CGHS/CS(MA)

beneficiaries

The undersigned is directed to invite attention to the Office Memorandum

No.9005/2003/R&H/CGHS?CGHS(P) dated 1st August, 2005, of the Ministry of Health &

Family Welfare, vide which rates for different types stents were revised and to convey

approval of Ministry for revised rates and guidelines for Coronary Stents for reimbursement to beneficiaries under CGHS and under Central Services (Medical Attendance) Rules, 1944.



2.The following coronary Stents are approved for reimbursement to beneficiaries under

CGHS and under Central Services (Medical Attendance) Rules, 1944, as per the ceiling rates given below:

S.No. Name of drug Eluting Stent (DES)/Bare Metal

Stent

Revised Ceiling Rate

1 Cypher Stent Rs.95000/-+VAT

2 Taxus Stent Rs.67300/-+VAT

3 Endeavor Rs.85000/-+VAT

4 Xience V EECSS Rs.95000/-+VAT

5 Yukon Choice Rs.55000/-+VAT

6 Bare Metal Stent Rs.50000/-(all inclusive)

Reimbursement to beneficiaries or to empanelled hospitals (in case of pensioner CGHS

beneficiaries, who are not to be charged by the hospital) shall be limited to ceiling rate or actual cost, whichever may be less.

2. a maximum of three coronary stents shall be permitted on the advice of Government Specialist, of which not more than two shall be of Drug eluting Stents. However, DES

shall be permitted only for patients where-stenosis will involve high risk to patient‟s

life, i.e.

(a)Ostel/Proximal LAD lesions

(b)Stenosis of a coronary artery, which is giving collaterals to another blocked artery, thus

supplying a large area of myocardium

©Stenting of restenotic lesions after previous angioplasty

Permission shall be granted as per laid down procedure

4.If a beneficiary under CGHS or under Central Services (Medical Attendance) Rules, 1944,

has been implanted by any other non-approved drug coated stent or a drug eluting stent is

implanted in conditions other than those mentioned above reimbursement shall be limited to

the cost of Bare metal stent.

If a non-approved drug eluting stent is implanted or a drug eluting stent is implanted in

conditions other than those mentioned above in an empanelled hospital and no written informed consent was obtained from the beneficiary, that he/she would bear the difference in

cost between the DES and Bare Metal Stent, and the hospital has charged this amount from

the beneficiary, the additional amount shall be deducted from the pending bills of hospitals

and shall be paid to the beneficiary.

5.It is essential for the empanelled hospitals to quote the Batch number when a coronary stent of any type (ordinary metal/Drug Eluting Stent) is implanted in the case of a beneficiary

under CGHS or under Central Services (Medical Attendance) Rules, 1944. In addition to this,

the outer pouch of the stent packet along with the sticker on it on which details of the stent

are printed shall also be enclosed with the medical bill for claiming reimbursement from the government. In case the private empanelled hospital has not given the batch number and /or

outer pouch of the stent(s) in a particular case, the beneficiary is required to obtain the same

from the hospital before the CGHS /concerned department, as the case may be, finally settles

the claim for reimbursement.



6.These orders shall supersede this Ministry‟s Office Memorandum

No.9005/2003/R&H/CGHS/CGHS(P) dated 1st August, 2005, on the same subject and shall come into force from the date of issue.

7. This issues with the concurrence of Finance Division vide Dy.No.4902/07/IFD dated the 11th September, 2007.

(GOI, Dept. of Health &FW No.1002/2006/CGHS(R&H)/CGHS(P) dt. 12-9-2007)

Revision of ceiling rates and guidelines for various coronary/Vasculr Stents for

CGHS/CS(MA) beneficiaries

In supersession of the Office Memorandum of even no. dated 12-9-2007 of the Ministry of Health & Family Welfare for the revised rates and guidelines for Coronary/Vascular Stents

for reimbursement of CGHS/CS(MA) beneficiaries, all DCGI approved Coronary/Vascular

Stents are approved for reimbursement to CGHS/CS(MA) beneficiaries as per the ceiling

rates mentioned below:-

1. DRUG ELUTING CORONARY STENTS

i. All DCGI and FDA approved Drug Eluting Stents

Rs.65000

ii. All DCGI and CE approved Drug Eluting Stents

Rs.50000

iii. All DCGI approved Drug Eluting Stents

Rs.40000

2. BARE METAL CORONARY STENTS

i. STAINLESS STEEL STENTS

Rs.12000

ii. COBALT STENTS

a) All DCGI and FDA approved

Rs.20000

b) All DCGI and CE approved

Rs.18000

c) All DCGI approved

Rs.15000

iii. COATED / OTHER STENTS

Rs.25000

3. BARE METAL VASCULAR (NON CORONARY)

STENTS

i. STAINLESS STEEL STENTS

Rs.25000

ii. COBALT STENTS

Rs.22000



iii NITINOL/ OTHER STENTS

Rs.25000

Reimbursement to beneficiaries/ empanelled hospitals shall be limited to ceiling rates

or as per actuals, whichever is lower

b. Coronary Stents shall be permitted on the advice of Govt. Specialist, of which

not more then two shall be of Drug Eluting Stents. Permission shall be granted as per the laid down procedure.

If more than two drug eluting stents are implanted in an empanelled hospital and

no written informed consent was obtained from the beneficiaries that he/she

would bear the difference in cost between the DES and Bare Metal Stent, and the hospital has charged this amount from the beneficiary, the additional amount shall

be deducted from the pending bills of hospitals and shall be paid to the beneficiary

c. It is essential for the empanelled hospitals to quote the Batch number when a

coronary/ vascular stent of any type is implanted in the case of a

CGHS/CS(MA) beneficiary and also enclose a copy of the relevant invoices

pertaining to the procurement of the stents by the hospitals. In addition to this, the outer pouch of the Stent packet along with the sticker on it on which

details of the stent are printed shall also be enclosed with the medical bill for

claiming reimbursement from the Govt. in case of treatment from a private

non-empanelled hospital, where the treatment was taken in an emergency, it is the responsibility of the beneficiary to obtain the batch number, invoice and

outer pouches of the stent(s) before the submission of the medical claims to

CGHS / concerned department, as the case may be.

d. The empanelled hospital shall submit a self certified under taking that the hospital has not charged the CGHS/CS(MA) beneficiary more than the rate at

which the stent has been procured by the hospital and incase of any detection

and establishment that the hospital has overcharged the hospital shall be

removed from the list of hospitals empanelled under CGHS without any further notice.

e. UTI-TSL, while processing the hospital bills of coronary/vascular stents shall

ensure that the hospitals have enclosed copies of the relevant invoices

pertaining to the procurement of the stents by the hospitals and the outer pouch of the Stent packet along with the sticker on it on which details of the

stent are printed and that the prescribed rates and the guidelines have been

followed, before making provisional payments to the hospitals.

f. The revised rates and guidelines shall come into force from the date of issue and shall be in force for a period of one year or till they are revised, whichever

may be earlier

g. this issues with the concurrence of Finance Division vide Dy. NO.2979 dated

20-10-2011 of the office eof AS&FA, Min. of H7FW (GOI, Dept. of Health &FW No.Misc.1002/2006/CGHS(R&H)/CGHS(P) dt. 31-10-2011

endorsed vide CGMT TVM lr. no.AP-II/Medical Rlgs/2011-12/75 dt. 3-12-2012)

















BSNLMRS-guidelines for regulation of expenditure on indoor treatment-cases where no

CGHS rates are prescribed for any treatment/procedure

The issue of treatment of diseases for which no CGHS rates are prescribed was under

consideration of BSNL Corporate Office for some time. Following guidelines for finalization of such cases have been approved by the competent authority:

i. Any life saving treatment or transplant operation, for which no CGHS rates are prescribed, can be undertaken at any Govt. Hospitals or govt.

Medical colleges/Institutes.

ii. For past cases where such treatments have already been taken at hospitals

other than Govt. Hospitals/Colleges/Institutes, the rates prescribed by the respective State Medical college would be applicable for settlement of

their claims.

(BSNL HQ No.BSNL/ADMN.I/1-1/07 dt. 23-4-2007)

It has been decided by the competent authority that where no CGHS rates are

prescribed and AIIMS rates are also not available or rates in Govt. Hospitals, Govt.

Medical colleges/Institutes are not available following procedure shall be adopted

1. In the first instance, in such case reimbursement may be made as

per the hospital rate by the CGM concerned in the field units.

2. Immediately, the case may be referred to corporate office along with details and cost.

3. Corporate office may get the rates from all the empanelled

hospitals in Delhi for the said treatment and notify the lowest rate

for the treatment for reimbursement in the subsequent cases. 4. The difference between the hospital rates and the notified rates

will be borne by the employee concerned in the subsequent cases

The rates so notified will be effective till the rates for such treatment/procedure are notified

by CGHS or AIIMS.

(BSNL HQ No.BSNL/Admn.I/14-2/09(pt.) dt. October, 28/29, 2009)

BSNLMRS- guidelines for regulation of expenditure on Indoor treatment-cases where

no CGHS rates are prescribed for any treatment/procedure

Ref:- 1.O.M.BSNL/Admn.I/14-2/09(pt.) dated 29th October 2009

2. Lr. No.BSNL/Admn.I/15-3/11 dated 26th May 2011

Please refer to the guidelines issued on the subject in the letters referred above. It is observed that CGHS notifies rates for majority of the treatments. Rates for certain

treatments/procedures which are cosmetic in nature and treatments for correction of

deficiencies like infertility etc. are not available in CGHS. Therefore, it is decided that before

examining such cases following facts may be ascertained from the hospitals before processing the bills;

1. Whether any alternate procedure is prescribed under CGHS for treatment and the rates prescribed by CGHS for such procedure.

2. If there is no alternate procedure prescribed in CGHS, is the

treatment critically essential for normal functioning of the patient



3. The treatment is not of cosmetic nature, in any way

4. The treatment is not for infertility or for correction of any deficiency

The cases duly examined on the above lines along with due documentary support papers may

only be sent to this office for further decision

(BSNL HQ No.BSNL/Admn.I/15-3/11 dt. January 18/Feb.2-2012)

Reimbursement of expenditure for treatment of live liver transplant incurred by

BSNLMRS beneficiary

The issue of reimbursement of expenditure incurred on live liver transplant was under consideration for some time. The competent authority has approved the limit of

reimbursement for the treatment involving live liver transplant up to Rs.10 lakhs. The

pending cases may be settled after adjusting provisional amounts sanctioned

(BSNL HQ NO. BSNL/Admn.I/15-6/2007 December 1, 2009)

Settlement of claims under CGHS package rates for the overstay period of patient in the

hospital in excess of days prescribed in package rate

A reference was received on clarifications on the above subject in Corporate Office. In BSNL

as we are following CGHS Rules in our medical policy; therefore we may follow the CGHS

guidelines on the subject. The guidelines on the subject are as under:

As per the guidelines no additional charge on account of extended period of stay shall be

allowed if that extension is due to infection on the consequence of surgical procedure or due

to any improper procedure and is not justified. It further provides that if a patient has to stay

in hospital for recovery for a period more than as prescribed in package rate in exceptional cases, supported by relevant medical records and certified as such by hospital, the additional

reimbursement shall be limited to accommodation charges as per entitlement, investigation

charges at approved rates, and doctors visit charges (not more than 2 visits per day by

specialist/consultant) and cost of medicines for additional stay.

Heads of the Circle/CGMs may adopt similar procedure for settling the claim of overstay of

patient in hospital in excess of days prescribed in package rate at the circle level. Heads of

Circle/CGMs will be the Competent Authority to settle such cases/ claims of exception, in their respective administrative jurisdiction. For Corporate Office, Director (HR) would be the

Competent Authority for such cases/claims.

(BSNL HQ No.BSNL/ADMN.I/15-7/12(pt.) dt. 3 /4 -4-2012)

Subject:- Acceptance of Medical/Fitness certificates issued by RMPs-clarification reg.

I am directed to refer to queries received from different Circles seeking clarification about the

authority competent to issue Medical Certificate and Fitness Certificate in respect of

officers/officials who opted for BSNL Medical Reimbursement Scheme.

The matter has been examined in the light of provisions laid in para 2.1.0 of letter

No.BSNL/ADMN/1 dated 28.2.2003 vide which Medical Policy for BSNL employees was introduced. It is hereby clarified that Medical Certificate/Fitness Certificate issued by



Registered Medical Practitioner (RMP) of any branch of health care e.g. Allopathic,

Homeopathic, Ayurvedic, Naturopathy, Yogic etc. should be accepted in respect of all employees (Gazetted/Non-gazetted), who have opted for BSNL Medical Reimbursement

Scheme.

(BSNL HQ No.10-1/2004-PAT(BSNL) dt. 25-5-2004)

Clarifications on eligibility of retired employees for BSNLMRS

Clarifications have been sought from various field units on the eligibility of retired

employees for opting BSNLMRS. The issue for eligibility for BSNLMRS of retired

employees is clarified as under:

No. Category Eligibility

i An employee who has retired after October 2000 and has not

opted for BSNL (though option was offered & date-deadline for

opting has passed)

Not eligible

ii An employee who has retired from BSNL but option to opt for

DOT or BSNL was not offered to him viz. Group „A‟ officers

Eligible

iii An employee who opted for DOT but was serving in BSNL at the

time of his retirement

Not eligible

iv An employee who opted for DOT and retired from DOT Not eligible

v An employee who opted for BSNL and retired from BSNL Eligible

(BSNL/Admn.1/1 dated 3-11-2004)

Guidelines for inclusion of certain diseases in the list of chronic diseases under

BSNLMRS

Cases for inclusion of certain diseases in the list of chronic diseases have been received from

circle Offices for waiver of limit under outdoor treatment, BSNLMRS. The issue has been

examined and decided as follows:

1.Instead of sending the case for inclusion of any disease under the list of chronic diseases,

case may be sent for waiver of the limit for the specific case of the beneficiary. All such cases shall be examined on its merits by the Heads of circle and recommended for relaxation to

Corporate office.

2.While referring such cases along with the case details following information should also be

furnished for expeditious disposal. The information should be supported by Doctor‟s

certification.

a.Whether the disease under consideration has been listed as chronic disease under CS(MA)

Rules.

b.Whether the disease is completely curable if so the time period for the cure and expenditure

involved

c.If the disease is not completely curable, the treatment for checking/controlling the disease

d.Average monthly expenditure involved in treatment of such disease



It is also requested that in all the correspondences the telephone/fax numbers of the signing

authority be invariably be mentioned for quick communications.

(BSNL HQ No.BSNL/Admn/1/1 dt. 17-4-2006)

BSNLMRS-Guidelines for regulating the procedures under BSNLMRS

The committee constituted for review of BSNLMRS policy deliberated various issues

and has recommended guidelines regulating the procedures followed under BSNLMRS. The

competent authority has approved the recommendations. The Dependent as defined under CS(MA) Rules and as amended by Central

Government from time to time shall continue apply in BSNLMRS. Copy of OM no.4-24/96-

C&P/CGHS/CGHS(P) dated 31st May 2007 Department of Health & Family Welfare is

enclosed for ready reference. Reimbursement of outdoor expenses in case of beneficiaries suffering from chronic

disease, the claims shall be settled as per the provisions of BSNLMRS up to the annual limit

(i.e. one month‟s salary) thereafter the claims relating to identified chronic disease for which

outdoor treatment limit is waived off shall be settled strictly as per CGHS rates. The committee has also deliberated the issue of existing provision of categorization of

rooms of BSNLMRS and observed that there are only three categories of rooms under

CGHS. Since the indoor treatment claims are settled as per CGHS rates, and the committee

recommended that the claims may be settled as per ceiling fixed under CGHS for Pvt. Ward category based on the certificate of the hospital that Pvt. Ward (Non-AC) is non-existent.


BSNLMRS-Guidelines for regulation of expenditure on indoor treatment

Ref:Letter No.Misc./L&A/04-05 dated 26-8-2005

Approval of competent authority of BSNL is hereby accorded for empowering the CGM to grant permission for taking treatment from outside the state jurisdiction even in the

cases where such medical facilities are available in that particular state, if the

beneficiary/patient wants to avail the medical facility in the hospital empanelled by a BSNL

Unit outside the Circle limit subject to the following two conditions:-

1.No TA/DA will be paid to official/patient and/or to the attendant accompanying the

official/patient

2.The claim will be restricted as per the approved rates of CGHS for the station/state in which

the official is posted or actual charged by the hospital as per the agreement, whichever is lower.

(BSNL HQ No.18-395/06-L&A dt. 24-11-2006)

Treatment of employees of BSNL

An issue has been raised in a meeting of the standing Committee of National council, where

an entitled room is not available for indoor treatment for the employees have been

accommodated in lower category and a request is made for allowing the employees to avail

higher facility than he is entitled for. It has been decided that where employees are willing to bear the difference of room rent than what they are entitled for, they may be allowed for such

higher facility. However, the difference between the actual bill and the entitlement shall be

paid by the employee concerned directly to the Hospital. The bills raised to BSNL shall be as



per the entitlement of the employee. However, all the claims should invariably be as per

CGHS rates. (BSNL HQ No.BSNL/Admn.I/15-8/07 dt. 17-10-2007)

Payment of Hospital claims on Inpatient Bills

Of late this office is in receipt of many complaints from the authorities of BSNL

Empanelled Hospitals alleging that claims preferred by them on BSNL towards treatment of BSNL employees are delayed and neither paid in full nor reasons for disallowing the claims

partially, communicated to them. I am directed to communicate that apart

from taking necessary action and reviewing the existing mechanism for timely payment of

claims without any delay, following procedure may be followed to avoid such complaints. While forwarding the cheque for the amount due to be paid, in the covering letter to

the hospital authorities, details may be furnished in the following format for each item on

which claim is restricted.

Sl. no.

Details of claim

Amount claimed

Amount disallowed

Reasons for disallowance

Relevant clause of MOU under which Disallowance was

effected

1 2 3 4 5 6

At the foot of the letter the break up of the total amount claimed, total amount for which

cheque is enclosed and the total amount of disallowance may be indicated. It may be ensured that the sum total of the disallowance of individual items as furnished in the above proforma

agrees with the total amount of disallowance furnished at the foot of

the letter.

By adopting this procedure it is felt that better treatment is meted out to our employees by the Hospital authorities when they visit the hospital for treatment of their

ailments. This will also ensure credibility of BSNL in prompt settlement of hospital bills

apart from gaining goodwill.

Hence the contents of this letter may be brought to the notice of all concerned and it may be ensured that this procedure is followed without fail.

(BSNL HQ No.1-6/2007/FC/BSNL Dated: 19/11/2007)

Sub:-Availing of medical facility by the retired employees from the offices located in

place of settlement of the retired employees

Ref:-Order no.BSNL/Admn.I/1(pt) dated 23rd August 2006 stipulating procedure for

reimbursement of medical claims for retired employees

It has been observed that employees continue to avail medical facility from the place of

retirement even after shifting their place of settlement. For the convenience of the employees

and the administration, the competent authority has approved that the employees may change

their claim office to their place of settlement. Provisions are made in clause 1.4 of the orders referred above for change of place of settlement. Therefore retired employees who change the

place of settlement may change their claim office to their place of current settlement for early

settlement of their claim and also for availing credit facility from the local empanelled

hospital during hospitalization

(BSNL HQ No.BSNL/ADMN..I/1(Pt) dt.. 16-5-2011)



Procedure for reimbursement of medical claims for Retired employees of BSNL under

BSNLMRS

The procedure for reimbursement of medical claims for retired employees has been approved

by the competent authority and is enclosed herewith for its implementation.

(BSNL HQ No.BSNL/Admn.I/1(Pt) dt. 23-8-2006)

Procedure for reimbursement of medical claims for Retired employees of BSNL under

BSNL

1.0General:

1.1Eligibility:(Presently defined as per clause 1.4 (ix) of Circular dated 28-2-2003 and

amended vide order No.BSNL/ADMN.I/1 dated 3-6-2004)

(i)Employees retired after 1-10-2000, i.e. after formation of BSNL, are only eligible.

(ii)Employees who were on deemed deputation to BSNL at the time of retirement and

absorbed in BSNL subsequently.

(iii)Employees who were on deemed deputation to BSNL at the time of retirement, and whose cases of absorption have not been finalized so far after they have given option for

absorption in BSNL. However, after the cases of absorption are finalized, only such retired

employees as have been absorbed in BSNL shall be eligible for BSNLMRS.

1.2Registration for BSNLMRS: (As per guidelines outlined in Para 3 of office order

No.BSNL/ADMN/1 dated 22-4-03)

In order to avail the facility of BSNLMRS after retirement, all eligible employees may fill up the stipulated registration form for BSNLMRS, 3 months prior to his scheduled date of

retirement and submit to his controlling SSA office. The eligible employees who have

already retired, may fill up the registration form and submit it either to the SSA office from

where he has retired or from where he is getting the benefits of BSNLMRS at present. A separate registration form has been designed exclusively for the retired employees (Annex.I).

Provision for indication of choice for change of Circle/SSA has been made in the Registration

form.

1.3Issue of BSNLMRS Card: (As per guidelines issued vide Para 3 of office order

No.BSNL/ADMN/1 dated 22-4-03 and BSNL/ADMN.i./15-4/04(Pt.) dated 15-10-04(Pt.)

After due verification of the registration form, the BSNLMRS Card will be issued to the

eligible employees. The BSNLMRS Card shall contain the Registration No., details of self

and dependent members, including photographs, and particulars of SSA office from which

the benefits shall be taken, including space for indicating subsequent changes of place, if any.

1.3.1Annual verification:



(i)The medical card issued to the pensioner may be got revalidated every year by the

beneficiary in the month of April. For this purpose, a certificate will be given by the pensioner/beneficiary that dependent members whose names were included in the card

continue to satisfy the eligibility conditions as per the BSNLMRS.

(ii)The retired employee, who is gainfully employed and where the spouse of the retired employee is serving and he/she is receiving medical facilities from the organizations of the

spouse, he/she shall not be eligible for the medical facilities.

(iii)The facilities under the scheme shall be liable to be withdrawn at any time for misuse or abuse of the facility under the scheme. Such facilities shall not be restored without the

approval of corporate Office.

1.4Change of place of settlement (As per provision made vide Para 21 of Circular dated 22-

4-03)

(i)While registering for BSNLMRS, the retired employee may indicate his place of settlement

after retirement. The circle head of his office while in service, shall issue an Advice Memo

[Proforma-I] indicating new Circle & SSA from which the benefit is intended to be taken.

Based on such Advice memo, new BSNLMRS card shall be issued by the SSA.

(ii)For any subsequent change of place of settlement, the retired employee shall apply to the

Head of Circle, through the SSA office from which he is getting his medical reimbursement

in the prescribed proforma. The office of Head of circle after due verification, shall issue Advice memo [Proforma-II] for change of Circle or SSA in favour of new circle/SSA under

intimation to Corporate Office. (Proforma Advice Memo enclosed)

1.5Mode of payment:

All payment, i.e. payment for outdoor treatment with/without voucher and payment for reimbursement of indoor treatment from non-empanelled hospitals may be made by account

payee cheque, mentioning the A/c No. as declared by the retired employee. Such cheques

should be sent to the retired employees by Registered Post. Wherever possible, the mode of

electronic transfer of payment shall be implemented.

1.6Accessibility of information regarding BSNLMRS:

All circulars of BSNLMRS relevant to the Retired employees shall be made available in

BSNL website, i.e. www.bsnl.co.in in a suitably created section.

In case of officers retired on superannuation but no PPO was issued to them, but provisional

pension was granted to them, such employees can be extended medical facility co-terminus with the period for which provisional pension is granted, till finalization of disciplinary

case.(As per BSNL C.O.Admn lr dated April,13,2013)

2.0Outdoor Treatment:

2.1Payment of Outdoor treatment expenditure without voucher:

http://www.bsnl.co.in/



(Presently, as per provisions of Para 2.1.1 of Notification No.BSNL/ADMN/1 dated 28-2-03

and guidelines issued dated 22-4-03)

As per provision in Para 2.1.1 of BSNLMRS Notification No.BSNL/ADMN/1 dated 28-2-03,

the payment are presently made to such retired employees, who have opted for „reimbursement under Para 2.1.1, i.e. without voucher‟ in four equal installments. Such

payment shall, in general, be made through cheque and sent to the residence of the employee

by the 1st week of each quarter. SSA Head shall make all necessary arrangement for this

purpose.

2.2Settlement of claim for Outdoor treatment expenditure with voucher:

(As per provisions of Para 2.1.0 of Notification No.BSNL/ADMN/1 dated 28-2-03 and

guidelines issued dated 22-4-03)

Such claims shall be accepted only from those retired employees who have opted for

„Outdoor treatment expenditure reimbursement with voucher‟, while registering for the

scheme. As per prevailing instructions dated 22-4-03, the claim should be submitted in

stipulated form along with all supporting vouchers like copy of prescription, bills in original. The claim shall be admitted up to the prescribed limit, i.e. equal to the salary (Basic+DA) of

last month of service, per annum. The claims may preferably be submitted each month for the

preceding month. However, claims received within six months of incurring the expenditure

will also be accepted.

3.0 Indoor Treatment:

(i)In normal circumstances, indoor treatment should be taken only from BSNL empanelled

hospitals and referral from a Doctor registered in the allopathic system of medicine is

essential.

(ii)The retired beneficiary may approach the designated office (not below the rank of STS or

equivalent) in the SSA/circle office for issue of authorization letter for the particular BSNL empanelled hospital. Advice of any doctor registered in the allopathic system of medicine for

hospitalization and copy of BSNLMRS Card have to be submitted as supporting documents

for issue of authorization letter.

(iii)the designated office of the SSA officer shall issue an authorization letter in prescribed

format for treatment in the particular BSNL empanelled hospital.

(iv)In general, empanelled hospitals, shall send the bills to BSNL, as per agreement.

However, in some cases, the empanelled hospitals may not extend such facility. In such

cases, the payment has to be made by the retired employee to the hospital and such expenditure may be claimed in stipulated form along with all supporting vouchers. Medical

advance shall not be given in any case.

(v)Retired employee may draw the attention of the designated officer in SSA/Circle office in

case he/she faces any problem in getting proper treatment in the empanelled hospital.

(vi)Retired employee or is dependent may take indoor treatment from non-empanelled

hospitals only in cases of emergency. The designated officer in BSNL may be informed as

early as possible regarding such treatment being taken in non-empanelled hospitals.

However, reimbursement shall be restricted to prevailing CGHS rates only after due verification.



(vii)Emergent cases are those which involve accident, serious nature of disease etc. In such

cases only, the person on the spot may use his/her discretion for taking the patient for treatment in a private hospital in case no Government or an empanelled hospital is available

near than the private hospital. The administrative office will decide on merit of the case

whether it was a case of real emergency necessitating admission in a private hospital.

(viii)All controlling offices of BSNL shall ensure that all indoor expenditure reimbursement

claim preferred by retired employee is settled within a maximum period of one month.

4.List of empanelled hospitals & providing credit facilities:

List of empanelled hospitals and those providing credit facilities shall be available with the respective circle office/SSA on their website. These lists would also be supplied on request.

Clarification on eligibility of retired Group ‘A’ officers of BSNL MRS

It is decided by the Competent Authority that the BSNLMRS shall not apply to those

employees who have retired from BSNL without being absorbed in BSNL or have not given

option for absorption in BSNL. It is further decided that quarterly reimbursement for outdoor

treatment, if any, being made shall be discontinued w.e.f. 30th September 2006.

(BSNL HQ No. BSNL/ Admn. I dt. 6-9-2006)

Extension of BSNLMRS to the members of deceased BSNL employees who have

absorbed or have opted for BSNL and expired before the implementation of

BSNLMRS.

It has been decided by the competent authority that the BSNLMRS can be extended to the

dependents of the deceased BSNL employees who had opted/absorbed in BSNL before their

superannuation and expired before the implementation of BSNLMRS and were not availing CGHS facility.


Issue of BSNLMRS Card to family pensioner after changing the place of settlement

other than the place which was given by the employee at the time of retirement

Please refer to your letter no.ESTT/BSNL-ASM/BSNLMRS/04-05/PtI/8 dated 24th

September 2008 on the subject mentioned above. The procedure followed in case of retired

employees for change of place of settlement shall also be applicable for family pensioners. Therefore, provisions under clause 1.4(ii) circulated vide letter no.BSNL/Admn.I/1(pt.) dated

23rd August 2006 will be also applicable in the case of family pensioners.

(BSNL HQ No.BSNl/Admn.I/14-2/09 dt. 31-12-2009 addressed to CGM Assam Circle with copy to all circles)

Age-limit for dependent children of Government servants and pensioners for availing

medical facilities under CGHS and Central Services (MA) Rules, 1944 The undersigned is directed to state that the age-limit for dependent sons and daughters was

earlier fixed vide Office Memorandum No.B-12014/7/92-CGHS (P), dated the 31st

December, 1993, issued by the Ministry of Health and Family Welfare, according to which

for sons to be dependent on his father/mother, he had to be less than 25 years of age or till he started earning, whichever was earlier. As a result of stay granted by the Hon‟ble High Court



of Delhi in Civil Miscellaneous Petition No.115/97 in Civil Writ Petition No.2542 of 1996 in

Shri Madan Mohan Sharma v. Union of India, the Ministry of Health and Family Welfare issued an Office memorandum No.4-24/96-C&P/CGHS(P) on 17th September, 1999, upper

age-limit for sons was removed subject to fulfilling other conditions regarding dependency

and normally staying with the Government servant/pensioners. The Hon‟ble High court of

Delhi has dismissed the petition by its order on 29th November, 2006.

2.In view of the dismissal of the Writ Petition, it has been decided to re-fix the age limit for

dependants, as indicated below:-

(i) Son Till he starts earning or attains the age of 25

years, whichever is earlier

(ii) Daughter Till she starts earning or gets married,

irrespective of the age limit, whichever is

earlier

(iii) Sons suffering from any permanent disability of any kind

(physical or mental)

Irrespective of age-limit

(iv) Dependent divorced/abandoned

or separated from their husband/widowed daughters and

dependent

unmarried/divorced/abandoned

or separated from their husband/widowed sisters

Irrespective of age-limit

(v) Minor brother(s) Up to the age of becoming a major

3.The other conditions of dependency and normally residing with the Government

servant/pensioner will remain the same. 1. This order will take effect from the date of issue of the office memorandum

2. This order would also be applicable to Central Government employees covered under

Central Services (Medical Attendance) Rules, 1944.

3. This issues with the concurrence of IFD vide their Dy.No.2552/2007, dated the 15th May, 2007

(Ministry of Health and Family Welfare OM No.4-24/96-C&P/CGHS/ CGHS(P) dated 31st

May 2007)

Age-limit for dependent children of Government servants and pensioners for availing

medical facilities under CGHS and Central Services (MA) Rules, 1944-Clarification

regarding disability

2.Subsequent to the issuing of the Office Memorandum of 31st May, 2007, referred to

above, the Ministry of Health and Family Welfare has been receiving requests for

clarification from, many sources, as to whether renal failure constitutes a permanent

disability. After examination of the matter in the Ministry of Health and Family above-mentioned Office Memorandum of 31st May, 2007, are “disability” as defined in Section

2(i) of “THE PERSONS WITH DFISABILITIES (EQUAL OPPORTUNITIES,

PROTECTION OF RIGHTS AND FULL PARTICIPATION) ACT, 1995 (No. of 1996)”,

which is reproduced below:- “(i) “disability” means-

(i) Blindness;

(ii) low vision;



(iii) leprosy-cured;

(iv) hearing impairment; (v) locomotor disability;

(vi) mental retardation;

(vii) mental illness;”

3.The other conditions of dependency and normally residing with the

Government/pensioner will remain the same.

(G.I.M.H.O.M.No.4-24/96-C&P/CGHS/CGHS(P), dated 29-8-2007)



Revision of income limit of dependents for eligibility of BSNLMRS facility

I am directed to inform you that the ceiling limit of dependency for the purpose of BSNLMRS enhanced with respect to the amendment to CS(MA) rules issued by Ministry of



Health vide OM no.S.11012/1/98-CGHS(P) dated 10-12-2008 may be made applicable to the

family members, who derived the benefits of recommendations of VIth CPC / II PRC of PSUs. As per the order, the income limit for dependency of the family members (other than

spouse) is Rs.3500/- per month.

(CGMT TVM No.Genl/197-13/2005/47 dt. 21-10-2009)

Revision in CGHS Rates

Ministry of Health and Family Welfare has revised rates for various investigations and

procedures for various cities and has notified. The details can be obtained from their website at http://mohfw.nic.in/cghs.htm. For further clarifications on revised rates, Directors CGHS

in the State shall be contacted. All BSNL units are requested to ensure that all the hospitals

empanelled are charging as per the revised rates.


Sub:- Revision of rates of subscription under Central Government Health Scheme due

to revision of pay and allowances of Central Government employees and revision of

pension/ family pension on account of implementation of recommendations of the Sixth

Central Pay Commission

Ref:-OM No.BSNL/Admn.I/15-5/07 dated 28th October 2009

Department of Health and Family Welfare have revised rates of subscription under CGHS

subsequent to revision of pay scales as per the recommendations of Sixth Central Pay

Commission. OM no.S.111011/2/2008-CGHS(P) dated 20th May 2009 on the subject is

enclosed for reference. The instructions shall be followed in the cases of CGHS optees. (BSNL HQ No.BSNL/Admn.I/15-5/07 dt. 15-12-2009)

The undersigned is directed to invite reference to the Office Memoranda, No.S-11011/18/99-

Desk.I/CGHS(P) dated the 3rd July, 2000; and No.S-11011/6/98-CGHS(P) dated 27th May, 1998, 20th September, 2004 and 28th October, 2005, issued by the Ministry of Health &

Family welfare, vide which orders were issued revising the rates of monthly subscription for

availing CGHS facility, as also the entitlement for free diet, entitlement of accommodation in

private empanelled hospitals under CGHS, etc. On the basis of the recommendations of the Sixth Central Pay commission, Pay and allowances of serving employees and pension of civil

pensioners/family pensioners have been revised by the concerned authorities

2.The upward revision of pay/pension o doctors and other staff in the CGHS has increased the cost of operating the Central Government Health Scheme. It has, there, been decided to

revise the rates of subscriptions, to be made by employees/ pensioners, for availing benefits

under the CGHS, with effect from 1st June, 2009. It has also been decided to revise the

monetary ceiling limits for various entitlements of the beneficiaries for availing CGHS facilities.

3.In supersession of all earlier instructions, the following revisions are being made, in so far

as it relates to the facilities mentioned below

(A) Monthly Contributions for availing CGHS facility:

S. No. Grade pay drawn by the officer Contribution (Rupees per month)

1 Up to Rs.1650 per month 50

http://mohfw.nic.in/cghs.htm



2 Rs.1800; Rs.1900; Rs.2000; Rs.2400;

and Rs.2800 per month

125

3 Rs.4200 per month 225

4 Rs.4600; Rs.4800; Rs.5400; and rs.6600

per month

325

5 Rs.7600 and above per month 500

(B) Entitlement of wards in private hospitals empanelled under CGHS:

S. No. Ward entitlement Pay drawn in pay band

1 General ward Up to Rs.13950

2 Semi-private ward Rs.13960 to Rs.19530

3 Private ward Rs.19540 and above

© Monetary Ceiling for Free Diet

The monetary ceiling for free diet for CGHS beneficiaries is revised to pay/pension/family

pension of Rs.7450 per month

(D) Monetary ceiling for free diet for beneficiaries suffering from TB or mental disease:

The monetary ceiling for free diet in case of beneficiary suffering from TB or Mental disease

is revised to pay/pension/family pension of Rs.11160 per month

(E) Pay slab for determining the entitlement of Nursing Home facilities in

Government/State Government/Municipal Hospitals:

The monetary ceiling for determining the entitlement of nursing home facilities in Central Government/State Government/Municipals Hospitals is revised to pay/pension/ family

pension Rs.13950 per month and above

(F) Monetary ceiling for direct consultation with Specialists in Central

Government/State Government/Municipal Hospitals:

The monetary ceiling for determining the entitlement for direct consultation with specialists

in Central Government/State Government/Municipal Hospitals is revised to pay

/pension/family pension of Rs.33480 per month and above

(G) Pay slab for determining the entitlement of accommodation in AIIMS, New Delhi

The revised entitlement, be revised as per the pay drawn by the officials, as given below

S. No. Pay (in the pay band)/ Pension/ Family

Pension drawn per month

Ward entitlement

1 Up to Rs.19530 General ward

2 From Rs.19540 to Rs.25110 Private Ward

3 Rs.25120 and above Private Ward/ Deluxe Ward

4. It is clarified that the reference to pay in this order relates to the pay drawn in the pay

band

5. Pensioners have an option to get their CGHS pensioner card made by either making CGHS contribution on an annual basis (twelve months) or by making contribution for

10 (ten) years [120 (one hundred and twenty) months] for getting a pensioner CGHS

card with life time validity. It is clarified that:



(i) Contributions to be made by pensioners/family pensioners would be the amount

that they were subscribing at the time of their retirement or at the time of death of the Government servant;

(ii) Pensioner beneficiaries, who have already obtained CGHS card with life time

validity by paying a lump sum amount equivalent to 10 years‟ contribution, will not

be required to pay any additional amount as a result of the revision in the rates of contribution for availing CGHS facility.

(iii) Entitlement of pensioners/family pensioners, who have already deposited their

contribution for life time CGHS facility, will not be changed.

(iv) Pensioners/ family pensioners who are contributing to the CGHS on an annual basis and wish to continue to avail CGHS benefits will have to contribute at the revised

rates up to the time of contribution needed to cover a period of a total of ten years

from the time pensioner CGHS card was issued for the first time to them. The

revised rate of contribution for the remaining period would be with reference to the grade pay that he/she would have drawn in the post held by him/ her (at the time of

his/her retirement/death) had he/she continued to be in service now but for his/her

retirement/ death; and

(v) Any pensioner/family pensioner who is entitled to avail CGHS facility has not so far got his/ her pensioner CGHS card made, the rate of contribution in such cases

will be with reference to the grade pay that he/she would have drawn in the post

held by him/her (at the time of his/her retirement/ death) had he/she continued to be

in service now but for his/her retirement/death 6. This issues with the concurrence of the Department of Expenditure vide its‟ office

memorandum no.18(1)/EV/2009 dated the 17th April 2009

(Dept. of Health & FW NO.S.11011/2/2008-CGHS(P) dt. 20-5-2009)

As per Government of India instructions (FRSR) employees are eligible for special

increment for undergoing sterilization operations subject to the conditions stipulated in

those provisions and recommendations of the Central Pay Commissions from time to time.

As per the above instructions sterilization operation should be conducted in Government Hospitals/CGHS or any other institutions approved/recognized by the Central/State

Governments for the purpose and the certificate issued by such institution will be

acceptable. BSNL employees in addition to these hospitals can undergo sterilization

operation in any BSNL empanelled hospital and a certificate from the Medical Officer incharge of that hospital may be accepted for the grant of special increment after observing

the prevalent prescribed Rules.

(BSNLHQ NO.BSNL/Afmn.I/14-2/09 dt. 9-2-2010)







Reimbursement of claims for treatments undertaken in Ayurvedic, Unanai,

Naturopathy hospitals The issue of reimbursement of claims of indoor treatments undertaken in Ayurvedic, Urani,

Naturopathy hospitals was under consideration in Corporate Office. The competent Authority

has decided that the claims of medical expenditure incurred on treatment in Ayurvedic,

Unani, Naturopathy hospitals shall be considered as outdoor treatment and shall be reimbursed accordingly


Clarification on extension of BSNLMRS facility to invalid pensioners Clarification has been sought from All India Central Government Pensioners‟ Association

regarding extension of medical facility to invalid pensioners. In the cases of employees

retired from BSNL due to invalidation, provisions of CS(MA) Rules shall be followed for

extending BSNLMRS (BSNL HQ No.BSNL/Admn.I/14-2/09 dt. 19-1-2010)

BSNLMRS-Guidelines regarding extension of medical facility to suspended employees

during the period of suspension

Issue of regulating medical allowances/reimbursement of medical expenditure in respect of

suspended employees during the period of suspension was under consideration for

implementation in ERP package. The competent authority has approved that under BSNLMRS medical facility be extended to the suspended employees as it was extended prior

to suspension. However, as per the provisions under sub-rule 53(2) of FRSR a certificate may

be obtained from the employee that he is not engaged in any other employment, business,

profession or vocation (BSNL HQ lr. No.BSNL/Admn.I/15-3/10 dt. 26-5-2011)

Extension of medical facility to spouse of retired employee married after retirement

The issue of extension of medical facility to the spouse of the retired employee who has married after retirement was under consideration. Approval of the Management Committee is

here by conveyed that the medical facility be extended to spouse of the retired employee who

has married after retirement subject to the inclusion of the spouse‟s name in the P.P.O.

(BSNL HQ No.BSNL/admn.I/15-4/11 dt. 28/30- Noveember, 2011)

Monitoring of reimbursement towards outdoor medical expenses to employees under

BSNLMRS

It has been decided by the BSNL management that random checking of at least 10% of the total bills submitted by the employees seeking reimbursement of outdoor medical expenses

should be done as preventive measure to check any misuse of the scheme.

In line with above decision, it is desired that Vigilance Officers in SSAs/Field units shall check claims on random basis and submit their reports to SSA Heads of the Circle..

Circle Heads are also advised to keep a check on possible misuse of the scheme and submit a

quarterly report indicating the number of bills submitted and number of bills checked by Vigilance Wing along with the quarterly report being sent at present.

These instructions will come into force with immediate effect



Quarterly Report of random checking of medical bills for the quarter ending----------------

Name of the SSA------------- (Report to be submitted within one month of the quarter ending)

Total no. of

employees

No. of

employees

preferred

claims during the

quarter

Total no.

claims

preferred

during the quarter

No. of bills/

Claims

checked

(10% of col.III)

No. of bills

where

discrepancies

noticed

Remarks/

Action taken

I II III IV V VI

Vigilance Officer of SSA/field

unit

To

1. Vigilance Head of the Circle 2. SSA Head

Quarterly Report of random checking of medical bills for the quarter ending---------------- Name of the Circle-------------

Sl

No.

Name

of SSA

Total no.

of employees

No. of

employees preferred

claims

during the

quarter

Total no.

claims preferred

during

the

quarter

No. of

bills/ Claims

checked

(10% of

col.V)

No. of bills

where discrepancies

noticed

Remarks/

Observations of Vigilance

Head of

Circle

I II III IV V VI VII VIII

Vigilance Head of the circle

To

1. CVO, BSNL 2.CGM Concerned

(BSNL HQ No.BSNL/admn.I/15-20/12 dt. 16-10-2012)





Children’s Educational Assistance Children‟s Educational Assistance provided by the Government is in the form of

(i) Children‟s Education Allowance

(ii) Reimbursement of Tuition Fees and (iii) Hostel Subsidy.

Children’s Educational Allowance: 1. Admissibility :

i) All Govt. Servants are eligible. There is not pay limit.

ii) If both husband and wife employed : If both husband and the wife are Central

Govt. Employees, the allowance will be admissible to only one of them. If either of

them is employed in other organisations outside the Central Govt., CEA will be allowed to the Govt. Servant only if similar allowance is not granted to the spouse

and a declaration to that effect is to be furnished.

iii) Conditions regarding age etc., of the children : The allowance will be admissible in respect of the employee‟s child, including step child studying in a recognised

school and is between the age of 5 years and 20 years ( 18 years in the case of CEA

Scheme administered by the Ministry of External Affairs). However, if the child

completes the age of 20 years in the middle of an academic year, CEA will be allowed till the end of the academic year. CEA will not be admissible for a child for

more than two academic years in the same class. Regular attendance is an essential

condition. If the period of absence exceeds one month without proper leave, the

allowance is not payable even if the child continues to be on the roll of the school.

iv) Admissibility during leave, suspension : The allowance will be admissible to the

Govt. Servant on duty, on leave or under suspension, but not allowed for the period

treated as „Dies Non‟.

v) On quitting Service:

a) In the case of quitting service on resignation/ retirement/ discharge/ removal, the allowance will be admissible up to the end of that academic year.

b) In the case of death while in service, the Children‟s Educational Allowance or Reimbursement of tuition fees or Hostel subsidy will be admissible in respect

of the children subject to the observance of other conditions of its grant provided wife/ husband of the Government Servant is not employed in service

of the Central Govt., State Govt., Autonomous Body, PSU, Semi Govt.

Organisation, such as Municipality, Port Trust Authority or any other

organisation partly or fully funded by the Central Govt. / State Govt. (The benefit will not, however, be admissible in cases where liberalised pensionary

awards have been sanctioned.)

c) Payment under these provisions will be made by the office in which the Govt. servants worked prior to his retirement, resignation, death, as the case may be.



vi) Maximum limit : The allowance will be admissible up to a maximum of three children at any time, born upto 31.12.1987., and restricted to two children at any

time, born thereafter. This limit is inclusive of the children for whom Hostel Subsidy

is availed.

2. Rate of Allowance

Children‟s Educational Allowance is admissible Rs. 100/- per month for a child in

primary, secondary and higher secondary classes.

3. Conditions

a) The allowance is admissible when a Govt. Servant is compelled to send his child to a school away from the station of posting/ residence owing to the absence of a school of

the required standard at the station. The condition of „non availability of the school of

the required standard‟ will be fulfilled in the following cases:

i) A school not having facility for teaching in the language which the child was

studying earlier;

ii) For an Anglo Indian child a school not run by the Anglo Indian Community or a school not affiliated to the Council for Indian School Certificate Examination or

the Indian Council of Secondary Education.

iii) A school run by the body of a religious persuasion and giving religious instructions compulsorily if the child is prevented by the tenets of its religious

persuasion.

iv) If the child could not get admission for any reasons to the available school of the required standard and

v) If the available school of the required standard is situated away from the residence

and there is no convenient train/ bus and journey takes more than an hour.

b) If a Govt. Servant is transferred from a station where there is no school of the

requisite standard to a station where there is such a school and if he was in receipt

of the allowance at the former station in respect of any child, he shall continue to remain eligible for such allowance as long as the continues to study in the same

school.

c) Similarly, if the child is compelled to study in the final year of the Secondary/ Higher Secondary classes at the old station for Board Examination for continuity of studies,

the Govt. Servant can draw CEA up to the end of the academic year even if a school

of the required standard is available at the new station of posting.

4. Period of admissibility of CEA

The allowance is admissible for the whole year including vacation, except for the

child passing the Secondary/ Higher Secondary / Senior Secondary classes when the



allowance will be limited to the end of the month of the completion of examination. If

the child fails in the examination the allowance is allowed for the period of vacation.

5. During temporary stay with Govt. Servant

The allowance is admissible during any period not exceeding 4 months when –

(i) the employee goes and stays with the child, or

(ii) the child has to stay with the Govt. Servant on medical grounds (production of MC is necessary in such cases) or

(iii) the child stays with the Govt. Servant during vacation.

6. Special condition to those posted to North Eastern Region

CEA at the rates prescribed in Para 3 is admissible if the child/ children do not

accompany the employee on transfer to NE Region, comprising the states of Assam, Meghalaya, Manipur, Tripura, Nagaland, Arunachal Pradesh and Mizoram and also

Andaman and Nicobar Islands and Lakshadweep. The concession is also admissible in

the case of officials on deputation to State Governments of Manipur and Tripura.

7. Not admissible if RTF / Hostel subsidy is claimed

CEA will not be admissible if reimbursement of Tuition Fees and / or Hostel Subsidy

are availed for the child.

8. Procedure for sanction and payment of Children’s Educational Allowance

The claim for grant of Children‟s Educational Allowance should be submitted by the

Govt. Servant in Form 1 giving the details of the children, viz., Name, Date of Birth, Class/ School in which studying and the period for which CEA is claimed. The

certificates prescribed are to be suitably completed by the claimant and signed. The

earlier procedure of getting the certificate countersigned by the School Authorities has

been discontinued. Wherever necessary, the Head of Office can have the details verified from the School authorities. The CEA can be sanctioned by the Heads of

Office after satisfying that the claim is admissible under the rules. The sanction will

be issued in the form of an order and the allowance drawn in the monthly pay bills till

the end of the academic year. For the subsequent year the same procedure will be repeated.

9. Register

The DDO may keep a suitable register in which the details of CEA sanctioned to the

officials may be recorded immediately after sanction. This will facilitate keeping a

check on the admissibility of any further claims received from the Govt. Servants for

other children.



Reimbursement of Tuition Fee:

1. Conditions

The conditions applicable for grant of CEA as per Para 2 above are equally

applicable to Reimbursement of Tuition Fee.

2. Rates

The tuition fee actually paid by a Govt. Servant in respect of his/her child is reimbursable up to the limits shown below:

a) Classes I to X Rs. 40/- p.m per child.

b) Classes XI to XII Rs. 50/- pm. per child. c) Classes I to XII in respect of physically

handicapped and mentally retarded children. Rs.100/- p.m. per child.

3. Science Fee In addition to the above fee, Science fee up to Rs. 10/- p.m is reimbursable in respect

of a child studying in classes IX to XII and offering science subjects.

4. For studies in College, etc

Reimbursement of fees actually paid is allowed for the PUC/ First year class of an

Intermediate College or of a Technical College or first year of Polytechnic or for a

correspondence course up to the rates prescribed by Government College for corresponding classes. If minimum qualification for admission to the two year

Diploma Course in Polytechnic is 10th class of the revised pattern of education and

the student joins the polytechnic after X class, the reimbursement of tuition fees shall

be allowed for the I and the II year classes of the above course.

5. For physically handicapped children

Reimbursement of tuition fee in case of physically handicapped/ mentally retarded child of a Govt. Servant shall be permitted even if the institution in which the child is

studying is not recognised by the Central/ State Govt. or Union Territory

Administration, as the case may be.

6. Not Admissible if CEA is claimed: Reimbursement of Tuition Fees is not

admissible if Children‟s Educational Allowance is claimed for the child.

7. Procedure for sanction and reimbursement

i) The Govt. Servant should submit his claim in Form 2 giving the details of Name, Date

of Birth, Class / School in which studying, fees payable/ paid, period of claim and amount claimed. The claim should be supported by the cash receipt for the fee paid

initially. No certificate is required from the school authorities. On receipt of the claim

with proof of initial fee paid, the amount may be reimbursed as admissible.

Subsequent claims may be preferred periodically by the Govt. Servant with a



declaration that the children continue to study in the same school and he continue to

incur expenditure on fees.

ii) After the claim is scrutinised, a formal sanction may be issued by the Head of Office

for the reimbursement of the amount admissible and the amount drawn in a separate

bill to which a copy of the sanction will be attached. The sanction may also be recorded on the claim of the Govt. Servant and enclosed with the bill.

8. Register

A register for recording the details of tuition fees reimbursed may be maintained by

the DDO in which entries are made as and when the reimbursement is allowed. This is

to facilitate scrutiny of further claims received from the Govt. Servant and for limiting

the concession to the maximum of 3 / 2 children as prescribed under the rules.

Hostel Subsidy

1. Conditions

The conditions applicable for grant of CEA as per Para 2 of CEA portion are equally

applicable to Hostel Subsidy.

2. Rates

Hostel Subsidy of Rs. 300/- per month per child is admissible if because of transfer

of a Govt. Servant is obliged to keep his child in the hostel of a residential school away from the station at which he is posted and/or residing. If the child is admitted in

to the hostel in anticipation of his transfer, the subsidy is payable from the date of

actual transfer.

3. Admissibility

The subsidy is payable upto 10+2 stage or up to Higher Secondary/ Senior Secondary stage, as the case may be.

4. Not admissible if CEA is claimed

The subsidy is not admissible for the child in respect of which CEA is claimed.

5. Special concession to those posted to North Eastern Region, etc.

If the child / children studying in schools do not accompany the employee on transfer

to North Eastern Region comprising the states of Assam, Meghalaya, Manipur,

Tripura, Nagaland, Arunachal Pradesh and Mizoram and also Andaman and Nicobar

Islands and Lakshadweep and are put in hostels at the last station of posting or nay other station, Hostel Subsidy is admissible at the rate mentioned in Para 2 above

without other restrictions. This concession is also admissible to the employees on

deputation to the State Govt. of Manipur and Tripura.



6. Procedure for payment

Government Servant should submit his claim in Form 3, which contains certificates to

be signed. This will be supported by a certificate in Form 4 to be signed by the Head

of the Educational Institution in which the child is admitted. On receipt of the claim

and the certificate, the Head of Office will sanction the payment of subsidy indicating the amount and the period of payment. The claim will be preferred by the DDO in a

separate bill enclosing the copy of the sanction.

In supersession of all earlier orders issued in this regard, the competent authority has

decided to regulate the facility of reimbursement of cost of newspapers and magazines

supplied at the residence of Group ‘B’ and above level officers of BSNL as per limits

given below:

Sl. No. Details Limit

1 Officers of JAG level & below Rs.100 per month

2 SAG/HAG level officers Rs.300 per month

3 Board of Directors Rs.500 per month

The reimbursement shall be limited to 85% of the cost of Newspapers and 95% of the cost of magazines.

This order comes into effect from 1st October 2004.

(BSNL HQ No.BSNL/Admn.I/13-1/200, dt. 26/10/2004)



Questions in “DDOs‟ Role – Personal Claims”

1. What are the types of advances admissible for BSNL employees? Also mention

the advances that can be had from Banks having MOU with the BSNL.

2. What are the entitlements to an officer on transfer?

3. How do you regularize the TA of an employee deputed for training centre which

provided accommodation and food (2) Not provided any of the above.

4. What are the conditions to sanction Encashment of Leave along with LTC?

5. What is formula to calculate Pension, Retirement Gratuity, Family Pension and *8

6. Write about BSNL Employees „Gratuity Trust Rules‟

7. How do you check the applications for withdrawals from GPF?

8. What are the benefits available in EPF Scheme? Write about contributions by

employee, employer and administrative charges payable by BSNL.

9. What are the salient features of BSNL GSLI Scheme – 2005.

10. What are the perks granted to the non-executives and executives of BSNL?

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