DEAP 4.2.0 - Overview
DEAP 4.2 Overview [Content]
• Logging in to DEAP 4.2• My Portal• Survey • Library• Completeness• Evidence• View Assessment (Results)• Accessing published assessments
DEAP 4.2.0 Overview
Getting Started
DEAP 4.2 – Getting Started
deap.seai.ie
www.seai.ie→ Home Energy→ Building Energy Rating→ Support for BER Assessors
DEAP 4.2 – Getting Started
Logging in to DEAP 4 – Registered Assessors
Enter NAS username
Enter NAS password
Login
Logging in to DEAP 4 – Non-registered Assessors
Any subsequent visitsEnter EmailEnter PasswordClick on Login
If not a registered BER assessor & Logging in for first time? Click on New to MyBER? Register Here
Logging in to DEAP 4 – Non-registered Assessors
If not a registered BER assessor & logging in for first time
You must register to use DEAP 4.2
Mandatory fields to complete:- First Name- Last Name- Address Line 1- Email
Only registered BER assessors will have access to:- MPRN look-up- Send to NAS function for publication of the BER- Share with client function
DEAP 4.2.0 Overview
My Portal
DEAP 4.2 Overview – My Portal [Agenda]
List of surveys- Lists all surveys created by the assessor- Displays date of last update, assessor description, dwelling address, type of assessment, BER number, status- Can sort order of list by clicking on headings- 10 surveys per page displayed
DEAP 4.2 Overview – My Portal [Status]
StatusIn Progress In progress until either ‘In Review’ or ‘Sent to NAS’
In Review Sent to client for review. Assessors can edit and send to NAS even if status is ‘In Review’
Ready for publish Sent to NAS NYP - produces a read-only copy of the file for assessors records
Finalised Published - produces a read-only copy of the file for assessors records
The ‘read-only’ published file can be copied and edited if required
Logged in – My Portal [Notifications]
Notifications- Assessors may receive notifications sent from SEAI. Conversations- If the survey is shared with the client, the client and assessor can send messages
Logged in – My Portal [Start New Survey]
Click here to start a new survey
Start - Search for a DEAP 4 assessment [No DEAP 4 record]
- Enter MPRN
- Searches for previously published DEAP 4 assessments
- A BER for this dwelling has notbeen published in DEAP 4
- Click on create a new dwelling in DEAP 4
Start a Survey – Step 1 of 2 [Dwelling Details]
MPRN unknown at start of survey?
- Enter ‘0’ MPRN & complete all other mandatory fields
- When MPRN is obtained, go to ‘Edit Dwelling Details’ to update located on top banner
Create the new DEAP4 file
- Enter the MPRN- This commences a search of the
MRSO MPRN database via NAS and updates the address fields with any match.
- If a BER was published using the MPRN, the address will be found.
- If the address is correct, select the address.
- If a BER of the dwelling has been previously published, the BER number is auto-filled
Start a Survey – Step 1 of 2 [Creating a DEAP 4 file]
10000000000
No. 3 The Street, Co. Cork
Start a Survey – Step 1 of 2 [Dwelling Details]
Eircode is mandatory for - Existing dwelling assessments- New-final assessments
- If Eircode is unknown - click on link to Eircode finder
10000000000
123456789
No. 3 The Street
Co. Cork
- Where an Eircode is unavailable, e.g. New Provisional, the default of A65 F4E2 should be used
Start a Survey – Step 1 of 2 [Dwelling Details]
Mandatory fields:- MPRN- Address Line 1- County/City- Eircode- Dwelling Type- No. of Storeys- Year of Construction
- Tick box if there is an extension
10000000000
123456789
No. 3 The Street
Co. Cork C15W903
Start a Survey – Step 2 of 2 [Survey Details]
Mandatory fields:- Type of Rating- Purpose of Rating- Building Regulations
(for compliance check)
Optional fields:- Planning Reference- Date of plans- Description- Assessor Comments
Start a Survey – Step 2 of 2 [Survey Details]
BER History
Displays previously published assessments including- Current- Expired- NYP- Revoked
DEAP 4.2.0 Overview
Survey
Survey Screen
Survey Details
Navigation Tabs
Completeness
BER Results (Quick View)
Survey Input Screen
Survey Screen
Assessment Panel
Pin to keep open
Dwelling dimensions, Heat loss elements,
Max U Values, Heat Loss Indicator / Heat
Loss Parameter
Navigation Tabs
My Portal List of surveys, notifications, start a survey
Building Floors, Roofs, Walls, Rooms, Doors, Windows, Global Factors (Thermal Mass, Thermal Bridging Factor)
Ventilation Ventilation & air-tightness
Space Heating Controls, Responsiveness, Pumps & Fans, Primary & Secondary Heating
Water Heating Water Storage, Solar Water Heating, Water Heating
Lighting Lights
Renewables Enter renewables not accounted for elsewhere in DEAP
Results Fabric and ventilation heat loss, HLI, BER, TGD L compliance if applicable
Evidence Upload all survey evidence
Edit Dwelling Details
Banner – Edit Dwelling Details
You can edit- Number of storeys- Year of construction- Dwelling Type- No. of bedrooms- Extended Y/N- MPRN
Banner – Edit Dwelling Details
You can update the following:- MPRN – update if unknown at start
of survey- BER Number- Address- Eircode
- When you update the MPRN, the MRSO MPRN database via NAS is searched and the address fields are updated with any match.
- If a BER was published using the MPRN, the address will be found.
- If the address is correct, select the address.
Banner – Edit Dwelling Details [MPRN]
Edit Survey Details
Banner – Edit Dwelling Details
Click on pencil to edit
Banner – Edit Survey Details
Banner - Edit Survey Details
You can update the following:- Type of rating- Purpose of rating- Building regulations- Planning reference- Date of plans- Assessor comments
Banner – Copy Survey
Copy Survey
Banner - Copy Survey
Enter Description
This appears in list of surveys in ‘My Portal’ page
Banner - Delete Survey
Delete Survey
Banner – View Assessment [Results]
View Assessment
Banner – View Assessment [Results]
Banner – Share with Client
Share with Client
Can still edit when in reviewSend to NAS cancels share with client
Prior to publication of the assessment,your client can review a read-only copy of the completed survey and uploaded evidence. This is optional
To send to client, enter
- No. of days assessment will be available to review
- Client Name (not mandatory)- Client Email- Confirm Email
Status of assessment in DEAP 4 changes to ‘IN REVIEW’Assessment can still be Sent to NAS while ‘IN REVIEW’
Banner – Share with Client
DEAP 4.2.0 Overview
Library
Item Type Default values from DEAP Manual
Linked to Harp Database
Windows Yes N/ADoors Yes N/ABulbs Yes N/AHeat Sources Yes Yes*Solar Collectors Yes YesShowers Yes N/ABath Yes N/AVentilation openings Yes N/AAttic Hatch with/without draught-stripping
N/A N/A
- DEAP 4 contains a database of products/appliances which can be added to a survey
- The database includes products/appliances with default values from the DEAP manual and also links to HARP database (boilers and solar collectors)
- Assessors can add items to their own library
*Gas/ oil boilers – will also link to heat pumps on HARP when updated
Library – Database of survey items
- Common Items = Default Items
- Items are defined by SEAI as common
- Typically items with default values from the DEAP manual have been identified as common
Library – Searching the library [Common Items]
- Recent Items = Items added to a survey by the assessor in the previous 7 days
- Recent items are unique to the assessor
Library – Searching the library [Recent Items]
Added by SEAI
Added by the AssessorCan delete from library
Library – Searching the library [Source]
- To start search, type in search bar
- Sort results by clicking on any of the headings
Library – Searching the library [Search]
Library – Add new item to library
- If the item you are looking for is not in the library, you can add a new item to the library
- This new item will remain in your own library database, unless you delete it
Library – Add new item to library
- Select item type from drop down menu- Window- Door- Bulb- Heat Source- Solar Collector- Shower
- This will display any relevant input fields for the particular item type
Library – Add new item to library
- Item name – this text will appear in your survey
- Manufacturer and Model are mandatory fields
Library – Adding a Door to survey [Product Details]
Item Type – Door
Mandatory fields:- Item name- appears in survey- Manufacturer and Model- Total Door Area- U-value- Tick box if draught-stripped
Library – Adding a Door to Survey
Delete
View Item Details
Find Similar
To edit an item after it has been added – simply click on it
CopyItem
DeleteItem
Library – Editing a Door
Product Details
- Specific to the product itself with information stored in library (not editable)
- The product details cannot be edited after the item has been added to the library
Library – Editing a Door [Product Details]
Library – Editing a Door [Survey Details]
Survey Details
- Installation characteristics including:
- No. of items- Room- Area- U-value- Description- Draught Stripping
- All survey details can be edited
Library – Editing a Door [Survey Details]
No. of items
- This will multiply the unit area by the number of items when the door is added to the survey
- The resulting area will be seen in the Total Heat Loss Area
x
Library – Editing a Door [Survey Details]
No. of items
- This will multiply the unit area by the number of items when the door is added to the survey
- The resulting area will be seen in the Total Heat Loss Area
x
Library – Adding a Window to Library
Item Type – Window
Mandatory fields:
Basic Properties- Item name- appears in survey- Manufacturer and Model
Library – Adding a Window to Library
Item Type – Window
Glazing- Openings (no. of opening
sections in window)- Draught-stripped openings- Type (no. of panes & fill)- Frame Type- Gap- Frame Factor- Roof window tick box- U-value- Solar transmittance
Save is enabled after glazing details have been added
Library – Adding a Window to Library
Item Type – Window
Cover (overheating assessment)- Blinds/Curtains- Overhang Type
Optional input fields
Library – Adding a Window to survey
Library – Adding a Window to survey [Product Details]
Product Details- Specific to the product itself
with information stored in library (not editable)
- The product details cannot be edited after the item has been added to the library
- U-value- Glazing- Frame- Gap- Frame Factor- Solar Transmittance
Library – Adding a Window to survey [Survey Details]
Survey Details - Installation characteristics including:
- No. of items- Room- Description- Area- Orientation- No. of Openings- No. of Openings Draught-
stripped- Roof window- Overshading- All survey details can be
edited
Library – Adding a Heat Source to Library
Item Type – Heat Source
Enter - Item Name- Manufacturer- Model- Heat Source Type (select
from drop-down menu)
Remainder of fields enable/disable depending on heat source type
Library – Adding a Bulb to Library
Item Type – Bulb
Select Bulb Type from drop-down menuAuto-fills efficiency (lm/w)
Input actual efficiency if known, otherwise use default
Input Power (W)
Library – Adding a Shower to Library
- Library common items contains the following defaultitems
- Vented hot water system
- Vented hot water system with pump
- Unvented hot water system
- Instantaneous electric shower (vented or unvented)
- Bath
Can add non-default shower flow rates to library
Library – Adding a Shower to Library
- Item Type = Shower- Item Name – this text
will appear in your survey
- Enter Manufacturer & Model
- Select shower type (mixer or electric)
If ‘mixer’ is selected, then select mixer systemIf ‘electric’ is selected, the field ‘mixer system’ is disabled
Library – Adding a Shower to Library
- Default flow rate is auto-filled based on mixer system
- Where you have technical data sheet for shower, you can enter the non-default flow rate instead of default
Library – Adding a Shower to Library
- Tick box if a flow restrictor is present
- Default flow rate is auto-filled based on flow restrictor
- Where you have technical data sheet for shower with flow restrictor, you can enter the non-default flow rate instead of default
Library – Adding a Shower to Library
- Enter Waste Water Heat Recovery Efficiency & Utilisation Factor, if present
Library – Adding a Solar Collector to Library
Item Type = Solar Collector
Item Name = This text will appear in your survey
Enter Manufacturer & Model
Enter Zero Loss Collector Efficiency & Collector Heat Loss Coefficient
Click on SAVE
Library – Adding a Solar Collector to Library
Click on ADD SELECTED ITEM
Library – Adding a Solar Collector to Library
Complete survey details
- Aperture area of collector- Dedicated storage volume- Annual solar radiation- Overshading factor
Tick boxes if the following are present- Cylinder stat- Solar powered pump- Storage contained within a
combined cylinder
DEAP 4.2.0 Overview
Completeness
Completeness [Survey Data Requirement Rules]
- The survey must be complete in order to SEND TO NAS
- Mandatory fields are checked for completeness
Completeness [Survey Evidence Requirements Rules]
- All evidence must be uploaded prior to publication
- Each section in the survey is checked for uploaded evidence
DEAP 4.2.0 Overview
Evidence
Evidence [Completeness]
Completeness – 88%Survey evidence section not yet completed
Evidence [Completeness]
Evidence – 0%Evidence section not yet completed
Letter of engagementGeneral – survey form, exterior photos, calculationsBuildingVentilationSpace HeatingWater HeatingLightingRenewables
Evidence [Typical evidence]
• Letter of Engagement• Survey Form• Calculations• Sketch / Drawings• Photos (exterior, heating appliances, heating controls, representative sample
of fixed lights, attic insulation, attic hatch draught-proofing)• Supporting evidence for non-default values
• Refer to survey guide for further guidance
Evidence [File types & limits]
• zip and rar• jpg and png• tiff • bmp • gif • pdf • doc and docx • xls and xlsx • odt• ods• dwg and dwx• uva• skp
up to 25mb allowed for each file type listed & each zipped folder
Evidence [Uploading]
Select evidence items from your folder
You can select a number of items at one time
In this example, all lighting photos have been selected
Click on ADD EVIDENCE
Evidence [Uploading]
For each piece of evidence, select the relevant section from a drop-down menu
Continue to upload evidence until 100% completeness is achieved
Letter of engagementGeneral – survey form, exterior photos, calculationsBuildingVentilationSpace HeatingWater HeatingLightingRenewables
DEAP 4.2.0 Overview
View Assessment (Results)
View Assessment [Results]
Each tab contains the relevant set of results
CurrentFuel Factors
SimulateResults with previousFuel Factors
View Assessment [Results]
Generate Dwelling ReportLists all inputs and calculation results
Generate Part L Compliance ReportLists all relevant inputs and compliance resultsThis button is only visible in new dwelling assessments
View SurveyTakes you back to survey input screens
Send to NASEnabled [turns red] when survey & evidence is 100% complete and when MPRN is validated
View Survey in NASEnabled [turns red] when survey has been sent to NAS
View Assessment [Results]
Results in DEAP 4.2.0 will not match DEAP 3.2.1 results
The calculator has changed
Changes to calculator include:• Updated occupancy rates• Shower types and presence of baths• Electricity used by electric showers• Low water use fittings• Changes to lighting demand calculation• EAF for MVHR ducting• RER calculation (new dwellings)
DEAP 4.2.0 Overview
Publishing
Sending to NAS
Go to View Assessment
Send to NAS button is enabled when the following is complete:
- 100% Completeness - All mandatory survey inputs completed- All evidence uploaded
- Valid MPRN
If these conditions are not met – Send to NAS remains disabled
DEAP 4.2.0 Overview
Accessing published surveys
Reviewing Published Assessments
When assessments are published, their status changes to FINALISED- A read-only copy of published assessments remains in the agenda with a status of ‘FINALISED’- Can also search using MPRN for assessor’s own published assessments
Reviewing Published Assessments
To edit the assessment, make a copy and edit the copy
Reviewing Published Assessments [Dwelling Profile]
3 The Street,Co. Cork, MPRN:10000111011, BER No. 123456789Download BER Cert
Download Advisory ReportEnter MPRN in My Portal Searchto see dwelling profile of published assessment
DEAP 4.2.0 Overview
Importing DEAP 3 assessments
Importing DEAP 3 Assessments
Importing DEAP 3 assessments into DEAP 4
1. BER assessors importing their own previously completed DEAP 4 assessments:
BER assessors can import their own previously published DEAP 3 assessments into DEAP 4. There are no additional permissions required for BER assessors importing their own DEAP 3 assessments completed previously under their same assessor number.
2. BER assessors importing assessments previously completed by a different assessor:
Permission to import a DEAP 3 assessment can be requested through the BER Helpdesk via the Homeowner or Client.
To request access to the DEAP 3 assessment, BER assessors should provide their Client with their assessor details - name and assessor number - and advise them to request access to the DEAP 3 assessment by providing the below information to the BER Helpdesk.
Homeowners can request a copy of the XML by providing the following information to the BER Helpdesk; assessor name and number, a copy of a utility bill, the MPRN or BER number and the property address to which assessment relates.
The Client should inform the BER assessor that access has been granted.
Importing DEAP 3 Assessments
To begin importing the DEAP 3 assessment into DEAP 4, select ‘start new survey’ from your DEAP 4 agenda page.
Importing DEAP 3 Assessments
Enter the MPRN of the dwelling.
DEAP will display a list of published BERs associated with the MPRN number in the search results below.
100000000000
000000 0000000000 0000000000
Importing DEAP 3 Assessments
Select the relevant BER record to import from the BER history.
The survey details will auto-populate. Please ensure this information is correct and that all mandatory information has been entered. Select ‘start survey’.
Importing DEAP 3 Assessments
If you are importing your own DEAP 3 assessment published previously under the same assessornumber, no additional import permissions will be required and DEAP 4 will allow you to ‘start survey’.
All imported data must be reviewed. Additional DEAP 4 data fields must be populated before publicationand the relevant documentary evidence for all data fields must be uploaded.
Importing DEAP 3 Assessments
If import permissions have not been approved, then you will get a ‘permissions denied’ pop-up notification.
To import the file, you must request that the Homeowner or Client contacts the BER helpdesk torequest permission for the BER data file to be imported.
Importing DEAP 3 Assessments
In some instances, DEAP may display the below pop-up notification. If so, please ensure that themandatory data entered for the year of construction and the dwelling type has been entered correctlybefore starting the survey and select ‘yes’.
Importing DEAP 3 Assessments
Select ‘start survey’ to import the assessment into DEAP 4. Once import permissions have been approved by the BER Helpdesk, the assessment can be imported into DEAP 4.
Importing DEAP 3 Assessments
When the survey is imported, DEAP will provide some guidance on the import data from the previous BER assessment that will need to be carefully reviewed within the assessment before publication.
Once reviewed, select ‘open survey’.
Importing DEAP 3 Assessments
Once the survey is opened, the ‘view import results’ can be found by clicking on the icon highlighted above.
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